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Contract with Digital Video Systems for Press Room A/V Equipment & Installation it l� MIAMI. IBEACH rl CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Press Room Audio Visual Equipment and Installation. CONTRACT NO.: ITB- 2014-355-JR EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be renewed, at the sole discretion of the City, though it's City Manager, for two (2) additional one (1)Year periods. SUPERSEDES: N/A CONTRACTOR(S): Digital Video Systems (Section 1, Purchase and Installation of the Audio Visual Equipment for the Press Room and Section 2, Time and Materials for Future Requirements.) ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on September 17, 2014 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into to provide for Press Room Audio Visual Equipment and Installation and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Department policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2014-355- JR. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Anthony Kaniewski, Property Management Director at 305-673-7000 ext. 2914. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or 1 any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Procurement Department 1700 Convention Center Drive Miami Beach, Florida 33139 E-mail: alexdenis(aD_miamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Digital Video Systems 3270 Executive Way Miramar, FL 33025 Attn: Roberto De Leon Phone: 954-292-3574 Fax: 954-239-4489 E-mail: robertol(a)digitalvideosystems.net L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have ca sed this Certification of Contract to be signed and attested on this day of d0VOW1W 20 IV by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEA By By President/ Signature ' or tl Pint Name Date / e l �G Da e ATTEST: ATTEST: c aryl Signa a City�Clerk WE'eu •... � s .ter'' �,' Print Name e y , s� /n -27- lq Date .• •• _ „ ., i i p J F:\PURC\$ALL\Solicitations\2014\2014-355-JR ITB Press Room Equipment and Installation\Contract\2014-355-JR - Digital Video Systems-Section 1.docx Attachments: A: Commission memo and Item Summary B: ITB, Addendum C: Proposals D: Insurance Certification APPROVED AS TO FORM & LANGUAGE & FO XECUTION City Attorney Dote 5 Client#: 1592391 141 MARITMOB ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYI);0/27/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Rachel Stagmer BB$T-Atlantic Risk Management PHONE 410-480-4454 FAX No): 866-549-3345 ac No Ext 5850 Waterloo Road,Suite 240 E-MAIL D SS: RStagmer @bbandt.com Columbia,MD 21045 INSURER(S)AFFORDING COVERAGE NAIC0 410 480-4400 INSURER A:Hanover American Insurance Co. 36064 INSURED INSURER B:Massachusetts Bay Ins.CO. 22306 . Maritime Mobile Communications LLC INSURER C:Hanover Insurance Company 22292 d/b/a Digital Video Systems INSURER D:Wesco Insurance Company PO Box 547 INSURER E Montvale, NJ 07645 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUB POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD MM/DD B GENERAL LIABILITY LD0380854505 7/23/2014 07/23/2015 EACH q�OECCTUR�RENCE $110002000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea o'u ante $1,000,000 CLAIMS-MADE 51 OCCUR MED EXP(Any one person) s5,000 PERSONAL 8 ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 I POLICY PRO X LOC $ JECT A AUTOMOBILE LIABILITY AZ0384033005 7/23/2014 07/23/201 CO acct den SINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS Ix NON-OWNED Perr acEcidentDAMAGE $ AUTOS C X UMBRELLA LIAB OCCUR UH0383874305 7/23/2014 07/231201 EACH OCCURRENCE $5,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $5,000,000 DED I RETENTION$ $ D WORKERS COMPENSATION WWC3099889 7/23/2014 07/23/201 X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMIT ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1,000,000 OFFICERIMEMBER EXCLUDED? ® N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 "yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) If required by written contract,the City of Miami Beach,FL is included as an additional insured,subject to policy provisions. CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1700 CONVENTION CENTER DRIVE ACCORDANCE WITH THE POLICY PROVISIONS. Miami Beach,FL 33139 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD #S13181179/M13042066 RAST Form W=9 Request for Taxpayer Give Form to the (Rev.January 2011) Identification Number and Certification �" .Do not s Treasury send to the IRS. Name(as shown on your Income tax return) Maritime Mobile Communications,LLC dlbla Digital Video Systems N Business nameldiaregarded entity name,if different ham above Check appropriate box for federal tax classification(requlrad): ❑IndlylduaUeole proprietor ❑ C Corporation ❑S Corporation ❑ Partnership ❑ThmWestate ❑✓ United liability company.Enter the tax classification(CaC corporation,SoS corporation.P•partnership)►....._.......»...»..»..»_ Exempt payee 0 a— ❑ Other(see InsWctlons)► v Address(number.etreet,and apt.or suite no.) Requesteea name and address(optional) 186 BROADWAY SUITE 04 cit)6 state,and ZIP code rn WOODCLIFF LAKE,NEW JERSEY 07677 UM account numbers)here(optional) Taxpayer Identification Number N Enter your TIN in the appropriate box.The TIN provided must match the name given on the°Name"Une I Social aseuft number to avoid backup withholding.For individuals,this is your social security number(SSN).However,for a resident alien.sole proprietor,or disregarded entity.see the Part 1 Instructions on page 3.For other - entities,It Is your employer identification number(E1N).If you do not have a number,see How to get a TIN on page 3. Note.If the account Is In more than one name,see the chart on page 4 for guidelines on whose I Employer Identification number number to enter. M26 -1 2 9 1 9 1 2 1 4 1 9 1 0 11100011111111 Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup witI bolding,or(b)I have not been notified by the internal Revenue Service(IRS)that i am subject to backup withholding as a result of a failure to report all Interest or dividends,or(cl the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.citizen or other U.S.person(defined below). Certification Instructions.You must cross out Item 2 above it you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,Item 2 does not apply.For mortgage Interest paid,acquisition or abandorupent of secured property,cancellation of debt,contributions to an Individual retirement arrangement PRA),and generally,payments other than int 7ft and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the Instructions on page 4. Sign Signature of Here U.S.person► pate► General Instructions Note.If a requester gives you a form other than Form W-9 to request your TIN,you must use the requester's form If It Is substantially similar Section references are to the internal Revenue Code unless otherwise to this Form W-9. noted. DeffnMon of a U.S.person.For federal tax purposes,you are Purpose of Foram considered a U.S.person If you are: A person who Is required to file an Information return with the IRS must •An individual who Is a U.S.citizen or U.S.resident afian, obtain your correct taxpayer Identification number MN)to report.for •A gyp,corporation,company,or association created or example,Income paid to you,real estate transactions,mortgage interest organized In the United States or under the laws of the United States, y ou paid,acquisition or abandonment of secured property,cancellation •An estate )' ( state other than a foreign r ' of debt,or contributions you made to an IRA. g •A domestic trust(as de Use Form W-9 only If you are a U.S.person(including a resident fined in Regulations section 301.7701-7). alien),to provide your correct TIN to the person requesting It(the Special rtes for partnertdtlps.Partnerships that conduct a trade or requester)and.when applicable,to: business In the United States are generally required to pay a withholding 1.Certify that the TIN you are giving Is correct(or you are wolfing for a tax on any foreign partners°share of Income from such business. number to be issued}, Further,In certain cases whom a Form W-9 has not been received,a partnership is regdred to presume that a partner is a foreign person, 2.Certify that you are not subject to backup withholding,or and pay the withholding tax.Therefore,N you are a U.S.person that Is a 3.Claim exemption from backup withholding If you are a U.S.exempt Partner In a partnership conducting a trade or business In the Unite payee.If applicable,you are also certifying that as a U.S.person,your States,provide Form W-9 to the partnership to establish your U.S. allocable share of any partnership Income from a U.S.trade or business status and avoid withholding on your share of partnership Income. Is not subject to the withholding tax on foreign partners'share of effectively connected Income. Cat.No.10231X Form W-g(Rev.1-2011) ATTACHMENTS A MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfi.