2014-28572 Reso RESOLUTION NO. 2014-28572
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, WITH RESPECT TO REQUEST FOR PROPOSALS (RFP)
NO. 095-2013ME, FOR THE COMPREHENSIVE PROFESSIONAL TENNIS
MANAGEMENT AND OPERATIONS SERVICES AT THE CITY'S FLAMINGO
AND NORTH SHORE PARK TENNIS CENTERS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-
RANKED PROPOSER, MIAMI BEACH TENNIS MANAGEMENT, LLC; AND
SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING
AN AGREEMENT WITH THE TOP-RANKED PROPOSER, AUTHORIZING
NEGOTIATIONS WITH THE SECOND-RANKED PROPOSER, CLIFF
DRYSDALE MANAGEMENT, INC; AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE
SECOND-RANKED PROPOSER, AUTHORIZING NEGOTIATIONS WITH THE
THIRD-RANKED PROPOSER, JANE FORMAN SPORTS; AND SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH THE THIRD-RANKED PROPOSER, AUTHORIZING
NEGOTIATIONS WITH THE FOURTH-RANKED PROPOSER,
GREENSQUARE, INC.; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on February 6, 2013, the Mayor and City Commission approved the
issuance of Request for Proposals 095-2013ME for the Comprehensive Professional Tennis
Management and Operations Services at the City's Flamingo and North Shore Park Tennis
Centers (the RFP); and
WHEREAS, the RFP was issued on February 13, 2013, with an opening date of March
28, 2013; and
WHEREAS, on March 25, 2013, the City Manager, via Letter to Commission (LTC) No.
094-2013, appointed an Evaluation Committee (the "Committee"), which convened on May 13,
2013 to consider the proposals received and to interview the proposing teams.
WHEREAS, the Committee unanimously approved a motion to recommend that the City
Manager enter into negotiations with the top-ranked proposer, Miami Beach Tennis
Management, LLC; and should the Administration not be successful in negotiating an
agreement with the top-ranked proposer, authorizing negotiations with the second-ranked
proposer, Cliff Drysdale Management, Inc.; and should the administration not be successful in
negotiating an agreement with the second-ranked proposer, authorizing negotiations with the
third-ranked proposer, Jane Forman Sports; and should the Administration not be successful in
negotiating an agreement with the third-ranked proposer, authorizing negotiations with the
fourth-ranked proposer, Greensquare, Inc.; and
WHEREAS, after considering the Committee's recommendation, the City Manager
exercised his due diligence and concurred with the Committee's recommendation; and
WHEREAS, the City Manager's written recommendation was presented to, and
considered by, the City Commission at its September 11, 2013 City Commission meeting;
following discussion and after hearing extensive public comments, the City Commission voted to
reject all proposals received pursuant to the RFP, and continue on a month to month basis with
the current provider, Greensquare, Inc.; and
WHEREAS, at its March 5, 2014 meeting, the City Commission considered a Resolution
to waive the competitive bidding requirement and authorize the City Manager to negotiate an
agreement with Miami Beach Tennis Management LLC for the management and operation of
the City's Flamingo and North Shore Park tennis centers; and
WHEREAS, as an alternative to said proposed Resolution, the City Commission also
considered the rescission of its action at the September 11, 2013 City Commission meeting,
thereby reinstating the original RFP; and
WHEREAS, on March 5, 2014, the City Commission approved Resolution Number
2014-28645, rescinding the City Commission's prior action of September 11, 2013 (rejecting all
proposals received pursuant to the RFP); re-instating the RFP, (and thereby reinstating all
responsive proposals received pursuant the RFP, as well as the City Manager's September 11,
2013 recommendation to the City Commission with regard to such RFP); and further directing
the Administration to provide the Mayor and individual City Commissioners with the RFP and
the proposals received in response thereto for their review and consideration (Note:
Commissioner Weithorn was absent for the item and therefore did not discuss or vote on the
matter); and
WHEREAS, having considered the City Manager's recommendation (unchanged
since September 11, 2013), and having reviewed the RFP and the individual proposals received
pursuant thereto, the City Commission concurs with the City Manager's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the City Manager's recommendation with respest to Request for
Proposals (RFP) 095-2013ME for the Comprehensive Professional Tennis Management and
Operations Services at the City's Flamingo and North Shore Park Tennis Centers, and authorize
the Administration to enter into negotiations with the top-ranked proposer, Miami Beach Tennis
Management, LLC; and should the Administration not be successful in negotiating an
agreement with the top-ranked proposer, authorizing. negotiations with the second-ranked
proposer, Cliff Drysdale Management, Inc; and should the Administration not be successful in
negotiating an agreement with the second-ranked proposer, authorizing negotiations with the
third-ranked proposer, Jane Forman Sports; and should the Administration not be successful in
negotiating an agreement with the third-ranked proposer, authorizing negotiations with the
fourth-ranked proposer, Greensquare, Inc.; and further authorizing the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this 23rd day of April 2014.
