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Certification of Contract for the Rental of Holiday Decorations
C CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For the Rental of Holiday Decorations CONTRACT NO.: ITB- 2014-343-SW EFFECTIVE DATE(S): This Contract shall commence upon the date of the notice of award and shall be effective for three (3) years. The City, though it's City Manager, will have the option to extend for two (2) additional one (1) year periods, subject to the availability of funds for succeeding fiscal years. SUPERSEDES: N/A CONTRACTOR(S): South Florida Lighting Team, LLC dba Miami Christmas Lights; Primary Vendor ESTIMATED CONTRACT AMOUNT: $800,161.45 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on October 29, 2014 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered for Furnish and Installation of Holiday Decorations pursuant to City Invitation to Bid No. 2014-343-SW and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Department policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2014-343- SW. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Anthony Kaniewski, Property Management Director at 305-673-7000 ext. 2914. 1 F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under_ this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. 2 The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Procurement Department 1700 Convention Center Drive Miami Beach, Florida 33139 E-mail: alexdenis(ab-miamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: South Florida Lighting Team, LLC dba Miami Christmas Lights 1330 West Ave Suite 2012 Miami Beach, FL 33139 Attn: Kurt Stange Phone: 305-432-2225 Fax: 1-855-787-5796 E-mail: kurt(a)-miamichristmaslights.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. 3 M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City arad Contractor have cau ed this Certification of Contract to be signed and attested on this �_ day of di/ r,20 W,, by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEACH B R By � 4 President/ i ature tco Mayor �- 1111311y Print NameP Yate ate ATT ST: ATTEST: Q1,6� -�- ecreta %-11 ign City Cler &nM d MiIL�IAI-4 It 17 )b a-V/ Date ORA I EDo F:\PURC\$ALL\Solicitations\2014\2014-343-SW Installation,Removal,Maintenance and Storage Hoo idayl a�tuens\Contract Attachments: A: Commission memo and Item Summary B: ITB, Addendum C: Proposals D: Insurance Certification APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION �O�lI l City Atto y Date 5 ATTACHMENTS A COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID(ITB) 2014-343-SW FOR THE FURNISHING AND INSTALLATION OF HOLIDAY DECORATIONS. Key Intended Outcome Supported: Maximize The Miami Beach Brand As A World Class Destination. Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summa /Recommendation: The City Commission, at its July 30, 2014 meeting, approved terminating the City's current holiday lighting contract for storage, maintenance, and installation of City's inventory of holiday lighting decorations, awarded pursuant to Invitation to Bid (ITB)No.2013-179-SW,and directed staff to release a new ITB for the rental and installation of holiday lighting. In the new ITB, the ownership of City's inventory of holiday lighting decorations was to be transferred to the successful bidder for a fee;thereby, eliminating the need for future storage requirements and adopting a "rent only" model for City-wide holiday decorations. Since there is an ongoing storage component for the City's owned inventory of holiday lighting decorations, termination of the current contract becomes effective upon the award of a new contract. The ITB was issued on September 10, 2014,with bids due on September 30, 2014. The City received bids from Christmas Designers, Inc. (CDI)and South Florida Lighting Team, LLC d/b/a Miami Christmas Lights. After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is recommending to the Mayor and City Commission to award a contract to South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, the lowest bidder, as the primary vendor, and Christmas Designers, Inc., the second lowest bidder, as the secondary vendor. The secondary bidder would be utilized in the event that the primary bidder was unable to perform the requirements of the contract. RECOMMENDATION Based on the aforementioned, the Administration recommends that the Mayor and City Commission award a contract to South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, as the primary vendor and Christmas Designers, Inc., as the secondary vendor. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $230,000 160-4300-000355 Total Financial Impact Summary: The annual cost associated with the furnishing and installation of holiday decorations is subject to funds availability approved through the City's budgeting rocess. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs. artment Direc r AssistantGtONKanager city M Mnar AD ETC MT JLM T:\AGEND 014\October 29\Procurement\ITB 2014-343 Furnis a d Install Holiday Decorations -SUMMARY.d c AGENDA 1TE'M C°l� 1 DATE 16 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of t e City Com ssion FROM: Jimmy L. Morales, City Manager DATE: October 29, 2014 SUBJECT: REQUEST FOR APPROVAL AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2014-343-SW FOR THE FURNISHING AND INSTALLATION OF HOLIDAY DECORATIONS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Maximize the Miami Beach Brand as a World Class Destination. FUNDING Account Code No.: 160-4300-000355 Amount: $230,000 BACKGROUND The City Commission, at its July 30, 2014 meeting, approved terminating the City's current holiday lighting contract for storage, maintenance, and installation of City's inventory of holiday lighting decorations, awarded pursuant to Invitation to Bid (ITB) No. 2013-179-SW, and directed staff to release a new ITB for the rental and installation of holiday lighting. In the new ITB, the ownership of City's inventory of holiday lighting decorations was to be transferred to the successful bidder for a fee; thereby, eliminating the need for future storage requirements and adopting a "rent only' model for City-wide holiday decorations. Since there is an ongoing storage component for the City's owned inventory of holiday lighting decorations, termination of the current contract becomes effective upon the award of a new contract. ITB PROCESS The ITB was issued on September 10, 2014, with bids due on September 30, 2014. Two (2) addenda were issued. The Procurement Department issued bid notices utilizing the Public Group and via email. The ITB resulted in the receipt of two (2) responses from Christmas Designers, Inc. (CDI) and South Florida Lighting Team, LLC d/b/a Miami Christmas Lights. The ITB stated that the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. Veteran's preference was considered during the tabulation of the bids received. However, veteran's preference was not applicable to any of the bidders. 17 Commission Memorandum—ITB No. 2014-343-SW, Furnish and Install Holiday Lighting Decorations October 29, 2014 Page 2 In evaluating the bids received it has been determined that South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, was the lowest responsive and responsible bidder, and Christmas Designers Inc., was the second lowest bidder. South Florida Lighting Team d/b/a Miami Christmas Christmas Lights Designers, Inc. Group A $218,471.00 $190,691.25 Group B $80,485.65 $75,855.00 Group C $238,500.00 $352,471.50 Group D $28,800.00 $38,610.00 Group E $258,904.80 $395,029.50 Total for Groups A-E $825,161.45 $1,052,657.25 Group F- Rebate for Owned Equipment $25,000 $10,000.00 Grand Total(3 Years) $800,161.45 $1,042,657.25 In its due diligence, the Procurement Department verified the following: Minimum Qualifications and Requirements The ITB stated that bids will only be considered from firms that are qualified to satisfactorily perform the specified services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of. business; has not had just or proper claims pending against him or his firm; and has provided similar type products and/or services. The evidence of similar type products and/or services will consist of a listing of contracts for having provided holiday decor installation to public and/or private sector clients, from three (3) references within the last five (5) years. The determination of capacity pursuant to this requirement is solely at the City Manager's discretion. South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, provided verifiable references from the Foram Group, 600 Brickell World Center; Continuum South Beach, and Aventura Mall. Christmas Designers, Inc., provided verifiable references from Kennedy Space Center, Benderson Development, Stiles Las Olas City Center, Gaylord Palms Resort and Convention Center, and Town of Palm Beach. Along with being the vendor providing holiday decorations for the City for the last eighteen (18) years. MANAGER'S DUE DILIGENCE & RECOMMENDATION After considering the responsiveness of the bids received, the City Manager exercised his due diligence and is recommending to the Mayor and City Commission to award a contract to South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, as the primary vendor, and Christmas Designers, Inc., as the secondary vendor. AM /MT/ EC/AD T:\AGENDA\2014\October 29\Procurement\ITB 2014-343-SW Furnish and Install Holiday Decorations-Memo.doc 1� THIS PAGE INTENTIONALLY LEFT BLANK 19 ATTACHMENTS B MIA/01BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachn.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4075 ADDENDUM NO. 2 INVITATION TO BID (ITB) NO. 2014-343-SW FOR FURNISH AND INSTALLATION OF HOLIDAY DECORATIONS (the ITB) September 25, 2014 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. i I. RESPONSES TO QUESTIONS RECEIVED: i Q1. Prospective Bidder needs to know a date that the city will commit to what decorations they plan to rent from the successful bidder in any particular year of 1 the contract. The reason for this information is so important is to allow us to put j any decor that the City may choose not to rent out on the open rental market for the private sector. Since the City is requesting that the vendor purchase all of the decorations Prospective Bidder will need the option to rent any surplus decor that the City may choose not to utilize. Al. Prospective Bidders should provide a statement in their bid response as to the date I contractor requires notice from the City of the types and quantities of decorations the City will use each year. i Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov Contact: Telephone: Email: Lourdes Rodriguez 305-673-7000 ext. 6652 LourdesRodriguez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. i lex s rocurement Director l 1 IDWWI? AAIAMIBEACH J City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4075 0 ADDENDUM NO. 1 y 1 INVITATION TO BID (ITB) NO. 2014-343-SW I FOR FURNISH AND INSTALLATION OF HOLIDAY DECORATIONS (the ITB) September 24, 2014 i This Addendum to the above-referenced ITB is issued in response to questions from i prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. Underline denotes additions GtFike thFowo denotes deletions. i i I I. REVISIONS: Appendix C, Minimum Requirements & Specifications, Holiday Decoration Inventory and Installation Locations, page 36, Group E/Section 7 — Normandy Fountain Area — 71St ' Street, has been revised as follows: Eighty-two (82) each LED Spiral Wraps per set) j 250/each LED Fronds(50 lights set) 260/each LED Scatter Sets(50 lights per bet) II. RESPONSES TO QUESTIONS RECEIVED: 01. Under minimum requirements, Cl A, Similar Experience; the City states that prospective bidder should provide evidence of similar type products and/or services consisting of a list of contracts for having provided holiday decor i installation to public and/or private sector clients, from three (3) references within j the last five (5) years. If prospective bidder has been a subcontractor would in j providing this type of services would this qualify for this criteria? i Al. Yes. 'I I Q2. Has the City determine a date certain for holiday lights and decorations to be turned on? What is the start date? j A2. The date that all decorations must be installed is December 1, 2014, with the tree lighting ceremony at City Hall on December 2, 2014. i Q3. Which palm trees at the Welcome to Miami Beach sign at Julia Tuttle Causeway and 41 Street are to be decorated with the LED lights? A3. The palm trees have been identified and have a crown at the top and are located at each i side of the sign. i f Addendum No.1 I ITB 2014-343-SW b Q4. On Appendix E, Group F, rebate for owned equipment, that Is for the purchase of ; the City owned equipment correct? j A4. Yes, this is for prospective bidders to provide an amount that they will offer the City for the transfer of ownership of owned holiday decorations. .f 05. Is maintenance and refurbishment cost included in this contract? A5. Since the City will no longer have ownership of the holiday decorations this cost is not applicable. Q6. Will the City ensure that all areas are energized in time for the decorations to be turned on by 6 pm? A6. Yes, the City will ensure that all areas are energized in order for the decorations to be turned on by 6 pm, as required. Q7. Was there any notable maintenance issues last year? A7. The area on the north end by the fountain which where electrical issued that have been addressed, and Lummus Park because its incandescence and the conditions of the electrical supply. The problems were mainly issues with the Ground Fault Interrupters (GFI). Q8. Please define "Spiral Wrap". A8. Line of lights wrapped around a tree or object starting at the bottom moving up; starting at top moving down Q9. Will the City select which trees in each section are to be "spiral wrapped"? In the alternative, if contracot is intended to select trees, please specifically state and/or clarify that spiral wrapped trees are to be selected by contractor based on their design experience. A9. The contractor shall use what is specified in group/section. An emphasis on clustering from front to back when in groups is desirable. It will be left up to the contractor's professional experience to aesthetically balance the outcome of illumination. Q10. Please clarify if the City expects a certain number of light sets per tree. r A10. The contractor shall use what is specified for each group/section and divide the lights up a evenly per tree. j I Q11. Please define "LED Fronds" as referenced throughout Appendix C. :a A11. LED Fronds are those branches extending from palm rrees that will receive LED lighting strands. 4 i 2 Page Addendum No. 1 ITB 2014-343-SW i, Q12. Flow many fronds are to be illuminated per tree? If contractor is expected to select the quantity,.please state contractor will select number and location of fronds based on design experience. 1 Alt. The number of fronds to be illuminated will be accomplished based on the directive provided within each group/section. The total number of strand/lights will be divided i equally throughout the location. i 013. Light sets specifications, Group C and Group E, there is no spacing between lights specification, 4" or 6" is common. Four (4) inches provides a better covering of lights on the trees and more elegant display. If Miami Beach has not determined the spacing between lights, it is recommended that the City uses 4" spacing so trees are brighter. A13. The City requires a 4"—6" spacing. Q14. Does the City have a recommended spacing between light strings when wrapping palm trees? A14. See response to Question Number 13. Q15. Please define "Scatter sets" as referenced Group C—Section 7. If vendor is expected to select the location and item to install "Scatter Set", please state this. A15. Scatter sets are illuminating light sets. Scatter sets will be installed at location defined as Group C—Section 7. Q16. Please clarify where and what "Scatter sets" are to be installed for Group E— Section 7. Al 6. Scatter sets are illuminating light sets that will be installed underneath the Oak Tress at twenty-five (25) sets per tree for a total of nine (9) trees. Q17. Please define the product "C-7 Perimeter Lighting 12, spacing white cord (50 , lights per set)" as referenced in Group C, Section 5 and Group E, Section 4. Please clarify if this is a 50 light per set product or an individual C7 light bulb with ' cable? Does the City want 2770 strands of 50 or 2770 individual bulbs of C7 lights? i A17. The product C-7 Perimeter Lighting 12, spacing white cord (50 lights per set)" as referenced in Group C, Section 5 and Group E, Section 4, is defined as 2770 strands/50 lights per strand. Q18. Are all supplies and hardware required to install City owned decor supplied by the City? A18. Contractor is responsible for all hardware and supplies to install City owned and rented decor throughout. 31 Page Addendum No. 1 ITB 2014-343-SW Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerks Office at RafaelGranado @miamibeachfl.gov 4 Contact: Telephone: Email: Lourdes Rodriguez 305-673-7000 ext. 6652 LourdesRodriguez @miamibeachfl.gov 1 Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Since el Alex is Pr cu ment Director w i i i f r a a I 1 j 41 Psc, e MIAMI BEACH INVITATION TO BID ( ITB FURNISH AND INSTALL HOLIDAY DECORATIONS ITB 2014-343-SW BID ISSUANCE DATE: SEPTEMBER 10, 2014 SITE VISIT: SEPTEMBER 17, 2014 @ 10 A.M. PRE-BID MEETING: SEPTEMBER 19, 2014 @ 10 A.M. BID DUE: SEPTEMBER 30, 2014 @ 3:00 PM ISSUED BY: LOURDES RODRIGUEZ AAIA/\AIBEACH LOURDES RODRIGUEZ, SENIOR PROCUREMENT SPECIALIST PROCUREMENT DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x6652 I Fax: 786.394.4075 I www.miamibeachfl.gov ITB 2014-343-SW 1 MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED ..............................................................................................N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS.............................3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT...............................................16 APPENDICES: APPENDIX A ................ BID CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIXB ..................................................................................... "NO BID" FORM APPENDIX C ................................MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D .........................................................................SPECIAL CONDITIONS APPENDIX E .............................................................................. BID TENDER FORM APPENDIX F .............................................................INSURANCE REQUIREMENTS ITB 2014-343-SW 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of Bid submitted. 2. PURPOSE. The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified contractor to furnish and install holiday decorations throughout the City of Miami Beach as specified herein, on an ongoing rental basis. Installations shall begin no later than November 15th of each contract year and remain fully operational and in excellent aesthetic condition throughout the holiday season. Removal may commence on or about January 6th immediately following the preceding holiday season and must be completed within seven (7)days. Additionally, the City currently owns a significant number of holiday decorations. Through this ITB, the City may wish to transfer, solely at its discretion, said ownership.to the successful bidder for a fee as indicated in the Bid Tender Form. The Living Wage Requirement, pursuant to Chapter 2, Article VI, Division 6, of the Code of the City of Miami Beach, is applicable to any award resulting from this contract. ITB 2014-343-SW 3 MIAMI BEACH 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued September 10, 2014 Site Visit September 17, 2014, at 10:00 a.m. Pre-Bid Meeting September 19, 2014, at 10:00 a.m. Deadline for Receipt of Questions September 23, 2014 no later than 5:00p.m. Responses Due September 30, 2014 no later than 3:00p.m. Tentative Commission Approval October 22, 2014 Authorizing Award 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado(),,miamibeachfl.gov ; or facsimile: 786-394- 4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Bids are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. Procurement Contact: Telephone: Email: Lourdes Rodriguez 305.673.7000 x 6652 lourdesrodriguez @miamibeachfl.gov 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A site visit will be held as scheduled in the Solicitation Timeline above at the following address: Christmas Designers, Inc. 3124 N.W. 16th Terrace Pompano Beach, FL 33064 A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) ITB 2014-343-SW 4 MIAMI BEACH (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486 • PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES...................................................................................... CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS....................................... CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES.............................. CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. ITB 2014-343-SW 5 MIAMI BEACH • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3748, the City shall give a preference-to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service- disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering ITB 2014-343-SW 6 MIAMI BEACH the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation, judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. Qualified Contractor Pool: The City will endeavor to award projects pursuant to the specific unit prices awarded pursuant to the ITB. However, notwithstanding the foregoing, the City Manager may, in his sole discretion, also recommend one or more responsive, responsible bidders for award for the purpose of creating a pool of qualified contractors from which the City may seek quotes for specific projects in lieu of awarding project(s) in accordance with the specific items or unit prices awarded pursuant to this ITB. When utilizing the qualified contractor pool methodology, the City will endeavor to invite all contractors in the pool to submit project-specific pricing. The contractor offering the lowest overall project cost, as well as meeting other project and timeline requirements will be awarded the project through the release of a Purchase Order. 