2013-28149 Reso RESOLUTION NO. 2013 -28149
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, CONSENTING TO AND
CONFIRMING THAT ASSISTANT DIRECTOR OF PUBLIC WORKS,
JAY FINK, SHALL ASSUME THE RESPONSIBILITIES OF THE
DIRECTOR UNTIL SUCH TIME AS THE NEW CITY MANAGER MAKES
AN APPOINTMENT TO DIRECTOR OF THE PUBLIC WORKS
DEPARTMENT FOR THE CITY OF MIAMI BEACH.
WHEREAS, the City Manager has appointed Jay Fink to assume the
responsibilities of the Director of the Public Works Department for the City of Miami
Beach until such time as the new City Manager makes an appointment; and
WHEREAS, the Mayor and the City Commission wish to consent to and confirm
that Assistant Director of Public works will assume the Director's responsibilities until
such time as the new City Manager makes an appointment.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and the City Commission have consented to and confirmed that Assistant Director
of Public Works, Jay Fink, shall assume the responsibilities of the Director until such
time as the new City Manager makes an the appointment to Director of the Public
Works Department for the City of Miami Beach.
PASSED and ADOPTED this 13th day of May, 2013.
H VINE
ATTEST:
LPH G _ 8,... ...
CITY CLEIC APPROVED AS TO
FORM &LANGUAGE
•. �: &FOR EXECUTION
SDP'
gip } City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
Consenting to the appointment of Jay Fink as an Acting Director of the Public Works Department
for the City of Miami Beach.
Key Intended Outcome Supported:
Attract and maintain a quality workforce and Increase satisfaction with development and growth
management across the City.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission adopt the attached Resolution consenting and confirming
Jay Fink as the Acting Director of the Public Works Department?
Item Summa /Recommendation:
The City's Public Works Director Fred Beckmann separated from his employment with the City on
March 1, 2013. In anticipation of his departure, the recruitment process for a successor Public Works
Director was initiated and resumes have been reviewed. However, the selection of this position has
been temporarily placed on hold pending the outcome of the City Manager recruitment. To continue
to ensure that the Department has the oversight and direction needed until a new Director is selected,
It is recommended that Jay Fink be placed in an acting capacity for this position.
The Public Works Department is a large, full service organization providing planning, design,
construction, maintenance, repair, and operation of City infrastructure including utility systems and
City buildings and facilities. The Department is also responsible for City cleanliness and manages the
Solid Waste Collection and Disposal Program. The Department is represented by a professional,
semiprofessional and licensed disciplines working in Administration, Engineering, Transportation
Management, Streets and Streetlights, Environmental Resources Management, Property
Management, and the Water, Sewer, Stormwater and Sanitation Divisions.
Pursuant to the requirements of Article IV, Section 4.02.of the City Charter, it is recommended
that the Mayor and the City Commission adopt the attached resolution consenting and confirming _
Jay Fink as the Acting Director of the Public Works Department for the City of Miami Beach.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Carla Gomez, Human Resources
Sign-Offs:
Department Director Assistant City Manager Cit anager
h A 0A ryffvr� 11toxv-1)
T:\A DA\2013\ arc \JA INK EM SUMMARY.docx
AGENDA ITEM C-7 D
MIAMIBEACH DATE 3--1 —1
AAIAMIBEACIH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members oTtCity Commission
FROM: Kathie Brooks, Interim City Manager
DATE: March 13, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, CONSENTING TO AND CONFIRMING THE
APPOINTMENT OF JAY FINK AS THE ACTING DIRECTOR OF THE
PUBLIC WORKS DEPARTMENT FOR THE CITY OF MIAMI BEACH.
ADMINISTRATION RECOMMENDATION
Pursuant to the requirements of Article IV, Section 4.02, of the City Charter, it is
recommended that the Mayor and Commission adopt the attached resolution consenting
and confirming Jay Fink as the Acting Director of the Public Works Department for the
City of Miami Beach.