ATTEST:
R ael E. Gra ado, 016A�• ` ;�� P ,lip i , Mayor
APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Proposals(RFP)No.095-2013ME, For The Comprehensive Professional Tennis Management And Operations
Services At The City's Flamingo And North Shore Park Tennis Centers.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data(Surveys, Environmental Scan, etc:
Item Summary/Recommendation:
At its March 5, 2014 meeting, the City Commission considered a Resolution to waive the competitive bidding
requirement and authorize the City Manager to negotiate an agreement with Miami Beach Tennis Management
LLC for the management and operation of the City's Flamingo and North Shore Park tennis centers. As an
alternative to the proposed Resolution, the question was asked whether the City Commission had the ability to
take up, consider, and vote on the prior procurement instituted by the City for selection of the tennis centers
manager/operator.
On February 23, 2013, the City issued Request for Proposals No. 95-2013ME for the Comprehensive
Professional Tennis Management and Operations Services at the City's Flamingo and North Shore Tennis
Centers(the RFP). The RFP resulted in receipt of seven(7)proposals which were reviewed, short-listed and
ranked by an independent Evaluation Committee, as well as by the City Manager. At the September 11, 2013
City Commission Meeting, the Manager presented his recommendation to the City Commission for its
consideration; the City Commission voted to reject all proposals.
Responding to the Commission's inquiry at the March 5th meeting, the City Attorney's Office stated that if the
sentiment was for the City Commission to be able to review and vote upon the proposals submitted pursuant to
the original RFP, then it would be necessary for the City Commission to rescind the prior City Commission's
action on September 11,2013, rejecting all proposals. A motion to rescind has the effect of changing(or,in this
case, repealing) an action previously taken or ordered. Following approval of the motion to rescind, the City
Commission could re-instate the RFP and take such action with respect to same as it deemed proper.
Accordingly, on March 5, 2014, the City Commission voted to rescind the City Commission's prior action of
September 11, 2013, rejecting all proposals received pursuant to the RFP; re-instated the RFP; and further
directed the City Administration to provide them with the RFP and the proposals received thereto for their review
and consideration. (Note:Commissioner Weithorn was absent for the item and therefore did not discuss or vote
on the matter).
Since the item before the City Commission today is the same item that was before the City Commission on
September 11,2013,the City Manager's September 11,2013 Memorandum—unchanged—is attached hereto on
the following pages.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 N/A N/A
2
OBPI Total
Financial Impact Summary: As this management agreement calls for a minimum payment to be made by
Contractor to the City, General Funds allocation is not designated.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
%ppartment Director Assistant City Manager City er
Af
AD JR MT JLM
TAAGEND \2014\April IL 23-PROCUREMENT\RFP-095-2013 ME Tennis Management-Summary.doc
MIAMIBEACH AGEr�D EM Lq1 T
DATE A
MIAMI BEACH
City of Miami Beath, 1700 Convention-Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members oi the City Com ission
FROM: Jimmy L. Morales, City Manager
DATE: April 23, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE ING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST , FOR PROPOSALS (RFP) NO. 95-2013ME, FOR THE
COMPREHENSIVE PROFESSIONAL TENNIS MANAGEMENT AND OPERATIONS
SERVICES AT THE CITY'S FLAMINGO AND NORTH SHORE PARK TENNIS
CENTERS.