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine n Members Jh i y p and a tiers o e City Co fission FROM: Jimmy L. Morales, City Manager DATE: September 17, 2014 SUBJECT: REQUEST FOR APPROVAL TO AWA CONTRACT PURSUANT TO INVITATION TO BID (ITB)NO.2014-355-JR FOR PRESS ROOM AUDIO VISUAL EQUIPMENT ARID INSTALLATION. ADMINISTRATION RECOMMENDATION Approve the award of the contract. KEY INTENDED OUTCOME Build And Maintain Priority Infrastructure With Full Accountability FUNDING The cost associated with the purchase and installation of the Press Room audio visual equipment is subject to funds availability approved through the annual budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. Amount Account 1 $49,000 City Hall Space Plan Implementation. 000-600-000671 2 $15,000 General Funds Contingency 011-9322-000671 Total $64,000 Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Office of Budget and Performance Improvement (OBPI). BACKGROUND INFORMATION The purpose of Invitation to Bid (ITB) No. 2014-355-JR is to establish a contract, by means of sealed bids, with a qualified contractor(s) to provide the equipment and installation for the press room for the Communications Department, as an option to secure future requirements through a time and material basis. The immediate requirement for the audio visual portion of the press room is expected to be completed within 30 days. The ongoing contract(s) for future requirements shall remain in effect for three (3) years with the option to renew for two (2) additional one (1) year periods. ITB PROCESS ITB No.2014-355-JR,was issued on September 3, 2014,with a bid opening date of September 10, 2014. Two(2)addenda were issued.The Procurement Department issued bid notices to thirty-one (31)contractors utilizing the PublicPurchasing.com website. Ten(10)prospective bidders accessed the advertised solicitation. In addition, the Procurement Department sent the ITB document via email to additional firms not registered with the www.PubllcPurchase.com. The notices resulted in the receipt of four(4) responses from Pro Sound and Video, Digital Video Systems, Midtown Video and Audio Visual Innovations. 6 Commission Memorandum ITB 2014-355 Press Room Audio Visual Equipment and Installation September 17, 2014 12 The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award for Section 1, purchase and installation of the audio visual equipment for the press room. Section 2 (Hourly Labor and Cost of Equipment and/or Materials),for future requirements, is to be awarded to all responsive, responsible bidders to establish a pool of qualified vendors. Veterans preference was considered during the tabulation of the bids received, but no vendors were eligible for the preference. In its due diligence, the Procurement Department verified the following: • Minimum Requirements The ITB stated that bids will only be considered from firms that are regularly engaged in the business of providing the services for a minimum of three(3)years and that firms provide a contact name and phone number for verification. • Past Performance Digital Video Systems, the recommended bidder for Section 1, has thirty-nine(39)years of service with local businesses and also has provided audio visual equipment and maintenance to the City of Miami Beach in the past. Audio Visual Innovations, Pro Sound and Video and Digital Video Systems, the recommended bidders for Section 2, have over thirty(30)years of service within the local area. Pricing tabulation is attached. CITY MANAGER'S REVIEW After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to Digital Video Systems for Section 1, purchase and installation of audio visual equipment for the press room;and, to Audio Visual Innovations, Pro Sound and Video and Digital Video Systems for Section 2, time and materials for future requirements. CONCLUSION The City Manager recommends that the Mayor and the City Commission award a contract, pursuant to ITB 2014-355-JR,to Digital Video Systems for Section 1, purchase and installation of audio visual equipment for the press room; and, to Audio Visual Innovations, Pro Sound and Video and Digital Video Systems for Section 2, time and materials for future requirements. 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M � O t + 0 n ^Z z O N Ol ,'^r N ` oo N Q1 0 n fA ,oc o 0 0 S. o $ $ D r V+ {^ T hi Di 3 °- 3 A o ° 'r $ Ln N n t� C c o to N =� r o o •' D m v v c z o ° o Z n n O n - w rri � �j QQ 7 R N T N m Ln 0 T ee r► H O 8 S H z O ° O O O L4M ol pr n D c N o o z LA < < Z ° O c O T c N z O n fD O 1-0 O n ° n —I C o 1 T v D D 3 ° ° ' v M rm o o N,°* < V i v ^ a ° ° c O Ln G) n 0 0 °c ° z z o z LA n ;; O d O + + 0 n D oo n D tA 0 0 N �' r b Oe Oe w o V O• N ° o c O z S 61 O O O H 3 0 1 N N n n 3 h O .' O n v 0 m d C z < p Ln O 0 O wl .► c O COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID(ITB)NO.2014- 355-JR FOR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION. Key Intended Outcome Supported: Build And Maintain Priority Infrastructure With Full Accountability Supporting Data(Surveys, Environmental Scan, etc.): Tabulation Sheet Issue: Shall the City Commission approve the award of Contract? Item Summa /Recommendation: The purpose of Invitation to Bid(ITB)No. 2014-355-JR is to establish a contract, by means of sealed bids,with a qualified contractor(s) to provide the equipment and installation for the press room for the Communications Department, as an option to secure future requirements through a time and material basis. The immediate requirement for the audio visual portion of the press room is expected to be completed within 30 days.The ongoing contract(s) for future requirements shall remain in effect for three (3)years with the option to renew for two (2) additional one(1)year periods. ITB No.2014-355-JR,was issued on September 3,2014,with a bid opening date of September 10,2014. Two(2) addenda were issued.The Procurement Department issued bid notices to thirty-one(31)contractors utilizing the PublicPurchasing.com website. Ten(10)prospective bidders accessed the advertised solicitation. In addition,the Procurement Department sent the ITB document via email to additional firms not registered with the www.PublicPurchase.com. The notices resulted in the receipt of four (4) responses from Pro Sound and Video, Digital Video Systems, Midtown Video and Audio Visual Innovations. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award for Section 1, purchase and installation of the audio visual equipment for the press room. Section 2(Hourly Labor and Cost of Equipment and/or Materials),for future requirements,is to be awarded to all responsive, responsible bidders to establish a pool of qualified vendors. Veterans preference was considered during the tabulation of the bids received, but no vendors were eligible for the preference. After considering the review and recommendation of City staff,the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to Digital Video Systems for Section 1, purchase and installation of audio visual equipment for the press room; and, to Audio Visual Innovations, Pro Sound and Video and Digital Video Systems for Section 2, time and materials for future requirements. CONCLUSION The City Manager recommends that the Mayor and the City Commission award a contract, pursuant to ITB 2014- 355-JR, to Digital Video Systems for Section 1, purchase and installation of audio visual equipment for the press room; and, to Audio Visual Innovations, Pro Sound and Video and Digital Video Systems for Section 2, time and materials for future requirements. Advisory Board Recommendation: N/A - Financial Information: Source of Amount Account Funds: 1 $49,000 City Hall Space Plan Implementation 302-2851-000671 2 $15,000 General Funds Contingency 011-9322-000671 Total $64,000 City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: DepqrtAnent Director Assistant City Manager city a er AD ETC MT JLM T:\AGENDA\2014\September\September 17\PROCUREMENT\ITB 2014-355-JR Press Ro SUMMARY.doc AGENDA ITEM Co? AAIAMIBEACH S DATE ATTACHMENTS B MIAMIBEACH City of Miami Beach, 1700'Convention Center Drive, N11aml Beach, Florida 33139, W,,VV.n'am1beach-;Tc;aY i PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786=394-4002 1 1 ADDENDUM NO. 2 ' INVITATION TO BID NO. 2014-355-JR 3 r FOR AUDIOVISUAL EQUIPMENT PURCHASE & INSTALLATION FOR THE PRESS ROOM I September 10, 2014 1 I 1. This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. i Effective Wednesday, September 10, 2014,. the Mayor and City Commission have approved an ordinance repealing Section 2-372 of Division 3, Article VI, of Chapter 2 of the Miami Beach City Code titled "Procedure to provide preference to Miami Beach based vendors in contracts for goods and contractual services". Due this change, the Miami Beach-based vendor preference specified in the solicitation has been deleted in its entirety and is no longer applicable. 