2014-28805 Reso RESOLUTION NO. 2014-28805
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO REJECT ALL BIDS RECEIVED, PURSUANT TO
INVITATION TO BID NO. 2014-228-JR FOR THE 7th STREET PARKING
GARAGE RENOVATION.
WHEREAS, Invitation to Bid No. 2014-228-JR (the ITB), for the 7T" Street Parking
Garage Renovation, was issued on August 31, 2014, with an opening date of October 8, 2014;
and
WHEREAS, a pre-bid conference to provide information to the bidders was held on
August 21, 2014; and
WHEREAS, the City received bids from the following firms: (1) Tagarelli Construction,
Inc., (2) Tendon Systems LLC and (3) Contracting Specialists Incorporated — South East (CSI);
and
WHEREAS, the lowest bidder, Tagarelli Construction, Inc., was deemed non-responsive
for failure to meet the ITB's minimum qualifications and requirements; and
WHEREAS, the total bid amount of the second lowest bidder, Tendon Systems LLC,
significantly exceeded the budget for this project; and
WHEREAS, the Administration recommends the rejection of all bids received pursuant
to the ITB; and
WHEREAS, the City Manager will direct staff to evaluate the bid specifications and
complete a new construction cost estimate; and
WHEREAS, following the analysis, a determination will be made to reissue a new ITB
with revised specifications and/or seek additional funding for the project; and
WHEREAS, after reviewing the Administration's recommendation, the City Manager
exercised his due diligence and recommends that the Mayor and the City Commission reject all
bids received pursuant to this ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject all bids received,
pursuant to Invitation to Bid No. 2014-228-JR for the 7th Street Parking Garage Renovation.
PASSED AND ADOPTED this a? day of , 7414 �2014.
ATTEST:
R fael E. Grana , Ci#y le-r ilip Le n APPROVED AS TO
FORM & LANGUAGE
T:\AGENDA\2014\Octobre�\Octoper'�9(P4'o 294hTt1fff-14 28-J St et rking Garage(Reject Bids)&QF RiCrX5CUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT ALL BIDS RECEIVED,
PURSUANT TO INVITATION TO BID NO. 2014-228-JR, FOR THE 7t' STREET PARKING GARAGE
RENOVATION.
Key Intended Outcome Supported:
Build and Maintain Priority Infrastructure With Full Accountability
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
The project consists of renovating the existing structural deficiencies at the parking garage located on 7th Street
and Collins Ave. The deficiencies and failures are in the water proofing, traffic coating, planter drainage, storm
drainage, miscellaneous structural repairs,and repairs to recertify electrical lighting protection system.The scope
of work will also include re-striping of the parking stalls, removal and reinstallation of the plan material in the
planters, repairs to the irrigation system in the planters, and structural repairs and painting of the existing trellis.
ITB PROCESS
ITB No. 2014-230-YG, was issued on August 13, 2014, with a bid opening date of October 8, 2014. Four(4)
addenda were issued. The Procurement Department issued bid notices to eighty nine(89) firms. Sixty seven
(67) prospective bidders accessed the advertised solicitation.
The ITB resulted in the receipt of three(3) responses from Tagarelli Construction, Inc., Tendon Systems LLC
and Contracting Specialists Incorporated (CSI).
Company Name Total Bid
Tagarelli Construction, Inc. $ 2,165,912.60
Tendon Systems LLC $ 3,377,893.58
Contracting Specialist Incorporated (CSI) $ 3,825,183.39
Upon receipt and review of the bids received,the Administration has determined that all bids received exceed the
available budget of$1,610,000 for this project.
RECOMMENDATION
After reviewing the bid prices and the budget for this project, the City Manager recommends rejecting all bids
received. Furthermore, following the rejection of all bids, the City Manager will direct staff to evaluate the bid
specifications and complete a new construction cost estimate. Following this analysis, a determination will be
made to reissue an ITB with revised specifications and/or seek additional funding for the project.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account;
Funds: 1 N/A N/A
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-0
epartmenLAirectbr Assistant City Mana er City,ftWer
AD DM MT JLM
TAAGEND \2014\0ctober\October 29\Procurement\ITB-2014-228-JR 7th Street Parking Garage(Reject Bids) - Su ary.doc
M I A M I L"J" E f"'S%NA 0.1"0'H AGENDA. ITEM C 7
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DATE to-�
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: October 29, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE TING THE RECOMMENDATION OF THE CITY
MANAGER TO REJECT ALL BIDS RECEIVED, PURSUANT TO INVITATION TO
BID NO. 2014-228-JR, FOR THE 7th STREET PARKING GARAGE RENOVATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority Infrastructure with Full Accountability
BACKGROUND
The project consists of renovating the existing Structural deficiencies at the Parking Garage
located on 7th Street and Collins Ave. The deficiencies and failures are in the water proofing,
traffic coating, planter drainage, storm drainage, miscellaneous structural repairs, and repairs
to recertify electrical lighting protection system. The scope of work will also include re-striping
of the parking stalls, removal and reinstallation of the plan material in the planters, repairs to
the irrigation system in the planters, and structural repairs and painting of the existing trellis.
The work set forth within these bid documents includes the furnishing of all labor, materials,
equipment, services, and incidentals for the construction of this project.
ITB PROCESS
ITB No. 2014-230-YG, was issued on August 13, 2014, with a bid opening date of October 8,
2014. Four (4) addenda were issued. The Procurement Department issued bid notices to
eighty nine (89) firms utilizing the www.Publicpurchase.com website. Sixty seven (67)
prospective bidders accessed the advertised solicitation.
The ITB resulted in the receipt of three (3) responses from Tagarelli Construction, Inc., Tendon
Systems LLC and Contracting Specialists Incorporated (CSI).
Company Name Total Bid
Ta arelli Construction, Inc. $ 2,165,912.60
Tendon Systems LLC $ 3,377,893.58
Contracting Specialist Incorporated CSI $ 3,825,183.39
Upon receipt and review of the bids received, the Administration has determined that all bids
received exceed the available budget of$1,610,000 for this project.
Commission Memorandum — ITB-2014-228-JR 7th Street Parking Garage Renovation
October 29, 2014
Page 2
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the bid prices received and the budget for this project, the City Manager
recommends rejecting all bids received. Furthermore, following the rejection of all bids, the
City Manager will direct staff to evaluate the bid specifications and complete a new
construction cost estimate. Following this analysis, a determination will be made to reissue an
ITB with revised specifications and/or seek additional funding for the project.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the Resolution accepting the recommendation of the City Manager to
reject all bids received, pursuant to Invitation to Bid No. 2014-228-JR for the 7th Street Parking
Garage Renovation.
JLM / MT/DM/AD
TAAGENDA\2014\0ctober\0ctober 29\Procurement\ITB-2014-228-JR 7th Street Parking Garage(Reject Bids) - Memo(2).doc