15. MULTIPLE AWARD. The City may award up to three vendors(primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. ITB 2014-343-SW 7 MIAMI BEACH However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty(120)calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non- discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal ITB 2014-343-SW 8 ,'V`iIAMBEACH solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. ITB 2014-343-SW 9 MIAMI BEACH Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management (DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the ITB 2014-343-SW 10 MIAMI BEACH terms and conditions of this Bid. D. the terms"equipment and organization', as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of-Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement-resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. E. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. ITB 2014-343-SW 1 1 1v11AM BEACH Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. 41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to- place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public ITB 2014-343-SW 12 MIAMI BEACH records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 45. F.O.E. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to)all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. ITB 2014-343-SW 13 MIAMI BEACH If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents,for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54. MODIFICATIONMITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned ITB 2014-343-SW 14 MIAMI BEACH at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. ITB 2014-343-SW 15 MIAMI BEACH 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. ITB 2014-343-SW 16 MIAMiBEACH Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period" for any contractual violation'prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L.for the item(s)offered and furnished. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) ITB 2014-343-SW 17 MIAMI BEACH SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return.. Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 - Bid Tender Form (Appendix E). The Bid Tender Form (Appendix E) shall be completed mechanically or, if manually, in ink. Bid Tender Price Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Bid Tender Price Form (Appendix E)shall be initialed. - • TAB 2- Bid Certification, Questionnaire and Affidavits (Appendix A). 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2014-343-SW 18 MIAMIBEACH APPENDIX "A" MIAMI BEACH Bid Certification , Questionnaire & Requirements Affidavit ITB-201 4-343 RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITE 2014-343-5W 19 /\A I A1V1l BEACH Solicitation No: Solicitation Title: ITB No. 2014-343-SW RENTAL OF HOLIDAY DECORATIONS Procurement Contact Tel: Email: Lourdes Rodriguez 305.673.7000 x 6652 lourdesrodriguez@miamibeachfl.gov BID CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No.of Employees OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2014-343-SW 20 MIAPOI BEACH 1. Veteran Owned Business. Is Proposer claiming a veteran owned business status? 0 YES 0 NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748,as amended. 2. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name,2)Contact Individual Name&Title, 3)Address,4)Telephone, 5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non:performance by any public sector agency? 0 YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect.If"No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful, misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm, in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. ITB 2014-343-SW 21 MIAMI BEACH SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub- consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gov/procurement/. 8. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1, 2012),the hourly living rate will be $11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent(3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners,as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? 0 YES 0 NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners*or to domestic partners of employees? 0 YES 0 NO ITB 2014-343-SW 22 MIAMI BEACH C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing.this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e- procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2014-343-SW 23 MIAMI BEACH DI.SCLOSURE Ds The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City') for the recipient's convenience.Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall-remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2014-343-SW 24 MIAMI BEACH oo®o• o C'�RTIFICATIGN I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposers Authorized Representative: Date: State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: ITB 2014-343-SW 25 MIAMI BEACH APPENDIX B MIAMI BEACH " No Bid " Form ITB-201 4-343 RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2014-343-SW 26 MIAMI BEACH Statement Of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Lourdes Rodriguez PROPOSAL #ITB 2014-343-SW 1700 Convention Center Drive MIAMI BEACH, FL 33139 ITB 2014-343-SW 27 MIAMI BEACH APPENDIX C Im MIAMI BEACH Minimum Requirements & Specifications ITB-201 4-343 RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 IiB 20143435W 28 MIAMI BEACH MINIMUM REQUIREMENTS&TECHNICAL SPECIFICATION C1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review of each bidder's response. Failure to meet or exceed minimum requirements will disqualify bidder from consideration. C1.1 Similar Experience. In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has not had just or proper claims pending against him or his firm; and has provided similar type products and/or services. The evidence of similar type products and/or services will consist of a listing of contracts for having provided holiday decor installation to public and/or private sector clients, from three(3) references within the last five (5) years. The determination of capacity pursuant to this requirement is solely at the City Manager's discretion. C1.2 References. Minimum of three(3) references of holiday installation and decoration services provided within the last five(5)years. References must include the name of the company, a contact person, and the contact information. In addition, firms must submit a minimum of six (6) 8" x10" color photos of successful projects from the three (3) references provided. Firm must submit six(6) photos for each project for a total of a minimum of eighteen(18) photos. C2 SPECIFICATIONS/SCOPE OF WORK: Bidders must include in their price all labor, machinery,tools, means of transportation, supplies, equipment, materials, services, permits if required, and all incidentals necessary to provide installation,maintenance,and removal of the City's Holiday Decorations as specified herein. C2.1 INSTALLATION: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified contractor to furnish and install holiday decorations throughout the City of Miami Beach as specified herein, on an ongoing rental basis. Installations shall begin no later than November 15th of each contract year and remain fully operational and in excellent aesthetic condition throughout the holiday season. Removal may commence on or about January 611 immediately following the preceding holiday season and must be completed within seven (7) days. Actual dates will be coordinated between the Contractor and the City's Representative. Vendor shall be on site and responsible for the coordination and execution of turning on the Christmas Tree lights during the City Hall Christmas Tree Lighting event in which the date scheduled is to be determined as it may vary each year. Additionally, the City currently owns a significant number of holiday decorations. Through this ITB, the City may wish to transfer,solely at its discretion, said ownership to the successful bidder for a fee as indicated in the Bid Tender Form. C2.2 MAINTENANCE: Holiday decorations shall be maintained operational at all times. During the holiday season,daily inspection and maintenance of all decorations to ensure proper functioning is required. Contractor shall have a lighting crew trained and experienced in maintaining and restoring the holiday lighting systems; inspect all the citywide holiday decorations each and every evening during the holiday lighting season. Employees must wear a company identifiable uniform while performing the services of the contract when on City property. The lighting crew shall reset, modify and take all actions possible to ensure the City's holiday decorations ITB 2014-343-SW 7 1 MIAMI BEACH and lights are functioning as intended at the conclusion of the daily evening inspection. This includes any necessary testing of the lighting equipment before installation. A summary of the previous evening's inspection shall be provided to the Property Management Director in writing the following day, prior to 10:00 A.M. The inspection summary shall highlight any deficiencies identified the previous evening and specify any assistance required by the City (Public Works, Property Management)to restore the decorations to operational status. In order to ensure that the awarded contractor will have the ability to manage the projects throughout the City, the awarded contractor must provide, within 48 hours of request from the City, a full disclosure of company equipment that may be utilized to perform the services under this contract. Specifically, the awarded contractor must have a minimum of five(5) Bucket trucks with a height range of 37'to 60'. Trucks