2014-28720 Reso RESOLUTION NO. 2014-28720
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE (ITN) 2014-
170-SW FOR A GATED REVENUE CONTROL SYSTEM FOR THE CITY'S
PARKING GARAGES; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH ALL THE PROPOSERS; TO WIT: SKIDATA
INC., AMANO MCGANN, INC., LCN, INC. D/B/A CONSOLIDATED PARKING
EQUIPMENT, WPS USA CORP., AND SCHEIDT & BACHMANN USA, INC.,
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on May 21, 2014, the Mayor and City Commission authorized the issuance
of Invitation to Negotiate (ITN) 2014-170-SW for a Gated Revenue Control System for the City's
parking garages, including centralized processing of data for all of the City's parking garages; a
central monitoring station for intercoms and CCTV at all entrance and exit lanes; and
centralized access control for all garage equipment; and
WHEREAS, on May 22, 2014, ITN 2014-170-SW was issued with an opening date of
July 10, 2014; and
WHEREAS, a pre-proposal conference to provide information to prospective proposers
was held on June 5, 2014; and
WHEREAS, fifty (50) proposers were notified via The Public Group and Outlook email,
which resulted in the receipt of five (5) proposals; and
WHEREAS, on August 8, 2014, the City Manager via Letter to Commission (LTC) No.
276-2014 appointed an Evaluation Committee (the "Committee"), which convened on August
14, 2014, to consider proposals received and interview the proposers; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the ITN; and
WHEREAS, the Committee's ranking of the firms submitting proposals was as follows:
1) Skidata Inc.; 2) Amano McGann, Inc.; 3) LCN, Inc. d/b/a Consolidated Parking Equipment;
and WPS USA Corp. (tie); and 5) Scheidt & Bachmann USA, Inc.; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings of proposals received, and the fact that there was a tie score and the scores were all
close, the City Manager exercised his due diligence and is recommending that the Mayor and
the City Commission authorize the Administration to enter into negotiations with all the
proposers.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Negotiate (ITN) 2014-170-SW for a Gated Revenue Control System for the City's parking
garages; authorize the Administration to enter into negotiations with all the proposers; to wit:
Skidata Inc., Amano McGann, Inc., LCN, Inc. d/b/a Consolidated Parking Equipment, WPS USA
Corp., and Scheidt & Bachmann USA, Inc.; and further authorize the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this "U day of y 2014.
ATTEST:
Rafael E. Grana Clerk Philip Levine, 'r
- j
APPROVED AS TO
s IQRATED: FORM & LANGUAGE
�1ti ORP I &FO EXECUTION
Date
City Attorney.AkVt
T:WGENDA\2014\September\Procurement\ITN 2014-170-SW Parking Garage Gated Revenue Control System for the City of Miami
Beach RESO.doc
COMMISSION ITEM SUMMARY
Condensed Title:
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA,ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS,PURSUANT TO INVITATION
TO NEGOTIATE(ITN)2014-170-SW FOR A PARKING GARAGE GATED PARKING REVENUE CONTROL SYSTEM FOR
THE CITY OF MIAMI BEACH.
Key Intended Outcome Supported:
Ensure Well-Maintained Facilities.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
The City's Parking System currently has ten(10)municipal parking garages,totaling 6,106 parking spaces. An 11th facility,
Collins Avenue Garage is funded and currently in design with an estimated 470 parking spaces,for a grand total of 6,576
parking spaces.The City's Parking Department is seeking a state of the art gated parking revenue control system,including
centralized processing of data for all of the City's parking garages,a central monitoring station for: intercoms, CCTV at all
entrance and exit lanes, and access control for all garage equipment.This would allow for operational savings as well as
enhanced audit controls. In order to achieve this service level, all garages must have compatible hardware, software,
firmware,and equipment, meaning that one system(vendor)must equip and service all garages.
On May 21,2014,the Mayor and City Commission approved the issuance of Invitation to Negotiate(ITN)No.2014-170 fora
Parking Garage Gated Revenue Control System.The ITN was issued on May 22, 2014,with an opening date of July 10,
2014.The solicitation was advertised and notices were released to prospective proposers.The ITN resulted in proposals from
five(5)firms.