At its March 5, 2014 meeting, the City Commission considered a Resolution to waive the
competitive bidding requirement and authorize the City Manager to negotiate an agreement
with Miami Beach Tennis Management LLC for the management and operation of the City's
Flamingo and North Shore Park tennis centers. As an alternative to the proposed Resolution,
the question was asked whether the City Commission had the ability to take up, consider, and
vote on the prior procurement instituted by the City for selection of the tennis centers
manager/operator.
On February 23, 2013, the City issued Request for Proposals No. 95-2013ME for the
Comprehensive Professional Tennis Management and Operations Services at the City's
Flamingo and North Shore Tennis Centers (the RFP). The RFP resulted in receipt of seven
(7) proposals which were reviewed, short-listed and ranked by an independent Evaluation
Committee, as well as by the City Manager. At the September 11, 2013 City Commission
Meeting, the Manager presented his recommendation to the City Commission for its
consideration; the City Commission voted to reject all proposals.
Responding to the Commission's inquiry at the March 5th meeting, the City Attorney's Office
stated that if the sentiment was for the City Commission to be able to review and vote upon
the proposals submitted pursuant to the original RFP, then it would be necessary for the City
Commission to rescind the prior City Commission's action on September 11, 2013, rejecting all
proposals. A motion to rescind has the effect of changing (or, in this case, repealing) an action
previously taken or ordered. Following approval of the motion to rescind, the City Commission
could re-instate the RFP and take such action with respect to same as it deemed proper.
Accordingly, on March 5, 2014, the City Commission voted to rescind the City Commission's
prior action of September 11, 2013, rejecting all proposals received pursuant to the RFP; re-
instated the RFP; and further directed the City Administration to provide them with the RFP
and the proposals received thereto for their review and consideration. (Note: Commissioner
Weithorn was absent for the item and therefore did not discuss or vote on the matter).
Since the item before the City Commission today is the same item that was before the City
Commission on September 11, 2013, the City Manager's September 11, 2013
Memorandum—unchanged—is attached and incorporated hereto on the following pages.
JLM/MT/ AD/ ME
T:\AGENDA\201 pril\APRIL 23-PROCUREMENT\RFP-095-2013 ME Tennis Management - Memo.doc
COAAM15SIUN H LM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Proposals(RFP)No.095-2013ME, For The Comprehensive Professional Tennis Management And Operations
Services At The City's Flamingo And North Shore Park Tennis Centers.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data(Surveys, Environmental Scan,etc:
Item Summa /Recommendation:
On February 6.2013,the Mayor and City Commission approved the issuance of Request for Proposals(RFP)No.
095-2013ME for the comprehensive professional tennis management and operations services at the City's
Flamingo and North Shore Park Tennis Centers.
RFP No. 095--2013ME was issued on February 13, 2013, with an opening date of March 28, 2013. Seven (7)
proposals were received in response to the RFP.On March 25,2013,the City Manager via Letter to Commission
(LTC)No.094-2013,appointed an Evaluation Committee(the°Committee")which convened on May 13,2013 to
consider proposals received and interview proposing teams.
After the review of proposals,presentations by the proposers and deliberations by the Committee,a motion was
presented by David Berger,seconded by Jonathan Groff,and unanimously approved by all Committee members,
to recommend entering into negotiations with the top-ranked proposers in the following order: 1)Miami Beach
Tennis Management,LLC;2)Cliff Drysdale Management, Inc;3) Jane Forman Sports;and 4)Greensquare,Inc.
In considering the committee's recommendation,the City Manager also considered that,as Appendix A indicates,
Miami Beach Tennis Management of the top-ranked proposers,submitted the highest guaranteed revenue to the
City in comparison to other top-ranked proposers as outlined in the attached memorandum.Additionally, Miami
Beach Tennis Management has indicated a willingness to consider retaining current contractor staff employed at
both tennis centers. In the event that the City is unable to negotiate a successful agreement with Miami Beach
Tennis Management, other top-ranked proposers will be encouraged to do the same during the negotiation
process.