must be properly identified with company logo. Additionally,the Contractor shall also have a 24-hour per day/7 day per week Call Center with a primary and secondary point of contact during the holiday lighting season to which outages and other problems can be reported. Contractor shall respond within eight (8) hours by being on-site of the designated area(s), upon notification by the City of Miami Beach, Public Works Department, or designated representative to have all holiday decorations in operating order. Contractor shall ensure that all holiday decorations/displays citywide are functioning by 5:00 p.m. each day during the holiday season. During the term of the contract the City reserves the right to select any, all, or none of areas for decoration or installation in a particular year of the agreement. The City shall also have the option of not installing any decorations for a complete season or seasons. C2.6 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders'guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. The City reserves the right to request additional related services from the Contractor during the term of the contract. In doing so, the City will negotiate with the Contractor for scope and cost of any additional services required. The City Manager's approval shall be binding on both parties. ITB 2014-343-SW 30 MiIAMI BEACH HOLIDAY DECORATION INVENTORY AND INSTALLATION LOCATIONS (CURRENTLY GROUP A: HOLIDAY�DISPLAYS GROUP A/SECTION 1 —MAIN ENTRIES AREA 1 - 1-195—41 St Street—Julia Tuttle Causeway One (1)each Happy Holiday Sign Enhancer-30'6"tall and 38'6"wide Twelve (12)each,Assorted Glitter Mesh Stars(assorted sizes are 18", 24" &36") AREA 2—Normandy Isle—71 St Street One(1)each, Bow Sign Enhancer—6'tall and 4'6"wide Two (2)each, Package Scroll on each side of sign—16' tall and 9'3"wide Fourteen (14)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&36") AREA 3—5th Street-and Lenox Avenue One (1)each, "Welcome to the City of Miami Beach"sign -6'tall and 11' wide Two (2)each, Package Scrolls—7'6"tall and 4'3"wide Nine(9)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&36") GROUP A/SECTION 2—STREET DECOR AREA 1 —Washington Avenue—?Street to 16th Street Ten (10)each, Star Scroll Pole Decorations—10'tall and 4'wide Ten (10)each, Package Scroll Pole Decorations—10'tall and 5' wide AREA 2—Collins: 61 St Street to 76th Street Seventeen (17) each, Star Scroll Pole Decorations—10'tall and 4'wide Seventeen (17) each, Package Scroll Pole Decorations— 10'tall and 5' wide AREA 3—71 St Street: Collins to Versailles Thirty-six(36)each, Package Scroll Pole Decorations—7'tall and 4' wide AREA 4—Ocean Drive: Lummus Park Ninety-eight(98)each, Star and Scroll Globe Pole Decoration—2'9"tall and 4'6"wide w/Garland and Bows AREA 4-ART DECO THERMOMETER ON A1A AT LUMMUS PARK Two (2)each Glittered Packages—NOTE: Carry over from 5th & Lennox Fifty 50) C7, 6"Spacing, Light Line with Incandescent bulbs ITB 2014-343-SW 31 MIAMI BEACH GROUP A I SECTION 3—ARTHUR GODFREY—INDIAN CREEK/41st STREET AREA 1 —Solar Disc Skylines Two (2)each, Solar Disc Skyline—6'5"tall and 48' wide Four(4)each, Solar Disc Package Scroll Pole Decoration—9'5"tall and 5'wide AREA 2—Banners&Stars Forty-five (45) each, Banners—30"wide and 84"tall Forty-five (45) each, Solar Disc Stars—30" AREA 3—Lighting and Stars Fourteen(14)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&3611) GROUP A/SECTION 4—COLLINS AVENUE MEDIANS AREA 1 —Median 20—5900 Block Twelve (12)each,Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&3611) AREA 2—Collins Avenue Thirty-two (32)each, Banners—30"wide and 108"tall Thirty-two (32)each, (32) Solar Disc Stars—30" GROUP A 1 SECTION r LINCOLN ROAD MALL AREA 1 -Washington Avenue at Lincoln Road Mall Twenty-four(24)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&36") AREA 2-400 Block—West end at Drexel Avenue AREA 3-500 Block East end—at Drexel Avenue AREA 4-500 Block—West end at Pennsylvania Avenue AREA 5-600 Block—East end at Pennsylvania Avenue AREA 6- Between 600(West End)&700 Block(East End)at Euclid Avenue Twenty-four(24)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&3611) AREA 7-700 Block West at Meridian Avenue AREA 8-800 Block East at Meridian Avenue AREA 9-800 Block West at Jefferson Avenue AREA 10-900 Block East at Jefferson Avenue AREA 11 -900 Block West at Michigan Avenue ITB 2014-343-SW 32 MIAMI BEACH AREA 12— 1000 Block East at Michigan Avenue I AREA 13— 1100 Block—Center Median—Between Lenox Avenue and Alton Road GROUP A 1 SECTION 6—LINCOLN ROAD FROM WASHINGTON AVENUE TO COLLINS AVENUE Eleven (11)each, Banners—30"wide and 84"tall Eleven (11)each, Solar Disc Stars—30" III IN GROUP B/SECTION 1 —MIAMI BEACH CITY HALL One(1)each, (1) 28' Rocky Mountain Pine Tree with Trim Twenty(24) each, Icicle Panels—5' wide and 3'tall Sixteen (16)each, Building Front Glitter Filled Stars—24" Eight(8)each, Building Front Glitter Filled Stars—36" Two(2)each, Building Glitter Filled Packages—3'3"wide and 5'tall Twenty-four(24)each, Assorted Glitter Mesh Stars(assorted sizes are 18", 24"&3617) Building Front Light Line Tubes—Approximately 2,000 feet GROUP B 1 SECTION 2—ESPANOLA WAY Eighteen (18) each, Star and Scroll Globe Pole Decoration—2'9"tall and 4'6"wide With Garland and Bows GROUP B 1 SECTION 3—LINCOLN ROAD WEST OF ALTON TO WEST AVENUE Twenty-four(24)each, Assorted Glitter Mesh Stars(assorted sizes are 1811, 24"&3611) Four(4)each, Banners-30"wide and 84"tall Four(4)each, Solar Disc Stars-30" • D RENTAL OF , LIGHTS SETS Specifications for LED Rental Light Sets(50 lights per set) • Constructed with a coaxial connection and a threaded coupling cap to reinforce end-to-end bond. - Ground Fault Interrupter(GFI) safety feature designed to prevent shock hazard, and to reduce tripping compared to a standard incandescent light set. - Injection Molded bulbs and sockets •Water-tight/non-replaceable bulbs Salt-water resistant connections Long-lasting, low-maintenance, energy-efficient Bulbs are cool to the touch The LED lens style shall be"Conical" The color shall be"Warm White" ITB 2014-343-SW 33 MIAMI BEACH GROUP C 1 SECTION 1 —MAIN ENTRIES AREA 1 — 1-195—41 St Street—Julia Tuttle Causeway 108/each LED Spiral Wraps(50 lights per set) AREA 2—Normandy Isle—71 St Street Seventy-two(72)each, LED Spiral Wraps (50 lights per set) 100/each, LED Fronds(50 lights per set) AREA 3—5th Street and Lenox Avenue Eighteen (18) LED Spiral Wraps (50 lights per set) GROUP C 1 SECTION 2—STREET DECOR N/A GROUP C 1 SECTION 3—ARTHUR GODFREY—INDIAN CREEK/41 st STREET Lighting and Stars Ninety-eight(98)each, LED Spiral Wraps (50 lights per set) 175/each, LED Fronds(50 lights per set) GROUP C/SECTION 4—COLLINS AVENUE MEDIANS N/A GROUP C/SECTION 5—LINCOLN ROAD MALL Washington Avenue West to Alton Road 1,066/each LED Spiral Wraps (50 lights per set) 916/each, LED Fronds(50 lights per set) Seventy(70)each LED Trunk Wraps(50 lights per set) 450/each, LED Scatter Sets(50 lights per set) 220/each C-7 Perimeter Lighting, 12"spacing white cord (50 lights per set) GROUP C/SECTION 6—LINCOLN ROAD FROM WASHINGTON AVE TO COLLINS AVE N/A GROUP C/SECTION 7—NORMANDY FOUNTAIN—71St STREET 140/each, LED Spiral Wraps(50 lights per set) 250/each, LED Fronds(50 lights per set) 450/each, LED Scatter Sets(50 lights per set) - • - e - "10 111111i i ® -° GROUP D/SECTION 1 —MIAMI BEACH CITY HALL 160/each, LED Spiral Wraps(50 lights per set) Eighty(80)each LED Fronds (50 lights per set) GROUP D/SECTION 2—ESPANOLA WAY N/A ITB 2014-343-SW 34 MIAMI BEACH GROUP D 1 SECTION 3—LINCOLN ROAD WEST OF ALTON TO WEST AVENUE 160/each, LED Spiral Wraps(50 lights per set) 80/each, LED Fronds (50 lights per set) GROUP RENTAL 1 , INSTALLATION OF HOLIDAY Specifications for LED Rental Light Sets (50 lights per set) • Constructed with a coaxial connection and a threaded coupling cap to reinforce end-to-end bond. - Ground Fault Interrupter(GFI)safety feature designed to prevent shock hazard, and to reduce tripping compared to a standard incandescent light set. - Injection Molded bulbs and sockets •Water-tight/non-replaceable bulbs Salt-water resistant connections • Long-lasting, low-maintenance, energy-efficient - Bulbs are cool to the touch The LED lens style shall be"Conical" The color shall be"Warm White" GROUP E/SECTION 1 —MAIN ENTRIES 1-195—41 st Street—Julia Tuttle Causeway Sixty-three (63) each LED Spiral Wraps (50 lights per set) GROUP E 1 SECTION 2- Normandy Isle—71 st Street Thirty(36) LED Spiral Wraps(50 lights per set) 100/each LED Fronds (50 lights per set) GROUP E 1 SECTION 3-ARTHUR GODFREY—INDIAN CREEKl41st STREET Lighting and Stars Fifty-seven (57)each LED Spiral Wraps(50 lights per set) 175/each LED Fronds (50 lights per set) GROUP E 1 SECTION 4- LINCOLN ROAD MALL Washington Avenue West to Alton Road 615/each LED Spiral Wraps(50 lights per set) 916/each LED Fronds(50 lights per set) Forty-two (42)each LED Trunk Wraps 260/each LED Scatter Sets(50 lights per set) 2770/each C-7 Perimeter Lighting, 12"spacing white cord (50 lights per set) GROUP E 1 SECTION 5- LINCOLN ROAD FROM WASHINGTON AVE TO COLLINS AVE (New Area-No visible outlets) 144/each LED Spiral Wraps Seventy(70)each LED Fronds (50 lights per set) IT13 2014-343-SW 35 MIAMI BEACH GROUP E/SECTION 6- LINCOLN ROAD WEST OF ALTON TO WEST AVENUE 92/each LED Spiral Wraps(50 lights per set) 80/each LED Fronds (50 lights per set) GROUP E/SECTION 7- NORMANDY FOUNTAIN AREA—71st STREET Eighty-two(82)each LED Spiral Wraps(50 lights per set) 250/each LED Fronds(50 lights per set) 260/each LED Scatter Sets(50 lights per set) GROUP E/SECTION 8- MIAMI BEACH CITY HALL 92/each LED Spiral Wraps(50 lights per set) 80/each LED Fronds (50 lights per set) GROUP E/SECTION 9- LINCOLN ROAD EAST OF ALTON (New Area-No visible outlets) 135/each LED Spiral Wraps (50 lights per set) GROUP E/SECTION 10-NORMANDY FOUNTAIN (STRUCTURE) Eight(8)each LED Wall Washers (50 lights per set)-Controller for color changes GROUP E/SECTION 11 -ESPANOLA WAY WEST OF WASHINGTON AVENUE TO PENNSYLVANIA AVENUE 92/each LED Spiral Wraps(50 lights per set) 80/each LED Fronds(50 lights per set) ITB 2014-343-SW 36 MIAMI BEACH APPENDIX D m MIAMI BEACH Special Conditions ITB 2 RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Ii8 2014-343-SW 37 1. TERM OF CONTRACT. The Contract shall commence upon the date of notice of award and shall be effective for three(3) years. 2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for two(2) additional one(1)year periods, subject to the availability of funds for succeeding fiscal years. 3. PRICES SHALL BE FIXED AND FIRM: All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 3.