After proposer's presentations and interviews, the Committee discussed the proposers' qualifications, experience, and
competence,and further scored the proposers accordingly. The Committee was instructed to score each proposal pursuant
to the evaluation criteria established in the ITN.The final rankings are as follows: 1)Skidata Inc.;2)Amano McGann, Inc.;
3)3M/CPE-Consolidated Parking Equipment(LCN)(tie); 3)WPS USA Corp. (tie); 5)Scheidt&Bachmann USA, Inc.
After reviewing all the submissions and the Evaluation Committee's rankings of proposals received, the City Manager
exercised his due diligence and is recommending that the Mayor and the City Commission enter into negotiations with
Skidata Inc., Amano McGann, Inc., 3M/CPE—Consolidated Parking Equipment(LCN), WPS USA Corp., and Scheidt&
Bachmann USA, Inc. While Skidata received top-ranking from all Evaluation Committee members, due to a tie and the
closeness of the scores among the remaining four firms, the City Manager believes it is prudent to negotiate with all
responsive proposers.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the
recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Invitation to Negotiate(ITN)No.
2014-170 for a Parking Garage Gated Revenue Control System;authorizing the Administration to enter into negotiations with
Skidata Inc., Amano McGann, Inc., 3M/CPE—Consolidated Parking Equipment(LCN), WPS USA Corp., and Scheidt&
Bachmann USA, Inc.; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration, in the best interest of the City.
RECOMMENDATION
Approve the Resolution.
Advisory Board Recommendation:
NA
Financial Information:
Source of Amount Account
Funds: 1 425,000.00 Computers&computer peripherals. 480-6176-000688
2 69,000.00 Computers&computer peripherals. 467-6176-000688
3 240,000.00 Machinery and equipment. 463-6142-000674 in FY14 available
4 100,000.00 Machinery and equipment. 480-6142-000674 in FY14 available
5 170,000.00 *No account assigned for FY15 fund 142-
6 219,000.00 *No account assigned for FY15 fund 480-
Total 1,223,000.00
Financial Impact Summary: The annual cost associated with the installation of a gated parking revenue control system is
subject to funds availability approved through the annual budgeting process. Account information and availability of funds
shall be verified and approved for each request prior to procuring the services.The funding and accounts noted below are
anticipated FY 2015 budget amounts. Should additional funding be required due to increased need of services, it will be
subect to the review and approval of the Office of Budget and Performance Improvement(OBPI).
ity Clerk's Office Legislative Tracking:
Alex Denis, ext. 7490 or Saul Frances, ext.6483
Sign-Offs:
epartment Director Assistan ager City ' an ger
AD SF KGB MT JLM,
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AGENDA IT C 7 K
/\A` IAMI EAC H
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City C mission
FROM: Jimmy L. Morales, City Manager -- --
DATE: September 10, 2014
SUBJECT: RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
INVITATION TO NEGOTIATE ITN 2014-170-SW FOR A PARKING GARAGE
GATED PARKING REVENUE CONTROL SYSTEM FOR THE CITY OF MIAMI
BEACH.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Well-Maintained Facilities.
FUNDING .
The annual cost associated with the installation of a gated parking revenue control system is
subject to funds availability approved through the annual budgeting process. Account
information and availability of funds shall be verified and approved for each request prior to
procuring the services. The funding and accounts noted below are anticipated FY 2015 budget
amounts.
Amount Account
1 $ 425,000.00 Computers&computer peripherals. 480-6176-000688
2 69,000.00 Computers&computer peripherals. 467-6176-000688
3 240,000.00 Machinery and equipment. 463-6142-000688 in FY14 available
4 100,000.00 Machinery and equipment. 480-6142-000674 in FY14 available
5 170,000.00 *No account assigned for FY15 fund 142-
6 219,000.00 *No account assigned for FY15 fund 480-
Total $ 1,223,000.00
Should additional funding be required due to increased need of services, it will be subject to the
review and approval of the Office of Budget and Performance Improvement (OBPI).
ANALYSIS
The City's Parking System currently has ten (10) municipal parking garages, totaling 6,106
parking spaces. An 11th facility, Collins Avenue Garage is funded and currently in design with
an estimated 470 parking spaces, for a grand total of 6,576 parking spaces.
