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Contract with P&P Contracting, Inc. for Citywide Interior and Exterior Painting and Waterproofing
r d13 MIAMIBEACH - .0J CITY NMAM BEACH q, 10 CERTIFICATION OF CONTRACT TITLE: For Citywide Interior and Exterior Painting and Waterproofing CONTRACT NO.: ITB- 2014-191-SW EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be renewed, at the sole discretion of the City, though it's City Manager, for two (2) additional one (1) Year periods. SUPERSEDES: N/A CONTRACTOR(S): P & P Contracting, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on September 10, 2014 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into to provide for Citywide Interior and Exterior Painting and Waterproofing pursuant to City Invitation to Bid No. 2014-191-SW and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Department policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2014-191- SW. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Anthony Kaniewski, Property Management Director at 305-673-7000 ext. 2914. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make.the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: City of Miami Beach Public Works-Property Management Division 1245 Michigan Avenue, Miami Beach, FL 33139 Aftn: Anthony Kaniewski, Property Management. Division Director Phone: 305-673-7000 ext. 2914 Email: AnthonyKaniewski(a-)_miamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: P & P Contracting, Inc. 12240 S.W. 1281 Court, Unit 102 Miami, FL 33186 Aftn: Miguel_P. Lopez Phone: 786-897-1793 Fax: 786-231-3460 E-mail: ppcontractinginc(a7yahoo.com - L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (i'ii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. . i Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this 3 day of vwmbP , 20 /y, by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEACH By By Ore i e Signature or PVC, Print Name Date Z 2 d 1 c. Date ATTEST: ATTEST: ecreta Si ture City lerk Print Name Date �N , - F:I PURC I$ALL1Solicitations1201412014-191-SW Citywide Interior and Exterior Painting and Waterproofl4C0�6' 014-191-SW P &P Painting,Inc..docx Attachments: A: Commission memo and Item Summary B: ITB, Addendum C: Proposals D: Insurance Certification APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION k u — `L-- k4 Date City Attorney i ATTACHMENTS A COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID(ITB) 2014-191-SW FOR CITYWIDE PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES. Key Intended Outcome Supported: Ensure Well-Maintained Facilities. Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summa /Recommendation: The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide Citywide painting (interior and exterior)and waterproofing services for building facilities located within the City of Miami Beach (the"City")for the Property Maintenance Division in accordance with the prescribed specifications and requirements. ITB No. 2014-191-SW,was issued on June 26, 2014,with a bid opening date of July 30, 2014. The ITB resulted in the receipt of three(3) responses from Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre-qualified vendors for future work per the terms and conditions of ITB No. 2014-191-SW. Depending on the scope and services required for individual projects, the City will select the most cost-effective vendor on a per project basis. RECOMMENDATION Based on the aforementioned, the Administration recommends that the Mayor and City Commission award a contract to Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre-qualified vendors for future work on an as needed basis. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $50,000 Property Management Contracted Services Repairs & Maintenance. 520-1720-000342 $15,000 Property Management RDA Contracted Services Repairs & Maintenance 168-9964-000342 $100,000 125-6224-000676 Police Station CRR $62,000 125-6994-000676 Fire Station No. 3 CRR $39,000 125-6194-000676 555 Building CRR $415,000 FY15 Capital Budget (Contingent upon budget a roval) Total $681,000 Financial Impact Summary: * The annual cost associated with the Citywide Painting (Interior and FYtarinrl anri VVatermmn iiinn Carviras is s�ihiart to funds availability annrnvgri thm inh tha? (_itv'c i r •a �•,,•, rr -•a budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Budget Office. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs. Department Director Ass' t ity Ma city M,an er AD ETC MT KGB J JLM T:\AGENDA\2014\September\Procurement\ITB 2014-1 -SW Citywide PaklWq<nterior and Exterior)and Waterproofing Services - - SUMMARY.doc AGENDA ITEM,i Co�� NAIAMIBEACH � 32 DATE MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of he City Co mission FROM: Jimmy L. Morales, City Manager f DATE: September 10, 2014 SUBJECT: REQUEST FOR APPROVAL TO AWAR A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2014-191-SW CITYWIDE PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES. ADMINISTRATION RECOMMENDATION Approve the award of the contract. KEY INTENDED OUTCOME Ensure Well-Maintained Facilities. FUNDING The annual cost associated with Citywide Painting (Interior and Exterior) and Waterproofing Services is subject to funds availability approved through the annual budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. The funding and accounts noted below are the FY 2015 budget amounts approved by City Commission. Amount Account 1 $50,000 Property Management Contracted Services Repairs&Maintenance. 520-1720-000342 2 $15,000 Property Management RDA Contracted Services Repairs&Maintenance 168-9964-000342 3. $616,000 FY 14 and FY 15 budget(Contingent upon budget approval) Total $681,000 Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Office of Budget and Performance Improvement (OBPI). BACKGROUND INFORMATION The purpose of this ITB is to establish a contract, by means of sealed bids,with a qualified firm(s)to provide Citywide painting (interior and exterior) and waterproofing services for building facilities located within the City of Miami Beach (the "City") for the Property Maintenance Division in accordance with the prescribed specifications and requirements. The City desires to set a standard for quality materials and a cost associated with the aforementioned services City Wide. It is the intent of the City to have proper materials installed for the proper application with the proper preparation. The contract(s) entered into with the successful bidder(s) shall remain in effect for three (3) years. 33 Commission Memorandum ITB 2014-191 Citywide Painting(Interior and Exterior)and Waterproofing Services September 10, 2014 Purge 12 . 1TB PROCESS ITB No. 2014-191-SW, was issued on June 26, 2014, with a bid opening date of July 30, 2014. Three(3)addenda were issued. The Procurement Department issued bid notices to thirty-two(32) firms utilizing the Public Group and the Florida Purchasing Group website. Twelve(12)prospective bidders accessed the advertised solicitation. In addition,the Procurement Department sent the ITB document to additional firms not registered with the Public Group via email. The ITB resulted in the receipt of three (3) responses from Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. Award will be made to the responsive and responsible bidder(s) meeting all terms, conditions, and specifications of the ITB. The City will endeavor to award projects pursuant to the specific unit prices awarded pursuant to the ITB. However, notwithstanding the foregoing,the City Manager may, in his sole discretion, also recommend one or more responsive, responsible bidders for award for the purpose of creating a pool of qualified contractors. Veterans and local preferences were considered during the tabulation of the bids received. Neither veterans nor local preference was applicable to any of the bidders. In evaluating the bids received it has been determined that all three(3) bidders submitted bids that meet all terms, conditions, and specifications of the ITB and therefore are considered as "pre- qualified"to quote for future work as the need may arise. In its due diligence, the Procurement Department verified the following: • Minimum Requirements The ITB stated that bids will only be considered from firms that are regularly engaged in the business of providing goods and services for a minimum of three(3) years and provide three (3) distinct references with contact names and phone numbers for verification. Hartzell Painting Contractors provided verifiable references from the City of Boca Raton, Delray Beach, and the City of Miramar, Florida. Inclan Painting and Waterproofing, Corp provided verifiable references from Miami Dade County Parks, Miami Dade County Public Schools, and MG Construction. P&P Contracting, Inc. provided verifiable references from Florida's Turnpike Enterprise, Florida Department of Transportation, and Miami Dade County Parks& Recreation. • Past Performance Hartzell Painting Contractors was started in 1948 in Hollywood, Florida. By the early 1950's business expanded to include the manufacturing of roof paint. Since then, the company has expanded operations to include; house painting, commercial painting, weatherproofing and all forms of specialty coatings. Inclan Painting and Waterproofing Corp. was founded in 1981 under the name of Inclan. Since then they have specialized in Painting, Waterproofing, Concrete Restoration, 34 Commission Memorandum ITB 2014-191 Citywide Painting(Interior and Exterior) and Waterproofing Services September 10,'2014 F2 3 i Stucco and General Repairs. In 1995 the company became established in South Florida under the name of Inclan Painting & Waterproofing Corp. P&P Contracting, Inc. started in 2007 and has provided numerous painting and waterproofing services for the F.D.O.T. in various districts. In addition, P&P has provided services for the Florida Turnpike Enterprise. They specialize in painting and waterproofing with extensive experience with governmental entities. Pricing tabulation is attached. After review of responses received, it is recommended that an award be made to all three (3) responsive and responsible bidder(s)meeting all terms, conditions, and specifications of the ITB for the purpose of creating a pool of qualified contractors from which the City may seek quotes for specific projects. CITY MANAGER'S REVIEW After considering the review and recommendation of City staff,the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre-qualified vendors for future work per the terms and conditions of ITB No. 2014-191-SW. CONCLUSION - Based on the aforementioned,the Administration recommends that the Mayor and City Commission award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre-qualified vendors for future work on an as needed basis. JLM/KGB/ /AD T\AGENDA\2014\September\Procurement\ITB 2014-191-SW Citywide Painting(interior and Exterior)and Waterproofing Services - MEMO.doc i I 35 O - i+ ° - p pp S i -x- p p U. 1. 