Cultural Affairs Grant Agreement / Rhythm Foundation 1915•2015
MIAMBEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2014/15 Cultural Affairs Grant Agreement
This.-Grant-Agree ment--is-entered-into.#his ,.day.-of aff4embfff 2$1-4; between--ttie City of Miami Beach-,
Florida (the City), and (Grantee).
Article I /Grant Description
1. Grantee: Rhythm Foundation
Grant Contact: Laura Quinlan
Address: P.O. Box 398567
City, State, Zip: Miami Beach, FL 33239
Phone, fax, e-mail : (305) 672-5202, (305)672-5202 IgOrhythmfoundation.com
2. Grant amount: $18,036.73 50%paid upon execution of this Agreement. Remaining 50%
+$2,000 Fresh Air Fund paid upon completion of Project and submission
and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-13 Grant Award Budget,attached hereto
5. Contract execution deadline: November 15, 2014
6. Expenditure deadline: September 30, 2015
7. Project completion date: ee- 30 ,zols
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS H RE = arties hereto have d i ement this �3 day of O�/ ��/ ,2014.
Philip
��.INCORP. ORP,TFD: �
Att st: '` Siture
f; S�t;i4TE OF FLORIDA,COUNTY OF MIAMI-DADE
akael Granado, City Clerk f-, r' ���.,_�,
Grantee's Corporate Seal Here The foregoing instrument was acknowledged before me
this 1Vday of (/ ��/ ' 2014, by
LA�iRA t v//VAAA1 of
7-;Ye RIYII-YM FovNDf}Tiyiy,a not-for-profit
corporation. He/She is ersonally known a or has
produced as
GRANTEE: identificati .
Federal ID#: W� �10ZN0 40g:5L�t4 P
BY: 1..A_A &U1A1LA*,( Signature of Notary Public
Printed Name of Organization's Authorized Representative Notary Name: A7allw Cf`4wf
(City Attomey Approval Here) Notary Public, State of Florida
APPRUVED A5 10
FORM & LANGUAGE
& F R EXECUTION
t,'o1►'.,. y ADAM G
I MY COMMISSION#FF086904
City Attorney Date "''FOR40." EXPIRES January 27,2018
(407)398-0153 Floridallotaryservice.com
Article II / General Conditions
1. Parties:The parties to this Agreement are the Grantee listed in Article I,and the City of Miami Beach,a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the
City's Cultural Affairs Program Manager.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the
terms of this Agreement,and as specified in the itemized Grant Award Budget,attached hereto as Exhibit 2-B.
A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must
demonstrate this match through cash,other matching grants and/or In-Kind contributions,not in excess of 25%
of the total cash Project Budget. Line item changes to said Budget shall not exceed ten percent (10%) per
category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding
sentence, amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the
prior written consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the
project's commencement, in writing, detailing and justifying the need for such changes.
3. Reports:This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final Report
documenting that the Grantee has fulfilled all requirements.This report must be received by the Cultural Affairs
Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the
end of the Fiscal Year, or September 30, 2015, must submit their final reports no later than November 15,
2015. New Grant awards will not be released until all Final Reports for previous years'funding are received.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions therein). In awarding this Grant,the City assumes no obligation to provide financial
support of any type whatsoever in excess of the total Grant amount.Cost overruns are the sole responsibility of
the Grantee.The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation:The Cultural Affairs Program Manager may monitor and conduct
an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project,or Grantee's programs, procedures,and operations,or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience
Survey adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw
or write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for
which they are approved (October 1 - September 30).The Grantee shall keep accurate and complete books
and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards.These books and records,as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled
checks,shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in
a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-6.These books,records,and documents may be examined by the City,and/or its
authorized representatives,at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
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8. Publicity and Credits: Throughout Fiscal Year 2014/15, the Grantee must include the City of
Miami Beach Centennial logo and the following credit line in all publications (where appropriate) related to
this Grant: City of Miami Beach,Cultural Affairs Program,Cultural Arts Council. Failure to do so may preclude
future grant funding from the City in the same manner as if Grantee defaulted under this Agreement,pursuant
to Article 11-12.
9. Liability and Indemnification:The Grantee shall indemnify and hold harmless the City and its officers,
employees,agents and contractors,from any and all liability,losses or damages,including attomeys'fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings,and shall pay all costs,judgments,and attomeys'fees which may
issue thereon. Grantee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold
harmless and defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person
which exceeds the sum of$200,000,or any claim or judgment or portions thereof,which,when totaled with all
other claims or judgments paid by the government entity arising out of the same incident or occurrence,exceed
the sum of$300,000 from any and all personal injury or property damage claims,liabilities,losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10.Assignment:The Grantee shall not be permitted to assign this Grant, and any purported assignment
will be void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws:The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2,Article VI I of the Miami Beach City Code,as amended,which is incorporated herein by reference as
if fully set forth herein.
12.Default/Termination Provisions:in the event the Grantee shall fail to comply with any of the provisions
of this Agreement(Default),the Cultural Affairs Program Manager may terminate this Agreement and withhold
or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the
Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the
event of a Default,at the Cultural Affairs Program Manager's sole discretion,the Grantee shall be required to
immediately repay to the City all or a portion of the Grant which has been received by the Grantee, as of the
date that the written demand is received (Demand for Recapture).
