Cultural Affairs Grant Agreement / The Dance NOW! Ensemble, Inc. 1915•2015
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2014/15 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 30th day of September, 2014, between the City of Miami Beach,
Florida (the City), and (Grantee).
Article I /Grant Description
1. Grantee: The Dance NOW! Ensemble, Inc.
Grant Contact: Diego Salterini
Address: P.O. Box 416525
City, State, Zip: Miami Beach, FL 33141
Phone, fax, e-mail : 305-975-8489, 305.200.5663 info@dancenowmiami.org
2. Grant amount: $17,724.29 50%paid upon execution of
this Agreement. Remaining 50% +$2,000 Fresh Air Fund paid upon
completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-13 Grant Award Budget, attached
hereto
5. Contract execution deadline: November 15, 2014
6. Expenditure deadline: September 30, 2015
7. Project completion date: May 1, 2015
8: Final Report deadline: Must be postmarked or delivered no
later than 45 days after Project completion date./�j
IN WITNESS WHE OF rties hereto have executed this Agreement this day of !/G ��,2014.
NA� .�c4;
Philip Levin , M \ ,�' `0
Attest: tG Z 3/1 Y INCORr ORA FD' }}
C?
1,
Rafael nado, City Clerk ,.^`�•. �s�� S
''Ma� 't�re
(Grant 4's Corporate Seal Here) ;' ;'";'r'T" 'E OF FLORIDA, UNTY OF MIAMI-DADE
?'C3�
The foregoing instrument was acknowledged before me
this I day of (' o be(- 2014, by
of
�C- nc' P �-C a ,-�n'� ,a not-for-profit
corporation. He/She i personally known to me or has
GRANTEE: produced as
Federal ID#: 65-105951 identification.
BY: Diego Salterini
Printed Name of Organization's Authorized Representative
Signature of Notary Public
(City Attorney Approval Here)
APPROVED AS TO
FORM & LANGUAGE Notary Name: Ndry fie-IMa
& FOR E UTION =•; , •= My Comm.Expires Oct 30.2017
-* Commission # FF 34327
Bonded Through National Notary Assn.
City Attorney D••� e
NULdly ruuuu, OLdW ui rmiud
My Commission Expires:
Article II / General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami
Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has
delegated the responsibility of administering this Grant to the City Manager or his authorized designee,
who shall be the City's Cultural Affairs Program Manager.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to
the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as
Exhibit 2-B. A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant
applicants must demonstrate this match through cash, other matching grants and/or In-Kind contributions,
not in excess of 25% of the total cash Project Budget. Line item changes to said Budget shall not exceed
ten percent (10%) per category, and shall, in no event, exceed the total amount of Grant funds.
Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget in Exhibit 2-13
shall not be permitted without the prior written consent of the Cultural Affairs Program Manager. Said
requests shall be made in advance of the project's commencement, in writing, detailing and justifying the
need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will
enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has
fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final
Report documenting that the Grantee has fulfilled all requirements. This report must be received by the
Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing
their Project by the end of the Fiscal Year, or September 30, 2015, must submit their final reports no later
than November 15, 2015. New Grant awards will not be released until all Final Reports for previous years'
funding are received.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide
financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole
responsibility of the Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and
City Commission's approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and
conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits
by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to
discuss the Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized
Audience Survey adopted by the Cultural Arts Council to obtain specific feedback from program
participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in
accounts in established Miami-Dade County banks or savings and loan associations whose identities shall
be disclosed in writing to the Cultural Affairs Program Manager with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for
which they are approved (October 1 - September 30).The Grantee shall keep accurate and complete
books and records of all receipts and expenditures of Grant funds, in conformance with reasonable
accounting standards. These books and records, as well as all documents pertaining to payments received
and made in conjunction with this Grant,,including, without limitation, vouchers, bills, invoices, receipts and
canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-
Dade County in a.secure place and in an orderly fashion by the Grantee for at least two (2),yearsafter the
Expenditure Deadline specified in Article 1-6. These books, records, andd'oc.uments may..re examine.