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The ITB is amended in the following particulars only. 1. REVISION: Section 0200— Instructions to Bidders, on page 3 of the ITB, is hereby amended as follows. (Underlined denotes change): 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: ITB Issued June 26, 2014 � I Pre-Bid Meeting July 2, 2014, at 11:00 a.m. Deadline for Receipt of Questions July 17, 2014 Responses Due July 25, 2014, no later than 3:00p.m. Tentative Commission Approval Authorizing Award September Commission Any questions regarding this Addendum should 'be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at Rafa-elGranado@miamibeachfl.gov Contact: Telephone: Email: Steven Williams 305-673-7000 ext. 6650 Stevenwilliams@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. 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GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of Bid submitted. 2. PURPOSE. The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide Interior and Exterior Painting and Waterproofing services for building facilities and bridges located within the City of Miami Beach (the "City") for the Department of Property Maintenance in accordance with the prescribed specifications and requirements. Interested vendors are invited to submit bids in response to this ITB. 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: ITB Issued June 26, 2014 Pre-Bid Meeting July 2, 2014, at 11:00 a.m. Deadline for Receipt of Questions July 11, 2014 Responses Due July 18, 2014, no later than 3:00p.m. Tentative Commission Approval Authorizing Award September Commission 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: Rafael Gran ado a( miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shalt be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Bids are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. Procurement Contact: Telephone: Email: Steven Williams (305)673-7497 Stevenwilliams @miamibeachfl.gov ITB 2014-191-SW 3 i'V,IA/\AI BEACH 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfi.gov/procuremenUscroll.aspx?id=23510 • CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486 • PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES...................................................................................... CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS.......................................... CITY CODE SECTION 2-373 ITB 2014-191-SW 4 • LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS......... CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES.............................. CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect y a ect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3747, a preference will be given to a responsive and responsible Miami Beach-based vendor, who is within five percent (5%) of the lowest and best bidder, an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more Miami Beach-based vendors constitute the lowest bid for a competitively bid purchase, and such bids are responsive and otherwise equal with respect to quality and service, then the award shall be made to the Miami Beach-based vendor having the greatest number of its employees that are Miami Beach residents. Whenever, two or more Miami Beach-based vendors have the same number of its employees that are Miami Beach residents, then the award shall be made to the Miami Beach- based vendor who is certified by Miami-Dade County as a Minority or Women Business Enterprise. 13. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or ITB 2014-191-SW 5 ® 1)\A 1 A,1\/V BEACH contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veterans) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 14. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 15. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. Qualified Contractor Pool: The City will endeavor to award projects pursuant to the specific unit prices awarded pursuant to the ITB. However, notwithstanding the foregoing, the City Manager may, in his sole discretion, also recommend one or more responsive, responsible bidders for award for the purpose of creating a pool of qualified contractors from which the City may seek quotes for specific projects in lieu of awarding project(s) in accordance with the specific items or unit prices awarded pursuant to this ITB. When utilizing the qualified contractor pool methodology, the City will endeavor to invite all contractors in the pool to submit project-specific pricing. The contractor offering the lowest overall project cost, as well as meeting other project and timeline requirements will be awarded the project through the release of a Purchase Order. 16. MULTIPLE AWARD. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 17. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the ITB 2014-19 1-SW 6 /14AAA11 BEACH City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 18. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 19. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 20. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 21. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 22. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 23. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 25. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide'access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3)years after the City makes final payment and all other ITB 2014-19 1-S-VV- 7 PA t I`,/ BEACH pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 26. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 27. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 28. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 29. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 30. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarifications) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 31. COLLUSION. Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be ITB 20 l 4-191-SW 8 BEACH rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 32. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 33. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 34. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 35. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 36. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms equipment and organization" , as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on ITB 2014-191-SW 9 i BEACH probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 37. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. E. In case of any doubt or difference of opinion as to the items and/or services(as the case may be)to be furnished hereunder, the decision of the City shall be final and binding on all parties. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific articles) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names when listed are informational tonal guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. ITB 2014-191-SW 10 MfAN'd BEACH 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES. The City, through its City Manager or his/her authorized Y 9 Y 9 zed designee, reserves the right to inspect the bidders facilities at any time, upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 11 9.07(l), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be ITB 20 l 4-19 I_SW 1 M. M IAMd BEAC H incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, p , the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATIONIWITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 1113 2014-19 1-SW 12 ® MIAMI BEACH 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid h p Y P 9 , the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions), The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. ITB 2014-19 1-SW 13 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other 9 overnmental contract, or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept,substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug_free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. ITB 2014-19 17 14 /V1+�1,v;I BEACH 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) ITB 2014-19 1-SW 15 ® l,\ !'Ai`/A! BE_ACH SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 - Bid Tender Form (Appendix E). The Bid Tender Form (Appendix E) shall be completed mechanically or, if manually, in ink. Bid Tender Price Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Bid Tender Price Form (Appendix E) shall be initialed. • TAB 2 - Bid Certification,Questionnaire and Affidavits(Appendix A). 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2014-191-SW 16 APPENDIX "A" m' !MIA \A1 BEACH Bid Certification ., Quest ionnaire & Requirements Affidavit ITB-2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 700 Convention Center Drive Miami Beach, Florida 33139 IiB 2014-191 SN 17 Solicitation No: Solicitation Title: ITB No. 2014-191 Citywide Painting Interior And Exterior And Waterproofing Services Procurement Contact: Tel: Email: Steven Williams 305-673-7497 Stevenwilliams@miamibeachfl.gov BID CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: __PN0_of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2014-191-SW 18 1. Miami Beach Based(Local Vendor.Is Proposer claiming Miami Beach based firm status? b YES NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Proposer claiming a veteran owned business status? 0 YES 0 NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 4. Financial Capacity. Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800.424.2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 5. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 6. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. 7. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. ITB 2014-191-SW 19 8. Suspension, Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? 0 YES 0 NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 9. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 10. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gov/procurement/. 11. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012), the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 12. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. ITB 2014-191-SW 20 A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? 0 YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? 0 YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 13. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2014-191-SW 21 i DISCLOSURE AND: SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2014-191-SW 22 PROPOSER CERTIFICATION hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: ITB 2014-19 l-SW 23 APPENDIX B MIAMI BEACH o Bid " Form ITB 2014- 191 CITYWIDE PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 o have received no icciffon of this solicitafibn,b uft hay el,de.dided nat to respond, to cortiplete and submit the City with infor �r ..s, 9 n- hqvv to improve o process. Failure to subryfif cr "'Staterneat: • may being ri atifted Lof future soricitations - ITB 2014-191-SW 24 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Steven Williams PROPOSAL #2014-191-SW 1700 Convention Center Drive MIAMI BEACH, FL 33139 ITB 2014-191-SW 25 APPENDIX C m MIA MI b, El Minimum Requirements & Specifications ITB 2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Ii8 2014-19 1 5'r1' 26 C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Bidder must have a valid Painting license issued by Miami-Dade County. 2. Bidders must have regularly engaged in the business of providing the services as described in this Bid for a minimum of three (3) years. 3. Bidder shall submit at least three (3) references for whom the Bidder has completed work or is currently working on a project similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. C2. Statement of Work Required. The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide Citywide Painting(Interior And Exterior) And Waterproofing Services for building facilities and bridges located within the City of Miami Beach (the "City") for the Department of Property Maintenance in accordance with the prescribed specifications and requirements. The City desires to set a standard for quality materials and a cost associated with the aforementioned services City Wide. It is the intent of the City to have proper materials installed for the proper application with the proper preparation. C3. Specifications. Contractor shall provide all labor, equipment, supplies, materials, cost of transportation and supervision necessary to perform the services requested in this ITB. In addition to any specifications or requirements contained in this ITB, all work awarded shall conform to the American Society for Testing and Materials(ASTM) Standards. C3.01 MATERIALS All bids shall be based on the materials specified for use on this project. Requests for material substitutions by the Contractor must be accompanied by documentation's from the manufacturer, stating that the substitute material is suitable use on this project and stamped by a local Florida Engineer. Actual test data must be submitted to insure the requested substitute material performs and meets the technical performance requirements of the specified material. Any work awarded shall conform to the American Society for Testing and Materials (ASTM) Standards. Polyurethane Sealant Materials A. Tuff Stuff (or approved equivalent). One part, non sag, 100% modulus polyurethane sealant meeting ASTM C719, capable of 550% Elongation per ASTM D412 and Tensile Strength of 175 psi. and physically and chemically acceptable for the intended used; colors to be selected by the City Representative from Manufacturers standard color selection. B. Primer; By same manufacturer as sealant; suitable for substrate and existing conditions; submit manufacturer's literature, spec. data, an recommendations (based upon adhesion tests) to the City Representative for approval. ITB 2014-191-SW 27 C. Joint Backing/Bond Breaker: 1. Backer Rod: Closed -Cell polyethylene foam: size to fit application. 2. Bond Breaker Tape: Adhesive-backed polyethylene tape; size to fit application. D. Plastic Weep Tubes with Screens: Suitable for joint size and application; compatible with polyurethane sealant; submit sample to the City Representative for approval. Masonry Materials A. Mortar for Masonry Repointing/Repairs: ASTM C-270, latest edition, Type N; mortar may utilize either premixed masonry cement with lime, or Portland cement with hydrated lime, and sand with a 1:1:6 proportions; compressive strength of mortar must be in accordance with ASTM C-270, but under no circumstances harder than the masonry units or original mortar. The Contractor is required to match the strength, texture, and color of existing mortar as closely as possible, and undertake all testing and analysis of existing mortar as part of this Contract. Submit all test analysis and data and submit a sample of mortar(s)to be used on this project for approval the City Representative, with documentation of specifications, properties , and proportions. B. Premixed masonry cement: Custom Masonry Cement Type N (or approved equivalent) as approved by the City Representative; color to match existing, as approved by the City Representative. C. Lime: ASTM C-207, Type S, hydrated lime for masonry purposes. D. Cement: Non-staining white cement; ASTM C-150, Type ll, with no more than 0.60% alkali, nor more than 0.15%water-soluble alkali. E. Sand: ASTM C-144 ; match color, size, and texture of existing sand as closely as possible. F. Water: Potable and free of deleterious amounts of acids, alkalis, and other materials. G. Replacement Brick Units: Match existing in size, color, texture and compressive strength as closely as possible; submit replacement brick units for approval by the City Representative, with manufacturing and test data, and specifications. H. Cleaning Product for Brick Masonry: Cleaner suitable for cleaning brick masonry. Submit product data sheet for approval by the City Representative. Sample areas of masonry cleaning will be required. All cleaning products must be approved before use. I. Brick mortar joints shall be installed, allowed to cure and then inspected by the City Representative. An approval on the color and texture match shall be given by City Representative prior to proceeding with the entire building or structure. ITB 2014-191-SW 28 J. Seal-A-Pore (or approved equivalent) . Solvent based silicone solution designed to damp proof above ground masonry surfaces. Sealer is a transparent, colorless or amber thin liquid. 10% Typical Resin Solids, Density of 6.7lb/ gal at 77 Degrees F. Sealer must be installed in an immediate 2 coats within 5 minutes of each other. Stucco/CMU (Concrete Masonry Unit) Block Waterproof Materials A. Emulsified Acrylic Coating: Tuff-Coat (or approved equivalent) for damp proofing and beautifying all types of exterior and interior masonry surfaces such as concrete, brick work, stucco and exterior insulation finishing systems. Tuff-Coat (or approved equivalent) has the following physical properties: Tensile Strength: 160 psi (ASTM D- 2370), Elongation: 585% (ASTM D-2370), Water Vapor Permeability @ 10 mils: 20 Perms (ASTM D-1653), Solids by Volume: 47.4% B. Urethane Sealant: Tuff-Coat (or approved equivalent) single-component polyurethane sealant for joints and cracks in masonry surfaces. C. Cement-based patching compound: Gar-Rock (or approved equivalent) is an all-weather,' fast setting, chemical action concrete patching material designed to patch concrete surfaces where quick permanent repairs are desired. D. Epoxy-based patching compound: Fill-Loc (or approved equivalent) is a two-component, VOC compliant, 100% solids epoxy patching product designed to make repairs to small surface imperfections prior to applying a thin coating. E. Epoxy-based primer: Uni-Prime is a water based, two-component, VOC compliant, epoxy primer design to prep general surfaces to be coated. F. Polyester Tape: Dura-Walk Polyester Tape is a fusion bonded fabric polyester designed to be a reinforcement fabric over cracks or joints. G. Misc. Accessories: All items incorporated into this system shall be compatible with and approved by coating manufacturer. NOTE: Allow additional material for rough or irregular surfaces and up to 5% for material loss during application. Brick/ Masonry Sealant Material A. Seal-A-Pore (or approved equivalent). Solvent based silicone solution designed to damp proof above ground masonry surfaces. Sealer is a transparent, colorless or amber thin liquid. 10% Typical Resin Solids, Density of 6.7lb/gal at 77 Degrees F. Sealer must be installed in an immediate 2 coats within 5 minutes of each other. ITB 2014-191-SW 29 Stucco/CMU (Concrete Masonry Unit) Block Repair Materials A. Gar-Rock (or approved equivalent) is an all-weather, fast setting, chemical action concrete patching material designed to patch concrete surfaces where quick and permanent repairs are needed. Fleural strength 3x4x16" at 550psi, compressive strength of 1 hour = 200psi and 28 days = 8,500 psi. Repair materials shall be used to repair/ replace large areas of Stucco or CMU Block. The repair materials shall be as the original manufacturer used on this building. A close match shall be achieved. A small area shall be done on the window panels and other areas, allowed to cure then inspected and approved before proceeding. B. Fill-Loc Crack Repair (or approved equivalent) a two component, 100% epoxy concrete patching material for vertical and horizontal surface imperfections. Flexural strength per ASTM D790 of 8,045 psi, tensile strength of ASTM D638 of 5,600 psi, Compressive strength of ASTM D638 of 7,410 psi. Lintel Restoration Materials A. Lintel materials shall be zinc oxide primer, then exterior, metal rust inhibitive paint. Column Restoration Materials A. See section 2.04 and 2.06 Column restoration coating shall be equivalent to those sections and color to match the approved color by the City. Metal/Wood Restoration Materials A. Metals: 1. Unprimed Ferrous Metal Surfaces: Prime with one coat metal primer, (or approved equivalent) Metal Primed 33-010, or one coat Damp Proof Red Oxide Metal Primer 33- 015, as recommended by finish coating manufacturer for colors of finish coats. 2. Shop-Primed Ferrous Metal Surfaces: Touch-up with metal primer 33-010 (or approved equivalent), or Damp Proof Red Oxide Metal Primer 33-015, as recommended by finish coating manufacturer for colors of finish coats. 3. Galvanized Surfaces: Prime with one coat Rust Go Galvanized Metal Primer, Red, 33- 100. 4. Mill-Finished Aluminum Surfaces: Prime with one coat metal primer 33-010 (or approved equivalent), or one coat Damp Proof Red Oxide Metal Primer 33-015, as recommended by finish coating manufacturer for colors of finish coats. 5. Copper: Prime with one coat Alkyd White Metal Primer 33-010, or one coat Damp Proof Red Oxide Metal Primer 33-015, as recommended by finish coating manufacturer for colors of finish coats. ITB 2014-191-SW 30 i 6. Stainless Steel: Prime with one coat two-component vinyl wash etching primer, as recommended by finish coating manufacturer, followed by one coat Alkyd White Metal Primer 33-010, or one coat Damp Proof Red Oxide Metal Primer 33-015, as recommended by finish coating manufacturer for colors of finish coats. 