ANALYSIS
Effective March 1, 2013, the City's Public Works Director, Fred Beckmann separated
from his employment with the City due to retirement. In anticipation of his departure, the
recruitment process for a successor Public Works Director was initiated and resumes
have been reviewed. However, as you know, the selection of this position has been
placed on hold to allow the permanent City Manager (once selected) to make this
decision. In order to continue to ensure that the Department has the oversight and
direction needed until a permanent Director is selected, I am recommending that Jay
Fink be placed in an acting capacity for this position.
Jay Fink has almost 20 years of public work experience. He has served in a number of
municipalities ranging from small to some of the largest in the state of Massachusetts.
From 1995 to 1998, Jay served the Town of Weymouth, MA, as the Sewer and Water
Superintendent. During his tenure, he successfully addressed such important issues as
drought conditions threatening the availability of potable water and overflowing sanitary
sewers that dumped raw sewerage on the streets of a major square and in the tributary
to an auxiliary water source.
In 1998, Mr. Fink was hired as Utilities Director for the City of Newton, MA, where he
was responsible for all facets of the Department of Public Works associated with the
water, sewer, and drain divisions. Through cross training, planning and the development
of standard operating procedures, Jay worked on the division becoming integrated and
proactive. He developed the first municipal confined space entry program in the state,
operation and maintenance manual for the sanitary sewer system, which was used as a
model by State regulators. Other procedures developed included a Public Works
Emergency Response Manual and a Flood Mitigation Plan.
In 2002, Mr. Fink became the Commissioner of Public Works for the City of Quincy, MA,
where he immediately was faced with severe budget cuts. Despite the major fiscal
challenges, through prudent management and a team approach, Jay assured that Public
works services to the community were not impacted negatively. Some of his cost saving
measures included the integration of the Traffic and Parking Divisions into the
Department by consolidating support services, redefining job descriptions and duties
through union negotiations, revamping the yard waste collection schedule, evaluating
procurement procedures, and developing new payment measures for contracted
services.
In 2004, Jay accepted the position of Commissioner of Public Work for the City of Lynn,
MA. He held this position for eight years until accepting the position with the City of
Miami Beach as the Assistant Director of Public Works. While serving the City of Lynn,
Jay had to deal with budget constraints and staff reductions due to the downward
economy. He ensured that every opportunity to cut costs was evaluated including the
monitoring of contracted services and competitive bidding. The results included the
reduction of litter downtown, increasing the street signage, and addressing utility
trenching throughout the City.
Jay has been serving as the Assistant Director of Public Works for the City of Miami
Beach since April of 2012. In his short tenure, he has assumed responsibility over
the Fleet Management Division after the former Division Director retired. Assisted by
the Administration and Business Officer, the Fleet Division continues to move
forward and is in the process of implementing new initiatives. In early November
2012, when the Property Management Division Director was relieved of his duties,
Jay was asked to assume these duties in addition to his other responsibilities. Jay
also had an opportunity to participate with the City's Emergency Operations Team
during Tropical Storm Isaac. Thus far, Jay has demonstrated that his year of
diversified experience in the field of Public Works has enabled him to effectively
manage challenging and unforeseen situations.
CONCLUSION
The appointment of Jay Fink as the Actin Director of the Public Works Department will
PP Y 9
ensure that the Public Works Department maintains the oversight and direction needed
until a permanent Director can be selected by the permanent City Manager (once
selected). By doing so, the City can continue its nationally and internationally
recognized tradition of providing effective and efficient public works services and
managing the City's infrastructure to ensure the safety, health and well being of all
residents and visitors of the City. This temporary appointment will
Pursuant to the requirements of Article IV, Section 4.02, of the City Charter, it is
recommended that the Mayor and City Commission adopt the resolution consenting and
confirmin Jay Fink as the Acting Director of the Public Works Department.
KGB/ G
TAGENDAMMMarch MAY FINK Memo.docx