2. ADDENDUM NO. 1 CLARIFICATION: Disregard the response to Q#2 contained in Addendum No. 1, issued on September 8, 2014. The correct response is as follows; Q#2: If this is a Bid, we will need accurate specifications by product identified by make, model. or acceptable equal? A#2: Detailed scope refer to A#5, A#11, A#14, A#15 &A#16. 3. QUESTION: Q#1: Addendum 1, A#5 specifications will not work with the Nlfg and model number of the VFI LE- 4001. A#5 reads: "Podium will have electrical connectivity, Podium - VFI LE 4001 or similar (dark color i.e. Cherry with A/C power, network connectivity, VGA out etc; Rack - Portable 16RU Rack with slanted mixer top, drawers, sliding shelving etc or similar A#1: Contractor must wire the unit as specified in A#5 in Addendum No. 1 issued September 8, 2014. E Any questions regarding this Addendum should be submitted in writing to the Procurement 1 Management Department to-the attention of the individual named below, with a copy to the City Clerk's Office at Rafael Cranado(c-)-miamibeachfl.gov I Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 ext. 6263 jgerodri uez miamibeachfl. ov Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission. Sincerely, A1116, enis Prcurement Director ITB No.2014-355-JR Addendum#2 09/10/2014 i MIAMIBEACH ulty of miami tieach, w uu uonvenUOn Center Unve,Miami Beach,Florida 33139. ,vPPN.miarnibeachfl.gov PROCUREMENT DEPARTIMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 INVITATION TO BID NO. 2014-355-JR FOR AUDIO VISUAL EQUIPMENT PURCHASE & INSTALLATION FOR THE PRESS ROOM September 8, 2014 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. 1. DATE CHANGES: Deadline for the receipt of Bids is extended. Bids due by: Friday, September 12, 2014 @ 3:00 PM Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3 Floor Miami Beach, Florida 33139 As a reminder, late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow for traffic or other delays for which the Bidder is solely responsible.; 2. Please substitute the following pages; Minimum Requirements and Qualifications (page 27) ADDITIONAL SERVICES: The city may, at its sole discretion and through its contract manager, request the awarded contractor(s) to perform additional services related to the Scope of this ITB. In doing so. the City may: cornpensa'te contractors) at the rates contained in the contract: negotiate cost for additional work directly with the awarded contractor(s): or seek quotes from contractor(s), which may include ore-qualified contractors. At no time is there any guarantee of the additional work beinq awarded to any contractor. No work shall commence without the prior written authorization from the contract manager. PREQUALIFICATION POOL: The City may create a pool of pre-qualified contractors that may be considered for future work relating to services of this ITB. In establishing the pool of pre-qualified contractors, the City shall consider all responsive, responsible contractors responding to this ITB. In utilizing the pool of pre-qualified contractors, the City. through its contract manager, shall seek quotes from all pre-qualified contractors for the required work. Work orders for additional work pursuant to this section. exceeding X25,000, shall be approved by the City Manager. For work relating to the pre-qualified pool of contractors. the City shall select the most cost- effective responsive, responsible contractor deemed to be in the best interest of the City. ITN No_ 2014-326-JR Addendum #2 09/04/20,14 Special Conditions (page 29) 1. TERM OF CONTRACT. The term of the contract shall be for ONE (1) year or until successful completion of the project, whichever occurs IIrst. Pre-Qualifications and Times & klaterial contract shall be for Tl/�/O (2) ears. 2. OPTIONS TO RENEW. In;°ntiGR @Ily 94tted are-Qualifications and Times and Material renewal options Three (3) one (1) year options to renew upon written mutual agreement Appendix E, Bidder Tender Form (pages 31 and 32) 3. RESPONSES TO QUESTIONS RECEIVED: Q#1: Is this request an RFP (Request for Proposal) or an actual Bid which will be awarded by lowest price? A#1: Solicitation is an ITB, to be awarded to the most responsive, responsible bidder submitting the lowest price. Q#2: If this is a Bid, we will need accurate specifications by product identified by make, model or acceptable equal? A#2: Detail scope is attached. 0#3: Vendor will not be responsible for 120Volt wiring, conduits or outlets? A#3: Vendor will not be responsible for 120 Volt wiring, conduits or outlets. 0#4: Vendor will not be responsible for running copper or fiber cabling -between first and third floors? A#4: Vendor will not be responsible for running copper of fiber cabling between first and third floors. Q#5: Specifications for the podium/lectern will be supplied as well as connections to display and portable rack. Please provide specifications. A#5: Podium will have electrical connectivity, Podium - VFI LE 4001 or similar (dark color i.e. Cherry with A/C power, network connectivity, VGA out etc; Rack - Portable 16RU Rack with slanted mixer top, drawers, sliding shelving etc or similar Q#6: A floor box and concrete cut out from podium to front wall be supplied by the City of Miami Beach? Please provide specifications/drawing? A#6: A floor box and concrete cut out from podium to front wall will be supplied to the Vendor Q#7: An additional Sigma remote control panel will be specified for the portable rack? Please provide the specifications. A#7: Please refer to Specifications. Q#8: A permitting fee cost will be quoted to the vendors for bidding purposes? What is the cost of the permit? A#8: The City will reimburse for the cost of the permit. ITN No. 2014-326-JR Addendum 42 09/04/2014 0#9: An extension will be considered for the ability to complete all of the requirements in a fair amount of time? A#9: Submittal date has been extended, refer to section 1 of this addendum. Q#10: Requirements for sound reinforcement within the press room will be added to the specifications? A#10: No requirements for sound reinforcement within the press room will be added to the specs. Q#11: Consideration for using same type cameras and remote controller as in chambers for ease of operation for existing staff? Please provide specifications. A#11: Sony BRCZ330 PTZ Ceiling Mountable Cameras or similar ; TriCaster 460 (plus control surfaces) or similar; ENG Camera - JVC GY-HM750 or similar (compatible with FCP 7.0) Q#12: Reinforcement of walls where monitors will be mounted needs to be responsible of owner? A#12: Reinforcement of walls where monitors will be mounted will not be Vendor responsibility. Q#13: Budgeted amount for this bid request to make sure we stay within that amount? What is the budget for this project? 