7. Rust Go Top Coat Gloss (or approved equivalent), Alkyd-Urethane: Two coats Gloss Enamel, Urethane Modified, 12-Series. B. Wood Siding, Rough Textured - Opaque Finish: 1. Primer: One coat, type as recommended by finish coating manufacturer for substrate. 2. Flat: One coat 100%Acrylic Exterior High Build Flat, Tintable White, 16-302; applied at 16-23 mils wet. C. Wood, Unless Otherwise Indicated -Opaque Paint Finish: 1. Primer: Minimum one coat Exterior Wood Primer Alkyd/Oil Formula; color 08-023 White or 08-005 Deep Base, and/or paint to cover as recommended by finish coating manufacturer for colors of finish coats. 2. Satin: Minimum and/or paint to cover two (2) coats Exterior Acrylic Satin House Paint, 11-Series. 3. Semi-Gloss: Minimum and/or paint to cover two (2) coats Exterior Acrylic Semi-Gloss House Paint, 03-3x Series. 4. Gloss: Minimum and/or paint to cover two (2) coats House & Trim Exterior Alkyd/Oil Gloss, 10-Series. Interior Paint Materials A. Drywall/Wood/ Interior Metal Finishes: 1. UNI-Latex (or approved equivalent) is a premium interior latex flat coating with excellent hiding and superior wash ability. Can be used on primed metal and non-bleeding types of wood. 2. Where to Use: Interior walls, ceilings and primed woodwork/ metal. Drywall, plaster, painted wood, brick, masonry, concrete or cinder block, primed metal and composition board. 3. Total Solids by Volume 37%, pigment by weight 40%, Total Solids by weight 54% B. Alternate Enamel 100% Acrylic Low Odor Paint: 1. Scrub-Master Enamel 100% Acrylic Low Odor Paint (or approved equivalent) — Interior Low Sheen Enamel by UCI (or approved equivalent) is an interior paint for interior surfaces that is quick drying low odor and low VOC and is excellent for hiding and providing wash- ability. ITB 2014-191-SW 31 2. Where to Use: Interior walls, ceilings and primed woodwork/metal. Drywall, plaster, painted wood, brick, masonry, concrete or cinder block, primed metal and composition board. 3. Total Solids by Volume 34%, pigment by weight 31%, Total Solids by weight 49% C3.02 PREP WORK Any work awarded shall conform to the American Society for Testing and Materials(ASTM) Standards. For each service type the following Standard Procedures must be followed when doing Prep Work. A. Sealant Replacement 1. Remove existing sealant and clean all surfaces to receive new sealant. Verify that the existing surfaces along the joints are clean, dry, frost-free, secured and properly prepared. Depending upon the substrate, or presence of dust, loose concrete or laitance, waterproofing, etc., the joint surface may require a thorough wire brushing, grinding, solvent cleaning, and/or priming. All surfaces must be properly prepared in strict accordance with the Manufacturer's specifications, and to the satisfaction of the City Representative. 2. Properly mask adjoining surfaces to prevent contact of primer/sealant with surfaces that could be permanently stained or damaged by such contact, or by cleaning methods required to remove primer/sealant smears. 3 Install new backer rod to provide support of sealant during application, and at a position required to produce the cross-sectional shapes and depths relative to joint widths, which allow optimum sealant movement. Do not leave gaps between ends of backer rod. Do not stretch, twist, puncture, or tear backer rod. Immediately remove backer rod which has become wet prior to sealant application, and replace with dry materials. 4. Where backer rod cannot be used, install bond breaker tape in between sealant and back of joint, to prevent third-side adhesion. 5. Prime joint substrates as recommended by the Manufacturer, based upon adhesion tests performed specifically for the substrate. Apply primer in strict compliance with Manufacturer's recommendations. Take care to confine primer to areas of joint sealer bond, and do not spillage or migration onto adjoining surfaces. 6. Ensure that all weep holes in the window frames are left exposed and effective. Any weep holes found to be clogged will be cleaned as necessary to allow for proper expulsion of moisture from within the window frame systems. 7. Install sealant by the proven techniques that result in sealant directly contacting and fully wetting joint substrates, completely filling each joint configuration. Provide uniform, cross-sectional shapes and depths relative to joint widths that allow optimum sealant movement capability. ITB 2014-191-SW 32 8. Application nozzle should be kept in the sealant and moved in a continuous motion (to provide a steady flow of sealant preceding the nozzle) in order to avoid air entrapment. Overlapping of sealant shall also be avoided, to eliminate the entrapment of air. 9. Immediately after sealant application and prior to skinning and curing, properly tool sealant to form a smooth, uniform bead, to eliminate air pockets and ensure proper contact and adhesion of sealant with sides of the joint. Tooling agents which discolor sealants or adjacent surfaces shall not be utilized. B. Metal/Wood Surfaces 1. Do not start work until surfaces to be finished are in proper condition to produce finished surfaces of uniform, satisfactory appearance. 2. Stains and Marks: Remove completely, if possible, using materials and methods recommended by coating manufacturer; cover stains and. marks which cannot be completely removed with isolating primer or sealer recommended by coating manufacturer to prevent bleed-through. 3. Mildew, Algae, and Fungus: Remove using materials and methods recommended by coating manufacturer. 4. Remove dust and loose particulate matter from surfaces to receive coatings immediately prior to coating application. 5. Remove or protect hardware, electrical equipment plates, mechanical grilles and louvers, lighting fixture trim, and other items not indicated to receive coatings which are adjacent to surfaces to receive coatings. 6. Disconnect equipment adjacent to surfaces indicated to receive coatings. 7. Move equipment and fixtures adjacent to surfaces indicated to receive coatings to allow application of coatings. 8. Protect surfaces not indicated to receive coatings which are adjacent to surfaces indicated to receive coatings. 9. Do not allow coatings on surfaces not indicated to receive them. 10. Prepare surfaces in accordance with manufacturer's instructions for specified coatings and indicated materials, using only methods and materials recommended by coating manufacturer, and as follows: 11. Existing Coatings: A. Remove surface irregularities by scraping or sanding to produce uniform substrate for coating application; apply one coat primer of type recommended by coating manufacturer for maximum coating adhesion. ITB 2014-191-SW 33 B. If presence of lead in existing coatings is suspected, cease surface preparation of existing coating and notify Architect immediately. 12. Ferrous Metals, Unprimed: Remove rust or scale, if present, by wire brush cleaning, power tool cleaning, or sandblast cleaning; remove grease, oil, and other contaminants which could impair coating performance or appearance by solvent cleaning, with phosphoric-acid solution cleaning of welds, bolts and nuts; spot-prime repaired welds with specified primer. 13. Ferrous Metals, Shop-Primed: Remove loose primer and rust, if present, by scraping and sanding, feathering edges of cleaned areas to produce uniform flat surface; solvent-clean surfaces and spot-prime bare metal with specified primer, feathering edges to produce uniform flat surface. 14. Galvanized Steel: Wipe down surfaces using clean, lint-free cloths saturated with mineral spirits or lacquer thinner; wipe dry using clean, lint-free cloths. 15. Stainless Steel: Clean surfaces by pressurized steam, pressurized water, or solvent washing. 16. Wood: 1. Seal knots, pitch streaks, and sap areas with sealer recommended by coating manufacturer; fill nail recesses and cracks with filler recommended by coating manufacturer; sand surfaces smooth. 2. Apply primer coat to back of wood trim and paneling. 17. Polyvinyl Chloride (PVC) Pipe: Remove ink markings by wiping down with clean-lint-free cloths saturated denatured alcohol. C3.03 PROTECTION AND CLEAN UP For each service type the following Standard Procedures must be followed when providing service. A. Protection and Preparation: 1. Protect all areas surrounding working space from excessive debris. In addition, protect all areas above, below, and adjacent to the work area from the migration all contaminants. 2 Conduct an inspection of the work areas prior to the commencement of work, and notifying the City Representative, in writing, of any observed existing damage to mechanical, plumbing, electrical, windows, screens, metal coping, or other systems which may be affected by the work. E. Clean Up 1. Clean all areas around where work was performed. Clean windows, ground and any trim on building or structure. ITB 2014-191-SW 34 2. It is recommended that photographs be taken by the contractor of any damaged sidewalks, asphalt pavement or exterior building or landscape damage prior to start of any work The contractor will be responsible for the replacement or repair of any damage to the exterior of the building, landscaping, concrete sidewalks or asphalt paved parking surfaces. The entire building and grounds will be inspected by the City Representative and any damage shall be made good to the City without discussion. C3.04 SERVICES Any work awarded shall conform to the American Society for Testing and Materials (ASTM) Standards. ITEM#1: PRESSURE WASHING A. All plants, shrubbery and other building or structure decorations shall be protected at all times and not damaged during the cleaning process. B. Tri-sodium phosphate, simple green, denatured alcohol or a mild soap solution shall be used in the cleaning process depending on manufactures recommendations. C. Wire brush all metal to remove surface rust and repair rusted areas before pressure cleaning. D. Four Thousand (4000) psi water blaster with a 0 degree oscillating tip shall be used. E. Tampico brushes(or approved equivalent)shall be used. F. All surfaces to be cleaned will be pre-wet then the solution applied and allowed to set 3 to 5 minutes before rinsing. G. The wand end shall be held no closer than two 2' from the building or structure to avoid damage to mortar joints. H. All exterior surfaces shall be cleaned in this manner on the entire building or structure. I. On areas of heavy staining a second wash shall be required to insure all debris is removed prior to the waterproofing application. J. Efflorescence treatment shall be applied to remove any excess efflorescence. ITEM#2: SANDBLASTING A. Surface Cleaning: Prepare the surface to be free of foreign material in reference to sand or gravel, lack of binder. B. Sand blasting: Prepare surface by sand blasting, a system of cutting or abrading a surface