2014-28806 Reso RESOLUTION NO. 2014-28806
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
AND AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE A WORK
ORDER WITH BDI CONSTRUCTION, IN THE NOT TO EXCEED AMOUNT OF $
329,000, FOR ADDITIONAL SCOPE OF WORK ASSOCIATED WITH THE SCOTT
RAKOW YOUTH CENTER ICE RINK, TO INCLUDE NEW SHOWERS, LOCKERS,
MULTI-PURPOSE ROOM AND SKATE RENTAL AREA, UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES WITH THE GORDIAN
GROUP.
WHEREAS, on May 8, 2013, the Mayor and the City Commission approved Resolution
No.2013-28199, authorizing the Mayor and the City Clerk to execute a Pre-Construction
Services Agreement with Thornton Construction Company (TCC); and
WHEREAS, on March 5, 2014, Resolution No. 2014-28527 approved and authorized the
Mayor and the City Clerk to execute a Guaranteed Maximum Price (GMP) Amendment No. 1
with TCC for Construction Management at Risk Services for the Scott Rakow Youth Center Ice
Skating Rink, Mechanical Repairs and Building Renovations Project, in the amount of
$1,175,220, plus a five percent owner's contingency, in the amount of$58,761; for a grand total
amount of$1,233,981; and
WHEREAS, on March 5, 2014 the City Commission requested that staff look at the
possible reconfiguration of interior spaces to include a party room, skate rental area, and new
shower facility (the Additional Scope), and on June 11, 2014, the City Commission approved
such Additional Scope pursuant to Resolution No. 2014-28614, authorizing the City Manager to
negotiate and execute, in a not to exceed amount of $265,000, a Guaranteed Maximum Price
(GMP) Amendment No. 2 with TCC, for such additional scope; and
WHEREAS, the City and TCC were not able to negotiate a final GMP Amendment No. 2
and, in an effort to expedite the Additional Scope, the Administration proposes hereby utilizing
the National Joint Powers Alliances (NJPA) Indefinite Quality Contract to procure the necessary
construction services; and
WHEREAS, at its regular meeting on February 21, 2014, the Finance and City-Wide
Projects Committee (the "Committee") endorsed a recommendation by the Administration to
utilize the indefinite quantity contract (IQC) for construction services to expedite the delivery of
construction projects under $250,000, or for emergency projects as approved by the City
Manager; and
WHEREAS, the Committee's endorsement of the IQC process for small and emergency
projects was approved by the City Commission on April 23, 2014; and
WHEREAS, the Ice Rink is a valuable asset to our community and to delay the
Additional Scope any longer to open it back is a hardship to the community ; and
WHEREAS, the City Manager recommends that, in order to meet the proposed
completion date of January, 2015, the Additional Scope, in the amount of $329,000, should be
approved as an emergency project, allowing the Administration to retain a contractor pursuant
to the IQC process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby, accept the recommendation of the City Manager and authorize the
City Manager to approve and execute a work order with BDI Construction, in the not to
exceed amount of $ 329,000, for additional scope of work associated with the Scott
Rakow Youth Center Ice Rink, to include new showers, lockers, multi-purpose room and
skate rental area, utilizing the competitively bid National Joint Powers Alliance (NJPA)
cooperative contract for construction services with the Gordian Group.
PASSED and ADOPTED this cday of �C7`t 6Qr- , 2014.
ATTEST:
\Q, CN\' P ip L ayor
Rafael E. Granad , City Clerk INCORF CRATED' `
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE THE WORK ORDER WITH BDI
CONSTRUCTION,FOR THE ASSOCIATED WORK WITH THE SCOTT RAKOW YOUTH CENTER ICE RINK TO INCLUDE
NEW SHOWERS,LOCKERS,MULTI-PURPOSE ROOM AND SKATE RENTAL AREA UTILIZING THE COMPETITIVELY
BID NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES
WITH THE GORDIAN GROUP.
Key Intended Outcome Supported:
Ensure well-maintained facilities.
Supporting Data(Surveys,Environmental Scan,etc.):The 2012 Customer Satisfaction Survey indicated that over 87%and
83%of City residents and businesses respectively,rated the appearance and maintenance of public buildings as excellent or
good; and over 81% of residents rated recently completed capital improvement projects as excellent or good.
