Cultural Affairs Grant Agreement / Miami Lyric Opera �s-
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_ 1915-2015
MIA/VdBEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2014/15 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 30th day of September, 2014, between the City of Miami Beach,
Florida (the City), and (Grantee).
Article I/Grant Description
1. Grantee: Miami Lyric Opera
Grant Contact: Raffaele Cardone
Address: 3602 Alcantara Avenue
City, State, Zip: Doral, FL 33178
Phone, fax, e-mail : 305-297-3619, m iam ilyricopera(a)-bellsouth.net
2. Grant amount: $17,163.33 50%paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-13 Grant Award Budget,attached hereto
5. Contract execution deadline: November 15, 2014
6. Expenditure deadline: September 30, 2015
7. Project completion date: September 27, 2015.
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS WHEREO ,t ies hereto have exec this Agreement this a3 day of ,2014.
Philip Levine, Maybr �'` �P/_
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Slgnture
Attest: INCORPt, !'
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I STAfiE OF FLORIDA, COUNTY OF MIAMI-DADE
Rafael Gra do,( ity Clerk
fore oing insMts knowl edged before me
Grantee's Co orate Seal Hereth' ® day f 2014, by
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identificatio _ ro,�YP` ,c MARLENE IGLESIAS
GRANTEE: ; _ C� MY COMMISSION SSION#,2015 60
_ �o� EXPIRES:July 10,2015
Federal ID#: 6)-IOAOS 5 V2 I-R(N)3-NOTARY Co.
Signature Notary Publi
BY: F7A c Al bald E
Printed Name of Organization's Authorized Representative ,
(City Attorney Approval Here) Notary Name:
APPROVED A5 Notary Public,Ste of Florida
FORM & LANGU AGE
& FOR EXECUTION
Q24r��Z t My Commission Expires. l/ V
City Attorney Date
Article II / General Conditions
1. Parties:The parties to this Agreement are the Grantee listed in Article I,and the City of Miami Beach,a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee,who shall be the City's
Cultural Affairs Program Manager.
2.Project Description:The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1.All expenditures will be subject to the terms of this
Agreement,and as specified in the itemized Grant Award Budget,attached hereto as Exhibit 2-B.A mandatory
dollar for dollar($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate this
match through cash, other matching grants and/or In-Kind contributions, not in excess of 25%of the total cash
Project Budget. Line item changes to said Budget shall not exceed ten percent(10%)per category,and shall,in
no event,exceed the total amount of Grant funds. Notwithstanding the preceding sentence,amendments to the
itemized Grant Award Budget in Exhibit 2-13 shall not be permitted without the prior written consent of the
Cultural Affairs Program Manager.Said requests shall be made in advance of the project's commencement,in
writing, detailing and justifying the need for such changes.
3.'Reports': This Grant has been awarded with the understanding that the described Project will enhance
and develop th City's cultural community.To demonstrate that the Grant is fulfilling,or has fulfilled,its purpose,
the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the
Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager
within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year,
or September 30,2015, must submit their final reports no later than November 15,2015. New Grant awards will
not be released until all Final Reports for previous years' funding are received.
4. Amount of Grant and Payment Schedule:The total amount of the Grant is specified in Article 1-2(subject
to the restrictions therein). In awarding this Grant,the City assumes no obligation to provide financial support of
any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation:The Cultural Affairs Program Manager may monitor and conduct an
evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey
adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or
write checks on Grant funds.
7.Accounting and Financial Review: Funded activities must take place within the City's fiscal year for which
they are approved (October 1 - September 30).The Grantee shall keep accurate and complete books and
records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards.
These books and records, as well as all documents pertaining to payments received and made in conjunction
with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be
dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place
and in an orderly fashion by the Grantee for at least two (2)years after the Expenditure Deadline specified in
Article 1-6. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
8. Publicity and Credits: Throughout Fiscal Year 2014/15, the Grantee must include the City of
Miami Beach Centennial logo and the following credit line in all publications(where appropriate)related to this
Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Failure to do so may preclude
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future grant funding from the City in the same manner as if Grantee defaulted under this Agreement,pursuant to
Article II-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees,agents and contractors,from any and all liability, losses or damages, including attorneys'fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims,suits or actions of any kind or nature in the name of the City,where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon.Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless and
defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute,subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which
exceeds the sum of$200,000, or any claim or judgment or portions thereof, which,when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10.Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignment
will be void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance,as amended,which is incorporated herein by reference as if fully set forth herein,and Chapter
2,Article VI I of the Miami Beach City Code,as amended,which is incorporated herein by reference as if fully set
forth herein.