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 4. EXAMINATION OF FACILITIES. The City reserves the right to inspect this facility at any period during the contract term. 5. PERFORMANCE BOND. INTENTIONALLY OMMITTED. 6. REQUIRED CERTIFICATIONS. INTENTIONALLY OMMITTED. 7. SHIPPING TERMS. F.O.B. DESTINATION. 8. DELIVERY REQUIREMENTS. The successful bidder will be required to deliver the goods to final destination inclusive of unloading all products and placing in designated storage area. 9. WARRANTY REQUIREMENTS. The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in an "as received"condition. 10. BACKGROUND CHECKS: INTENTIONALLY OMMITTED 11. VALUE: No guarantee as to the dollar amount of this bid is given or implied. Estimates in the Bid Price Form are strictly for evaluative purposes and may not represent actual work awarded to Contractor(s) under this contract. 12. LIQUIDATED DAMAGES: Upon notification of the actual "turn-on date" by the City, the awarded contractor is required to turn on all decorations no later than 6:OOp.m., on the date specified. In the event that all lights and decorations are not displayed and properly illuminated by 6:OOp.m., on the "turn-on date" the City will apply liquidated damages of$1,000 per day, for each day that the aforementioned referenced services are not provided. MIAMI BEACH APPENDIX E MIAMI BEACH Bid Tender Form ITB 2014-343-SW RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT I700 Convention Center Drive Miami Beach, Florida 33139 MIAMI BEACH BID TENDER FORM (FAILURE TO SUBMIT WITH THE BID WILL DEEM BIDDER NON-RESPONSIVE) GROUP OWNED HO LI DAYDIS PLAYS The City !• • -• • • • Section • Quantity Total A 1 — Main Entries 1 — Julia Tuttle Cs $ /YR 3 Years $ 2— Normand Isle $ /YR 3 Years $ 3— MacArthur $ /YR 3 Years $ A 2—Street Decor 1 —Washington b/ $ /YR 3 Years $ 5th & 16th 2—Collins b/ $ /YR 3 Years $ 61s'& 76th 3— 71 s b/Collins & $ /YR 3 Years $ Rue Versailles 4—Ocean Drive/ $ /YR 3 Years $ Lummus Park 5—Art Deco Thermo $ /YR 3 Years $ A 3—41St Street 1 — Solar Discs $ /YR 3 Years $ 2— Banners &Stars $ /YR 3 Years $ 3— Li htinin & Stars $ /YR 3 Years $ A 4—Collins Medians 1 — 5900 Block $ /YR 3 Years $ Median 2—Collins Avenue $ /YR 3 Years $ A 5— Lincoln Road 1 —Washington Ave $ /YR 3 Years $ 2—400 Blk @ Drexel $ /YR 3 Years $ 3— 500 Blk @ Drexel $ /YR 3 Years $ 4— 500 Blk @ Penn $ /YR 3 Years $ 5—600 Blk @ Penn $ /YR 3 Years $ 6— b/600 & 700 Blks $ /YR 3 Years $ Meridian 7— 700 Blk @ $ /YR 3 Years $ Meridian 8— 800 Blk @ $ /YR 3 Years $ Meridian 9— 800 Blk @ $ /YR 3 Years $ Jefferson 10— 900 Blk @ $ /YR 3 Years $ Jefferson 11 — 900 Blk @ $ /YR 3 Years $ Michigan 12— 1000 Blk @ $ /YR 3 Years $ Michigan 13— 1100 Blk Center $ /YR Median b/ Lenox & MIAMI BEACH Alton A 6— Lin oln b/ 1 — Banners & Discs $ /YR Washington &Collins SUBTOTAL GROUP A The Cify,DOEScurn5nfly own,this equipr B 1 —City Hall Tree &Various $ /YR 3 Years $ Displays 2— Espanola Way Various Displays $ /YR 3 Years $ 3— Lincoln b/Alton & Various Displays $ /YR 3 Years $ West SUBTOTAL GROUP B GROUP,C RENTAL OFLED LIGHT SETS, The City DOES NOT currently own this eq.0ipm C 1 — Main Entries 1 —Julia Tuttle Cswy $ /YR 3 Years $ 2— Normand Isle $ /YR 3 Years $ 3— MacArthur $ /YR 3 Years $ 2—Street Decor 3—41 sc Street Various Displays $ /YR 3 Years $ 4—Collins Medians 5 - Lincoln Road Various Displays $ /YR 3 Years $ 6— Lincoln b/ Washington &Collins 7— Normandy Various Displays $ /YR 3 Years $ Fountain SUBTOTAL GROUP C GROUP ® • The Qi �� ® • °• • D 1 —City Hall Tree & Various $ /YR 3 Years $ Dis la s 2— Espanola Way 3— Lincoln b/Alton & Various Displays $ /YR 3 Years $ West SUBTOTAL GROUP D OWNED GROUP E;,—SUPPLEMENTAL The City ®® own thi& '• • E 1 — Main Entries $ /YR 3 Years $ 2— Normandy Isle $ /YR 3 Years $ 3—41 st Street $ /YR 3 Years $ 4— Lincoln Road $ /YR 3 Years $ 5— Lincoln b/ $ /YR 3 Years $ Washington & Collins 6— Lincoln b/Alton & $ /YR 3 Years $ West 7— Normandy $ /YR 3 Years $ Fountain Area 8—City Hall $ /YR 3 Years $ 9— Lincoln East of $ /YR 3 Years $ /\AIAM1BEACH Alton 10— Normandy $ NR 3 Years $ Fountain 11 — Es anola Way $ NR 1 3 Years $ SUBTOTAL GROUP E GROUP REBATE e OWNED,EQUIPMENT The City currently owns a significant number of holiday decorations, for which the City has engaged a contractor ($ to provide storage of the owned product during those time when the decorations are not on display. However, it is the goal of the City to cease ownership of holiday decorations in lieu of a seasonal rental agreement that may result from this ITB. The City anticipates transferring ownership of the owned holiday decorations to the successful bidder to this ITB. For the owned inventory, Bidder are requested to provide the amount that they will offer to the City for the transfer of ownershig of owned holiday decorations in the space provided herein. BIDTOTAL • : Bidder proposes to furnish all labor, machinery, tools, means of transportation, supplies equipment, materials, services and all incidentals necessary for the installation, and removal of the City's Holiday Decorations as specified herein. oe- Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: MIAMI BEACH APPENDIX F MIAMI BEACH Insurance Requirements ITI3 2014-343-SW RENTAL OF HOLIDAY DECORATIONS PROCUREMENT DEPARTMENT I700 Convention Center Drive Miami Beach, Florida 33139 AAIAMI BEACH INSURANCE The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. A Waiver of Subrogation in favor of the City is required. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. ATTACHMENTS C r I i i I (flPISTAHS [I�flTS n City of Miami Beach Bid Certification, Questionnaire & Requirements Affidavit ITB-2014-343 Rental of Holiday Decorations October 30, 2014 Adobb- MIAMI(NIST11S LOTS TABLE OF CONTENTS 1. Introduction Letter 2. Appendix E a. Bid Tender Form 3. Appendix A - Bid certification, questionnaire & Required affidavit 4. Appendix C - Company Qualification, References and Photos 5. Appendix F - Insurance Requirements MIAMI OPISTIS LOTS LETTER FROM MANAGEMENT Dear City of Miami Beach, It is an honor to have the opportunity to bid the Holiday Light Project for the very City in which I personally work and reside. I have always had an appreciation for the holiday decor in Miami Beach but dreamed of the day when I would have the chance to participate in helping and improving the beautification of the City during the holiday season. If awarded the Project, I look forward to working with the most excellent and professional City of Miami Beach team that services our community each and every day. I believe that by working closely together with City Commissioners, the Mayor, and all other City staff, Miami Christmas Lights can greatly assist in elevating the City's holiday decor and help to maintain the Miami Beach reputation of being the best community in the country. I believe that with this opportunity to work with City management, we will not only continue to improve the City's holiday decorations, but also highlight the extraordinary members of this community through a student banner campaign and student/charity themed tree. As we all are well aware, Miami Beach is one of the most premier communities in the United States,flooded with millions of visitors from around the world, especially during the holiday season. This is a unique and rare opportunity to bring awareness to the larger issues at hand and to unite the community in an attempt to tackle these issues together. I am confident that Miami Christmas Lights can add this special decor dedicated to key initiatives in Miami Beach and generate lasting impressions on visitors and residents alike. Due to the close proximity of our office and fact that I personally reside in the City, Miami Christmas Lights will be able to offer unmatched service. Not only will our teams proactively monitor the lights, if the City alerts of us and outage, we are less than 10 miles away from the repair.We will strive to respond in 1 hour or less without any reason to be longer than that. Our service is the backbone of our company and what has allowed us to enjoy the triple digit growth over the past several season. Due to the timing of the ITB and the close proximity of holiday season, I urge the City to make a quick decision on the Project. Miami Christmas Lights is already preparing for this project and is ready to immediately transport all decor from CDI, inspect and refurbish all necessary inventory. I have arranged and blocked out time in our installation calendar in order to timely install all Project decor. I am aware of this large undertaking, however am confident that our team is fully capable of handling this Project and by proactively planning, Miami Christmas Lights will be able to achieve this task without any delay or hindrance to the December 2'd installation deadline. Again, I thank each and all of you for the opportunity to bid this Project. I have a personal connection to this wonderful City of Miami Beach, as I have been a resident since 2005 and I take pride in being a part of this community and all of its affairs. I look forward to working with the City and I am eager to help continue the beautifying of this special community. If I can be of any assistance, please do not hesitate to contact me directly on my cell phone at 305.609.5878 or by email—kurt @miamichristmaslights.com. Warmest Regards, Kurt Stange President MIN CNISTMIS KflTS APPENDIX E - BID TENDER FORM Owned Holiday Displays The City DOES Currently own this equipment • . Section Area Yearly Cost Quantity Tota A 1 - Main Entries 1-Julia Tuttle Cswy $3,607.20 /YR 3 Years $10,821.60 2- Normandy Isle $3,756.69 /YR 3 Years $11,270.07 3 - MacArthur $2,292.08 /YR 3 Years $6,876.23 1 -Washington b/5ht& A 2 -Street Decor 16th $4,258.50 /YR 3 Years $12,775.50 2 - Collins b/61st&76th $7,239.45 /YR 3 Years $21,718.35 3 -71s b/Collins& Rue Versailles $7,665.30 /YR 3 Years $22,995.90 4- Ocean Drive/Lummus Park $11,673.30 /YR 3 Years $35,019.90 A 3 -41st Street 1 -Solar Discs $901.80 /YR 3 Years $2,705.40 2 - Banners&Stars $11,272.50 /YR 3 Years $33,817.50 3 - Lighting&Starts $1,928.85 /YR 3 Years $5,786.55 A 4- Collins Medians 1 -5900 Block Median $1,653.30 /YR 3 Years $4,959.90 2 -Collins Ave $8,016.00 /YR 3 Years $24,048.00 A 5 - Lincoln Road 1 -Washington Ave $3,306.60 /YR 3 Years $9,919.80 2 -400 Blk @ Drexel $0.00 /YR 3 Years $0.00 3 -500 Blk @ Drexel $0.00 /YR 3 Years $0.00 4-500 Blk @ Penn $0.00 /YR 3 Years $0.00 5 -600 Blk @ Penn $0.00 /YR 3 Years $0.00 6- b/600&700 Blks @ Meridian $3,306.60 /YR 3 Years $9,919.80 7 -700 Blk @ Meridian $0.00 /YR 3 Years $0.00 8 - 800 Blk @ Meridian $0.00 /YR 3 Years $0.00 9 -800 Blk @ Jefferson $0.00 /YR 3 Years $0.00 10-900 Blk @ Jefferson $0.00 /YR 3 Years $0.00 11 -900 Blk @ Michigan $0.00 /YR 3 Years $0.00 12 - 1000 Blk @ Michigan $0.00 /YR 3 Years $0.00 13- 1100 Blk Center Median b/ Lenox&Alton $0.00 /YR 3 Years $0.00 $0.00 6 - Lincoln b/ Washington & A Collins 1 - Banners& Discs $1,945.50 /YR 3 Years $5,836.50 Subtotal Group A $218,471.00 GROUP B—SUPPLEMENTAL OWNED HOLIDAY DISPLAYS The City DOES currently own this equipment. B 1 -City Hall Tree&Various Displays $21,092.10 /YR 3 Years $63,276.30 I MIAMI CNISTMS LICIt1TS 2 - Espanola Way Various Displays $2,029.05 /YR 3 Years $6,087.15 3 - Lincoln b/Alton & West $3,707.40 /YR 3 Years $11,122.20 Subtotal Group B $80,485.65 GROUP C—RENTAL OF LED LIGHT SETS The City DOES NOT currently own this equipment. C 1 - Main Entries 1 -Julia Tuttle Cswy $2,160.00 /YR 3 Years $6,480.00 2 - Normandy Isle $3,800.00 /YR 3 Years $11,400.00 3 - MacArthur $360.00 /YR 3 Years $1,080.00 2 -Stree Decor 3 -41st Street Various Displays $5,460.00 /YR 3 Years $16,380.00 4-Collins Medians 5 - Lincoln Road Various Displays $50,920.00 /YR 3 Years $152,760.00 6- Lincoln b/ Washington & Collins 7 - Normandy Fountain Various Displays $16,800.00 /YR 3 Years $50,400.00 Subtotal Group C $238,500.00 GROUP D—RENTAL OF LED LIGHT SETS The City DOES NOT currently own this equipment. D 1 -City Hall Tree &Various Displays $4,800.00 /YR 3 Years $14,400.00 2 - Espanola Way 3 - Lincoln b/Alton & West Various Displays $4,800.00 /YR 3 Years $14,400.00 Subtotal Group D $28,800.00 GROUP E—SUPPLEMENTAL OWNED HOLIDAY DISPLAYS The City DOES currently own this equipment. E 1- Main Entries $1,260.00 /YR 3 Years $3,780.00 2 - Normandy Isle $2,720.00 /YR 3 Years $8,160.00 3 -41st St $4,640.00 /YR 3 Years $13,920.00 4- Lincoln Road $47,740.00 /YR 3 Years $143,220.00 5 - Lincoln b/ Washington & Collins $4,280.00 /YR 3 Years $12,840.00 6 - Lincoln b/Alton & West $3,440.00 /YR 3 Years $10,320.00 7 - Normandy Fountain $11,840.00 /YR 3 Years $35,520.00 8- City Hall $3,440.00 /YR 3 Years $10,320.00 9- Lincoln East of Alton $2,700.00 /YR 3 Years $8,100.00 10- Normandy Fountain $801.60 /YR 3 Years $2,404.80 11 - Espanola Way $3,440.00 /YR 3 Years $10,320.00 Subtotal Group E $258,904.80 •• FOR OWNED EQUIPMENT M!MI(NISTMS LOTS The City currently owns a significant number of holiday decorations, for which the City has engaged a contractor to provide storage of the owned product during those time when the decorations are not on display. However, it is the goal of the City to cease ownership of holiday decorations in lieu of a seasonal rental agreement that may result from this ITB.The City anticipates transferring ownership of the owned holiday decorations to the successful bidder to this ITB. For the owned inventory, Bidder are requested to provide the amount that they will offer to the City for the transfer of ownership of owned holiday decorations in the space provided herein. -$25,000.00 TOTAL BID • $800,161.45 Bidder proposes to furnish all labor, machinery, tools, means of transportation, supplies equipment, materials, services and all incidentals necessary for the installation, and removal of the City's Holiday Decorations as specified herein. Bidder's Affirmation Company: Miami Christmas Lights Authorized Representative: Kurt Stange Address: 1330 West Ave -Suite 2012 Miami Beach FL 33139 Telephone: 305.432.2225 Email: kurt @miamichristmaslights.com Authorized Representative Signature: I MIAMI MUMS LIGHTS I �. APENDIX A - BID CERTIFICATION, QUESTIONNAIRE & REQUIRED AFFIDAVIT Solicitation No: Solicitation Title: ITB No. 2014-343-SW RENTAL OF HOLIDAY DECORATIONS Procurement Contact: Tel: Email: Lourdes Rodriguez 305.673.7000 x 6652 lourdesrodriguez@miamibeachfl.gov 1. General Proposer Information. FIRM NAME:South Florida Lighting Team,LLC d/b/a Miami Christmas Lights No of Years in Business: 7 No of Years in Business Locally:7 No.of Employees 45 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: DBA is Miami Christmas Lights FIRM PRIMARY ADDRESS(HEADQUARTERS):1330 West Ave Suite 2012 CITY:Miami Beach STATE: FL ZIP CODE:33139 TELEPHONE NO.:305432-2225 TOLL FREE NO.: FAX NO.:855-787-5796 FIRM LOCAL ADDRESS:1330 West Ave Suite 2012 CITY:Miami Beach STATE: FL ZIP CODE:33139 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Kurt Stange ACCOUNT REP TELEPHONE NO.:305-609-5878 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL:kurt@miamichristmaslights.com FEDERAL TAX IDENTIFICATION NO.:90-0423544 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: Any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? 0 YES OX NO 2. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. Miami Christmas Lights does not have any officer, director, agent, or immediate family member that is an employee of Miami Beach. 3. References &Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. Please see below"Reference"section in bid 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? 0 YES OX NO 5. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No" litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful, misleading or false answers to this question shall result in the disqualification of the firm for this project. South Florida Lighting Team, LLC/Miami Christmas Lights has not had any litigation or regulatory actions filed against it in the past 5 years. 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. Sir Kurtis Inc, the controlling corporation of South Florida Lighting Team, LLC nor Kurt Stange, 100% shareholder of Sir Kurtis Inc, have made financial contributions to a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. Miami Christmas Lights will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls MI N MUMS LOTS * I during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? 0 YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X Sick Leave X Family Medical Leave X Bereavement Leave X 9. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt KS Addendum 1 Addendum 6 Addendum 11 KS Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 The best in holiday lighting and decor 1 www.miamichristmaslights.com MIHAI MUM 11UTS i � hereby certify that: 1, as an authorized agent the Proposer, am submitting the following information als my firms ,)000sal; Proposer agrees to complete and unconditional accep ance of the terns and conditions of this document, nclusve of this solicitation all attachments, exhibits and appendices and the contents of any Addenda released hereto, end the Disclosure and Disclaimer Statement Proposer agrees to be bound to any and all spec'if'ications, terms and ;onditions contained in the solicitation, and any released Addenda and understand that the followirg are requirements � this solicitation and `allure to comply will result in disqualification of proposal submitted; Proposer has nct divulged, 11scussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any ,)mer proposal; Proposer acknowledges that all information contained herein is part of the pubic domain as defined by =.he State of Florida Sunshine and Public Records taws; all responses, data and informatior contaired in this proposal, nclus ve of the Pro al Certification. Questionnaire and Requirements Affidavit are true and accurate. tY3u; 'opo6arsAuthorized Reoresertatw- Title of'roposees 4amerm Represer*ative :t t ate Igo tv,riagEr ilrtI t<Ire d P uft' nt,invc-: Date State of an thl�_day of _ 20 1 LA)ersonally appeared before me L o County of _`nn�c,r ` ° stated that s)he is the a corporation, and tria', -he instrument was signed in behalf of the said corporation by. authority of its board of directo and ack ed said instrurr nt to,4)e its voluntary act and deed- Before me- 60"0." wk'� my�►'��J Notary Public forte State c',Fbr a 3 MY Commission? xoires �` 1.b ••'�' " '•- JORGE L DELGADO Notary Public-Stan of Florida My Comm.Expires Feb 16.2016 % *OP f, Commissbn♦EE 170409 www.miamichristmaslights.com The best in holiday lighting and decor 2 �� MIAMI UPISTMMS LOTS � SIMILAR EXPERIENCE AND QUALIFICATIONS Miami Christmas Lights is a regional company. Presently, we have a facility in Miami, Florida. Because of our terrific growth in 2013, we are expanding into the Orlando and Tampa areas. The work to be performed for the City of Miami Beach will be directed from our facility at 267 NE 67th St, Miami, FL 33138. Miami Christmas Lights Company Overview Miami Christmas Lights is South Florida's premier holiday decor company servicing commercial, municipal and residential properties throughout South Florida. Since our inception in 2008, Miami Christmas Lights has been elevating the holiday decor service experience by developing unique displays, manufacturing custom decor, installing the displays quickly and properly, maintaining each display with our proactive maintenance program, removing the decor promptly after the season, refurbishing all decor to "like-new" condition and storing the decor in our secure warehouse. We pride ourselves in taking over all holiday display activities and alleviating our customers of any and all responsibilities so they are able to focus on other tasks during the busy holiday season. Due to our boutique like corporate structure and individual customer account management approach, Miami Christmas Lights has achieved triple digit growth every year since inception. Presently, Miami Christmas Lights is servicing hundreds of clients, and our staff has grown accordingly. As the experts in our industry, we truly understand our clients' exact needs, and assist them in creating the most phenomenal holiday display while staying within their budget. Our customer satisfaction is the highest in the area, evidenced by our above average rate of returning customers. We invest in only the best products on the market in effort to ensure that our installations look magnificent and as a result, we are always successful in exceeding our customers' expectations. What Makes Miami Christmas Lights Different? - Industry Experts Miami Christmas Lights is always the first to learn about new products and technology by regularly attending holiday decor and technology conferences around the world. With the introduction of affordable LED lighting, the holiday decor industry is continuously developing innovative products and technologies, which were unavailable in the past. We have a thorough understanding of these new products and make recommendations based on our customer's needs and desires to ensure their display is elegant, unique and state of the art. -.Professional We are well renowned for our company's high standard of professionalism. Our entire team,from CEO to our installation crews, all go through vigorous training to ensure their work product is of the highest standards our company requires and our customers expect. All office employees are on call 24 hours a day, 7 days to provide the most enjoyable customer experience. For each