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the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial
records of the Grantee, whether or not purported to be related to this Grant.
8. Publicity and Credits: Throughout Fiscal Year 2014/15, the Grantee must include the City of
Miami Beach Centennial logo and the following credit line in all publications (where appropriate) related
to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Failure to do so may
preclude future grant funding from the City in the same manner as if Grantee defaulted under this
Agreement, pursuant to Article II-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents and contractors, from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the City or its officers, employees, agents and contractors may
incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising
out of, relating to, or resulting from the performance if this Agreement by the Grantee or its officers,
employees, agents, servants, partners, principals-or contractors. Grantee shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in
the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that
any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its
obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers, employees,
agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one
person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $300,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest
and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
12. Defau It/Term ination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement (Default), the Cultural Affairs Program Manager may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar
days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of a Default, at the Cultural Affairs Program Manager's sole discretion,
the Grantee shall be required to immediately repay to the City all or a portion of the Grant which has been
received by the Grantee, as of the date that the written demand is received (Demand for Recapture).
In the event of a Default, the following provisions will also apply:
a. For first-time violations—Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received up to the date of termination and/or the Demand for
Recapture.
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Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first-time violations - Any compliance infractions beyond first-time violations will
be considered by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his
consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts
Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain
within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee
as of the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen
(15) days after the Expenditure Deadline. If such funds have been committed but not expended, the
Grantee must request in writing from the Cultural Affairs Program Manager an extension of the
Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach
or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the
provision or any portion of this Agreement either at the time the breach or failure occurs, or at any time
throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address
specified in Article. 1-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural
Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700
Convention Center Drive, Miami Beach, Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within
this agreement and its attachments, are to be considered in construing its terms. No modifications or
amendments may be made to this Agreement unless made in writing signed by both parties, and approved
by appropriate action by the Mayor and City Commission.
Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but
not limited to, those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or
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sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance
as codified in Sections 62-31 through 62-66 of the City Code, and as amended from time to time,
prohibiting discrimination in employment, housing and public accommodations on account of race, color,
national origin, religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or
age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue
for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and
the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT.
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK-
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Exhibit 1 / Revised Project Description
Organization: The Dance NOW! Ensemble, Inc.
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions
to the Project based upon the City Commission approved award. Please be as specific as possible; name
of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
PROSCENIUM PERFORMANCES
"Dance NOW! Miami Spring Season" March 27/28/29, 2015/Colony Theatre/8:00 & 3:00 PM
Dance NOW! Spring season will feature the world premiere of Carolyn Dorfman's TRIPTYCH
(Working Title) - this will be a work in three parts with titles that reflect aspects of Jewish prayer,
custom, mourning and the questioning that is paramount in Jewish culture.
FREE COMMUNITY PERFORMANCES
"Fall in Love Under the Stars: an Evening at the Bandshell"/March 21, 2015/North Beach Bandshell/7:
PM
DNM presents the Miami Beach premiere of Deco Dance by Baumgarten and Salterini; works inspired
by the Art Deco Architecture of Miami Beach and represented in Dance NOW! 2015 Deco Dances
Calendar presenting the lines of Dance NOW! dancers matching the lines of Miami Beach historic
buildings.
SITE SPECIFIC PERFORMANCES
Dances in the Plaza - 1111 Plaza - Lincoln rd - Miami Beach -April 26 and May 3, 2015 11:11 AM.
Dance NOW! will join forces with The South Beach Chamber Ensemble for the third time to create a
site specific work directly inspired by the new architectural elements of the 1111 plaza.
"The EKPHRASIS Project" May 17, 2015/The Bass Museum of Art/12:30 & 2:30 PM
Celebrating Miami Museum Month, Dance NOW! will present this critically acclaimed performance
event at the Miami Beach Visual Arts anchor.
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the
work is new or has never before been presented in Miami Beach.