RECOMMENDATION
In accordance with the recommendation of the Committee and the due diligence review by the City Manager,the
Administration recommends that the Mayor and City Commission of the City of Miami Beach,Florida accept the
recommendation of the City Manager pertaining to the ranking of proposals, pursuant to request for proposals
(RFP)No.095-2013ME F orthe comprehensive professional tennis management and operations services at the
City's Flamingo and North Shore Park Tennis Center,authorizing the administration to enter into negotiations with
the top-ranked proposer, Miami Beach Tennis Management, LLC; and should the Administration not be
successful in negotiating an agreement with the top-ranked proposer,authorizing negotiations with the second-
ranked proposer,Cliff Drysdale Management,Inc;and should the administration not be successful in negotiating
an agreement with the second-ranked proposer,authorizing negotiations with the third-ranked proposer, Jane
Forman Sports;and should the Administration not be successful in negotiating an agreement with the third-ranked
proposer,authorizing negotiations with the fourth-ranked proposer,Greensquare,Inc.;And Further Authorizing
The Mayor And City Clerk To Execute An Agreement Upon Conclusion Of Successful Negotiations By The
Administration.
ADOPT THE RESOLUTION.
Adviso Board Recommendation:
Financial Information:
Source of Amount Account
Funds: t NIA NIA
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
D artme for Assistant City M ger city Vanager.
A SFPMU M KGB JLM
T:\AG21NDAQ013 my 1 IProcdrement)RF - 95-2013 ME Tfinnis Management-Summary.d
AGENDA ITEM
MIAMSEACH
1030 DAT
IM MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachR.gov
COMMISS ON MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 95-2013ME, FOR THE
COMPREHENSIVE PROFESSIONAL TENNIS MANAGEMENT AND OPERATIONS
SERVICES AT THE CITY'S FLAMINGO AND NORTH SHORE PARK TENNIS
CENTERS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs.
FUNDING
As this Management Agreement calls for a minimum payment to be made by Contractor to
the City, General Funds allocation is not designated.
BACKGROUND
The current agreement with Greensquare, Inc., for the management and operations of the
City's tennis centers was due to expire in April, 2012.
On October 27, 2011, the Finance and Citywide Projects Committee held a discussion
pertaining to the "Issuance of the Request for Proposals (RFP) for the Comprehensive
Professional Tennis Management and Operations Services at the City's Flamingo Park and
North Shore Park Tennis Centers". The discussion focused on the issues related to the
timing of the issuance of this RFP, taking into consideration that the Flamingo Park Tennis
Center was anticipated to be under complete reconstruction in the near future. It was reported
at that time it was anticipated that the demolition and construction of the Flamingo Park
Tennis Center would begin in January, 2012. It was further reported that the construction
would take approximately one year, with an expected completion date of January, 2013. The
Tennis Center has since opened with full operations of the Pro Shop, locker rooms and
maintenance facility along with the 17 Clay Hydro-Courts.
Following discussion of the issue at their October 27, 2011 meeting, the Finance and Citywide
Projects Committee recommended that the RFP for the selection of the operator of the City's
tennis facilities not be issued at that time but, rather, that the RFP be issued with sufficient
time for the selected operator to be able to assume operations of the tennis facilities
concurrent with the opening of the renovated Flamingo Park Tennis Center. As such, they
1031
Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 2
recommended the extension of the current Agreement with Greensquare, Inc. on a month-to-
month basis until such time as that competitive process is complete. On February 8, 2012, the
Commission approved the Finance and Citywide Committee's recommendation to extend on a
month to month basis the aforementioned agreement until such time that an RFP be issued to
coincide with the conclusion of construction and the re-opening of the Flamingo Park tennis
center.
On June 6, 2012, the City Commission approved a referral for a discussion to the Land Use
and Development Committee regarding the possibility of separation the Maintenance
component of the Tennis Centers from the Operations and Management of the Tennis
Centers. The item was deferred from the September and November LUDC meetings and
subsequently discussed at the December 19, 2012 meeting. The Committee discussed the
item and recommended not to separate the maintenance from the operations. However, the
Committee did recommend a great emphasis be placed on maintenance standards and
requirements in the RFP.
In addition to the revised scope of services to include greater emphasis on maintenance
standards, the Administration further facilitated a public industry review meeting on January
22, 2013 with the intent of obtaining feedback on the proposed revised scope of services; the
RFP requirements; and to consider best practices or operations efficiencies that may be
proposed by the attendees. The attendees to the industry review meeting included industry
matter experts, residents, and members of the Tennis Advisory Committee. Suggestions,
recommendations, and opinions were reviewed by staff and incorporated in the RFP by the
Administration.