12. Defau It/Term i nation Provisions: In the event the Grantee shall fail to comply with any of the provisions
of this Agreement(Default),the Cultural Affairs Program Manager may terminate this Agreement and withhold
or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the
Grantee,and the City hall have no further obligation to the Grantee under this Agreement.Further,in the event
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of a Default, at the Cultural Affairs Program Managers sole discretion, the Grantee shall be required to
immediately repay to the City all or a portion of the Grant which has been received by the Grantee, as of the
date that the written demand is received (Demand for Recapture).
In the event of a Default, the following provisions will also apply:
a. For first-time violations—Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received up to the date of termination and/or the Demand for
Recapture.
Additionally,Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first-time violations -Any compliance infractions beyond first-time violations will be
considered by the Cultural Affairs Program Manager,on a case-by-case basis. As part of his consideration,the
Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final
decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion
of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen(15)days
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after the Expenditure Deadline. If such funds have been committed but not expended,the Grantee must request
in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if
approved, shall be for a period not to exceed one(1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager a certified check for the total amount due,payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach or failure occurs,or at any time throughout the term
of this Agreement.
14. Written Notices:Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept.of Tourism and Cultural Development, 1700 Convention Center Drive,Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations,except those contained within this
agreement and its attachments,are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support.As such, use of Grant funds for any program component not meeting this condition will be considered a
breach of the terms of this Agreement and will allow the City to seek remedies including,but not limited to,those
outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Sections 62-31 through 62-66 of the City Code, and as amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of race, color, national origin,
religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990(ADA)to remove
barriers,which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
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discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial,without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK-
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Exhibit 1 / revised Project Description
Organization: Miami Lyric Opera
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
II. Project Summary-In narrative form please outline in detail the proposed presentation of new work in the City of Miami
Beach.
The narrative must include a statement that this work is new or has never before been presented in Miami Beach and include
specific dates,times,venues,artists,target audience, incorporation of new technology and artistic collaborations.
The Miami Lyric Opera is pleased to present for your consideration the 2014-2015 Miami Beach opera
season; our 11th year anniversary in Miami Beach. All performances(6 total)will once again occur on at the
Colony Theater on Lincoln Road.This season includes three full-scale opera productions,all with full
orchestra, including Madama Butterfly; L'elisir d'amore; and La Favorita. Each production will be presented
twice at the Colony Theater,each over a weekend as follows:
Date, Production Title,Theater
3/14/2015 8:00 PM, Madama Butterfly,Colony Theatre
4/24/2014
mb.culturegrants.org/activeprograms/allprintapplication/cycle_id/7200/formset id/3079/user id/130360/auid/130360/cycle_attempt/1
http://mb.culturegrants.org/activeprograms/allprintapplication/cycle_id/7200/formset_id/3079/user_id/130360/auid/130360/cycle_attempt/1
3/15
3/15/2015 8:00 PM, Madama Butterfly,Colony Theatre
7/11/2015 8:00 PM, Elisir D'Amore,Colony Theatre
7/12/2015 4:00 PM, Elisir D'Amore, Colony Theatre
9/26/2015 8:00 PM, La Favorita*,Colony Theatre
9/27/2015 4:00 PM, La Favorita*,Colony Theatre
*During the 2014-2015 season, MLO will add one new,full-length opera production, La Favorita,to its 19-
opera repertoire.
Opera is an enduring part of the Western classical music tradition.The word opera is the plural of the Latin
word opus, meaning "work"(each piece written by a composer is called an opus). Opera as we know it
started during the Italian Renaissance,although its roots go back as far as Ancient Greece. It has endured
in Western culture for more than 400 years.
There are many different types of opera (Comic, Serious,Grand). MLO primarily produces performances of
Lyric opera (French with no spoken word)and Verismo(Italian post-romanticism); two genres that are
marked by the work of many great composers who flourished during the late 18th century through the
beginning of the 20th century. Many of today's most beloved operas and arias fit into these two distinct
genres. Works tend to be less grandiose than Grand opera and have been composed and preserved
throughout modern history to showcase full-orchestral performance,with operatic voice serving as an
instrument to enhance the music itself.