3 A#13: Budget amount is $85,000.00 Q#14: Detail Specifications on Cameras and switcher requested? Please provide specifications. A#14: Sony BRCZ330 PTZ Ceiling Mountable Cameras or similar; TriCaster 460 (plus control surfaces) or similar; ENG Camera - JVC GY-HM750 or similar (compatible with FCP 7.0) Q#15: Specific locations for the installation of the 60" TV set. Please provide specifications/drawing. A#15: Wall Mounted behind the podium, near the far corners 0#16: Specific locations for cameras, lights, etc.? Please provide specifications. A#16: Cameras: Ceiling Mounted, 2 of which approximately centered in the room with angle to the podium and adjacent sides of podium; third mounted towards the front of the room with the capability of viewing the audience/press to capture them during Q&A session. Audio: Mounted approximately over the audience area in a manner to avoid feedback. Lighting: Ceiling mounted towards the front of the room, to properly illuminate the podium area with spillover to adjacent space, but to avoid glare on rear wall mounted monitors. ITN No. 2014-326-JR Addendum #2 09/04/2014 Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerks Office at RafaelGranado(cDmiamibeachfl.gov Contact: I Telephone: ! Email: i Joe V. Rodriguez, CPPB, FCCM i 305-673-7000 ext. 6263 1 ioerodriguezamiamibeachfl.gov _ Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sin erely, 1 fie' x Denisf Pr6urement Director ITN No. 2014-326-JR Addendum 42 09/04/2014 and a button control panel located in the portable equipment rack. This will allow control of the input and output routing of the Sigma HSY18S232 controllable matrix Switcher. 3. Three (3) ceiling mounted SD/HD PTZ Cameras. J. Dual mounted 60" VMfi enabled video displays, connected to output of rack and direct from podium. 5. Recessed and configurable broadcast quality lighting fixtures with dimmers and Nall dimmer switches. 6. ProHD Compact shoulder Camcorder with tripod, carry case, memory cards, etc. t Lectern/Podium with built in electrical power, \,IGA/HDNII/;audio connectivity for integration into the Portable Audio Visual Rack. Presentation Control surface. 8. All installation cabling; hardware, etc. necessary to complete the project. 9. Training, documentation and warranty information. ADDITIONAL SERVICES: The city may, at its sole discretion and through its contract manager. reuuest the awarded contractor() to perform additional services related to the Scope of this ITB. In doinq so, the City may: compensate contractor(s) at the rates contained in the contract: negotiate cost for additional Work directly with the awarded contractor(s): or seek quotes from contractor(s), which may include pre-qualified contractors At no time is there any guarantee of the additional work being awarded to any contractor. No work shall commence without the prior written authorization from the contract manager. PREQUALIFICATION POOL: The Citv may create a pool of pre-qualified contractors that may be considered for future work relating to the services of this ITB. In establishing the pool of are-qualified contractors. the City shall consider all responsive responsible contractors respondina to this ITB. In utilizing the pool of pre-qualified contractors the City, through its contract manager, shall seek quotes from all pre- qualified contractors for the required work. UNork orders for additional work pursuant to this section exceedina $25,000. shall be approved by the City Manager. For work relatina to the pre qualified pool of contractors the City shall select the most cost-effective responsive. responsible contractor deemed to be in the best interest of the City. Miami Beach T3 2014-355-jR Appendix C-Page 2 2 I;F ?G ; A-355 R 1, TERM OF CONTRACT. The term of the contract shall be for ONE (1) year or until successful completion of the project, whichever occurs first. Pre-Qualifications and Times & Material contract shall be for TYJO (2) years. 2. OPTIONS TO RENEW. ;T !GR@Iiy ei7qi Three (3) one (1) year o0ions to rene'N upon written mutual agreement 3. PRICES SHALL BE FIXED AND FIRM. All prices Submitted in the awardee's bid shall remain firm and fixed, unless amended in writing by the City. 4 EXAMINATION OF FACILITIES. Intentionally omitted. 5. INDEMNIFICATION. Intentionally omitted. 6. PERFORMANCE BOND. Intentionally omitted. 7. REQUIRED CERTIFICATIONS. Intentionally omitted. 8. SHIPPING TERMS. F,0.13 Destination. z1 9. DELIVERY REQUIREMENTS. Intentionally omitted. 10. WARRANTY REQUIREMENTS. Intentionally omitted. 11. BACKGROUND CHECKS. Intentionally omitted, Nliami Beach ITS 20 14-:35:5-JP. Appendix D—Page l ITB 2 O1 A-3.55 R APPENDIX E BIDDER TENDER FORM Fa Wre • =17114 e Price Form, • e • • -.• • • • • e e o •• proposal bei ng deemed non-responsive ane e • rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms; conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form shall be completed mechanically or. if manually, in ink. Bid Price Forms completed in pencil shall be deemed non- responsive.All corrections on the Bid Price Form shall be initialed. Part 1: Press Room Equipment Totat Cost Category per ee 1 Display $ ! 2 Mounting $ I 3 'Headend $ y s j System 110 Plate i $ 5 i Cameras $ I o Control I $ I 7 Rack I $ 3 i LecterniPodlum $ 9 Lighting $ i 10 ( Installation $ 11 Electrical ' $ I e r. $ { _ I Contractor must provide a detail list of equipment, per category, proposed to the City for this solicitation. Also provide Equipment delivery lead time and installation time in days from award date Equipment Delivery Lead Time: days, Installation Time: days. Naiami'each ITS 2014-35�-jR Appendix E—Page 1 Part 2: Times and Material • 1 Hourly Rate—Regular I 100 Hourly Rate cS j 2 Hourly Rate— Jon-Regular 24 I Hourly Rate i I s �• Eno Jill err`�`}y t_`� rw\`��'.'�'�'"�`C,y ; .fir. - t'��* 't�,� ��..`cF y f ��`q'1- �i � !�-_ - .:s • tti 3 Audio /isuai Equipment ; S 5.000.00 ! ' I Accessories 1,000.00 I /o Part 3: Bidder's Affirmation =,'s`.l`S;$f y .r�i'ht ?.y�`.k'y &•nz}� ".A- —"- Ik>�.'�4 i 7-F r r�. Kc-:''"5 FI zr 1YI—Iir�. a • 1 • , -�;:ti�5" 7` r`'%4�+� c`•av 't^' 'v .�.—a �.. t, �. I Company: f Authorized Representative: Address: City,State,Zip Code: Telephone: Email: Authorized Representative's Signature: I Miami Beach ITB 2014-355-JR, Appendix E—Page 2 I E 201 R INVITATION TO BID ITB PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION 2014-355-JR BID ISSUANCE DATE: SEPTEMBER 2, 2014 BID DUE: SEPTEMBER 12, 2014 @ 3:00 PM ISSUED BY: MIAM[ BE-ACH JOE V. RODRIGUEZ, CPPB, FCCM, Procurement Coordinator PROCUREMENT DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x6263 I Fax: 786.374.5494 1 www.miamibeachfi.gov TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED ........................................................................................................N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS........................................3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT..........................................................15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS.........16 APPENDIX B "NO BID" FORM...........................................................................................23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS......................................25 APPENDIX D SPECIAL CONDITIONS...............................................................................28 APPENDIX E COST PROPOSAL FORM...........................................................................30 APPENDIX F INSURANCE REQUIREMENTS ..................................................................32 ITB 2014-354JR 2 SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this bid is for the purchase and installation of Audio Visual Equipment for the Press Room located at City Hall, First Floor. The Press Room is to be fully contained broadcast studio able to both record events and broadcast live MBTV by connecting to the Control Room on the 3rd Floor of City Hall. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued September 2, 2014 Pre-Bid Meeting &Walk-Thru September 4, 2014 @ 10:00 AM Deadline for Receipt of Questions September 8, 2014 @ 5:00 PM Responses Due September 10, 2014 @ 3:00 PM Tentative Commission Approval Authorizing Award T B D 3. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: Rafael Gran ado(cDmiamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. Procurement Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 x.6263 ioerod rig uez a()miamibeachfl.gov 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall—1St Floor Press Room site 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2014-354-JR 3 PAL*1A/`'A'I BEACH; Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of ' Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procuremenUscroll.aspx?id=23510 • CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486 • PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES...................................................................................... CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS.......................................... CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS......... CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES.............................. CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. ITB 2014-355JR 4 1,41\1A 11 BEACH • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3747, a preference will be given to a responsive and responsible Miami Beach-based vendor, who is within five percent (5%) of the lowest and best bidder, an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more Miami Beach-based vendors constitute the lowest bid for a competitively bid purchase, and such bids are responsive and otherwise equal with respect to quality and service, then the award shall be made to the Miami Beach-based vendor having the greatest number of its employees that are Miami Beach residents. Whenever, two or more Miami Beach-based vendors have the same number of its employees that are Miami Beach residents, then the award shall be made to the Miami Beach- based vendor who is certified by Miami-Dade County as a Minority or Women Business Enterprise. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the ITB 2014-355JR 5 PAIN f Vii- l i�1! { L �aJ i`{ \\ City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendations) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD.The City may award up to three vendors(primary,secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the art of the bidder, which offer shall be 9 p deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the ITB 2014-355JR 6 Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. 7 ITB 2014-355 JR A Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. ITB 2014-355JR 8 BEACH C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be)to be furnished hereunder, the decision of the City shall be final and binding on all parties. 37. ORDER OF PRECEDENCE. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. ITB 2014-355JR 9 Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 11 9.07(l), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. ITB 2014-355JR 10 ��NA A I 4t << 1 B �1 r H � t S i�!cif i f �.... 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, ITB 2014-355JR. ll : BEACH authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be ITB 201 4-355)R 12 made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without P revious written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained ITB 13 2014-355.-JR i \r 5i��j\ i1 B' r d2 I by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 14 ITB 2014-355JR AMI BEACH SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2- Bid Certification,Questionnaire and Affidavits (Appendix A). • TAB 3— Insurance Certificate and other related documents, certifications, etc. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 201 4-354 JR 15 APPENDIX " A" 1\A I A/\/ B EAC Proposal Certification , 40 Questionnaire & Requirements Affidavit 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1100 Convention Center Drive Miami Beach, Florida 33139 if 2014-355-]R 16 Solicitation No: Solicitation Title: ITB 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION Procurement Contact: Tel: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 x.6263 joerodriguez@miaimbeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO.OF EMPLOYEES: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Miami Beach ITB 2014-355-JR Appendix A—Page 1 ITB 2014-355JR 17 1. Miami Beach Based(Local)Vendor. Is Proposer claiming Miami Beach based firm status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement, as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES 0 NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 4. Financial Capacity. Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/serviet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800.424.2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 5. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 6. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. 7. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone, 5)Contact's Email and 6)Narrative on Scope of Services Provided. Miami Beach ITB 2014-355-JR Appendix A—Page 2 ITB 2014-355IR 18 8. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an public sector agency? 0 YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 9. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 10. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 11. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: Commencing with City fiscal year 2012-13(October 1, 2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 12. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. Miami Beach ITB 2014-355-JR Appendix A—Page 3 ITB 2014-355-JR 19 A. Does your company provide o r offer access to any benefits to employees with spouses or to spouses of employees? YES NO ® 0 B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES 0 NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 13. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287,133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach ITB 2014-355-JR Appendix A—Page 4 ITB 2014-355JR 20 9 • 1 ON The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach ITB 2014-355-JR Appendix A—Page 5 ITB 2014-355JR 21 PROPOSERCER hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposers Authorized Representative: Date: State of FLORIDA ) On this day of 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: Miami Beach ITB 2014-355-JR Appendix A—Page 6 ITB 2014-355IR 22 APPENDIX B /\,A I A/\v/ I M E-A H " No® Bid " 201 4-355-J R PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2014-355JR 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: F]Workload does not allow us to proposal FlInsufficient time to respond 7Specifications unclear or too restrictive 1-1 Unable to meet specifications FlUnable to meet service requirements FlUnable to meet insurance requirements 7Do not offer this product/service FIOTHER. (Please specify) We do❑do not Flwant to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: JOE V. RODRIGUEZ, CPPB, FCCM BID #2014-355-J R 1700 Convention Center Drive MIAMI BEACH, FL 33139 Miami Beach ITB 2014-355-JR Appendix B—Page 1 ITB 2014-355JR 24 APPENDIX C tO I A/V� !a B EAC H Minimum Requirements & Specifications 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention center Drive Miami Beach, Florida 33139 ii6 201 4-35 5 JR 25 V� IAI\Al BEACH MINIMUM REQUIREMENTS AND SPECIFICATIONS The Press room is to be fully contained broadcast studio able to both record events and broadcast live MBTV by connecting to the Control Room on the 3rd Floor of City Hall. MINIMUM QUALIFICATIONS: 1. Must have been in business for at least three (3) years, as an authorized distributor or dealer of sales and capable of installing Audio Visual Equipment. 2. Provide a signed up to date letter, along with the supplier's manufacturer line card, stating that the bidder is authorized to resale their products. This letter should be in the supplier's letterhead with the supplier's contact person and phone number. 