2014-28648 Reso RESOLUTION NO: 2014-28648
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSALS NO. 2014-206-SR (THE RFP),
FOR DESIGN/BUILD SERVICES FOR THE LONDON HOUSE
REHABILITATION & RESTORATION PROJECT; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP
RANKED PROPOSER, TEAM CONTRACTING, INC; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, Request for Proposals No. 2014-206-SR (the RFP) was issued on April 17,
2014, with an opening date of June 12, 2014; and -.
WHEREAS, a mandatory site visit was held on Tuesday April 29, 2014; and
WHEREAS, two (2) additional site visits were scheduled, one on June 2, 2014 and
another one on June 5, 2014; and
WHEREAS, the City received a total of two (2) proposals; and
WHEREAS, on June 20, 2014, the City Manager via Letter to Commission (LTC) No.
212-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Alejandro Ballina, Community Development Specialist, Housing/Community
Development, City of Miami Beach
• Edward Baldie, Capital Projects Coordinator, Capital Improvement Projects
(CIP), City of Miami Beach
• Linda Blanco, Assistant Director, Building Department, City of Miami Beach
The following individual was appointed as an alternate:
• Humberto Cabanas, Division Director, Capital Improvement Projects (CIP), City
of Miami Beach
WHEREAS, the Committee convened on June 30, 2014 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Team Contracting, Inc., top
ranked; and ABC Construction, second highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's and
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with the top-ranked firm, Team
Contracting, Inc; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Proposals No. 2014-206-SR (the RFP), for Design/Build
Services for the London House -Rehabilitation & Restoration Project; authorize the
Administration to enter into negotiations with the top ranked proposer, Team Contracting, Inc;
and further authorize the Mayor and City Clerk to execute an Agreement upon conclusion of
successful negotiations by the Administration. -
PASSED AND ADOPTED this day of Zne!L-� 2014.
ATTEST:
R ael E. Gran o, City Clerk Philip Levi e . r
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, accepting the
recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for
Proposal No. 2014-206-SR (The RFP), for Design/Build Services for the London House Rehabilitation &
Restoration Project.
Key Intended Outcome Supported:
Build and Maintain Priority Infrastructure With Full Accountability.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
On April 23, 2014, the City Commission, via Resolution 2014-28550, authorized the allocation of funds
toward the rehabilitation costs of the City's London House Apartments Project. As a result, the subject
Request for Proposal(RFP)was issued April 17,2014,with an opening date of June 12,2014.A mandatory
site visit was held on Tuesday April 29, 2014.Two(2)additional site visits were scheduled, one on June 2,
2014 and another one on June 5, 2014. The City received a total of two (2) proposals.
On June 20,2014,the City Manager via Letter to Commission(LTC)No. 184-2014,appointed an Evaluation
Committee(the"Committee"). The Committee was provided an overview of the project,information relative
to the City's Cone of Silence Ordinance and the Government in the Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each proposal.
Additionally, the Committee engaged in a question and answer session after the presentation of each
proposer.
The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ.The results of the evaluation committee process were presented to the City Manager
for his recommendation to the City Commission.
RECOMMENDATION
After reviewing all the submissions and the Evaluation Committee's rankings of proposals received,the City
Manager exercised his due diligence and is recommending that the Mayor and the City Commission accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for
Proposal (RFP) No. 2014-206-SR, for Design/Build Services for the London House Rehabilitation &
Restoration Project,and authorize the Administration to enter into negotiations with Team Contracting, Inc.;
and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations
by the Administration.
ADOPT THE RESOLUTION.
Advisory Board Recommendation: N/A
N/A
Financial Information:
Source of Amount Account
Funds: 1 $567,923 130-2881-069357
2 $50,265 135-2881-069357
3 $831,412 138-2881-069357
4 $774,515 179-2881-069357
5 $634,999 180-2881-069357
6 $193,905 181-2881-069357
7 $672,514.35 Miami Dade County Surtax—Future Funding
OBPI Total $3,725,533.35
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Departmeni i ctor Assistant City Manager Cit anager
DM MT KGB 4 JL
AGE'ND TEM C 7C
MIAMI
DATE 7 a 3-11-4Z
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI N MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: July 23, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSAL NO. 2014-206-SR (THE RFP), FOR DESIGN/BUILD
SERVICES, FOR ,THE. LONDON HOUSE REHABILITATION, & RESTORATION-,-...-. ..-"
PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority Infrastructure With Full Accountability.
FUNDING
Funding for this project will be as follows:
130-2881-069357 $567,923
135-2881-069357 $50,265
138-2881-069357 $831,412
179-2881-069357 $774,515
180-2881-069357 $634,999
181-2881-069357 $193,905
Miami Dade County Surtax— Future Funding $672,514.35
Total: $3,725,533.35
BACKGROUND
The Design Build Firm (DBF) Scope of Services shall include, without limitation, designing,
permitting, construction, and the construction management associated with the rehabilitation
and restoration of the historic 1965 & 1975 London House apartment buildings, using those
necessary construction activities that include, but are not limited to, work on the exterior
Architectural Features, Structural Shell (including sheathing), Site Construction, 'Concrete,
Masonry, Rough and Finish Carpentry, Thermal and Moisture Protection, Doors and Windows,
Interior Finishes, Equipment; Conveying Systems, Plumbing, Mechanical, and Electrical.