such as concrete by a stream of sand ejected from a nozzle at high speed by compressed air; often used for cleanup of horizontal construction joints or for architectural exposure of aggregate." ITB 2014-191-SW 35 ITEM#3: STRIPPING A. Stripping: Removal of rust, existing coatings or thin layers of pay material by mechanical or chemical means. Shot blasting, sand blasting or stripping by chemicals must be self- contained, have proper pedestrian safety and fully cleaned up work area after procedure each day. Completely remove old finish to substrate before applying new coating systems. B. Stripping shall include removal of any surface rust or rust build up to properly prepare for coating. Any surface rust must be properly treated, and rusted through areas must be properly repaired and patched. ITEM #4: STONE REPAIR, TUCKPOINTING, JOINT SEALANT REPLACEMENT CLEAN AND SEAL: Clean all exterior surfaces, tuck point all defective masonry joints, repair damaged brick, coat all brick surfaces with the specified clear, penetrating silicone sealant. A. Cut or rake out cracked / deteriorated mortar joints (as approved by the City Representative) at least 3/4" deep, in a manner so as not to damage adjacent, remaining materials. Cut away/remove all loose or unsound adjoining mortar to provide a firm, solid bearing for repointing with new mortar. B. Verify that all joints to be repointed are clean and properly prepared. C. Replace and /or repair cracked, broken, and spalled brick masonry units as necessary, and as approved by the City Representative. D. Carefully proportion mortar, and pre hydrate all tuck pointing mortar. To pre hydrate mortar, thoroughly y mix all ingredients dry, then mix again, adding only enough water to produce a damp mix which will retain its form when pressed into a ball. After keeping mortar in this dampened condition for one to two hours, add sufficient water to bring it to proper consistency. E. Repoint and build in new mortar joints following the best possible practices and techniques, as established by the Brick Institute of America. New joint work to match and align with existing, with joints coursing true and level, with faces plumb and in line. Dampen joints just prior to tuck pointing. Apply pre hydrated mortar in thin layers until joints are completely filled. Tool joints to a smooth, flush, watertight finish. Remove excess mortar from masonry face, hand clean with light soap solution and fiber brushes, and rinse immediately with a clean water wash. All masonry repainting/repair work must be fully-cured and approved by the City Representative. ITEM#5: EXTERIOR WINDOW JOINTS&CONTROL JOINTS: Remove all deteriorated caulking, grind out joints, clean, prime all contact joints, install new closed cell backer rod /bond breaker tape as needed, and install new specified modified urethane sealants on all Control and Window joints. A. Cut or rake out cracked / deteriorated mortar joints (as approved by the City Representative) at least 3/4" deep, in a manner so as not to damage adjacent, remaining materials. Cut away/remove all loose or unsound adjoining mortar to provide a firm, solid bearing for repointing with new mortar. ITB 2014-191-SW 36 B. Verify that all joints to be repointed are clean and properly prepared. C. Replace and /or repair cracked, broken, and spalled brick masonry units as necessary, and as approved by the City Representative. D. Carefully proportion mortar, and pre hydrate all tuck pointing mortar. To pre hydrate mortar, thoroughly mix all ingredients dry, then mix again, adding only enough water to produce a damp mix which will retain its form when pressed into a ball. After keeping mortar in this dampened condition for one to two hours, add sufficient water to bring it to proper consistency. E. Repoint and build in new mortar joints following the best possible practices and techniques, as established by the Brick Institute of America. New joint work to match and align with existing, with joints coursing true and level, with faces plumb and in line. Dampen joints just prior to tuck pointing. Apply pre hydrated mortar in thin layers until joints are completely filled. Tool joints to a smooth, flush, watertight finish. Remove excess mortar from masonry face, hand clean with light soap solution and fiber brushes, and rinse immediately with a clean water wash. All masonry repainting / repair work must be fully-cured and approved by the City Representative. ITEM#6: EXTERIOR STUCCO/CONCRETE RESTORATION AND WATERPROOFING: Clean all exterior stucco/vertical concrete surfaces, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. 6.01 EXTERIOR STUCCO/BRICK MASONRY CLEANING Clean exposed brick masonry surfaces with pressure water blasting to remove all dust, dirt, oil, grease, efflorescence, algae, moss, etc.. Test small areas first to develop proper calibration and technique, to provide effective cleaning, without damaging the masonry. Appropriate cleaning products and hand scrubbing may be required to ensure proper cleaning. All cleaning products must be submitted and approved by the City Representative, and used in strict accordance with the Manufacturer's specifications protecting adjacent materials. 6.02 WATERPROOFING/PAINTING APPLICATION Includes the Stucco, CMU Block, Columns and any other elastomeric coating areas. A. Remove all rust, dirt, debris, loose and non-bonded coatings, and all other deleterious materials from all surfaces to be painted. All areas are to be clean prior to coating. B. Apply approved primer to all surfaces to be painted and allow ample drying (curing) time, as recommended by the Manufacturer. C. Apply a minimum of one coat of elastomeric to all surfaces to be coated. The coating shall be evenly and smoothly, without runs, laps or other defects. Allow sufficient drying (curing)time between coats per manufacturer's specifications. Additional coats may be required to insure that the finished surface is uniform in color and appearance. ITB 2014-191-SW 37 6.03 WATER REPELLENT/TREATMENT FOR BRICK/STUCCO A. Once all repairs, replacement, cleaning, etc. have been performed, apply specified water repellent using a low pressure garden spray technique. Apply at a rate sufficient to create a 3 to 5 inch run down to insure the substrate is saturated. B. Allow sufficient drying (curing)time per manufacturer's specification. C. Perform water tests in random areas to insure repellent has been applied properly and a sufficient amount has been applied. ITEM #7: EXTERIOR LINTELS — PREPARE AND RESTORE: Clean all exterior surfaces, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. LENTIL PREPARATION AND RESTORATION A. All lintels shall be cleaned, grinded and sanded to remove all rust and debris. B. Prime all lintels with zinc oxide primer. C. Coat all lintels with elastomeric exterior metal coating. ITEM #8: EXTERIOR COLUMNS — PREPARE AND RESTORE: Clean all exterior surfaces, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. COLUMN TREATMENT A. Clean and strip off all loose coatings, repair as'needed and prepare by sanding or grinding as necessary. B. Allow repairs and primer to dry sufficiently. C. Paint all columns with acrylic exterior coating as specified. ITEM #9: EXTERIOR VERTICAL STUCCO/ CMU SURFACE PAINTING/WATERPROOFING: Clean all exterior, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. 9.01 EXTERIOR STUCCO/BRICK MASONRY CLEANING Clean exposed brick masonry surfaces with pressure water blasting to remove all dust, dirt, oil, grease, efflorescence, algae, moss, etc.. Test small areas first to develop proper calibration and technique, to provide effective cleaning, without damaging the masonry. Appropriate cleaning products and hand scrubbing may be required to ensure proper cleaning. All cleaning products must be submitted and approved by the City Representative, and used in strict accordance with the Manufacturer's specifications protecting adjacent materials. ITB 2014-191-SW 38 9.02 WATERPROOFING/PAINTING APPLICATION Includes the Stucco, CMU Block, Columns and any other elastomeric coating areas. A. Remove all rust, dirt, debris, loose and non-bonded coatings, and all other deleterious materials from all surfaces to be painted. All areas are to be clean prior to coating. B. Apply approved primer to all surfaces to be painted and allow ample drying (curing) time, as recommended by the Manufacturer. C. Apply a minimum of one coat of elastomeric to all surfaces to be coated. The coating shall be evenly and smoothly, without runs, laps or other defects. Allow sufficient drying (curing) time between coats per manufacturer's specifications. Additional coats may be required to insure that the finished surface is uniform in color and appearance. 9.03 WATER REPELLENT/TREATMENT FOR BRICK/STUCCO A. Once all repairs, replacement, cleaning, etc. have been performed, apply specified water repellent using a low pressure garden spray technique. Apply at a rate sufficient to create a 3 to 5 inch run down to insure the substrate is saturated. B. Allow sufficient drying (curing) time per manufacturer's specification. C. Perform water tests in random areas to insure repellent has been applied properly and a sufficient amount has been applied. ITEM #10: EXTERIOR PAINTING/WATERPROOFING METAL SURFACES: Clean all exterior, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. SURFACE TREATMENT&COATING A. Clean and strip off all loose coatings, repair as needed and prepare by sanding or grinding as necessary. Stripping as per specifications must be done prior B. Allow repairs and primer to dry sufficiently. C. . Paint all surfaces with enamel exterior coating for metal as specified. ITEM #11: EXTERIOR PAINTING/WATERPROOFING WOOD SURFACES: Clean all exterior stucco and concrete, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a modified urethane waterproof coating color to match the building colors as selected by the City. SURFACE TREATMENT&COATING A. Clean and strip off all loose coatings, repair as needed and prepare by sanding or grinding as necessary. Stripping as per specifications must be done prior B. Allow repairs and primer to dry sufficiently. C. Paint all surfaces with acyrlic exterior coating for metal as specified. ITB 2014-191-SW 39 ITEM #12: INTERIOR PAINTING SURFACES: Clean all interior surfaces, repair all deficient or deteriorated surfaces, sand or grind smooth and coat with a premium interior paint color to match the building colors as selected by the City. SURFACE TREATMENT&COATING A. Clean and repair all interior surfaces properly per specifications. B. Allow repairs and primer to dry sufficiently. C. Paint all surfaces with acyrlic interior coating for metal as specified. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) ITB 2014-191-SW 40 APPENDIX D MIAMI BEACH Special Conditions ITB 2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR ) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ii82014-191-SW 41 1. TERM OF CONTRACT.The Contract shall commence upon the date of notice of award and shall be effective for three (3) years. 2. OPTIONS TO RENEW. The City,through its City Manager, will have the option to extend for two (2) additional one (1)year periods, subject to the availability of funds for succeeding fiscal years. 3. PRICES SHALL BE FIXED AND FIRM:All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 3.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bis.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 4. EXAMINATION OF FACILITIES. INTENTIONALLY OMMITTED. 5. PERFORMANCE BOND. INTENTIONALLY OMMITTED. 6. REQUIRED CERTIFICATIONS. A Miami-Dade County Painter's license. Certification from manufacturer. Current licenses should be provided with bid, and no personnel shall service City facilities without said licenses. 7. SHIPPING TERMS. F.O.B. DESTINATION 8. PAYMENT TERMS. NET 30 9. DELIVERY REQUIREMENTS. INTENTIONALLY OMMITTED. 10. WARRANTY REQUIREMENTS. The Contractor shall guarantee all the work furnished under the award for a period of one (1) full year from the date of installation. Under this guarantee, the Contractor agrees to make good without delay, at his/her own expense, any failure of any part of the work due to faulty materials or manufacture, or the failure of any equipment furnished to perform satisfactorily all the work within the limits of the Award. He/she shall also make good any damage caused by such failure. Any such repair work shall receive a similar guarantee for a similar period of time. .This guarantee shall be exclusive of manufacturer's guarantees or warranties exceeding this period. Please also see Sec. 0200, Instructions to Bidders, Sec. 31, Condition and Packaging. 11. BACKGROUND CHECKS. INTENTIONALLY OMMITTED. 12. MANUFACTURER PRICE LISTS: Bidder shall state, on the Bid Price Form, the mark-up against its invoice pricing that bidder will apply to equipment pumps, motors, filters, filter cartridges, replacement sand for sand filters, impellers, display jets, timers, gauges, etc, inclusive of any parts and supplies required under the scope of this ITB. With each payment application or invoice, bidder shall submit documentation verifying the referenced invoice pricing for parts and supplies. ITB 2014-191-SW 42 APPENDIX E m MIAMI BEACH Bid Tender Form ITI3 2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1100 Convention Center Drive Miami Beach, Florida 33139 ITB 2014-191-SW 43 APPENDIX E BID TENDER FORM Failure to • • Price Form, and fully executed by deadline for 0 of proposalsl will result in proposal being deemed non-responsive and being -• Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Tender Form shall be completed mechanically or, if manually, in ink. Bid Tender Forms completed in pencil shall be deemed non-responsive.All corrections on the Bid Tender Form shall be initialed. Price per square foot(SF) includes all materials (Appendix C. Sec. 3.01), prep work(Appendix C. Sec. C3.02), equipment and labor necessary for the completion of the work described in the "Services" per the specifications.(Please refer to Appendix C, Sec. C3.05 Services for detailed item descriptions.) Item Description Price -Price per Square Feet(SF) Item per.-. EPDXY LATEX OIL PRIMER # Square (Acrylic, Satin, Feet Gloss, Semi- SERVICES "(SF) loss 1 PRESSURE WASHING N/A N/A N/A N/A 2 SAND BLASTING N/A N/A N/A N/A 3 STRIPPING N/A N/A N/A N/A 4 STONE REPAIR,TUCKPOINTING, JOINT SEALANT N/A REPLACEMENT CLEAN AND SEAL 5 EXTERIOR WINDOW JOINTS&CONTROL JOINTS N/A 6 EXTERIOR STUCCO/CONCRETE RESTORATION N/A AND WATERPROOFING 7 EXTERIOR LINTELS—PREPARE AND RESTORE N/A 8 EXTERIOR COLUMNS—PREPARE AND RESTORE N/A 9 EXTERIOR.VERTICAL STUCCO/ CMU SURFACE N/A PAINTING/WATERPROOFING 10 EXTERIOR.PAINTING/ WATERPROOFING METAL N/A SURFACES 11 EXTERIOR.PAINTING/ WATERPROOFING N/A WOOD SURFACES 12 INTERIOR PAINTING SURFACES N/A Bidders Aff irma • Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2014-191-SW l 44 APPENDIX F m M BEACH Insurance Requirements ITB 2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1100 Convention Center Drive Miami Beach, Florida 33139 iT8 2014-191-SW 45 MIAM, 1 INSURANCE REQUIREMENTS GENERAL SERVICE AND MAINTENANCE CONTRACT The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 311 Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. j C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2014-19 1-SW 46 ATTACHMENTS C APPENDIXE "REVISED" BID TENDER FORM e •e• •° a •-- -• • •• • e- e - -• Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB,inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance.The Bid Tender Form shall be completed mechanically or, if manually, in ink. Bid Tender Forms completed in pencil shall be deemed non-responsive.All corrections on the Bid Tender Form shall be initialed. - V,� x = - = Prie ner r ?: :�e e, pare Fse ..:Sr Ptice Perk _ �• - - Is Item D _. �. -> --• .,. == - -- escrspft}any: L..:: , qu :Pai li a�°ais` - �_ Ie - ..c ¢_ =fix • _ P = : F _= � L=F -L: S. 4 1! o,. LATEX I (Acrylic, SERVICES EPDXY Satin,Gloss, OIL PRIMER : Semi-,g foss 1 ! PRESSURE WASHING 01 5 u NIA r, lA ^� :,' NIA. -:�=t�11� ' MIA = 2 I SAND BLASTING LCL - r _ MA {in NIA 3 ! STRIPPING ,11AN A - - = NIA JOINT SEALANT REPLACEMENT CLEAN AND SEAL �' E 1II�,; l 0 C� NIA• , TUCK POINTING TO BE PERFORMED WITH MORTAR I - 4A r s :NfA-: V1A _:- _h!]A:_«,,. ;:'z WA .�_NuA TO MATCH EXISTING BUILDING CONDITIONS. � � - 48 STONE REPAIR 15 cc%, OD NiX _ -.ill :=` NIA - `_N1 -=NIA I5A EXTERIOR IAIINDOVl l JOINTS FRAME TO GLASS OR NIA_;.:.t __N!A NIA FRANIE TO STUCCO/CONCRETE x :_ �` _ 5B CONTROL JOINTSA-`==_; =NIA T. 25 7 R ;C GENJ'�RAL BAULKING IA' y z i! :_ . r- __. ���_ � _� ,_ - ': IP..: ^;tea �.'.: NIA '' E! A -�tIP+ .. [ Ate..".: 2 NIA - 'I_ oA CONCRETE RESTORATION AI 1D REPAIR SGY�.0-D -F� -= ,_ - 06 STUCCO REMOVAL AND REPAIR 3;;u > = = A - 4= ;, NI�t�' _y�=NIA hill :� ' oC CItIIU BLOCK RESTORATION AND REPAIR ., ;t/A ` - >./A _ NIA �tl ;- :_:._::�NIA� STEEL BEAM SUPPORT CLEAN, PRIME, PREPARATION! If. :• -`': }_ Y: oD FOR STUCCO SURFACING p 1 REPAR CLEAiN, PRIME AND PREPARATION FOR ANN 6� CONCRETE RESTORATION! t = � 'l� 1A. 7 I EXTERIOR LINTELS-PREPARE AND RESTORE :1- v±o 2,o J Z.v 2_v D ,�(A 8 EXTERIOR COLUMNS-PREPARE AND RESTORE NIA. 7 . 2 2 tv /4- EXTERIOR.VERTICAL STUCCO/ CN1U SURFACE 2 -2,e�PAINTING/IfiATERP ROOF ING a- EXTERIOR.PAINTiNG/b1IATERPR00FING METAL 10 SURFACES -50 t So A,, /4- I� IEXTERIOR.PAINTINIG/PIATERPROOFING WOOD n;inrnnrn i i. <LD 1�<n I Ail 12 INTERIOR PAINTING SURFACES E Nl�k !' v i ' ( of Company: P&P CONTRACTING,INC Authorized Representative: Miguel P.Lopez Address: 12240 SW 128 CT,UNIT 102 Miami,fl.33186 Telephone: 786-897-1793 Email: ppcontractinginc@yahoo.com Authorized Representative's Sign ur j o p_p, ROM 11S •u0ll8wolul ajow 103 �. 3avalwrnw gQ-eg Sag apo0 ape0__!weigjj=_salaiyaA japawwoo lie uo pabitimp aq w=_8A0ge'0N Jd1333V au :-sseuisnq aip of Aidde yolym sweui0nnbai pue smal'bolein8ai 1eluawwaAO6uou Jo lesuawwanoil Aue yllM Ajduioo low iaploH•ssaulsnq 0p ol'suoiieoy jenb siaploy sip to uoile3gwao e.jo'llwad i 'asueog a}ou sl Idlaaall ayl•xeI ssauisnq le3o•1 ayl to Iuawhd suuguoo Aluo ldinau xel ssauisne 18301 slyl 609Z00-b 6-O£ZO . ZSLOOSW (s)ja)PoM bLoz/61,%ZO ^S'L6.= HOlC�f H0103-noJ.o xdi As JNidl no),LIV103dS 966 DNI JNI_L0V�I LNOQ.81 d a3A1333I:1 N3WAVd t93RIM0 - SS3NlSn8:J0 3dA1'03S °OI.IB 6-Ijv y3.jaldeilz)" apo0�(IunoO o1 luens�ndr - s"sauisnq;o a3 el �e pa�teidsip eq asnlN 984E£ WAN 866LL59 . � - �: - ZO 610$Z L•NCS:01?ZZ L t?Vo ="OE?��8�1i�1;d�S 7IVM3N311 _ONI JNIiOV81fVOO d'8 d 'ON Id 1303 01/3WdN SS3Nisne.: L£90699 Jldd ION 00=`1118 V ION SI SIHI- � i.IOjj.10 ajejS`� unoo aped=luaei e3ol -: -'`"^4�`.,.,h}��ir.•-.of��� ' {{ _-Si Construction Trades Dualifying Board BUSINESS CERTIFICATE OF COMPETENCY 'ACTING INC f � F r u n � D.B.A. LOPEZ MIGUEL Is certified under the provisions of Chapter 1.0 of Miami-Dade County fDPCIr_�litG UI� TiL-C'- faQf°2���` Certification " ofExperience t, tiiiguel P.Lopez -,j President of _P&P CONTRACTING,INC hereby certify that this Company has been in Business for a minimum of_7—years and has the experience to perform the services requested by ITB-20-2014-191 As I have indicated experience above, I now submit the following list of business and client references that will attest to our services and business relationships for the periods indicated and I hereby give permission to the City of Miami Beach to inquire for references as to my performance. 411, Signature: Date:07/30/2014 L Date: (Nlo&Yr)- From 02/2011 To Present Dollar Value of Project: $A r64.,71 0.00 Client Name: FLORIDA'S TURNPIKE ENTERPRISE Client's Project Mar ager: Frank Natal Address: Florida's Turnpike MP 65 City: Pompano Beach Phone: (954)495-7300 ) ` - (Fax: ( ) State: FL Zip:33069 - Prniart np.rrintinn• PAINTING,R WA T FR RESISTANT(,nATIN(;S MIA14A►'=f)Ar)F RRMIJARr) WFST PALkl BE\CH AND SA`dVGRASS TURNPIKE TOLLS& BUILDINGS contract:#BDS00 Date: (Mo&Yr): From 02/2012 To 0312013 Dollar Value:bf Project: $236J 67.00 Client Name:FDO T-Tampa District#7 Client's Project Manager.Todd Croft Address: Florida's 11201 N.Mackinley Dr. City:Tampa State- FL Zip: 33612 _ Phone: (727)570-5101 ) ' - (Fax: ((727)570-3050 ) Project Description: :Distdc-wide Barrier wall Painting/Contract#E7H55 Date: (Mo& Yr): From 09/2009 To 10/2009 Dollar Value of Project- Client Name:Miami-Dade Park&Recreation Deoartment C:lie.nfs- Prpiart 1A -T=r- NAirk-nal Dann Address: Florida's 11395 SW 79 St ;City: Miami State: FL Zip:33173 Phone: (305)596-460 Ext:250 Fax: 305)-270-4910 Project Description: . Miami-Dade County Auditorium Interior Painting E iJ 4 Sustainability, Planning and Economic ����9'� E Enhancement Department ® 111 NW 1 Street, 19th Floor Miami, Florida 33128 miamidade.gov T 305-375-3111 F 305-375-3160 CERT. NO: 12596 _.. _ Approval;Date: 02/06/201-2---CSBE Level-1 February 7, 2012 Expiration Date. 02/28/2015 Mr. Miguel Lopez P & P CONTRACTING, INC._ 16114 SW 148th Ter - Miami, FL 33196-0000 Dear Mr. Lopez: Small Business Development (SBD), a division of Sustainability, Planning and Economic Enhancement Department (SPEED) has completed the review of your application and attachments submitted for certification. Your firm is officially certified as a Community Small Business Enterprise (CSBE) in accordance with section 10-33-02 of the Code of Miami Dade County. This certification is valid for three years provided there are no changes rendering your firm ineligible for certification. You are required to submit a "Continuing Eligibility Affidavit" annually with specific supporting documents on or before your Anniversary Date