At the January 28, 2013 Tennis Advisory Committee meeting, the members of the committee
discussed the timing of the issuance of the RFP and its impact on the Summer Program
curriculum and registration, and more specifically the impact on parents and children that have
been involved with prior Summer programming. The committee's desire was to encourage the
new contractor and agreement to consider hiring those professionals that have good
reputations and are familiar with the participants.
It was the Administration's objective that by issuing the RFP at this time there will be no break
in quality operations or services to the City's tennis playing residents and guests. The time
line as indicated below permitted the timely submission of responses, an evaluation committee
process, and sufficient time to negotiate and award a contract that is in the best interest of the
City.
RFP PROCESS
On February 6, 2013, the Mayor and City Commission approved the issuance of Request for
Proposals (RFP) 095-2013ME For the Comprehensive Professional Tennis Management and
Operations Services at the City's Flamingo and North Shore Park Tennis Centers.
RFP 095-2013ME was issued on February 13, 2013, with an opening date of March 28, 2013.
A pre-proposal conference to provide information to the proposers submitting a response was
held on February 25, 2013. Seven (7) prospective proposers downloaded the solicitation from
The Public Group. Additionally, the Procurement Division notified over 60 additional individuals
and/or potential proposers via e-mail, which resulted in the receipt of proposals from the
following seven (7)firms:
1032
Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 3
1. Annacone Tennis Management, LLC
2. Belkin Tennis, LLC
3. Cliff Drysdale Management, inc.
4. Greensquare, Inc.
5. Jane Forman Sports
6. Miami Beach Tennis Management, LLC
7. Premier Tennis Management, Inc.
On March 25, 2013, the City Manager via Letter to Commission (LTC) No. 094-2013,
appointed an Evaluation Committee (the"Committee") consisting of the following individuals:
• David Berger, Resident and Chair of the City' s Tennis Advisory Committee
• Dolores Hirsh, Resident and member of the City s Tennis Advisory Committee
• Jonathan Groff, Resident and Chair of the Parks and Recreational Facilities Board
• Andrew Plotkin, Park Facility Manager of North Shore Park Youth Center and Tennis
Center
• Cynthia Casanova, Park Facility Manager of Flamingo Park and Tennis Center
• Lowell Coffman, City of Plantation, Tennis Center Maintenance Supervisor( United
States Professional Tennis Association member, certified P1 Teaching Professional
and Acting Assistant Director of the Frank Veltri Tennis Center)
• Lew Brewer, Director, Junior Competition, United States Tennis Association ( USTA)
Player Development
Alternates:
• Sidney Goldin, Resident, and Leadership Academy, Police Academy Graduate
• Robert Cardenas, Resident, previous CFO with Fox Pan American Sports
Committee member Dolores Hirsh and Lew Brewer were submitted as references by two (2)of
the proposers and therefore, replaced by the alternate committee members, Sidney Goldin
and Robert Cardenas.
The Committee convened on May 13, 2013 to consider proposals received and interview the
proposing teams. The Committee was provided with an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The
Committee was also provided with general information on the scope of services, Performance
Evaluation Surveys, and additional pertinent information from all responsive proposers.
Additionally, the Committee engaged in a Question and Answer session after the presentation
of each proposer. Committee.member Robert Cardenas was not in attendance.
The Evaluation Committee was also presented with a comparative analysis, prepared by the
City's Finance Department, of financial proposals submitted by each proposer, which, as
requested in the RFP asked that proposers submit a monthly guaranteed minimum revenue to
the City and a percentage of gross revenue, when the gross revenue is in excess of$650,000,
to be paid monthly thereafter. The comparative analysis is attached.
1033
Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 4
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP, which was as follows:
Qualifications of the Proposer 25 points
• Qualifications of the management company, key personnel
proposed, and the maintenance Sub-Contractor, if any, as part
of the Team.
• Past Performances based on number and quality of the
Performance Evaluation Surveys.
• Financial Ca aci
y.
Scope of Services - 25 points
• Strengh and Sustainability of the Operating Plan.