The gated revenue control system was installed in the City's garages in 1996 by 3M, formerly
known as Federal APD, and the system has been serviced and maintained by their locally
authorized representative CPE (Consolidated Parking Equipment, Inc.). The gated revenue
control system is an essential tool utilized to manage access, usage, point of sale transactions,
City Commission Memorandum—Parking Garage Gated Revenue Control System
September 10, 2014
Page 2 of 4
audit controls, and reporting. This system is comprised of: hardware, software, firmware, and
equipment, including, gate arms; loop detectors, fee computers, entry stations, exit stations,
and pay on foot (POF) stations. The gated parking revenue control system is an extremely
important tool that the City's Parking Department utilizes to operate and manage all of its
parking garages. It is important to note that the Parking Department has been transitioning the
payment platform from "pay at exit" (cashiers in booths) to Pay-On-Foot (POF) operations,
where patrons use walk-up stations to process their transaction. This has resulted in significant
operational expense savings, particularly, in parking attendant labor as well as enhanced audit
controls. Currently, each garage operates on a standalone basis and certain garages have
equipment that is outdated and incompatible across technological lines.
The City's Parking Department is seeking a state of the art gated parking revenue control
system, including centralized processing of data for all of the City's parking garages, a central
monitoring station for: intercoms, CCTV at all entrance and exit lanes, and access control for all
garage equipment. This would allow for operational savings as well as enhanced audit controls.
In order to achieve this service level, all garages must have compatible hardware, software,
firmware, and equipment, meaning that one system (vendor) must equip and service all
garages. These technology enhancements are available from a number of vendors in the
industry, including the current vendor, 3M/CPE.
3M/CPE submitted a proposal to upgrade the system, as described above, at a cost of $1.6M.
There are other vendors that provide state-of-the-art garage gated revenue control systems;
however, it is important to note that the current system/equipment is proprietary. This would
require the replacement of all software and potentially some hardware, firmware, and
equipment at all municipal garages, including those garages which were recently constructed
and outfitted with relatively new equipment.
Through ITN 2014-170-SW, the City of Miami Beach, Florida (the "City") has sought proposals
from firms interested in providing the City with a state-of-the-art garage gated revenue control
system.
ITN PROCESS
On May 21, 2014, the Mayor and City Commission approved the issuance of Invitation to
Negotiate (ITN) No. 2014-170 for a Parking Garage Gated Revenue Control System. The ITN
was issued on May 22, 2014, with an opening date of July 10, 2014. The solicitation was
advertised and notices were released to prospective proposers. The ITN resulted in proposals
from the following five (5) firms:
1. Amano McGann, Inc.
2. Consolidated Parking Equipment
3. Scheidt & Bachmann USA, Inc.
4. Skidata Inc.
5. WPS USA Corp.
On August 8, 2014, the City Manager via Letter to Commission (LTC) No. 276-2014 appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
• Saul Frances, Parking Director, Parking Department, City of Miami Beach
Patricia Walker, Chief Financial.Officer, Finance Administration, City of Miami Beach
Ariel Sosa, Info Technical Director, I.T. Communications, City of Miami Beach
City Commission Memorandum—Parking Garage Gated Revenue Control System
September 10, 2014
Page 3 of 4
The Evaluation Committee (the "Committee") convened on August 14, 2014, to consider
proposals received and interview the proposers. The Committee was provided with information
relative to the City's Cone of Silence and Government in the Sunshine Law, general information
on the scope of services, reference responses, and additional pertinent information from all
responsive proposers.
After proposer's presentations and interviews, the Committee discussed the proposers'
qualifications, experience, and competence, and further scored the proposers accordingly. The
Committee was instructed to score each proposal pursuant to the evaluation criteria established
in the ITN. The final rankings are as follows:
Low
Saul Ariel Patricia Aggregate
Frances Sosa Walker Totals/
Rank
Skidata Inc. 98 (l) 90 (l) 92 (l) 3 (1)
Amano McGann, Inc. 96 (3) 75 (4) 90 (2) 9 (2)
3M/CPE - Consolidated Parking 98 (l) 45 (5) 85 (4) 10 (3) tie
Equipment LCN
WPS USA Corp.