Item Summa /Recommendation:
On May 8,2013, resolution No.2013-28199 authorized the Mayor and the city Clerk to execute a Pre-construction Services
Agreement with Thornton Construction Company(TCC).
On March 5, 2014, resolution 2014-28527 approved and authorized the Mayor and the City Clerk to execute a Guaranteed
Maximum Price(GMP)Amendment No. 1 with Thornton Construction Company, Inc.for Construction Management at Risk
Services for the Scott Rakow. At this meeting, the Commission requested that staff look at the possible reconfiguration of
interior spaces to include a party room, skate rental area and new shower facility.
On June 11, 2014, resolution No. 2014-28614 authorized the City Manager to negotiate and execute, in a not to exceed
amount of$265,000,a Guaranteed Maximum Price(GMP)Amendment No.2 to the pre-construction services agreement with
Thornton Construction Company, Inc., dated September 16, 2013.
TCC submitted a GMP proposal for the increase scope of work in the amount of$456,715.This amount exceeded the City's
proposed budget. Negotiation with TCC took place in order to lower the construction amount.Several meetings were held and
TCC submitted a revised GMP proposal in the amount of$394,562.Since the City and TCC were not able to negotiate a final
GMP Amendment No.2;and,in an effort to expedite the additional scope at Scott Rakow Youth Center Ice Rink,the National
Joint Power Alliance(NJPA) Indefinite Quantity Contract(IQC)contract was utilized to procure the necessary construction
services, an alternate method of procurement.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United States to
expedite the delivery of construction projects.The City, as a governmental agency member, is authorized to utilize the IQC
contract for construction services competitively awarded by the National Joint Powers Alliance(NJPA)to the Gordian Group.
On September 12,2014,the City met with NJPA vendor, BDI Construction(BDI)at the Scott Rakow site to perform a scope
meeting. On October 10,2014, BDI Construction submitted a bid proposal utilizing the NJPA cooperative contract system in
the amount of$334,001.21. As a follow up meeting with BDI took place to review the proposal and minor revisions were
observed. On October 23, 2014, a revised proposal was transmitted to the City in the amount of$329,000.
Therefore, the IQC proposal received exceeds the $250,000 threshold limit approved by the City Commission for projects
through the NJPA IQC contract award.Accordingly,in order to move forward with the completion of this project and in efforts
to meet the proposed completion goal of January 2015,approval is required to exceed the$250,000 project threshold limit by
$79,000, for a project total amount not to exceed of$329,000.
RECOMMENDATION
The Administration Recommends that The Mayor and City Commission Approve The Resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $ 56,952.37 301-2054-069357 Capital Projects not Financed by Bonds
• 2 $265,500.00 306-2054-069357 MB Quality of Life Resort Tax—1%
3 $6,547.63 383-2054-069357 2003 Go Bonds—Parks and Beaches
Total $329,000.00
City Clerk's Office Legislative Tracking:
Alex Denis, Director Ext#6641
Sign-Offs:
Depprtment Director Assistant C' anager City MVbqgqr
AD DM_14�, D„� MT JLM
TAAGENDA 014\October\October 29\Procurement\CMR Scott Rakow-'re Rink NJPA-SUMMARY.doc
MIAMIBEACH AGENDA ITEM C7D
DATE A&I-al
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: October 29, 2014 -
SUBJECT: A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPROVE AND EXECUTE THE WORK ORDER WITH BDI
CONSTRUCTION, FOR THE ASSOCIATED WORK WITH THE SCOTT RAKOW
YOUTH CENTER ICE RINK TO INCLUDE NEW SHOWERS, LOCKERS, MULTI-
PURPOSE ROOM AND SKATE RENTAL AREA UTILIZING THE COMPETITIVELY
BID NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT
FOR CONSTRUCTION SERVICES WITH THE GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
301-2054-069357— Capital Projects Not Financed By Bonds - $ 56,952.37
306-2054-069357— MB Quality of Life Resort Tax— 1% - $265,500.00
383-2054-069357—2003 GO Bonds — Parks & Beaches - $ 6,547.63
$ 329,000.00
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained facilities.