• Maintenance Procedures including the quality of the
Maintenance Sub-Contractor.
-Methodology and Approach 25 points
Corporate Responsibility
(Communityinvolvement/Clinics!Tournaments)
• Strength of the Quality Control/Quality Assurance plans
Fee Proposal 1 25 points
Additional points, over the aforementioned potential points were to be allocated, if applicable
and in accordance to following ordinances.
LOCAL PREFERENCE: The Procurement personnel assigned an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a Miami Beach-based vendor
as defined in the City's Local Preference Ordinance. Please note that one (1) proposers,
Greensquare, was eligible for Local preference.
VETERANS PREFERENCE: The Procurement personnel assigned an additional five (5)
points to Proposers, which are, or include as part of their proposal team, a small business
concern owned and controlled by a veteran(s) or a service-disabled veteran business
enterprise, as defined in the City's Veterans Preference Ordinance. Please note that no
proposer was eligible for Veterans preference.
The Committee discussed its individual perceptions of the proposers' qualifications,
experience, and competence, and further scored and ranked the proposers accordingly. The
Committee's final rankings are as follows:
Low
_ W David Sidney Jonathan Andrew Cynthia Lowell AGGREGATE
Si ` Berger Goldin Groff Plotkin Casanova Coffman TOTALS
Miami Beach Tennis
Yana ement, LLC 90 1 (80)3 (87)1 (76) 1 (87) 1 92) 1 8 1
Cliff Drysdale Management,
Inc (65)3 (95)1 (84)3 (73)2 (76)3 (86)3 (15)2
Jane Forman Sports (60)5 (90)2 (74)4 (67)5 (83)2 (89)2 (20)3
Greensquare, Inc (65)3 (52) 5 (86)2 (71)3 63 4 $4 4 21 4
Annacone Tennis
Management, LLC (45)6 (70)4 (55)6 (71)3 (40)6 77 6 31 5
Premier Tennis
Management, Inc (70)2 (45)6 (57)5 (64)6 37 7 (80)5 (31)5
Belkin Tennis, LLC (35)7 (35)7 (26) 7 (44)7 (43)5 75 7 w (40)7
1034
Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 5
Following the review of the rankings, a motion was presented by David Berger, seconded by
Jonathan Groff, and unanimously approved by all Committee members, to recommend
entering into negotiations with the top-ranked proposer, Miami Beach Tennis Management,
LLC; and should the Administration not be successful in negotiating an agreement with the
top-ranked proposer, authorizing negotiations with the second-ranked proposer, Cliff Drysdale
Management, Inc; and should the administration not be successful in negotiating an
agreement with the second-ranked proposer, authorizing negotiations with the third-ranked
proposer, Jane Forman Sports; and should the Administration not be successful in negotiating
an agreement with the third-ranked proposer, authorizing negotiations with the fourth-ranked
proposer, Greensquare, Inc.
MIAMI BEACH TENNIS MANAGEMENT, LLC
According to information presented by the proposer
Miami Beach Tennis Management (MBTM), is a full service tennis management company,
which specializes in the management of public tennis centers and is dedicated to developing,
promoting, teaching, and evaluating community focused tennis programs.
The firm, founded by Mr. Howie Orlin, manages, maintains, and develops world-class public
tennis facilities. Mr. Orlin has spent nearly four decades promoting tennis. Prior to his current
position, he was the Director/Manager of the Flamingo Park Tennis Center for 26 years (1976-
2002). He has spoken at USPTA seminars throughout the country.
MBTM's philosophy is to integrate into the Miami Beach community as a "good corporate
citizen;" establishing a balance between developing revenue opportunities for the City,
increasing employee fulfillment and quality of life, providing excellent customer service, and
serving the Miami Beach environment and community.
MBTM provides the following spectrum of products and services in addition to routine
maintenance, management and operation of the tennis centers:
• Clinics—one and a half hour group sessions; capped at six players per court. A typical
configuration is four professionals, four courts and 24 players; offered to Miami Beach
residents, non-residents and members.
• Tennis Instruction—private and semi-private lessons to players of all abilities from
certified and licensed tennis professionals with three levels of expertise.
• Camps—certified, licensed and respected tennis professionals provide players the
opportunity to improve their game, work hard, make new friends and most of all, have
fun.
