PSA Amendment 1 with Arts for Learning/Miami, Inc. t 9
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH; FLORIDA AND ARTS FOR LEARNING/MIAMI, INC.,
FOR MIAMI BEACH ARTS EDUCATION SERVICES.
This Arne drnent No. 1 to the Professional Services Agreement, is made and
entered into this day of t"rMtQ, , 2014, by and between the CITY OF
MIAMI BEACH, FLORIDA, a municipal corporation having its principal office at 1700
Convention Center Drive, Miami Beach, Florida, 33139 (City), and ARTS FOR
LEARNING/MIAMI, INC., a Florida corporation, whose address is 404 NW 26 Street,
Miami, Florida, 33127 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, on October 16, 2013, the Mayor and City Commission approved
Resolution No. 2013-28388, authorizing the Mayor and City Clerk to execute a
Professional Services Agreement with Consultant to provide after-school and preschool
arts education programs at various City parks, public schools, and day care centers (as
determined by the City Administration) for the Fiscal Year 2013/2014, in the amount of
$105,000 (the Agreement); and
WHEREAS, the City has the option, at its sole discretion, to extend said
Agreement for two (2) additional years, contingent upon funding availability; and
WHEREAS, on September 30, 2014, the Mayor and City Commission approved
the City's Fiscal Year 2014/2015 Budget, which included funding available to extend and
expand arts integrations services and programming of said Agreement for an additional
one (1) year term.
NOW, THEREFORE, in consideration of the mutual premises, covenants and
agreements herein contained, and other good and valuable consideration, in receipt and
adequacy of which are hereby acknowledged and intending to be legally bound, the City
and Consultant hereby amend the Agreement as follows:
1. The City hereby exercises the first renewal term under the Agreement,
which shall commence on October 1, 2014, and shall end on
September 30, 2015 (the First Renewal Term). Except as amended
herein, all terms and conditions of the Agreement shall apply to the First
Renewal Term.
2. Consultant shall complete the Scope of Work (Services), attached and
incorporated as Exhibit "A" hereto. Said Scope of Work shall be
completed by no later than September 30, 2015.
3. Consultant shall be compensated by the City for the Services to be
provided and satisfactorily performed, as set forth in Exhibit "A", during
the First Renewal Term, for a fee not to exceed one hundred five
thousand dollars ($105,000), inclusive of Reimbursable Expenses and
any other consultants necessary to complete the scope of work described
in Exhibit "A". The aforementioned fee shall be paid in accordance with
Section 4 of the Agreement.
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4. Except as amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, this Agreement has been duly executed by the parties
hereto as of the day and year first above written.
FOR CITY: CITY OF MIAMI ORIDA
ATTEST: �'
Cit Clerk � ,,� •• •• � May ,
of , 2014.
FOR CONS ULTAN:T'''3•'••.• `t'�.. 'ARTS FOR LEARNING/MIAMI, INC.
ATTEST:
//Z lz�1041
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7ecretarNy Presiden
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Print Name Print Name
/ day of 6ek2pX4 , 2014.
Attachment: Exhibit"A"
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
r,eity Attomey Date
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Exhibit i6A"
Arts for Learning/Miami, Inc.
Scope of Services for City of Miam Beach
October 1, 2014-September 30, 2015
About Arts for Learning:
As Miami-Dade County's leading organization solely dedicated to advancing teaching and learning
through the arts, Arts for Learning (A4L) works diligently to ensure that the arts are central to the life of
every child. By connecting professional visual and performing artists to children in schools, preschools,
and after-school and summer programs, children have the opportunity to experience and understand an
art form, create a work of art, and connect that art to other areas of learning. A4L's comprehensive
services include arts-integrated instruction, student studio programs, community art classes, internships
in the arts, mentoring, and teacher and artist professional development. A4L is a national affiliate of the
Wolf Trap Institute for Early Learning and the Young Audiences Arts for Learning network.
Proposed Scope of Work:
Arts for Learning respectfully requests $105,000 to provide in-depth visual and performing arts programs
at City of Miami Beach schools, preschools, and parks to serve 1,155 of children and youth.
After-School Programming
Arts for Learning will provide 28 after-school courses across five Miami Beach locations including
Biscayne Elementary School, Flamingo Park, North Beach Elementary, Scott Rakow Youth Center and
South Pointe Elementary School. Throughout the school year at each after-school location, professional
teaching artists will conduct semester-long residencies. These residencies or "courses" are defined as a
1-hour session per-week fora unique group of up to 25 students over a period of 12-16 weeks within the
fall or spring semester. Through the after-school programming, A4L will serve 300 students.