92 (4) 80 (2) 85 (4) 10 (3) tie
Scheidt & Bachmann USA, Inc. 90 (5) 79 (3) 87 (3) 11 (5)
In determining responsiveness and responsibility of the firms, the Department of Procurement
Management verified compliance with the minimum requirements established in the ITN,
financial capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past
performance through client references submitted by each proposer.
SKIDATA, Inc. was established in North America as a wholly owned subsidiary of SKIDATA, AG
in January 2000. At that time, the mission was to establish a SKIDATA presence in the North
American Off-Street Parking and Revenue Control System market segment. Its parent
company, SKIDATA, AG, was founded in Austria in 1977. SKIDATA, Inc. has built over 750
systems in Canada, USA and Mexico. Their products and services are found in airports,
municipalities, shopping centers, universities and medical centers across North America.
Recent clients include the City of Oklahoma City, City of Beverly Hills, City of St. Louis and
Downtown Salt Lake City. Their services include consulting, integration, direct support,
documentation and training.
Amano McGann, Inc. is headquartered in Roseville, Minnesota with approximately 290
employees across the United States. With over 290 employees, 20 branch offices and over 40
distribution partners throughout the U.S., Amano McGann has performed over 6,000
installations worldwide along with its parent company Amano Corporation. Amano has
provided parking, time and access solutions to universities, hotel chains, airports, sports
complex and municipalities. Recent clients include the City of West Palm Beach, City of
Portland Smart Park Garages, and the City of Detroit.
3M/CPE - Consolidated Parking Equipment (LCN) is the current vendor providing service and
maintenance for the gated revenue control system for the City of Miami Beach. CPE was
created in August 2005 by a group of experienced professionals with over 30 years of
experience from 3M. CPE has performed over 50 new installations ranging in size from one
City Commission Memorandum—Parking Garage Gated Revenue Control System
September 10, 2014
Page 4 of 4
building to an entire city's parking operation. Their services have included all aspects of parking
access, revenue control systems, integrated intercom, video systems and software
customizations. Recent clients have been Port of Miami, Port Everglades and the City of Miami
Beach.
WPS USA Corp. has over twenty (20) years of experience using bar code technology in their
parking access systems. WPS is the only known manufacturer in the parking industry to offer
up to ten (10) years of guaranteed "Cost of Ownership" for the hardware and software. WPS
introduced the first "Credit Car In/Credit Card Out" solution back in the early 1990's. Recent
clients have been the City of Norfolk, the Los Angeles Department of Transportation, Rockville
Town Square and the Union Station Parking Garage in Washington, D.C.
Scheidt & Bachmann USA, Inc. is headquartered in Burlington, Massachusetts and has
provided parking revenue control equipment services for over 19 years. Services provided have
included more than 6,000 installations worldwide, ranging from small installations with as few as
two lanes to larger installations servicing up to 200 lanes. Within the USA subsidiary company,
there are three (3) main district offices and ten (10) service offices across the country. Scheidt
& Bachmann's Florida service is located in Doral, Florida and was opened in 2008 to support
projects in Florida. Recent clients have included the Miami Parking Authority, City of Baltimore
and Tampa Port Authority.
CITY MANAGER'S DUE DILIGENCE
After reviewing all the submissions and the Evaluation Committee's rankings of proposals
received, the City Manager exercised his due diligence and is recommending that the Mayor
and the City Commission authorize the Administration to enter into negotiations with Skidata
Inc., Amano McGann, Inc., 3M/CPE — Consolidated Parking Equipment (LCN), WPS USA
Corp., and Scheidt & Bachmann USA, Inc. While Skidata received top-ranking from all
Evaluation Committee members, due to a tie and the closeness of the scores among the
remaining four firms, the City Manager believes it is prudent to negotiate with all responsive
proposers.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager, pursuant to Invitation to
Negotiate (ITN) No. 2014-170 for a Parking Garage Gated Revenue Control System,
authorizing the Administration to enter into negotiations with Skidata Inc., Amano McGann, Inc.,
3M/CPE — Consolidated Parking Equipment (LCN), WPS USA Corp., and Scheidt & Bachmann
USA, Inc.; and further authorizing the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration, in the best interest of the City.
JLM/KGB/SF/AD
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