The DBF will also prepare and obtain all the necessary and required permits required by
permitting entities having jurisdiction as needed by the updated and new design.
The work to be performed under this Contract shall also consist of providing all tools.
equipment, materials, and supplies, and manufactured articles and furnishing all labor,
transportation, services, including fuel, power, water, and essential communications, and
performing all work, or other operations required for the fulfillment of the Contract in strict
Commission Memorandum — RFQ#2014-206-SR Design/Build Services for the London House
Rehabilitation & Restoration Project
July 23, 2014
Page 2
accordance with the Contract Documents. The work shall be completed, and all work,
materials, and services not expressly indicated or called for in the Contract Documents which
may be necessary for the completion and proper design and construction of the work shall be
provided by the DBF.
RFP PROCESS
On April 23, 2014, the City Commission, via Resolution 2014-28506, authorized the allocation
of funds toward the rehabilitation costs of the City's London House Apartments Project. As a
result, the subject Request for Proposal (RFP) was issued. On April 17, 2014, the RFP was
issued with an opening date of June 12, 2014. A mandatory site visit was held on Tuesday
April 29, 2014. Two (2) additional site visits were scheduled, one on June 2, 2014 and another
one on June 5, 2014.
The City received proposals from the following firms:
ABC Constructions
Team Contracting, Inc.
On June 20, 2014, the City Manager via Letter to Commission (LTC) No. 184-2014, appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
• Alejandro Ballina, Community Development Specialist, Housing/Community
Development, City of Miami Beach
• Edward Baldie, Capital Projects Coordinator, Capital Improvement Projects
(CIP), City of Miami Beach
• Linda Blanco, Assistant Director, Building Department, City of Miami Beach
The following individual was appointed as an alternate:
• Humberto Cabanas, Division Director, Capital Improvement Projects (CIP), City
of Miami Beach
The Committee convened on June 30, 2014 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the following ranking of proposers:
RFQ#2014-206-SR LOW
London House Alejandro Edward Linda RANKING
Rehabilitation& Ballina Baldie Blanco AGGREGATE ORDER
Restoration Project. TOTALS
Team Contracting, Inc. 1 1 1 3 1
ABC Construction 2 t 2 2 6 2
Commission Memorandum —RFQ#2014-206-SR Design/Build Services for the London House
Rehabilitation & Restoration Project
July 23, 2014
Page 3
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the administration to enter into
negotiations with the top ranked proposer, Team Contracting, Inc.
Team Contracting, Inc., is a State of Florida Certified General Contractor and State of Florida
Certified Underground Utility & Excavation Contractor. The company was established in April
2000. The company's staff has successfully completed over eight (8) design/build projects
varying in size and scope. Various projects were also completed by Team Contracting which
involved historical -restoration. They have been providing the City of Miami Beach with
construction services since 2003.
It is important to note that both proposals received are within the estimated budget for
probable design-build cost; however,, the. cost,comparison between the..two proposals.differs
by approximately 19%. Staff attributes this price difference to a number of possible factors,
which are:
• Familiarity with the jobsite is one attributing factor, as the Design Build team of
Team Contracting and RVL Architecture exhibited more in depth knowledge and
familiarity with the existing jobsite conditions. This was made apparent during their
presentation and by their answers to the questions presented by the Evaluation
Committee.
• The Structural System that was proposed by both firms differed and may have
been another attributing factor in the price difference. The Design Build firm of ABC
Constructions and KVH Architects approached the design for the Structural System
for Building 1975 by proposing to utilize a conventional wooden floor joist system.
The Design building firm of Team Contracting and RVL Architecture, approached
the design by proposing to use the Epicore Structural Flooring System. This system
is a metal decking system with a poured concrete slab that allows for increased
durability, better fire resistance, and longer life span than a typical wooden floor
joist system which adds value but comes at a cost premium to this Project.
Additionally, the City procured the services of Atkins North America, to provide a detailed
probable construction cost estimate for the London House Project. This Estimate yielded a
probable construction cost ranging from 3.7 to 4.1 million dollars. This estimate along with the
aforementioned factors support the fact that both these bids are competitive, fair, and
reasonably priced.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida: accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to Request for Proposal (RFP) No. 2014-206-SR for Design/Build
Services for the London House Rehabilitation & Restoration Project; and, authorize the
administration to enter into negotiations with the top ranked proposer, Team Contracting, Inc.;
and further authorize the City Manager to execute an Agreement upon conclusion of
successful negotiations by the Administration.
Commission Memorandum — RFQ#2014-206-SR Design/Build Services for the London House
Rehabilitation & Restoration Project
July 23, 2014
Page 4
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