as listed above. You will be notified in advance of your firm's Anniversary Date. Failure to comply with the said responsibilities may result in immediate action to decertify your firm. Every three years you will receive a full recertification review that may include an onsite investigation; SBD will also notify you accordingly. If at any time during the certification period, there is a material change in your firm, including, but not limited to ownership, officers, Director, scope of work being performed, daily operations, affiliations with other business (es) or physical location of the firm, you must notify this office in writing within (30) days. Notification should include supporting documentation. You will receive timely instructions from this office as to how you should proceed, if necessary. Your company is certified in the following categories as listed below,'affiording you the opportunity to bid and participate on contracts with small business measures. Please note that the categories listed are very ry general and are used only to assist our customers in searching the directory for certified firms to meet contract needs. The directory for all certified firms can be accessed on the Miami-Dade County SPEED website http://www.miamidade.gov/sba . Thank you for doing business with Miami Dade County. /'Sincerely, '1r+�' ���. Sheri cGriff, Director Business Opportunity Support Services Small Business Development Division Sustainability, Planning and Economic Enhancement Department CATEGORIES: (Your firm may bid or participate on contracts only under these categories) PAINTING AND WALL COVERING CONTRACTORS(CSBE) c: Jacob Wilson Jr., Certification Specialist Veronica Clark, SPEED, SBD DBDR0020 v20111026 Department of Regulatory and Economic.Resources MIAM I•DADE Small Business Development 111 NW 1 Street, 19th Floor ® Miami, Florida 33128 �arlos A. Gimenez, Mayor T 305-375-3111 F 305-375-3160 CERT. NO: 12603 October 12, 2012 Approval Date: 10/11/2012-DBE Mr. Miguel Lopez P & P CONTRACTING, INC. 16114 SW 148th Ter Miami, FL 33196-0000 Dear Mr. Lopez: Small Business Development(SBD), a division of Regulatory and Economic Resources Department (RER) has completed the review of your application and the attachments submitted for certification. Your firm is officially certified as a Disadvantaged Business Enterprise (DBE) in accordance with the State of F!orida Unified Certification Program (UCP) approved by the U.S. Department of Transportation (FDOT) in the categories listed below. This certification affords your company the opportunity to participate in contracts throughout the State of Florida with DBE measures. Your DBE certification requires you to complete a Continuing Eligibility affidavit annually. To ensure timely processing the Continuing Eligibility affidavit is accessible at http://www.miamidade.gov/business/business- certification-programs.asp/library/continuing_eligibility_package.pdf. A hard copy is available upon request and may be sent to you via mail or facsimile. Failure to complete and submit the required affidavit with the required supporting documents on or before your anniversary date may result in the removal of your company from the Florida DBE Unified Certification Program. If any changes occur within your company during the certified period (such as ownership, address, telephone number, trade category, licensing, technical certification, bonding capacity, or if the business ceases to exist) you are required to notify this department within 30 days in writing. R is of critical importance that the current information regarding your company be maintained. All inquiries or changes related to this certification should be directed to Karla Licona in the Certification Unit. i We look forward to your participation and success in Miami-Dade County's disadvantaged business enterprise programs. Thank you for doing business with Miami Dade County. Sincerely, ; Sheri/M,","A Director Business Opportunity Support Services Small Business Development Division Rcnil�tnni onrl C.+..n....,�.. va�a+uw w�u ��.vi�u�i nt. I\cjvul l.Cj uC jJC11 u I ICI IL kRCK) CATEGORIES: (Your firm may bid or participate on contracts only under these categories) PAINTING AND WALL COVERING CONTRACTORS(DBE) c: Karla Licona, Certification Specialist Veronica Clark, RER, SBD DBDR0020 v20120706 APPENDIX " A" tvlll� I A i'\I� I B E A Bid Certification , Questionnaire & Requirements Affidavit ITB-2014- 191 CITYWIDE PAINTING ( INTERIOR AND EXTERIOR) AND W'AiERFRdc�riNG SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Censer Drive Miami Beach, Flondo 33139 " ' IiB 2r.14.191 SW F 17 Solicitation No: Solicitation Title: ITB No. 2014-191 Citywide Painting Interior And Exterior And Waterproofing Services Procurement Contact: Tel: Email: Steven Williams 305-673-7497 Stevenwilliams@miamibeachfi.gov BID CERTIFICATION, QUESTIOIl11*1AlRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: P j �3 CC ti i Vj A C_-t i Aj 6( TV C No of Years in Business: — ;,� No of Years in Business Locally: C A a S 4 ��_A-A S' OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: PT00 PA,Ste` ` ' --P, c FIRM PRIMARY ADDRESS(HEADQUARTERS): 121S C+ Unit- l t` CITY: STATE: FL ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: /U r A FAX NO.: - I 6 — Z'� i -,H &0 FIRM LOCAL ADDRESS: ( 12- 0 5 u n%+ L d Z CITY: STATE: f 72iP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: i L r� i o ACCOUNT REP TELEPHONE NO.: _ ACCOUNT REP TOLL FREE NO.: ( ACCOUNT REP EMAIL: CL nth'j-C•f V'L C r FEDERAL TAX IDENTIFICATION NO.: The Ci,,/re�an�ov them. rnyht tv Seei:uuultivnul infvriiiuuvn frvrii Prvp%JQ%,r yr vie6%.r uvurv�°.�.ri�,inviuuing but nvt IIr^It�d tv.uny firm yr prin%.Ipu information,applicable licensure, resumes of relevant individuals,client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2014-191-SW 18 1. Miami Beach Based(Local Vendor. Is Proposer clainjing Miami Beach based firm status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Proposer claiming a vete an owned business status? 0 YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 4. Financial Capacity.Each Proposer shall arrange for Dun &Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:l/supplierportai.dnb.comhivebappliNcs;stores/ser/letiSupolierPortal?storeld=11 o96 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424.2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 5. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been flied, state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 6. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. 7. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. ITB 2014-191-SW 19 8. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by anV p blic sector agency? 0 YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 9. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 10. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code") and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gov/procurement/. 11. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfi.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 12. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. ITB 2014-191-SW 20 A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? 0 YES � NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? 0 YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified.Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave ' Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 13. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,-proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt P1,P• C Addendum 1 Addendum 6 Addendum 11 L, .A- L Addendum 2 Addendum 7 Addendum 12 Addendum 3 1 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2014-191-SW 21 The solicitation referenced herein is being fumished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and.time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any,disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2-014-19 l-SW 22 I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Pro osal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: 10 J Signature of Proposer's Authorize Representative: Date: State of FLORIDA ) On this i,%day of 0 r,'personally appeared before m .M who Courity;of b stated that (s)he is fife � s e of .�� �" ' �L a corporation, and that the instrument was signed in behalf of the said corporatio, by authority of its board of d'�tprs and 7knovwledged said instrument to be its voluntary act and deed. Before e:i;' Notary Ful5lic for the State of ` U : �My-Commission Expires: IVetary Public-3,Late of io id3 !� Comr:. E:foir�s Feb ',C, Commission # 8441 i% � ,.',�r:,��r, i�il�+`4•.�ALI'rl 1 Bonded Through Nationa!iIaWy assn. � Mrn= ry�'��1�; =$4�k�b !oriel a '. OJ'�XPAy?Czm..,Eq ,q Bonded'Throug ��t,9� {Notary assn. k + ",, BERTHA A. PALMA 4 Netary Public •St;ti t of Pgrlda ► e!Mv Comm. E;arras Com i^ �r 344., A, T' m ssiorr # EE .117 FL.,`• Bonded Through National Notary Aim, ITB 2014-191-SW 23 Certification of Experience 1, Miguel P. Lopez President of _P&P CONTRACTING,INC hereby certify that this Company has been in Business for a minimum of_7_years and has the experience to perform the services requested by ITB -20-2014-191 As I have indicated experience above, I now submit the following list of business and client references that will attest to our services and business relationships for the eriods indicated and I hereby give P Y9 permission to the City of Mia Beach to inquire for references as to my performance. Signature: Date: 07/30/2014 Date: (Mo &Yr): Fro 02/2011 To 04//2012 Dollar Value of Project: $ 104,100.00 Client Name: FLORIDA'S TURNPIKE ENTERPRISE Client's Project Manager: Marvin Cooper Address: Florida's Turnpike MP 65 City: Pompano Beach _ Phone: (954)934-1259 )_- (Fax: (954)934-1352 ) State: FL Zip: 33069 Prniart nacrrintinn- • PAINTING,R WATER RESISTANT(nATING,S MIAMI-nAnF RRnWARn WFST PALM BEACH AND SAWGRASS DOT BUILDINGS BDSOO-RO Date: (Mo &Yr): From 04/2012 To 04/2013 Dollar Value of Project: $ 104,l 00.00 Client Name: FLORIDA'S TURNPIKE ENTERPRISE Client's Project Manager: Marvin Cooper _ Address: Florida's Turnpike MP 65 City: Pompano Beach _ State: FL Zip: 33069 _ Phone: (954)934-1259 )_- (Fax: ((954)934-1352 ) Proiect Description: : PAINTING&WATER RESISTANT COATINGS MIAMI-DADE.BROWARD .