Site No. of Students
Biscayne Elementary 100
Flamingo Park 50
North Beach Elementary 50
Scott Rakow Youth Center 40
South Point Elementary 60
Preschool Programming Serving Children ages 3-5 years old
Arts for Learning's preschool offering consists of visual and performing arts residencies conducted by
master teaching artists who embed coaching, modeling and in-class teacher professional development
into a 16-session residency structure. The efficiency of this approach is that it concurrently combines in-
depth training for early childhood teachers with high quality arts-based learning activities for students. The
residency and coaching structure is as follows:
• Planning Session (Session 1): The teacher and the artist identify residency goals/objectives.
• Observation Session (Session 2): The artist becomes acquainted with students and the
classroom.
• Classroom Sessions Led by the Teaching Artist (Sessions 3-11): Teaching artist leads eight 45-
minute sessions. The classroom teacher participates in the sessions and in 15-minute post-
session debriefings.
• Planning Mugs (Sessions 12 and 14): The teaching artist and classroom teacher develop
lessons together. For these lessons, the teacher will take the lead in the delivery of arts-based
strategies.
• Sessions Led by the Classroom Teacher(Sessions 13 and 15): Classroom teacher leads two 45-
minute sessions that are followed by a 15-minute debrief discussion with the artist.
• Closing Session (Session 16): During this session, the teaching artist has the opportunity to end
the residency and to say "goodbye" to the students and determine follow up needs with the
teacher.
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Exhibit"A"
Arts for Learning/Miami, Inc.
Scope of Services for City of Miam Beach
October 1, 2014-September 30, 2016
A4L will work with up to 5 preschools to serve 10 classrooms serving students ages 3-5 years old. In
total, A4L will reach 150 preschool students.
Baby ArtsPlay!TM Serving Children ages 3-36 months
Arts for Learning's Baby ArtsPlay!Tm Residency program provides children ages three months to three
years old, and the early childhood educators who care for them, with a holistic early childhood music,
drama and movement experience aimed at supporting the children's cognitive, social, emotional, and
physical development. The 17-session program embeds professional development and coaching support
for the preschool teachers into the residency just like A4L's 3-5 year old program.
• Observation Session (Session 1 ): The artist becomes acquainted with the children and the
classroom.
• Planning Session (Session 2): The teacher and the artist identify residency goals/objectives.
• Classroom Sessions Led by the Teaching Artist(Sessions 3-6): Teaching artist leads four 20-
minute sessions. The teacher participates in the sessions and in 15-minute post-session
debriefings.
• Planning Meeting (Sessions 7): The teaching artist and teacher develop lessons together.
• Sessions Led by the Teaching Artist and Teacher(Sessions 8-11): Teaching artist and teacher
co-lead four 20-minute sessions. The teacher also participates in 15-minute post-session
debriefings.
• Planning Meeting (Sessions 12): The teaching artist and teacher develop lessons together.
• Sessions Led by the Teaching Artist and Teacher(Sessions 13-161: Teaching artist and teacher
co-lead four 20-minute sessions. The teacher also participates in 15-minute post-session
debriefings.
• Closing Session (Session 17): During this session, the teaching artist has the opportunity to end
the residency and to say"goodbye"to the students and determine follow up needs with the
teacher.
The Baby ArtsPlay!Tm Residency program will serve105 children across 7 preschool classrooms. Each
classroom will receive two residencies so that the teachers may receive the highest level of support
during their first year of integrating the arts.
Performances
A4L will provide three performances by A4L master teaching artists for children at City of Miami Beach
schools and/or park locations to serve 600 children.
Timeline for Services:
2014 2015
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
After-school
Preschool
Preschool
Performance:A4L Artists
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Exhibit"A"
Arts for Learning/Miami, Inc.
Scope of Services for City of Miam Beach
October 1, 2014-September 30, 2015
Budget:
Description of Service Unit Price No. of Units Amount No. of participants
After-school $1,850 28 $51,800 300
Preschool 3-5 year olds $2,400 10 $24,000 150
Baby ArtsPlay!3-36 months $2,000 14 $28,000 105
Performances $400 3 $1,200 600
Total $105,000 1,155
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