In fact, many opera works in the MLO repertory hail from the Bel Canto tradition (late 1700s-
1850s);works by composers such as Rossini, Donizetti,and Bellini.The Bel Canto period is defined by
beautiful (Bel)singing with music written to showcase the singer's operatic range, power and vocal
flexibility. Bel Canto stories focus on passion and romance, with both staging and acting taking a back seat
to the overwhelming power of the vocals and orchestrations.
For this reason, MLO focuses on bringing the very best opera talent to the stage that it can attract. Often
the net has to be cast far and wide to find singers who can manage the traditional Bel Canto style,or sing
the work two days in a row. Finding the best singers often comes at the expense of more elaborate,
"expensive looking"stage design and sets.This,combined with the unique size the Colony Theater and its
stage,allows MLO to bring South Florida audiences into the intimacy of these beloved musical works.
Works feel home grown, intimate and as if creating a single moment of rare passion. Patrons in the front
row even sit among the orchestra members facing toward them.
As in seasons past,all four full productions will feature stage sets designed and produced by Eliana Ivirucu
and Carlos Arditti. These sets are assembled specifically for MLO productions on Miami Beach. During the
2014-15 season,funding is sought through the Knight Foundation's Knight Arts Challenge to explore new
methods and materials to reinvent the stage design and fabrication for 21st Century audiences.
New stage direction will be conceived and directed by Carlos Arditti and Raffaele Cardone,with artistic and
general direction by Raffaele Cardone; himself a critically acclaimed and widely performed International
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tenor.
Participating artists are local—both well-known and emerging great talents—and the company also draws
visiting talent from throughout the United States and occasionally outside US as necessary.Additionally,
the MLO Chorus,which consists of 24 singers,will participate in each production. Among the conductors of
the full orchestra is Doris Lang Kosloff,former artistic director at the Connecticut Concert Opera and former
director of the Opera Studio at the Aaron Copland School of Music.
MLO leads off its 2014-2015 season with the highly anticipated return of Madama Butterfly, last performed
to great acclaim in 2012,during MLO's eighth season. Performances will take place at The Colony on Miami
Beach.This opera in three acts written by Giacomo Puccini is one of the world's most performed operas
(#7 in the top 10 ranking on Operabase.com).
The second opera offering will be L'elisir d'amore.This opera was last performed during MLO's seventh
season in 2011. Performances will take place at The Colony Theater on Miami Beach. Uelisir d'amore(The
Elixir of Love) is a comic opera in two acts by the Italian composer Gaetano Donizetti. Written in haste in a
six-week period, Uelisir d'amore was the most often performed opera in Italy between 1838 and 1848 and
it has remained continually in the international opera repertory.Today, it is one of the most frequently
performed of all Donizetti's operas.
Finally,the third work of the 2014-2015 season will be La Favorita.This will be the Miami Beach and MLO
premiere of Donizetti's La Favorita; an opera in four acts first performed in French to Parisian audiences in
1840.The story centers around a love triangle involving the King of Castile Alfonso XI, his mistress('the
favourite') Leonora,and her lover, Fernando.The story unfolds against the background of the Moorish
invasions of Spain and power struggles between church and state.
III.Artistic Mission and Goals- Please describe how the proposed project directly supports the artistic mission and goals of
your
organization. (Why did you pick this project(s)?)
Date, Production Title,Theater
3/14/2015 8:00 PM, Madama Butterfly,Colony Theatre
3/15/2015 8:00 PM, Madama Butterfly,Colony Theatre
7/11/2015 8:00 PM, Elisir D'Amore,Colony Theatre
7/12/2015 4:00 PM, Elisir D'Amore,Colony Theatre
9/26/2015 8:00 PM, La Favorita*,Colony Theatre
9/27/2015 4:00 PM, La Favorita*,Colony Theatre
Now in its 10th year as a local Opera company, MLO has presented over 21 different opera titles in over 90
performances on Miami Beach and, recently in downtown Miami. MLO is committed to providing area opera
lovers and the public at large a cultural alternative in Miami-Dade County,specifically on Miami Beach,to our
regional opera company and touring theatrical productions.
Through the presentation of opera productions, MLO provides high quality at accessible prices. MLO is also
committed to educate and create opportunities for young artist to acquire full staging operatic experience
next to known singers, conductors and directors. MLO strives to promote opera and classical vocal concerts
among the existing and new opera lovers in Miami-Dade County. By presenting these fully staged classic
operas on Miami Beach, a cosmopolitan and tourist center of Florida and the Southeast United States, MLO
and our organizational artists are afforded an opportunity to demonstrate talent and contribute to the
promotion of the highest standards of locally produced cultural offerings.This, in turn, increases present
and future audiences.