account, we dedicate an account management team to guarantee that we exceed our customers' expectations. Our installation teams are well trained and are required to be in company uniform at all times while on a job. Our teams are extremely effective in making certain our work is done right, and in the least intrusive manner possible. We routinely work in 3—8 hr shifts, in order to complete the project in the most efficient and convenient way possible. - Innovative Miami Christmas Lights has the can-do-it-all attitude. No project is too large for us to implement and execute. We have designed, fabricated, installed, maintained and removed the largest wreath in the Southern US. We have local access to and relationships with structural engineers, welders, and fabricators for quick emergency products. We also specialize in incorporating technology into our decor by creating custom iPad Apps, iPhone controlled C7 LED RGB lights, and music synchronized displays. With the introduction of LED lights, various new and exciting applications relating to holiday decor have come to fruition. -Environmental, Community and Charity Projects In November of 2011, Miami Christmas Lights developed a one of a kind unique holiday community and charity project called "Heart of the Holidays". We work with local charities to The best in holiday lighting and decor 1 �3 www.miamichristmaslights.com I 1r IMN MUMS LOTS develop programs and decor to promote awareness and raise money for different worthy causes. For example, we work closely with elementary through high school students in the Miami area to create custom recycled banner art work, illuminated recycled ornaments and other recycled decor to display on these projects. Using the students' creations, we have been able to raise tens of thousands of dollars to support local charities, while creating awareness to the local community, school and student partners. These charitable activities are a true example of the holiday spirit and we are thankful that we are able to help bring our local community together for a larger cause. - Installation Miami Christmas Lights has created an unparalleled training program, whereby each of our team members must complete prior to any installation. This training program allows us to state with confidence that we have the best and most professional installation team in the South Florida area. Additionally, we have a continuing training program that each of team members must participate in throughout the holiday season. Each Miami Christmas Lights team member is an expert in electricity and is trained to balance the electrical load between all available power sources on a display. We also seal each electrical socket with special grease to minimize the opportunity for GFI's to trip. All of our team members have been trained on any and all equipment required to complete the installation and hold required certificates. Miami Christmas Lights understands that if our installation is perfect, there will be significantly less maintenance throughout the season. Maintenance Miami Christmas Lights approach to maintenance is unique to our industry. We have created and implemented a proactive maintenance program that continuously checks each installation to ensure all decor is functioning properly. Our team monitors each display daily to ensure everything is working correctly. In the event a maintenance issue is noticed, our 24 hour and 7 day a week team is ready all times to handle and address any problem. Maintenance requests can be reported to maintenance @miamichristasmlgihts.com or by phone at 305.432.2225. Additionally, some of our staff are Miami Beach residents, who can guarantee that all lights will be checked nightly. - Focus Miami Christmas Lights provides, as its sole business, design, fabrication, installation, maintenance, removal and storage of holiday decor services. Our entire business model is focused on the service model eliminating other distracting departments. Our corporate culture is groomed as a customer service company, whom happens to service the holiday decor industry.-Customer satisfaction is not only our sole focus of business, but we guarantee it. Our will not rest until each display is perfect and our customers 100% satisfied. Heart of the Holidays – Community developed ornament project with charity focus Miami Christmas lights created a custom "Heart of the Holidays" program which focused on highlighting and raising money for local charities. We carved out three iconic trees on a client's _ property to be our "charity trees" bringing awareness to the community about their mission and how community members could help. To make the project extremely special, we partnered with local students to develop custom art decorations with the charity themes in mind. The results were overwhelming. The students created unbelievable gorgeous decorations that were L displayed on the charity trees. The project raised tens of thousands of dollars for the charities and brought awareness about their causes to the public. The project was featured in local publications that provided even more publicity for the charities, client and their project. The overall reaction was a complete success. Th e bes t in holiday lighting and decor 4 �— www.miamichristmaslights.com MIAMI UPISTMVS LOTS A 1 To supplement the ornaments displayed, Miami Christmas Lights built a custom iPad software platform which displayed pictures of the students with their ornaments and information promoting both the charity and the local school. Visitors were able to easily flip through iPads closely viewing the ornaments and students as well as reading further about the charities. By utilizing the latest in technology, Miami Christmas Lights was able to create an unforgettable link between our client and the local community. RGB Lighting Recently, a new type of LED lighting has come onto the market called RGB lights. These lights are available in a number of different formats, but the attraction is in their ability to turn over 16 million different colors instantly. New technologies have also allowed these lights to be easily controlled with wireless source, like an I Pad, enabling users of all ages to control the tempo, color, style, and other special effects of the lights. With more and more new technologies coming on the market, Miami Christmas Lights is capable of synchronizing lighting to coordinate with music or animating visuals. Miami Christmas Lights is a company that is on the cutting edge of the technology in the industry, and we have the experience to integrate it in our latest projects. Animated Lighting Our research and development team is always looking to the next big thing. A constant evolving theme in lighting is the introduction and adoption of animated lighting. Consumers enjoy the animation of lights and displays over the static ones of the past. LED lights have enabled previously unimaginable functions to occur with today's lights. Our team tracks, researches and installs these animated displays to ensure our customers are on the leading edge of both design and technology. The best in holiday lighting and decor 5 1 www.miamichristmaslights.com MIHMI UPISWS LOTS � MIAMI CHRISTMAS LIGHTS CORP. FILING AND TAX RECEIPT Local Business Tax Receipt Miami-Dade County,State of Florida -THS IS 40 r A LULL_00 NOT PAS; I i MUNINKS6 0"Ml1LGGATION ecct)IPT NO. EXPIRES a57 NE£:N.,r eM641 SEPTEMBER 30,2013 3-7,33 Must il►danussld!t pis"70 tusin.ssr -Urjj.4lrt10 co."Ce CaLk CIHpim-Ri-Art p 10 *#NpmR M-r-TYPE ei GUSINS" aMt,YNMR IIa1ClIVlD s:;Ul_F r:Fjrt4 ucmr1C it m iir 71� FFL7:F I?IIyuESi SCR BY TAX COLLECTOR ?Sill C--, ia�l1 ti!*a G)nastar Merial TYU Lacat E.WlKTdu Rccarplmlresrtma(1s11►?tl d bC 1�CVl Bs.rsra fa.'hr.Rw:.11rl ks�r.t Ibllsf. psmL cc a C rMumbra it the hilert 461411:sllssS to is t■loseu.NO*rsasi imoN wit,mv9som•smsul O'r4lacsirmanal rOnslamr,loos Rd TNpdrrya,N)•,iici asalr is tl&nashsm nuvrns� ta.arr,[I►T40)Wks rurtmsupegwtglal asFwnni eltid�dw-Ybn-OsrYtr�ylliKds-Z7K. 9m Fu,resrs w1croslWt Mclt MN4V. The best in holiday lighting and decor 16 -FFT- www.miamichristmaslights.com MIAMI MONS LOTS 2tna FLa M umrrm L1ARILffV cnwmw Amituu soar FILED DMUMENW L0B=1019 H .Wan 09,2014 Errlity Name:90KUTH FLORIDA LIGHTING TEAM.LLC Semtmy of State Qwrent Prkmpal P&K*of Busiiess: CG94$4 222 1330 WEST AVE 2012 MIAMI BEACH, R 33138 Cement NaWM Address: 1330 WEST AVE 2012 MLAM#BEACH. FL 33130 US FEI Number:9040123944 CerWicabe of SLdm Desned: No Name and Addoess of Current Regktered Agent ST NGE,KLNtT 1330 WEST AVE 2012 MIAMI BEACH,FL 33138 US Tae m&4w"mw e"w zufim s tAls sI een�et�e+or ehe pu�po�e d d1vg1�ss air ar re le�aO er mlq jr d1r eta!at fiertlf. SIGNATURE: SEC"L sign Un of Reg>ci MM Agem Date Au wwb ed Person(s)Detari: Toe WIGR Name STANGE,KLIRT AddPm I=V ESTAVE 2012 UMN BEAC" FL 33138 arWrayti.�yrWr•r.SAWN.+&.&Whwmscw Emir elsearuopWmWrlWt opm riWnaWN!ao&nW1NaNrW�N!tNSNWiWW�arra�WNi,NN WaNAANrNrWlb�...a�.r.r;raarrW�uANaW�r mftffmfon rw.gr0wowssz amomWofrd~dm bftmaPyorS orarers tImagmanpommNdbmom&OkmWW gWiNrd*Vter4ft+4= Skaeftad �WNf W+r araW� a rbNN4 ar r art AWNS!no of Gaw SIGNATURE:KURT STANC-+E 011D8�lQ14 EWdmnle Squ a of Sq"AdhaUed Per mXs)0dW [tale The best in holiday lighting and decor 7 1 www.miamichristmaslights.com MIAMI MUMS LOTS MIAMI CHRISTMAS LIGHTS - REFERENCES Foram Group—600 Brickell World Center Tracy Story President Leasing and Management 600 Brickell Ave Miami FL 33131 Ph: 305.384.7116 Email: tstory@foramgroup.com Project Descriptions: Miami Christmas Lights created an extremely unique project for 600 Brickell World Plaza. Being one of only 7 platinum LEAD certified buildings in the world upon completion, 600 Brickell had a vision to create an environmental "Rockefeller Center" display for the community here in Miami. Miami Christmas Lights listened to the needs of the client and created a unique display that included the custom manufacturing of a 40 foot wreath, the largest wreath in the southeastern U.S., which is hung over 12 stories high on the face of the building. Miami Christmas lights also created a custom •�,�%�, Heart of the Holidays�� program that worked with local elementary through high school students to develop handmade recycled ornaments that reflected the themes of the local 41���,� ��` charity partners. Miami Christmas Lights and 600 111111 1 , , -V Brickell were able to raise donations to support the local charities as well as a custom IPad app that displayed pictures of the students with their ornaments and information promoting both the charity and the local school. Among other things included in the project, Miami Christmas Lights also created an alpine • •��1���1 themed trellis display, wrapped