PSA Amendment 1 with VFA, Inc. r
010 13 ag
AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
VFA, INC.
FOR CONDUCTING AND DOCUMENTING A DETAILED FACILITIES CONDITION
ASSESSMENT OF VARIOUS BUILDINGS/ASSETS OWNED BY THE CITY OF MIAMI
BEACH, AND TO DEVELOP A SCHEDULE FOR ASSETS AND EQUIPMENT
REPLACEMENT WITHIN THE BUILDINGS/ASSETS TO INCLUDE CURRENT AND
PROJECTED FUTURE REPLACEMENT COSTS,
PURSUANT TO RFQ No. 56-11/12
This Amendment to the Agreement made and entered this L day of 6104 e , 2014, by and
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and VFA,INC., a Massachusetts corporation,whose address is
99 Bedford Street, Boston, Massachusetts 02111 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, on March 13 2013 the City Commission approved Resolution No 2013-28155
awarding the agreement for Facilities Condition Assessment("FCA")to VFA, Inc. ("VFA") pursuant
Request for Qualifications RFQ No 56-11/12; and
WHEREAS, pursuant to said RFQ the City entered into a Professional Services Agreement
for FCA services with VFA dated as of April 18 2014 which omitted the following locations, which
require the FCA services:the 1755 Building,the City Hall Parking Garage,the Flamingo Pool Facility
Building, the Flamingo Park Field House, and the Flamingo Park Baseball Stadium; and
WHEREAS, on July 15, 2014 the City Commission approved Resolution No. 2014-28660
authorizing the City Manager to execute Amendment No. 1 to the Agreement adding the 1755
Building,the City Hall Parking Garage,the Flamingo Pool Facility Building,the Flamingo Park Field
House, and the Flamingo Park Baseball Stadium; and
WHEREAS, accordingly, the City and Consultant hereby wish to amend the Agreement to
include 1755 Building, the City Hall Parking Garage, the Flamingo Pool Facility Building, the
Flamingo Park Field House, and the Flamingo Park Baseball Stadium; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No. 1.
2. MODIFICATIONS
The Agreement is amended to include"Attachment No. 1",which is attached and incorporated
herein indicating the City Facilities that have been added and deleted to the Agreement.
This Agreement is amended to include an updated "Exhibit B", which is attached and
incorporated herein.
Per Section 3"Term"-of the Agreement,the City Manager has approved the extension of the
Term for an additional 90 days through November 13, 2014.
Section 4 "Fee" of the Agreement is amended as follows:
4.1 In consideration of the Services to be provided, Consultant shall be
compensated on a fixed fee basis, in the amount of $98,634 $114,006,, which
amount is inclusive of reimbursable and any other expenses incurred by Consultant
with regard to the Services.As a requirement for the Facilities Condition Assessment
project, Nova Engineering must be trained for the use of VFA software. This
software has been adopted by the City for the management of data pertaining to our
Capital Renewal and Replacement program.The City has agreed to reimburse Nova
Engineering for this training as it will be addressed as a pass through cost.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BE
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ATTEST: �' �� ,� , i CONSULTANT:
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Print Name Print Name
F:\PURC\$ALL\MARTA\RFQ\RFQ 56-11-12 Facility Condition Assessment RFQ\Agreement\Amendment No.1\Amendment No.1 Facilities Condition
Assessment(RFQ 56-11-12)-Nova.doc
APPROVED AS TO
FORM & LANGUAGE
4FEXECUTION
(4
Date
Attachment No. 1
Additions and deletions to the Facility Condition Assessment Agreement
I.CITY FACILITIES to be added to VFA,Inc Agreement.
1 1755 Building
2 City Hall Parking Garage
3 Flamingo Pool Facility Building
4 Flamingo Park Field House
5 Flamingo Park Baseball Stadium
EXHIBIT B
Consultant will be required to provide a thorough FCA of the City owned facilities listed below,
following the VFA Capital Planning Management Solution software format used by the City for
facility condition assessment.
All inspectors must be certified by the State of Florida to perform inspections for their specific
discipline(s) and must have extensive knowledge of current building code requirements.
The Services must be completed within 120 days of the Effective Date of the Agreement. All data
gathered from the FCA must be loaded into VFA facility software by the Consultant within 90
days of completion of such FCA.
Facilities scheduled for FCA are listed below:
FACILITY SQ. FT.
SF Cost Cost
17TH ST. PARKING 474,500 $0.060 $28,470
*City Hall Parking Garage 280,000 $0.045 $12.,600
7TH ST. PARK 226,100 $0.070 $15,827
CITY HALL 111,388 $0.110 $12,253
SCOTT RAKOW 54,279 $0.110 $5,971
*1755 Building 50,000 $0.045 $2,250
12TH ST. PARKING 43,500 $0.060 $2,610
HISTORIC CITY HALL 34,880 $0.110 $3,837
777 BLDG. - 34,565 $0.110 $3,802
BASS MUSEUM 311125 $0.110 $3,424
COLONY THEATER 28,000 $0.110 $3,080
BYRON CARLYLE THEATER 287000 $0.110 $3,080
SOUTH SHORE COMMUNITY CENTER 18,730 $0.130 $2,435
21 ST COMMUNITY CENTER 15,885 $0.110 $1,747
PAL BUILDING 13,000 $0.110 $1,430
10th Beach/ 10th St. Auditorium 12,714 $0.130 $1,653
*Flamingo Park Baseball Stadium 9,330 $0.045 $420
NORMANDY ISLE PARK POOL 7,412 $0.110 $815
HISTORIC FIRE STATION #2 3,400 $0.200 $680
*Flamingo Pool Facility Building 2,904 $0.045 $131
ACORN THEATER 2,436 $0.280 $682
NORTH SHORE BAND SHELL 2,240 $0.400 $896
MUSS PARK BLDG. 2,035 $0.400 $814
MARINE PATROL BLDG. 1,943 $0.400 $777
STILLWATER PARK BLDG 1,629 $0.400 $652
*Flamingo Park Field House 1,600 $0.045 $72
TATUM PARK BLDG 1,512 $0.400 $605
ACORN BAND SHELL 11200 $0.400 $480
LUMMUS PARK BEACH RESTROOM 1,200 $0.400 $480
FACILITY - Continued SQ. FT.
SF Cost Cost
14th St. Restroom 900 $0.410 $369
Sanitation Storage 710 $0.410 $291
A- N. Shore Open Space Park Pavilion#1 576 $0.410 $236
A- N. Shore Open Space Park Pavilion#2 576 $0.410 $236
A- N. Shore Open Space Park Pavilion#3 576 $0.410 $236
A- Normandy Shores Park Restroom & Storage 512 $0.410 $210
A- N. Shore Open Space Park Restroom#1 480 $0.410 $197
A- N. Shore Open Space Park Restroom#2 480 $0.410 $197
A- N. Shore Open Space Park Restroom#3 480 $0.130 $62
TOTAL SQ. FT. 1,500,797 $1149006
*Facilities added. The Services, for the added facilities must be completed within the additional
90 days, from August 13, 2014 to November 13, 2014.All data gathered from the FCA must be
loaded into VFA facility software by the Consultant within 90 days of completion of such FCA.