BACKGROUND
On May 8, 2013, the Mayor and the City Commission approved Resolution No. 2013-28199
authorizing the Mayor and the City Clerk to execute a Pre-Construction Services Agreement
with Thornton Construction Company (TCC). These Services included review of the project
requirements, existing on site conditions, preliminary budget evaluation, project scheduling
and phasing, value engineering, and constructability recommendations to the design
consultants.
On March 5, 2014, Resolution 2014-28527 approved and authorized the Mayor and the City
Clerk to execute a Guaranteed Maximum Price (GMP) Amendment No. 1 with Thornton
Construction Company, Inc. for Construction Management at Risk Services for the Scott
Rakow Youth Center Ice Skating Rink, Mechanical Repairs and Building Renovations Project,
in the amount of$1,175,220 plus a five percent owner's contingency in the amount of$58,761,
for a grand total amount of $1,233,981. At this meeting, the Commission requested that staff
look at the possible reconfiguration of interior spaces to include a Multi-purpose room, skate
rental area and new shower facilities.
At the meeting of June 11, 2014, the Commission approved the additional scope at Scott
Rakow Youth Center Ice Skating Rink as follows: new women's and men's showers and locker
rooms, with an approximate area of 595 SF., new multipurpose room, with an approximate
area of 372 SF., and a new skate rental, with an approximate area of 353 SF.
Commission Memorandum—Scott Rakow Youth Center Ice Rink Additional Renovation
October 29, 2014
Page 2
On June 11, 2014, the City Commission approved Resolution No. 2014-28614 authorizing the
City Manager to negotiate and execute, in a not to exceed amount of $265,000, a Guaranteed
Maximum Price (GMP) Amendment No. 2 to the pre-construction services agreement with
Thornton Construction Company, Inc., for the additional scope.
TCC submitted a GMP proposal for the additional scope of work in the amount of $456,715.
This amount exceeded the City's proposed budget. Negotiation with TCC took place in order
to lower the construction amount. Several meetings were held and TCC submitted a revised
GMP proposal in the amount of $394,562. A follow up meeting took place with TCC and they
advised the City that they could not negotiate any further and this was their final number.
Since the City and TCC were not able to negotiate a final GMP Amendment No. 2; and in an
effort to expedite the additional scope at Scott Rakow Youth Center Ice Rink, the NJPA IQC
contract was utilized to procure the necessary construction services, an alternate method of
procurement.
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the
"Committee") endorsed a recommendation by the Administration to utilize the indefinite
quantity contract (IQC) for construction services to expedite the delivery of construction
projects under $250,000 or for emergency projects as approved by the City Manager. The
Committee's endorsement of the IQC process for small and emergency projects was approved
by the City Commission on April 23, 2014. The IQC process is similar to the JOC process
previously used by the City but with tighter controls, including a limit on design, additional
competition on certain items and a small project threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects.'The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction
services competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian
Group.
On September 12, 2014, the City met with NJPA vendor, BDI Construction at the Scott Rakow
site to perform a scope meeting. On October 10, 2014, BDI Construction submitted a bid
proposal utilizing the NJPA cooperative contract system in the amount of $334,001.21. A
follow up meeting with BDI took place to review the proposal and minor revisions were
incorporated. On October 23, 2014, a revised proposal was transmitted to the City in the
amount of$329,000.
Therefore, the IQC proposal received, exceeds the $250,000 threshold limit approved by the
City Commission for projects through the NJPA IQC contract award. Accordingly, in order to
move forward with the completion of this project and in efforts to meet the proposed
completion goal of January 2015, approval is required to exceed the $250,000 project
threshold limit by $79,000, for a total not to exceed project amount of$329,000.
CONCLUSION
The Administration recommends a resolution of the Mayor and City Commission of the City of
Miami Beach, Florida, authorizing the City Manager to execute the work order with BDI
Construction, in a not to exceed amount of $329,000, for the associated work at the Scott
Rakow Youth Center Ice Rink to include new showers, lockers, multi-purpose room and skate
rental area utilizing the National Joint Powers Alliance (NJPA) cooperative contract for
Commission Memorandum-Scott Rakow Youth Center lce Rink Additional Renovation
October 29, 2014
Page 3
construction services with the Gordian Group.
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