In the event of a Default, the following provisions will also apply:
a. For first-time violations—Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received up to the date of termination and/or the Demand for
Recapture.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first-time violations-Any compliance infractions beyond first-time violations will be
considered by the Cultural Affairs Program Manager,on a case-by-case basis. As part of his consideration,
the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the
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final decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole
discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen (15)
days after the Expenditure Deadline. If such funds have been committed but not expended,the Grantee must
request in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which,if
approved, shall be for a period not to exceed one (1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand
by delivering to the Cultural Affairs Program Manager a certified check for the total amount due,payable to the
City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach:The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach orfailure occurs,or at any time throughout the term
of this Agreement.
14. Written Notices:Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement,and to the City when addressed as follows: Gary Farmer,Cultural Affairs Program Manager,
City of Miami Beach Dept.of Tourism and Cultural Development, 1700 Convention Center Drive,Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties.No representations,except those contained within this
agreement and its attachments,are to be considered in construing its terms.No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties,and approved by appropriate
action by the Mayor and City Commission.
Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process,which found that the
Grantee is performing a public purpose through the programs, proiects, and/or services recommended for
support.As such,use of Grant funds for any program component not meeting this condition will be considered
a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to,
those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Sections 62-31 through 62-66 of the City Code, and as amended from time to time, prohibiting
discrimination in employment,housing and public accommodations on account of race,color, national origin,
religion, sex,gender identity, sexual orientation, disability, marital status,financial status, or age.
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The City endorses the clear mandate of the Americans with Disabilities Act of 1990(ADA)to remove
barriers,which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida,both substantive and remedial,without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida,if in State court,and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK-
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Exhibit 1 / Revised Project Description
Organization: Rhythm Foundation
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions
to the Project based upon the City Commission approved award. Please be as specific as possible; name
of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Protect description as approved by Grants Panel:
Grant funds were approved for the Rhythm Foundation's production of the 2014-2015 season of Miami
Beach-based programming. This included these events:
- Italian HIT Week, 10/18/14, at the North Shore Bandshell
- Diego El Cigala, 11/22114, at Fillmore Miami Beach
- Galactic,1/11/15, at North Shore Bandshell
- 13th TransAtlantic Festival, 4/10 and 4/11115 at North Shore Bandshell
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the
work is new or has never before been presented in Miami Beach.
Changes have been made to our season program, based in part by artist tour schedules and also a major
change in the Rhythm Foundation structure. As of 10/1/14 we have been awarded the management of
the North Shore Bandshell, which has drastically altered our program needs. We will be producing a
much higher number of Miami Beach events, working out of the Bandshell. The season now includes:
Italian HIS'Week featuring Caparezza and Kutso 11/8/14 (change of date, artist lineup) at North Shore
Bandshell, free—anticipated audience 600 people .
Diego El Cigala 11/22 at Fillmore (as planned) —anticipated 1500 people
Dance Band Night, a once a month live music series (second Thursdays) launching in November,
modeled on Lincoln Center's Midsummer Night Swing series. Each month, a live band focusing on a
music style with accompanying dance moves (i.e. samba, salsa, swing, konpa), preceded by a short
dance class,will takeover the Bandshell. 12 productions,free to the pubic, anticipated 600 people each
month
Brazil on the Beach, July 17-18, 2014 at North Shore Bandshell. A weekend of top international
Brazilian music in the Bandshell. Proposed artists include Mart'Nalia (samba star from Rio de
Janeiro), Forro in the Dark and others. Anticipated audience 2500 people.
Additional programs will be announced for the Bandshell as the year progresses. The scope and
scale of the proposed program will be far surpassed, and we look forward to a fantastic year of
programming at one of our favorite venues.
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Exhibit 2-A: Project Budget/ Revised Total Project Budget
Name of organization: Rhythm Foundation
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel- artistic Admissions 107,500
Personnel-technical Contracted services 80,000
Personnel-administration 40,000 5,000 Tuitions
Outside artistic fees/services 112,400 Corporate support 28,500 25,000
Outside other fees/services Foundation support
Marketing/Publicity 53,750 15,000 Individual support 18,000 5,000
Space rental 14,900 Government grants
Utilities Federal
Equipment rental 44,000 State 10,000
Office supplies 3,500 Local (MiamiDade) 57,000
Travel 12,200 10,000
Other Costs: (Itemize below) Other Contributions (Itemize below)
insurance 3,100 concessions 14,313.27
Security 5,400
Ticketing 3,500
Misc production 42,600
City of Miami Beach Grant Award 20036.73
Total cash expenses 335,350 Total cash revenues 335,350
Total in-kind expenses 30,000 Total in-kind revenues 30,000
Total project expenses 365,350 Total project revenues 365,350
CASH &IN-KIND CASH & IN-KIND
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Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: Rhythm Foundation
Date(s) of Project:
Grant Award: $20,036.73
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent(10%) per category, so long as said expenditures do not exceed the total amount of
Grant funds. (Cultural Anchors excluded from these restrictions.)
Grant Expenses
Personnel—artistic Equipment Rental 5,000
Personnel—technical Space rental (Performance
Related Only)
Outside artistic fees 10,036.73
Marketing/Publicity 5.000 Total Other Costs (itemize
Below)
Printing
Description Amount
Postage
TOTAL (must equal grant award): 20.036.73
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement. (Cultural
Anchors excluded from this restriction). All publications associated with City of Miami Beach cultural
grant support in FY 2014/15 must include the City of Miami Beach Centennial logo and the following
byline where appropriate: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees (Cultural Anchors excluded from this restriction)
® "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded frorn this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2014-15 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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