\/VEST PALM BEACH AND SAWGRASS DOT BUILDINGS BDS00-R1 Date: (Mo & Yr): From 04/2013 To PRESENT Dollar Value of Project: $ 256,200.00 Client Name: FLORIDA'S TURNPIKE ENTERPRISE Client's Project Manager: FRANK NATAL _ Address: Florida's Turnpike MP 65 City: Pompano Beach _ State: FL Zip: 33069 _ Phone: (954)495-7300 )_- (Fax: ( ) Proiect Description: : PAINTING &WATER RESISTANT COATINGS MIAMI-DADE.BROWARD .WEST PALM BEACH AND SAWGRASS DOT BUILDINGS BDS00-R2 r STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-020-43 CONTRACTOR MAINTENANCE 08109 FIELD PERFORMANCE REPORT ❑ Periodic RATING Initial 90.63 ❑Final Date: 03/26/2013 P&P Contracting 415454-1-52-01 Contractor Name FIN. Project ID's Additional FIN Project ID's (if applicable) BDS00-R1 Contract No. Original Contract Amount Painting and Water proofing Type of Work Grading Instructions 10-Outstanding 8-Good 5- Unsatisfactory 9- Excellent 7-Satisfactory 3- Poor Grade 1. Prosecution, control and timely completion of the work. N/A 9.0 ?. Overall quality control and compliance with contract. N/A 9.0 1 On-Site supervision and staffing (no. and skill level). N/A 9.0 4. Quantity, suitability and effectiveness of equipment. N/A 8.5 5. Maintenance of traffic operations. N/A 6. Interface with traveling public and adjacent property owners. N/A 7. Effectiveness of general management. N/A 9.0 8. Furnishing of required documents and reports. N/A 9.5 9. Cooperation with Department personnel. N/A 9.5 10. Final clean-up of work site. N/A 9.0 Raw Score = 72.5 I Note: 1. If all items are graded,the maximum rating attainable is(100). 2. If any items do not apply mark them N/A and use the following formula: Max Rating Attainable= 100- ( 10 (Max. grade per item)x 2 (No. of items marked N/A)) _ ( 80.00 Max Rating Attainable) Performance Rating = 72.5 - 80 X 100= 90.63 (Raw Score) (Max. Rating Attainable) (Rating) � I 375-020-43 MAINTENANCE 08/09 ENGINEERS REMARKS SUPPORTING GRADES Contractor is very responsive, theiF;Tv6rR is very good, they are very responsive, I have had t e opportunity work directly 7vith them an found them to be ready willing and able. They have done work on very visual locations and their work is outstanding. They are always will to go the extra to make sure the job is correctly done. i (Attach Additional Remarks) /n Submitted By: C/ roject ager Date Z 1 Reviewed By: C.� J CONTRAC ' Date C st Center anag r Date (Signature does not indicate concurrence) Reviewed By: COPIES: Department Head Date ontractor r'roject File Department Head-Original Cost Center Manager S.TV. DO!'!51-rYN __ Jo,-; 7-51 -s ;1 July 29, 2014 P & P Contracting, Inc. 16114 SW 148h Terr. Miami, FL 33196 RE: Bonding Line Review Gentlemen: Please be advised that upon reviewing and underwriting the financial and corporate information on the above captioned, we would consider bond submissions on an individual basis up to an amount of $550,000.00. Please note that the company's total work load could not exceed $70,000.00 which would include the bond submissions. The bonding.line is based on current information and is subject to review at the time of the individual bond application and is not to be construed as a commitment on behalf of Lexon Insurance Company or SECURITY BOND ASSOCIATES, INC., to issue anv bonds for P & P Contracting, Inc. Please be advised that this letter is not intended to pre-qualify the client for Subcontractor Default Insurance. We accept no responsibility whatsoever as to the qualifying requirements of this client for the underwriting of Subcontractor Default Insurance. If you have any questions regarding the contents on this letter, please do not hesitate to contact the undersigned. Yours truly, Lexon Insurance Company ' Burton Harris Attorney-In-Fact BH:oc i P0INER of ATTMRNEY Lon Insurance Company KNOVT1 ALL MEN BY T HERE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentuckv, does hereby constitute and appoint: Berton Harris, Christine Harris, Marina Tamil; Odahs Cabrera** T.�fX:E`.:*•�R:FS Tx�]F jCXAX:�S1•(XJ:S.�..�.*}•T*.-.'-.XXTA-.T'r'.L.��—. .—.5�'CX'::XC'�".�f'.^.'iCT'..'.-.t�:t".'.,.'•.CAX�t:i.��tt��'•!_��X����Y:*•�*� mix#���;Y.__�X�¢�T:i ire•*•L'#xc I its true and laWul Attorneys)-In-t=act to hake, execute, seal and deliver for, and on its behalf as surety, any and ail bonds,undertakings or other writings obligatory in nature of a bond. This authority is made under and b� he authority of a resolution which was passed b he Hoard of Directors of LEXON INSURANCE � ! ! = ! p yt I COMPANY on the 1s'day of July.2003 as follows: ► Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attomey-in-Fact to execute on behalf of he Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2, 00,000.00,Two-million live hundred thousand dollars,which the Company might execute through its duly elected officers, and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attomey-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attomey. Resolved, that the sianature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Assistant Secretary, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certincate so executed and sealed shall, with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate ` Seal to be arced this 21St day of September, 2009. LEXON INSURANCE CCMPANY 7,}RaNC�e c0,, O oRPO�h 9,p � ���'�i� -' S E A L David E. Campbell 0b� °_01 President RCFi j6•�i'I-P OF ACKNOWLEDGEMENT On this 215t day of September, 2009, before me, personally came David E. Campbell to me known,who be duly sworn,did depose and say that he is the President of LEXON INSURANCE-` COMPANNY,the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. _ AVIY L.TAYLOR., ' - Votary Public State of Tennessee BY G ' = Davidson County Amy Taylor My Commission Expires 01-09-16 Notary Public CERTIFICATE i,the undersigned,Assistant Secretary of LEXON INSURANCE COMPANY,A Texas insurance Company, DO HEREBY CERTIFY that the original Power of Attomey of which the forgoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Seal at Nlount Juliet,Tennessee this 29th Day of JU1Y 20 14 5 C S E A Lg� BY ' R` "' P Andrew Smith Pe aF I'?,+ Assistant Secretary "WARNING: Any person who knowingly and with intent to defraud any insurance company or other person, rites and application for insurance of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act,which is a crime and subjects such person to criminal and civil penalties." - ,ty DATE CERTIFICATE OF LIABILITY INSURANCE I �• j 07/30/14 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES I BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED I REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ----- -------- PRODUCER CONTACT JOHANNA TAYLOR NAME I- A-- ' - -- ---- ..... ---- Martinez Assurance Inc PHONE 305 FAX 235-9067 ....._�_L_.-1 (305)235-9068 E-MAIL marfinezassuranc@bellsouth.net 10675 SW 190 Street Suite 1111 I.E-MAIL S: -,- @ Miami, FL 33157 ' ! INSURER(S)AFFORDING COVERAGE Phone (305)235-9067 Fax (305)235-9068 I—INSURER A: GRANADA INSURANCE COMPANY i INSURED INSURER 8_ -- ! P&P CONTRACTING INC INSURER c 16114 SW 148 Ter INSURER D: INSURER E: ! MIAMI, FL 33157 (786)897-1793 --- -- -- ! INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS I CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1 —— — --- — INSR LTR TYPE OF INSURANCE IADDLSUBRI POLICY EFF I POLICY EXP ' ! INSR I WVD _POLICY NUMBER MMIDD/YYYY I(MM/DDIYYYY)_ LIMITS GENERAL LIABILITY ! i EACH OCCURRENCE $ 1,000,000.00 IJ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 100,000.00 ! I PREMISES1Ea occurrence)— $ _ -- A I ❑ ❑ CLAIMS-MADE !� OCCUR I MED EXP(Any one person) $ 5,000.00 Y 10185FL00020414 07/23/2014,07/23/2015 ! j PERSONAL&ADV INJURY I $ 1,000,000.010 GENERAL AGGREGATE $ 2,000,000.00 GEN'L AGGREGATE LIMIT APPLIES PER: I PRODUCTS-COMP/OP AGG i $ 2,000,000.00 ❑ POLICY 0 ECT-_ ❑ LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ I ❑ ANY AUTO I ! BODILY INJURY(Per person) $ I ❑ ALL OWNED !----i� SCHEDULED i I BODILY INJURY Per accident. $ AUTOS J AUTOS I I I ( — -—_--— NON-OWNED ❑ HIRED AUTOS ❑ AUTOS i I PROPERTY DAMAGE $ !.._ !_❑ ❑ $10,0000 j ❑ UMBRELLA LIAB ❑OCCUR I I ! � • EACH OCCURRENCE I $ ❑ EXCESS LIAB ❑CLAIMS-MADE I ! ' ! AGGREGATE t $ ! ❑ DED ❑ RETENTION$ ! i WORKERS COMPENSATION TH-I AND EMPLOYERS'LIABILITY Y I N ; I ❑WC--ST TU O TORY LIMITS__❑ E _—__! i ANY PROPRIETOR/PARTNER/EXECUTIVE I EL.EACH ACCIDENT $ i OFFICER/MEMBER EXCLUDED? r-�I N/A I _. (Mandatory in NH) I ! I IF E.L.DISEASE-EA EMPLOYEE$ I �/es,describe under ! DESCRIPTION OF OPERATIONS below j E.L.DISEASE-POLICY LIMITI $ --- - - -- - � I I i I I i I DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) I ! CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF MIAMI BEACH i THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive 3rd Floor ; ! II Miami Beach, FL 33139 I AUTHORIZED REPRESENTATIVE 1 I I Johanna Taylor 1 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05)QF The ACORD name and logo are registered marks of ACORD CERTIFICATE OF :INSURANCE SUCH INSURANCE AS RESPECTS THE INTEREST OF THE CERTIFICATE HOLDER WILL NOT BE CANCELED OR OTHERWISE TERMINATED WITHOUT GIVING 10 DAYS PRIOR WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED BELOW, BUT IN NO EVENT SHALL THIS CERTIFICATE BE VALID MORE THAN 30 DAYS FROM THE DATE-WRITTEN. THIS CERTIFICATE OF INSURANCE DOES NOT CHANGE THE COVERAGE PROVIDED BY ANY POLICY DESCRIBED BELOW. This certifies that: 2 STATE FARM MUTUAL AUTOMOBILE INSURAEiNCE COMPANY of Bloomington,Illinois,or ❑STATE FARM FIRE AND CASUALTY COMPANY of Bloomington, Illinois has coverage in force for the following clamed Insured as shown below Named Insured P& P CONTRACTING INC Address of Named Insured 12240 SW 128TH CT STE 102 MIAMI FL 33186-4782 r POLICY NUMBER i C35 2761-E01-59 C86 0502-A05-59 EFFECTIVE DATE OF 0701/2014-01101/2015 0710512014-01/0512015 POLICY 03 GMC W5SO42 06 CHEVROLET cXPRESS DESCRIPTION OF JgDE51314437901676 1GCGG25V461103175 VEHICLE LIABILITY COVERAGE I NYES ❑NO 21YES ❑NO i DYES ONO OYES ONO LIMITS OF LIABILITY a. Bodily Injury $500,000.00 Each Person a. Bodily Injury $500,000.00 Each Accident b. Property Damage I $500,000.00 c. Bodily Injury& Property Damage $500,000.00 Single Limit Each Accident 1 PHYSICAL DAMAGE 12 Y_S ONO ' `<YES [—]NO I ❑YES ❑NO (_DYES ❑NO COVERAGES $SOO.CO Deductible I 5500.00 Deductible Deductible Deductible a. Comprehensive � YES ❑ ONO NYES ONO YE [-]NO S ONO OYES NO b. Collision 5500,00 Deductible I 5500.00 Deductible Deductible Deductible i EMPLOYER'S NON-OWNERSHIP ❑YES. []NO ❑YES ONO ❑YES ONO [-]YES [:]NO COVERAGE HIRED CAR COVE E ❑YES ❑NO I ❑YES ❑NO YE S ❑NO ❑YES E NO fflla'v AGENT 59 16401 07/30/2014 Signawre of Autho ized Representative Title Agent's Code Number Date Name and Address of Certificate Holder Name and Address of Agent CITY OF MIAMI BEACH HERRERA INSURANCE AGENCY 1700 CONVENTION! CENTER DRIVE STATE FARM INSURANCE 3rd FLOOR ionno QIAr 1oQ r,T ci 117c -ir.i �V Vi vvi ILV V 1 VVf l L (V 1 MIAMI BEACH; FL 33139 Miami, Florida 33186 ph: 305-382-5555 SERGIO HERRERA 59-6401 fax:305-388-8041 A117671 DADE SOLTd F600 Check if a permanent Certificate of Insurance for liability coverage is needed: ❑ Check if the Certificate Holder should be added as an Additional Insured: Remarks: ATTACHMENTS D