• For the youth and junior segments, MBTM will host summer camps and holiday
camps. Full-day includes morning and afternoon sessions with lunch. A half-day
session is also available, morning or afternoon
• For adults, weekly and weekend camps MBTM will be available to help them take
their game to the next level
• Specialty Events, Tournaments and League Play
• Specialty Events—Pro-Ams, fundraisers, charitable events
• Tournaments—U.S.T.A. sanctioned events, inter club, competitive ladder
• Academy—an in residence program for those most committed to excellence. The best
junior players come to the Academy to help achieve goals of playing on the Pro Tour or
receiving a Division I NCAA scholarship. Players are challenged daily in preparation to
compete with other top ranked juniors at National and International USTA tournaments.
The junior tennis academy is designed to offer an elite and demanding tennis training
schedule, and is known for its intensity on the court and dedication to player growth
and development.
1035
Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 6
• Food and Beverage—a snackbar operation that will provide healthy food and
beverages to both tennis and park patrons.
• Pro Shop—features the latest tennis fashions and state-of-the art equipment for men,
women and children. Everything from socks to sunblock and everything in -between—
rackets, shoes, apparel, duffle bags, sunglasses and other specialty items. Brands
include Wilson, Prince, Babolat, Head, Nike, Fila, Lacoste, and New Balance. The
facility also offers same-day racket stringing, game arranging , ball machine and racket
rentals. In the future, MBTM will have a web storefront as well, offering products and
services.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review of the recommendation of City staff, the City Manager exercised
his due diligence and is recommending that the Mayor and the City Commission enter into
negotiations with the top-ranked proposers, Miami Beach Tennis Management, LLC; and
should the Administration not be successful in negotiating an agreement with the top-ranked
proposer, authorizing negotiations with the second-ranked proposer, Cliff Drysdale
Management, Inc; and should the administration not be successful in negotiating an
agreement with the second-ranked proposer, authorizing negotiations with the third-ranked
proposer, Jane Forman Sports; and should the Administration not be successful in negotiating
an agreement with the third-ranked proposer, authorizing negotiations with the fourth-ranked
proposer, Greensquare, Inc.
In addition to the results of the Committee evaluation, the City Manager considered the
following in recommending Miami Beach Tennis Management as the top-ranked firm:
• As Appendix A indicates, Miami Beach Tennis Management of the top-ranked
proposers, submitted the highest guaranteed revenue to the City in comparison to
other top-ranked proposers as follows:
Miami Beach Tennis Management $120,000
Cliff Drysdale Management $12,000
Jane Forman Sports $721000
Greensquare $48,000
In addition to the minimum guaranteed revenue, proposers were asked to submit the
percentage of revenue that would be received by the City when gross revenue
exceeded $650,000. When this amount is added to the minimum guaranteed revenue,
Miami Beach Tennis Management continues to offer the City the overall most lucrative
financial proposal.
Miami Beach Tennis Management has indicated a willingness to consider retaining
current contractor staff employed at both tennis centers. In the event that the City is
unable to negotiate a successful agreement with Miami Beach Tennis Management,
other top-ranked proposers will be encouraged to do the same during the negotiation
process.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to request for proposals (RFP) No. 095-2013ME For the comprehensive
professional tennis management and operations services at the City's Flamingo and North
Shore Park Tennis Center; authorizing the administration to enter into negotiations with the
top-ranked proposer, Miami Beach Tennis Management, LLC; and should the Administration
not be successful in negotiating an agreement with the top-ranked proposer, authorizing
negotiations with the second-ranked proposer, Cliff Drysdale Management, Inc; and should the
administration not be successful in negotiating an agreement with the second-ranked
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Commission Memorandum—RFP#095-2013 Tennis Management
September 11, 2013
Page 7
proposer, authorizing negotiations with the third-ranked proposer, Jane Forman Sports; and
should the Administration not be successful in negotiating an agreement with the third-ranked
proposer, authorizing negotiations with the fourth-ranked proposer, Greensquare, Inc.; And
Further Authorizing The Mayor And City Clerk To Execute An Agreement Upon Conclusion Of
Successful [Negotiations By The Administration.
JLM/K /ADIME
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