3. Submit at least three (3) references for whom the bidder has completed work similar in size and nature. SPECIFICATIONS: 1, Portable (ATA style wheeled, lockable casing) Audio/Visual rack with the following permanently mounted and/or stored capabilities: Integrated control of ceiling mounted SD/HD PTZ Cameras • Integrated control Audio system via Mixer (podium gooseneck microphone, wireless handheld microphone, wireless lapel microphone). The mixer will have the ability to add additional inputs as needed. • Audio will be output to the room via speakers and to 12-output passive audio press feed. On Board Recording /Storage capability(offload capability for offsite post production). Ethernet based network capable streaming and monitoring. C Connectivity to the 3rd floor control room via intranet for the purpose of live broadcasting. A control panel which will allow the switching to the desired inputs and outputs of the existing control room Sigma HSY18S232 switcher, which is located on the third floor of the building. • Flip up preview/editing monitor. • Video mixing device along with its control surface also mounted on a retractable pull out shelf. Video mixing device should be capable of ingesting SD & HD input, have sufficient inputs for the ceiling mounted cameras, the VGA/HDMI input from podium and spare input for additional temporary camcorder/video. • VGA+Audio integration to the Rack from the Podium. Miami Beach • Rack mounted storage drawer. ITB 2014-355 JR g Appendix C—Page 1 2. Integrated network controllable control system to be located in the 3rd floor broadcast control rack room. This network control system shall be controlled via the client's network ITB 2014-355JR 26 and a button control panel located in the portable equipment rack. This will allow control of the input and output routing of the Sigma HSY18S232 controllable matrix switcher. 3. Three (3)ceiling mounted SD/HD PTZ Cameras. 4. Dual mounted 60" Wifi enabled video displays, connected to output of rack and direct from podium. 5. Recessed and configurable broadcast quality lighting fixtures with dimmers and wall dimmer switches. 6. ProHD Compact shoulder Camcorder with tripod, carry case, memory cards, etc. 7. Lectern/Podium with built in electrical power, VGA/HDMI/Audio connectivity for integration into the Portable Audio Visual Rack. Presentation Control surface. 8. All installation cabling, hardware, etc. necessary to complete the project. 9. Training, documentation and warranty information. Miami Beach ITB 2014-355-JR Appendix C—Page 2 ITB 2014-355JR 27 APPENDIX D IA/Mi BEACH Special Conditions 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 iiB 20 I4-i55-JR 28 1. TERM OF CONTRACT. The term of the contract shall be for ONE (1) year or until successful completion of the project, whichever occurs first. 2. OPTIONS TO RENEW. Intentionally omitted. 3. PRICES SHALL BE FIXED AND FIRM. All prices submitted in the awardee's bid shall remain firm and fixed, unless amended in writing by the City. 4 EXAMINATION OF FACILITIES. Intentionally omitted. 5. INDEMNIFICATION. Intentionally omitted. 6. PERFORMANCE BOND. Intentionally omitted. 7. REQUIRED CERTIFICATIONS. Intentionally omitted. 8. SHIPPING TERMS. F.0.6 Destination. 9. DELIVERY REQUIREMENTS. Intentionally omitted. 10.WARRANTY REQUIREMENTS. Intentionally omitted. 11. BACKGROUND CHECKS. Intentionally omitted. Miami Beach ITB 2014-355-JR Appendix D—Page 1 ITB 201 4-355 R 29 APPENDIX E MIA/\/ I BEACH Cost Bid Form 201 4-355-J R PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 f820Ia 355JP '� APPENDIX E BIDDER TENDER FORM 0 • • 'rice Form; • • • deadline: for l of piopos,illiwih4ei • 0 0• •' • 0' • 0 0 0 0 •' • • Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form shall be completed mechanically or, if manually, in ink. Bid Price Forms completed in pencil shall be deemed non- responsive.All corrections on the Bid Price Form shall be initialed. f.-Total Cost Pat ry per, a.. .. 1 Display $ 2 Mounting $ 3 Headend $ 4 System 1/0 Plate $ 5 Cameras $ 6 Control $ 7 Rack $ 8 Lectern/Podium $ 9 Lighting $ ,. $ 10 Installation $ 11 Electrical $ Contractor must provide a detail list of equipment, per category, proposed to the City for this solicitation. Also provide Equipment delivery lead time and Installation time in days from award date. Equipment Delivery Lead Time: days, Installation Time: days. 00 ` • 7Authorized Represen tative: Address: City,State,Zip Code: Telephone: Email: Authorized Representative's Signature: ITB 2014-355JR 31 APPENDIX F N BEACH Insurance Requirements 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 IiB 20 1 4 J>iJR 32 AIA Al BEACH INSURANCE REQUIREMENTS The vendor shall furnish to the Procurement Department, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution,and any other applicable Statutes. ITB 2014-355-JR 33 i ATTACHMENTS C I MIAMIBEACH 1 pity ot.miami tieacn, 1 iuu convention tenter unve,Miami Beach,Florida 331.39,W wv.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 3 I ADDENDUM NO. 1 INVITATION TO BID NO. 2014-355-JR I FOR AUDIO VISUAL EQUIPMENT PURCHASE & INSTALLATION FOR THE PRESS ROOM September 8, 2014 i i I This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. 1. DATE CHANGES: Deadline for the receipt of Bids is extended. Bids due by: Friday, September 12, 2014 @ 3:00 PM Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor i Miami Beach, Florida 33139 j As a reminder, late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow for traffic or other delays for which the Bidder is solely responsible.; 2. Please substitute the following pages; Minimum Requirements and Qualifications (page 27) I ADDITIONAL SERVICES: I The city may, at its sole discretion and through its contract manager, request the awarded contractor(s) to 4 perform additional services related to the Scope of this ITB. In doing so, the City may: compensate j contractor(s) at the rates contained in the contract; negotiate cost for additional work directly with the awarded contractor(s); or seek quotes from contractor(s), which may include pre-qualified contractors. At no time is there any guarantee of the additional. work being awarded to any contractor. No work shall I commence without the prior.written authorization from the contract manager. PREQUALIFICATION POOL: I The City may create a pool of pre-qualified contractors that may be considered for future work relating to the services of this ITB. In establishing the pool of pre-qualified contractors, the City shall consider all responsive, responsible contractors responding to this ITB. In utilizing the pool of pre-qualified contractors, i 3 the City, through its contract manager, shall seek quotes from all pre-qualified contractors for the required work. Work orders for additional work pursuant to this section, exceeding $25,000, shall be approved by the City Manager. For work relating to the pre-qualified pool of contractors, the City shall select the most cost- effective responsive, responsible contractor deemed to be in the best interest of the City. I s i I ITN No.2014-326-JR Addendum#2 s 09/04/2014 ? I i I _........ _._..._...................... ...... _.........._.. APPENDIX E MIAMI BEACH Cost Bid Form 2014-355-J R PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Ii8 2014 355JR 30 i APPENDIX E BIDDER TENDER FORM Failure to submit,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of i proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form shall be completed mechanically or, if manually, in ink. Bid Price Forms completed in pencil shall be deemed non- responsive.All corrections on the Bid Price Form shall be initialed. Part 1: Press Room Equipment Total Cost Item Category per Category 1 Display $ () -+ 2 Mounting $ 3 Headend $ Z & �. 4 System 1/0 Plate $ 14 3 3. i 14 5 Cameras _ $ 130- 17 6 Control $ 9 .?-Z 0. 7 Rack _ _ $ 8 LecternlPodium _ $ - 9 Lighting $ (V Equipment I Supplies Total $ ""f i 10 Installation_ _ $ 11 Electrical � $$ a�� Services Total rim Grand Total $ Contractor must provide a detail list of equipment, per category, proposed to the City for this solicitation. Also provide Equipment delivery lead time and Installation time in days from award date. Time:1'2) 1490 days, Installation Time: days.Equipment Deliver Lead i i i Miami Beach ITB 2014-355-JR Appendix E—Page 1 i 1 ITB 2014-355JR _ _........._................................................................. ........ i i I Part 2: Times and Material i i Estimated F f Annual Total Group Description Ulm Unit Cost Service (Quantity x Unit • Hours At 1 Hourly Rate-Regular 100 Hourly Rate $ f 2 �`' $ 5 2 1 HourIX Rate-Non-Regular 24 $ CD Sub-Total 1 (Time) State Estimated whether the Net Cost i + (discount • • Description ' listed i • 1 {I Gross or • l Discount • Discount • Costs f� Mark-up 3 Audio Visual Equipment $5,000.00 2-0 % LELO;; +L 0 4 Accessories $1,000.00 % oSCOc)d�1 • V Part 3: Bidder's Affirmation i Bidder's Affirmation 1 Company: o I Ca l•rAr L 1T)E T� Authorized Representative: ?,01`��R-T G Address: � State Zip Code: M L J AN- City, � p � 1 �-� i Telephone: Email: YObe rTo L- `' ( 'Ta uj e-O s & ermS• in e Authorized Representative's Signature: i f ` i i i. i s' I 9 { 1 Miami Beach i ITB 2014-355-JR Appendix E—Page 2 E I ITB 2014-355JR s � i ';!" `2 ' CONFIDENTIAL VEN t■■ ', a■■, i i■L MEL ME on " :No., '11L QUOTATION I■■ .. .