Based on reduced funding, and certain artistic needs, the programming has been adjusted to the following:
NO CHANGE: March 21, 2015 -Fall in Love Under the Stars:An Evening at the Bandshell
North Beach Bandshell/7300 Collins Avenue/7PM Free/305-975-8489
DNM presents Deco Dance by Baumgarten and Salterini, a new work inspired by the Art Deco
Architecture of Miami Beach as part of the Miami Beach Centennial with a special performance from
ATMA Yoga Dance Company. Students from the Academy of Arts and Minds will also perform
alongside the company's professionals for a multi generational evening of dance.
VENUE AND NUMBER OF PERFORMANCE DAYS CHANGE (NO MARCH 29):
March 27/28, 2015 -Miami Beach at 100
Fillmore Miami Beach Black Box/1700 Washington Ave.,Miami Beach/8:30PM
Tickets$50 reserved seating/$35 General/$15 Students and Seniors/305-975-8489
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DNM celebrates Miami Beach with premieres from Diego Salterini and Hannah Baumgarten
inspired by the Beach's rich and diverse history and architecture. DNM will also present the
critically acclaimed Odisea,by NY based choreographer Carolyn Dorfman,chronicling the
physical,emotional,and spiritual journey of twenty-three Jews leaving persecution in Recife,
Brazil in 1654 and their journey and ultimate landing on American soil in New Amsterdam.
DATE CHANGE: ONLY PRESENTING APRIL 26, 2015 -Dances in the Plaza with the South
Beach Chamber Ensemble
1111 Plaza-Lincoln Rd,Miami Beach/ 11:11 AM Free/305-975-8489
Dance NOW! and The South Beach Chamber Ensemble join forces for the fourth time,to create a
site specific work sprouting up spontaneously at the 1111 plaza.A family friendly Sunday event.
THE EKPHRASIS PROJECT HAS BEEN SUSPENDED DUE TO CONSTRUCTION RENOVATIONS
AT THE MUSEUM WHICH CANNOT FACILITATE THE PERFORMANCE THIS SEASON.
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Exhibit 2-A: Project Budget/ Revised Total Project Budget
Name of organization: The Dance NOW! Ensemble, Inc.
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel -artistic 35,000 Admissions 5,000
Personnel -technical 9,100 Contracted services 8000
Personnel -administration 18,000 Tuitions
Outside artistic fees/services 8,000 Corporate support 5,000
Outside other fees/services Foundation support 15,000
Marketing/Publicity 4,400 5,000 Individual support 20,776
Space rental 5,000 10,000 Government grants
Utilities 3,000 Federal
Equipment rental 2,500 State 5,000
Office supplies 1,000 County 22,000
Other Costs: (Itemize below) Other Contributions (Itemize below)
Insurance 4,000 Fillmore rental subsidy 6,000 10,000
Choreography 4,000 4,000 Dorfman In Kind 5,500
Costumes/Sets 4,000
Travel/Housing/Per Diem 3,500 1,500
City of Miami Beach Grant 19724
Total cash expenses 101,500 Total cash revenues 101,500
Total in-kind expenses 20,500 Total in-kind revenues 20,500
Total project expenses 122,000 Total project revenues 122,000
CASH & IN-KIND CASH & IN-KIND
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Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: The Dance NOW! Ensemble, Inc.
Date(s) of Project:
Grant Award: $19,724.29
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds. (Cultural Anchors excluded from these restrictions.)
Grant Expenses
Personnel —artistic 15,000 Equipment Rental
Personnel —technical 500 Space rental (Performance
Related Only) 2,000
Outside artistic fees
Marketing/Publicity 724.29 Total Other Costs (itemize
Below)
Printing
Description Amount
Postage
Dorfman Company 1,500
Honoraria
TOTAL (must equal grant award): 19,724.29
Grant requirements
Grant funds must be spent within budget categories agreed upon ib grant agreement. (Cultural
Anchors excluded from this restriction). All publications associated with City of Miami Beach cultural
grant support in FY 2014/15 must include the City of Miami Beach Centennial logo and the following
byline where appropriate: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees (Cultural Anchors excluded from this restriction)
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami
Beach government and has been previously approved as such be the Cultural Affairs Program
Manager
Required supporting materials for final reports submitted within 45 days upon completion of
grant project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. -all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2014-15 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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