All MLO productions involve sets designed specifically for the new production in keeping with the highest
standards and traditions of lyric opera. Costumes are either rented from the Stivanello Costume Company,
the premiere house Milan, Italy and New York City or produced by MLO costume design in collaboration
with local dress makers and tailors.
In addition to the regular season performances, MLO has worked directly with the City of Miami Beach to
offer free,full-production opera performances as part of the City's Arts in the Parks series. La Boehme was
performed in April 2007 at North Shore Open Space Park, located at 85 Street and Collins Avenue. In
March 2008, MLO produced The Barber of Seville for the Arts in the Parks audience of over 11000 at
Flamingo Park. In 2009,a lively production of La Traviata was staged for a diverse audience at the North
Beach Band Shell. Most recently,in March 2014,a moving performance of L'Amico Fritz was staged in the
North Shore Open Space Park. We are very interested in continuing these open air performance in 2015
and beyond as they are a wonderful way to introduce opera to younger, more diverse audiences.
IV. Marketing Plan- Please outline in detail the marketing plan for the proposed project. * :
The MLO Marketing Plan is executed by: 1)aggressive email,direct mail and social media campaigns, 2)
newspaper advertising, 3)radio/tv spots, radio/tv interviews,4) promotional conferences to targeted
groups, 5)county-wide flyer and poster distribution,and 6)various Internet web pages including the
official MLO site at www.miamilyricopera.org (redesigned to include online ticketing, more graphics and
audition postings in late 2011); and a popular YouTube site that contains over 60 videos(promos,
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rehearsals and performances)for public viewing. In addition, public relation activities assist with the
promotion of all MLO events.
As MLO moves away from costly direct mail campaigns toward social media and direct electronic
communications,efforts are underway to collaborate with other similar sized music and theatre
organizations to share subscriber information in an effort to target new, interested patrons.
Marketing
•Website
•Social media (Facebook page,Twitter,YouTube)
• Direct Mail
• Posters
• Flyers
• Postcards
• Program books
• Electronic Ads via Email
• English radio(Classical South Florida,AM 1360 and other)
•Spanish radio(AM 710,AM 1140,AM 1550,AM 1260)
• Electronic Media (Facebook,Twitter, Miami.Com, Social Miami, South Florida Classical Review)
• Press
Protect description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
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Exhibit 2-A: Project Budget/ Revised Total Project Budget
Name of organization: Miami Lyric Opera
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel -artistic 15,000 Admissions 63,500
Personnel -technical Contracted services
Personnel -administration 6,000 Tuitions
Outside artistic fees/services 45,000 Corporate support 5,000 6,500
Outside other fees/services 1,500 Foundation support
Marketing/Publicity 4,500 6,500 Individual support 5,000 6,000
Space rental 11,500 Govern ment/Loca1 12,500
Utilities 600 Federal
Equipment rental 1,000 State 6,500
Office supplies 750
Country Travel 6,800
Other Costs: (Itemize below) Other Contributions (Itemize below)
Credit Card Processing 2,500 Board Members 3,837
Rental Music 1,500
Scenery/Lighting 12,000
Costume Rentals 8,700
Postage And Printing 1,650
City of Miami Beach Grant Award 17,163.33
Total cash expenses 113,000 Total cash revenues 113,000
Total in-kind expenses 12,500 Total in-kind revenues 12,500
Total project expenses 125,500 Total project revenues 125,500
CASH & IN-KIND CASH & IN-KIND
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Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: Miami Lyric Opera
Date(s)of Project:
Grant Award: $17,163.33
Directions: Identify and itemize cash expenses to be paid from Grant award funds.Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent(10%)per category, so long as said expenditures do not exceed the total amount of Grant funds.
(Cultural Anchors excluded from these restrictions.)
Grant Expenses
Personnel —artistic Equipment Rental
Personnel—technical _ Space rental(Performance 2,163
Related Only)
Outside artistic fees 15,000
Marketing/Publicity Total Other Costs (itemize
Below)
Printing
Description Amount
Postage
TOTAL (must equal grant award): 17,163
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement. (Cultural
Anchors excluded from this restriction). All ublications associated with
p City of Miami Beach cultural
grant support in FY 2014/15 must include the City of Miami Beach Centennial logo and the following
byline where appropriate: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of pity of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees (Cultural Anchors excluded from this restriction)
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon}completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET(i.e. -all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2014-15 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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