■r IV TM ■ ®� ■ •■ �■ City of Miami Beach QUOTE: BID 2014-355-JR DIGITAL VIDEO SYSTEMS 1700 Convention Center Drive DATE: 9/23/2014 ® ■ ® ® Miami,Florida 33139 FOB: Destination Equipment Only for Press Room System PHONE: 305-673-7575 Att:Joe Rodriguez CELL: QTY BRAND MODEL DESCRIPTION PRICE EXTENDED Disvlav 2 Sharp LC60LE66OU 60"1080p LED Display Mounting 2 Premier Mounts P5080T Locking,Tilting Flat Panel Wall Mount Headend 1 Newtek TriCaster 460 SD Video Mixer Recorder,storage and Control Surface 2 Crestron CBL-HD-30 30ft HDMI Cable 2 Crestron CBL-HD12 12ft HDMI M-M 1/0 Cables 1 Whirlwind Press Box 12 Passive Balanced Audio Press Feed Box 1 Whirlwind MK 475 75ft M XLR M to F Press feed cable 1 Mackie 1402VLZ4 Audio Mixer 1 Shure MX 418S/C Pencil Gooseneck Podium Mic 1 Shure ULXP124/58-G3 Dual Channel Wireless Mic System with Handheld Mics 1 Shure WL185 Lapel Mic 1 Mono Price 8668 VGA to RGB Convertor 1 Kanex Pro HDRGBRL HDMI To RGB Convertor 5 Creston CBL-HD6 6 Ft HDMI Cable 1 Extron 26-566-02 MVGA-A M-M/6 6 ft VGA with Embedded Audio Cable 1 Crestron HD-DA-2 1 X2 HDMI/Audio Embedding and De-embedding DA System 1/0 Plate 2 Liberty DVS-WQ357509 Installed System Connection Plate 1 Liberty DVS-WQ357659 Rack connection 1/0 Plate 2 Liberty DVS-WQ383456 1q Podium Riaser 1 Liberty DVS-WQ383504 1G Lectern Mic Plate 1 Liberty DVS-WQ383511 1 4 VGA+Audio and HDMI Lectern Input Plate Cameras 3 Vaddio 999-6940-000AW Sony 1/3"CMOS Board 1080p Ceiling Mountable Cameras,19X Zoom 1 JVC JVC GY-HM750 ProHD Compact Shoulder Camcorder w/Canon 14x Lens 1 SONY SxS-1 Sony 64GB SxS-1 Memory Card 1 JVC CTC-70OB/S JVC CTC-70OB/S Travel Camera Case 1 SONY SBAC-US20 Sony SBAC-US20 USB 3.0 SxS Memory Card Reader/Writer 1 Manfrotto MA504HD546BK Manfrotto 504HD Head w/546B 2-Stage Aluminum Tripod System Control 1 Crestron MPG=M5-B-T MPC Media Presentation Controller M5 1 Crestron QM RMC Room Media Controller 1 Crestron TTK-MP/MPC/IPAC-B-T TableTop Kit 1 Crestron PW 1205 Power Supply 1 Crestron PWE4803RU PoE Control Btn Panel Power Supply Rack 1 Siesmic Audio SAMRWT-16U Portable 16RU Rack with slanted mixer top 1 Middle Atlantic PD915R 1 RU Rackmount AC Power Strip With 8 AC Outlets 1 Middle Atlantic UD-3 3RU Rack Drawer 1 Middle Atlantic RM KB LCD17 1 RU Low Profile Keyboard Mouse Monitor Drawer 2 Middle Atlantic SSL 1 RU Lowprofile Sliding Control Station Shelf 1 Middle Atlantic DR-12 12 RU Rear Rack Rails Assembly Lectern 1 VFI LE 4001 V Lectern 39"High/Large Work Surface Medium Dark Cherry Laminate 1 VFI PC PATCH Dual AC Power and Network Connection on top of the lectern 1 DVS INST-KIT Installation Cables and Hardware 1 DVS MSL Installation and services For Press Room AV 1 Permit Fees Lighting NO INSTALL INCLUDED ONLY EQUIPMENT 2 Brightline T01-A1 RIP45 T Series Recessed Broadcast 1 Lamp Rotated 45o Lighting Fixture 2 Brightline FIX-T01/CS-MF Fixture Medium Screen White Hex White Frame 1 Brightline T11-1 A1-R-ISOM T Series Recessed Broadcast 1 Lamp Back Light Rotated Lighting Fixture 1 Brightline FIX-T01/CS-MF Fixture Medium Screen White Hex White Frame 6 Brightline 009-55W32KSP Replacement Lamps 1 Brightline BUS MASTER-1 232 to DALI Interface Kit 1 Brightline BL-DIM-ANALOG-WM Analog Wallmounte Dimmer Control 1 Brightline DTX-100/13F 100'Dali Control Cable 2 Brightline DTX-15 15'Dali Control Cable 1 1 Bri htline Design Li-ghting Layout PREPARED BY: SL Roberto De Leon Account Managers robertol @digitalvideosystems.net SUBTOTAL: $63,487.86 Freight: Included CUSTOMER SIGNATURE: DATE: TAX: N/A CUSTOMER NAME: TOTAL: $632487.86 3270 Executive Way,Miramar FL 33025 Phone(954)239-4410 www.digitaivideosystems.net Client#: 1592391 141 MARITMOB DATE(MM/DDIYYYY) ACORD. CERTIFICATE OF LIABILITY INSURANCE 9/11/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to 'the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the -certificate holder in lieu of such endorsement(s). 'PRODUCER CONTACT Rachel Stagmer BB&T-Atlantic Risk Management PHONE 410-480-4454 A/C No): 866-549-3345 A/C,No Ext 5850 Waterloo Road,Suite 240 E-MAIL ADDRESS: RSta g mer bbandt.com Columbia,MD 21045 INSURER(S)AFFORDING COVERAGE NAIC 1410 480-4400 INSURER A:Hanover American Insurance Co. 36064 .INSURED INSURER B:Massachusetts Bay Ins.Co. 22306 Maritime Mobile Communications LLC INSURER C:Hanover Insurance Company 22292 d/b/a Digital Video Systems INSURER D:Wesco Insurance Company PO Box 547 INSURER E: Montvale,NJ 07645 INSURER F: .COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY B GENERAL LIABILITY LD0380854505 7/23/2014 07/23/2015 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGES(Ea R PREMISES EocNTED currence) $500 000 CLAIMS-MADE ®OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO X LOC $ JECT '-A AUTOMOBILE LIABILITY AZQ384033005 7/23/2014 07/23/201 Ee aBcideDtSINGLE LIMIT $1,000,000 BODILY INJURY(Per person) $ X ANY AUTO �! ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident C X UMBRELLA LIAB OCCUR UHQ383874305 7/23/2014 07/23/2015 EACH OCCURRENCE s5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE s5,000,000 1 DED RETENTION$ $ D WORKERS COMPENSATION WWC3099889 7/23/2014 07/23/201 X WC STATU- OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? a N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 ii DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Insurance verification. �-CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1700 CONVENTION CENTER DRIVE ACCORDANCE WITH THE POLICY PROVISIONS. ' 3RD FLOOR Miami Beach,FL 33139 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S12969210/M12730162 JOOL r APPENDIX "All MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2014-355JR 16 Solicitation No: Solicitation Title: ITB 2014-355-JR PRESS ROOM AUDIO VISUAL EQUIPMENT AND INSTALLATION Procurement Contact: Tel: Email: Joe V. Rodriguez,CPPB, FCCM 305-673-7000 x.6263 joerodriguez@miaimbeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. MAeii-T-�rvl e M ob°le �y„m� n�C,C,�, S, LL.C,G116A FIRM NAME: j i deo S 57eM S NO.OF EMPLOYEES: No of Years in Business: r� No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 32--W � C C.✓)�✓Q wa CITY: 1 rcxm C�'�r STATE: T' 1 0r-(A CA., ZIP CODE: '3 2 0 2,5 TELEPHONE NO.: TOLL FREE NO.: L FAX NO.: �Q � \ 229 — L4 It 9 FIRM LOCAL ADDRESS: w CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: �,�, /� j a Y-\, ACCOUNT REP TELEPHONE NO.: CLI 15 1 1 '2_Q 2- 315'-T ACCOUNT REP TOLL FREE NO.: _! ACCOUNT REP EMAIL: l ® L c� � CvI V e e D S S J e)'►� S e- FEDERAL TAX IDENTIFICATION NO.: 7& -2,9 n The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information, applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Miami Beach ITB 2014-355-JR Appendix A-Page 1 ITB 2014-355JR 17 1. Miami Beach Based(Local)Vendor.Is Proposer claiming Miami Beach based firm status? YES ® NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? E7 YES ® NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 4. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.com/webapp/wcs/stores/serviet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800.424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 5. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 6. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 7. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. Miami Beach ITB 2014-355-JR Appendix A—Page 2 ITB 2014-355JR 18 8. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 9. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 10. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 11. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfi.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 12. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses: The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. Miami Beach ITB 2014-355-JR Appendix A—Page 3 ITB 2014-355JR 19 A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES Q NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit SpoLtses Domestic Partners Health Sick Leave -Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 13. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6. Addendum 11 1. Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach ITB 2014-355-JR Appendix A—Page 4 ITB 2014-355JR 20 I DISCLOSUK AND DISCLAIM EIRSECTION' The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards,or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form-and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach ITB 2014-355-JR Appendix A—Page 5 ITB 2014-355JR 21 PROPOSER • hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: i�`� ✓/v De L et>-% Ac-c-,00)A I mar» signature of Proposer's Authorized Representative: r Date: State of FLORIDA ) On this jday of ,2014personally appeared before me -)tZ' io County of �//+&k(—�)ftD stated that (s)he is the of -bi�S , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. B re me: lae, 44vg Notary Public for the State of My Commission Expires: ?O�P•�'�'u�iP PABLO L BERMUDEZ MY COMMISSION#EE 015065 * * EXPIRES:September 11,2014 Bonded Thru Budget Notary Services Miami Beach ITB 2014-355-JR Appendix A—Page 6 ITB 2014-355JR 22 D&B Supplier Qualifier Report: MARITIME MOBILE COMMUNICATIONS, LLC Page I of 2 Supplier Qualifier Report MARITIME MOBILE COMMUNICATION... Print Entire Report ED E-mail Report D-U-N-S@ Number 02-455-5522 Decide with Confidence W Save HTML Report Copyright 2014 Dun&Bradstreet--Proyid -under con ract for the exclusive use of ' py pid subscriber 10015_0_0_0� ATTN: MARITIME MOBILE COMMUNICATIONS, Report Printed:SEP 15 LLC 2014 In Date -History& wprodud� Finance Public Filings S Paymen Overview Operations Services& ts OVERVIEW BUSINESS INFORMATION '(DI About Business Information c,Business Information c>D&B PAYDEX® MARITIME MOBILE COMMUNICATIONS, LLC o Summary Analysis (SUBSIDIARY OF CORPORATE SATELLITE COMMUNICATIONS/FLORIDA, INC., MIAMI, FL) t>Risk Score Analysis DIGITAL VIDEO SYSTEMS n Probability of Ceased 3270 Executive Way Operation s/Becoming Miramar, FL 33025 Inactive r,Diversity Rating Change a Customer Service HISTORY&OPERATIONS This is a single(subsidiary)location. E(5]D-U-N-S9 Number: 02-455-5522 History Operations Telephone: 954 239-4410 Parent D-U-N-S@: 13-241-0882 Family Linkage PRODUCTS&SERVICES Manager: CHARLES SACKERMANN, UNSPSC PRIES D&B Rating: 1113 NAICS Formerly SIC Year started: 2008 PAYMENTS Number of employees: 1R is 10 or more employees. D&B PAYDEX Employs: 30 Composite credit Payment Summary appraisal: 3 is fair. Payment Details Payment Trends History: CLEAR •Jump to: Summary Analysis Section FINANCE Jump to: Finance Section S Finance ' D&B Supplier Risk: 5 PUBLIC FILINGS SUPPLIER EVALUATION RISK(SER)RATING FOR THIS Government Activity FIRM : 5 9 8 7 6 5 4 3 2 1 High Medium Low D&B PAYDEX@ 0 D&B PAYDEX: 69 D&B PAYDEX Key When weighted by dollar amount, payments to suppliers average 16 days beyond terms. M High risk of late payment (average 30 to 120 days beyond terms) o °0 ❑ Medium risk of late payment (average 30 days or less beyond terms) 120 days slow 30 days slow Prompt Anticipates Low risk of late payment Based on up to 24 months of trade. (average prompt to 30+ days sooner) •Jump to: Payments Section Oj' D&B Score interpretation Table SUMMARY ANALYSIS i About Summary Analysis D&B Rating: 1113 Number of employees: 111 indicates 10 or more employees. Composite credit appraisal: 3 is fair. The Rating was changed on April 10, 2014 because of D&B's overall assessment of the company's financial, payment and history information.The 111 and 2R ratings categories reflect company size based on the total number of employees for the business.They are assigned to business files that do not contain a current financial statement. In 1R and 211 Ratings,the 2, 3,or 4 credit worthiness indicator is based on analysis by file:///C:/TJsers/PURCRodJ/AppData/Local/Microsoft/Windows/Temporary%201ntemet%... 9/15/2014 D&B Supplier Qualifier Report: MARITIME MOBILE COMMUNICATIONS, LLC Page 2 of 2 D&B of public filings,trade payments, business age and other important factors. 2 is the highest Composite Credit Appraisal a company not supplying D&B with current financial information can receive. For more information, see the D&B Rating Key. Below is an overview of the company's rating history since 10/18/13: D&B Rating Date Applied 1R3 04/10/14 -- 10/18/13 The Summary Analysis section reflects information in D&B's file as of September 15, 2014. RISK SCORE ANALYSIS j�L2Yi About Risk Score Analysis SER COMMENTARY: - Higher risk industry based on inactive rate for this industry. - Proportion of slow payment experiences to total number of payment experiences reported. - Recent high balance past due. - Limited time under present management control. - Proportion of past due balances to total amount owing. - Paydex. PROBABILITY OF CEASED OPERATIONS/BECOMING INACTIVE SUPPLIER EVALUATION RISK RATING: 5 The probability of ceased operations/becoming inactive indicates what percent of U.S. businesses is expected to cease operations or become inactive over next 12 months. Probability of Supplier Ceased 5.4% (540 PER 10,000) Operations/Becoming Inactive Percentage of US business with same SER 18% (1,800 PER 10,000) score: Average Probability of Supplier Ceased 5.60% (560 PER 10,000) Operations/Becoming Inactive: -Average of Businesses in D&B's Supplier Database CREDIT DELINQUENCY SCORE: 417 DIVERSITY ( i About Diversity Minority-Owned Business: N/A Historically Underutilized Business: N/A Women-Owned Business: N/A Veteran-Owned Business: N/A Disadvantaged Business Enterprise: N/A Vietnam Veteran Business: N/A Small Disadvantaged Business: N/A Disabled-Owned Business: N/A HUB-Zoned Certified Business: N/A Historical College Classification: N/A SBA 8(a)Certified: N/A Labor surplus area: YES (2014) Small Business: N/A CUSTOMER SERVICE If you have questions about this report, please call our Customer Resource Center at 1.800.234.3867 from anywhere within the U.S. If you are outside the U.S. contact your local D&B office. ***Additional Decision Support Available*** Additional D&B products, monitoring services and specialized investigations are available to help you evaluate this company or its industry. Call Dun&Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within the U.S. or visit our website at www.dnb.com. Overview History&Operations Products&Services Payments Finance Public Filings Print Entire Report E-mail Report Save HTML Report Order an Investigation Copyright 2014 Dun & Bradstreet - Provided under contract For the exclusive use of subscriber 100150009 f le:///C:/Users/PURCRodJ/AppData/Local/Microsoft/Windows/Temporary%201nternet%... 9/15/2014 Detail by Entity Name Page 1 of 2 ]FLORIDADEPARTMENT OF STATE :. DIVISION Of CORPORATI,OYS wvRn, Y -- Detail by Entity Name Florida Limited Liability Company MARITIME MOBILE COMMUNICATIONS, LLC Filing Information Document Number L08000038610 FEI/EIN Number 262992490 Date Filed 04/17/2008 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 10/01/2010 Event Effective Date NONE Principal Address 3270 EXECUTIVE WAY SUITE#18 MIRAMAR, FL 33025 Changed: 06/25/2009 Mailing Address 188 BROADWAY WOODCLIFF LAKE, NJ 07677 Changed: 06/17/2011 Registered Agent Name & Address SACKERMANN, CHARLES E 3270 EXECUTIVE WAY MIRAMAR, FL 33025 Name Changed- 03/18/2013 Address Changed- 03/18/2013 Authorized Person(s) Detail Name &Address Title MGRM MCGOVERN, KATHLEEN http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/EntityName/flal-10... 9/12/2014 Detail by Entity Name Page 2 of 2 188 BROADWAY WOODCLIFF LAKE, NJ 07677 Title MGRM MILLER, VERNICE 188 BROADWAY WOODCLIFF LAKE, NJ 07677 Title MGRM SACKERMANN, CHARLES EJR. 188 BROADWAY WOODCLIFF LAKE, NJ 07677 Annual Reports Report Year Filed Date 2013 01/17/2013 2013 03/18/2013 2014 01/28/2014 Document Images 01/28/2014 --ANNUAL REPORT F View image in PDF format 03/18/2013 --AMENDED ANNUAL REPORT View image in PDF format 01/17/2013 -- ANNUAL REPORT View image in PDF format 06/12/2012 --ANNUAL REPORT View image in PDF format 06/17/2011 --ANNUAL REPORT View image in PDF format 10/01/2010 -- REINSTATEMENT View image in PDF format 01/22/2010 -- CORLCMMRES F77iew image in PDF format 06/25/2009 --ANNUAL REPORT View image in PDF format 10/13/2008 -- LC Amendment View image in PDF format 04/17/2008 -- Florida Limited Liability F View image in PDF format Coovright 7?and Privacv Policies Stare of Florida,Deparrrnent of Stare http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/EntityName/flal-10... 9/12/2014 i ATTACHMENTS D