more than 30 royal palm trees with fronds and 30 oak trees with snowfall lights, designed, manufactured and installed 9 — 9 foot Deer Greeters, 24' Christmas Tree, 6' Menorah, projected animated Image a , Projection System snowflakes on the side of the building and created an IPad photo station linked with Facebook so visitors could take and share photos with Facebook. Miami Christmas Lights installs the project in less than 6 days by utilizing extremely well trained y and organized installation teams which rotate } i shifts work constantly for 24 hours each day until the project is complete. We insist the installation _.. _ is done in such a manner to minimize the impact on the building and its tenants. Once the installation is complete, Miami Christmas Lights maintains the display by The best in holiday lighting and decor 8 www.miamichristmaslights.com i M HN CHPISTMMS LICIfiITS A I I continually monitoring it and servicing any items immediately. We believe our reputation is attached to each display we create and want to ensure our displays are something not only our clients are proud of, but we are as a company as well. If any maintenance issue is communicated to us by our clients, Miami Christmas Lights has a 24 hr, 7 day a week service to handle all maintenance issues. Once the season is over, Miami Christmas Lights removes all decor from the property in 48 hours. Again, we are able to accomplish this very quick removal time by utilizing our extremely professional, well train removal teams that work 3 shifts to remove the decor as fast as possible for our clients. After the removal is complete, all decor is transported back to our secure warehouse to be immediately reviewed, refurbished and maintained. All items receive a thorough rinse with a cleansing solution to ensure the decor is ready for the next season. All lights are tested and replaced as needed while resurfacing and painting is done as needed to ensure the products are in "like-new" condition for the following season. All maintenance is started immediately after removal and typically completed by May 1St. We understand the extreme expectation of our clients and hold ourselves to even higher standard. If the product does not return to a "like-new" condition due to uncontrollable events, Miami Christmas Lights always recommends the rr decor be replaced for the following season. The overall project has been extremely successful and a 6 year contract is in place between Miami Christmas Lights and 600 Brickell. The display is so immaculate that it is often featured on national TV during the Miami Heat home Christmas basketball game as well as the Orange Bowl and National Championship games that are hosted in Miami. Miami Christmas Lights meticulously maintains and services 600 Brickell and is able to exceed their expectations each season. Our boutique, customer centric focus provides personal service to accounts within a much larger company. Artist. Patrick Brocly 0 li Elementary Ornament "Santa Lo Name: Ives Charity: Fight Hunger DONATE to his Charity 'i The best in holiday lighting and decor 9 www.miamichristmaslights.com T. • .. ,� `••• toot b'' rls• f7,•f '+� Ors •1 M / •i ±� •Ads t ;t+' ,� 1• • �+'� .;•k �••�1�,,}ry•�• � • Oft �. s•• • L t , Olt. 4 No OF oil fp '• � �f� � Iii •♦ i• i � • s.�, ;,f } t. s" L+ :� ' +� f 'f • • 040 •• ♦yr 1, '•• ••� f •, ;•r Is I ', i /' to • i • .��. Ott • ••.•••� ..��.•'��� t~ •• err � . � 'r•► .•, •,• , �•' t,3 •'' j�' • . N •f•. ,... �f,r3 . .1 ... Y.`�,� it �� •! •� �, ..'r� �, f1 s{• 4 ti j•• •� .' ;rv. _ J: •i.e j��i )'.t •J �. 'I.�•1 • ',J •.•j'ay /" 'M.j ,,J► ryt _ •t1 •�t �� 4 l�+ It II J �• p•• _ .♦ r of 1 fS. • .,4 J 1' 04 \ t 1 �w • t ' .* �' >, �• � is • lot �A • 1. ' • OIJ 1 • f AAW �I, • •�• • ♦ If , 1 is • J i• 1t� • J +� 4' • 5, 1 �� 16 ' � {'r 1 + R 1 -j! Y •i.••• L- • i�r i a IV .. '.;; q f. �,+;• =.+.r a'� �•:. •''•ice �y �� �..•` • ,�.� .1'.r•Fd. '''• ' ra ,•.'',. . �• •.-:" •�• ? +�it •j r'�.:. q. . rT so Or Go �••i�•` •t.�••If.►.7� r••r••�iw•� Is • 6• • • •�,I.� `.�.- • •,may • �••.L �•'��• • '•` • ••�• •• .0.0 fit so VO •• MIHMI UPISTMMS LOTS ail PROJECT PICTURES — 600 BRICKEL 4 µ f44 e"ir: 9 �f t: IIN MUMS LIGHTS Continuum South Beach Pedro Foley Manager 100 South Pointe Dr. Miami Beach FL 33139 Ph: (305)938-4250 Email:pfoley @continuummaster.com Project Description: Miami Christmas Lights was hired to design, install and maintain the Continuum South Beach holiday light program. The Continuum had worked with numerous other vendors over the past several years and each time was disappointed with their performance. Finally, they contacted Miami Christmas Lights who listened to their needs, design and installed a custom program that exceeded their expectations. Miami Christmas Lights installed over 100,000 commercial grade injection mold 5MM LED lights on the property on over 125 trees. Miami Christmas Lights was able to exceed the Continuum South Beach's expectations through its proactive maintenance programs which monitored the lights twice a week to catch any maintenance issues before the Continuum did. We also sealed each connection with proprietary salt r and water repellant grease to minimize GFI tripping and keep the A holiday display illuminated continuously. Due to Miami Christmas Lights' impeccable service, the Continuum South Beach extended the contract to keep the lights on their property until June 1St On the removal date, Miami Christmas Lights worked closely with The Continuum South Beach to remove the lights in the fastest way possible at the most convenient time of day. We are no stranger to working three shifts a day to remove the lights as fast as possible. Once all decor is removed from a client's property, Miami Christmas Lights immediately begins to review and service all products to ensure like-new condition for the following season. We cycle out all product within three years, to ensure our display are always functioning and look immaculate. Due to the service Miami Christmas Lights has provided to The Continuum South Beach, they have already extended their agreement for several more years of service with Miami Christmas Lights. The best in holiday lighting and decor 1 www.miamichristmaslights.com 9q r i/1" of JAILE r' • t 411 _ t � � 4 go . • �y .. . r „ ,. • s a , r r! � r * 4W ■i M � ! L # i _ � a # i • 41,0 # . it AL JP 4V ■ e s cry s y► r ■ 411 i a �i � . • y '� ! rl ■ ,a 4L qp ia,ti a1 1/ ��.a a � � • ■�. 'u ■ i 1 1 . e 1 i � �- � � ' ;,� ,�- � ��. � ����"a �• ok W _ a l t , .,d rt i :z lip =WAN VWMMWW d' � R i 9i Awwwow Ap fit ok 4 4 + ' �-' 1 r _ c \ woo z C � o c -mil S %n CD C 00 40 41K 40 4r Aft 4ip 40 m •• •,, •�i .. � • • . •r • ..,..fir • 1 + «•' Mi * �* dip t. #• mss` =# L �'• ♦ + • 4W. 40 r ..009 46 4P • 1 w. •` rat.J• •N•`,w •• •'M� ow low ,;2W JAM 3F 40 46 ev 0 OP Am 0 low f �r 1 \ • ` i 1"lInN CHPISTMVS LIGHTS . I Aventura Mall Oscar Pacheco 19501 Biscayne Blvd Aventura FL 33180 Ph: 305-933-5547 Email: opacheco @turnberry.com Project Description: Aventura Mall, the third largest shopping center in the United States, called Miami Christmas Lights to help them design a holiday display that would highlight the malls high-end clientele while attracting new customers to the shopping center. The project included the entire perimeter of the mall as well as the actual buildings. To make the project even more difficult, power was not installed anywhere on the property before the conception began. Miami Christmas Lights was excited at this extreme and unique challenge! Our team rushed into action to learn what was important to Aventura Mall in order to design the best possible holiday project. We presented countless new technologies for interactive display that fit the direction given by the client. Our design team created multiple themes and rendered drawings of the property to ensure we exceeded our client's expectations. When the project was finally selected, Miami Christmas Lights had the daunting task of installing over 11,000 ' strings of Christmas lights on over 470 trees working around the clock with several teams for a month straight. We utilized all of our resources to ensure the project was done on schedule and ready to go as the client had requested. We continually maintained the property sending a team of personnel every night to ensure the display was no less than magical. The project was so exceptional that local TV station Channel 7 sent a reporter to interview both the mall and our company. Thousands of customers flooded the mall to see the lights causing traffic jams as they stared in awe. Aventura Mall was overwhelmingly pleased with the design, service and outcome of the project. The best in holiday lighting and decor 2 www.miamichristmaslights.com i • • -. w 1 Ila, t AV i � • Mp r • �ii y � � t � . j•• •e 'w'L t , i t�e i � �,i •• 1• a ' . • r • # tt f � . 1 f 0 00 • • r� A � , of �e r !1 1 ' �t l � r. 1 a # ' y 1 AIL lot r •to ,mot; _ •,�!' AN t S to oo ,r,,4,,w,/i � fir• ♦s•�i.,•t• ��. •i ♦� �.�...,� � ?ta its '• �. +'� ',,.'�' i `•may y , _ .d _ T ���. ,.. • �� 4 .a. lb +ter-_ ^•''�• � r•, �r � t .-,I��rr• - „„y..,, sa,,,... ..,nrw.r.-r wr�ir �i/�.� •+w � r to 0 mow., ,.� i _..• �`. M.•►.,ra►' , rl.�•• .:....,_ .•I,, �•� � �. .. Alit- ..... Ji rt +' } Ito lip �_ t,,,, �:• ,.arr - � r Z � it•• ,!.h ;�,•, 4 • f 1 ' a c, t Vo .i i P a r...,f AL. to • �! t_ • ,, !i '.I �' 11 3 � i✓.r' s - WW AlL +b I NH[Al (NITAMS LOTS ALTERNTITIVE RESPONSE "Look to the past to enhance the future" Years ago during the decades of the 50's and 60's, Miami Beach was the destination of those who dreamed of golden shores,fabulous hotels, ala the Fontainebleau and Eden Rock, motel row, and the incredible night life!!! People came from all over the United States to experience fine dining, hot night clubs and the great entertainment. Visitors and locals would dress to the nines back then. People just wanted to bask in the aura of Frank,Sammy and Dino. Nothing has changed, but,everything has changed! When one walks the incredibly gorgeous beaches of Miami Beach,to the fantastic restaurants,frenzied party of the dance clubs, and the timeless sophistication of the Art Deco styling's of the South Beach area,you will meet people from absolutely everywhere in the world. From Europe through Asia; Miami Beach has become one of the worlds most sought after vacation spots. While saluting the rich history and timeless architecture of the Miami Beach area,the time has come to bring the holiday decor into the 21St century and acknowledge the new and revitalized areas from the new Fontainebleau all the way to South Beach. The decor must reflect the techno high speed world that Miami Beach has become as well as the high class, sophisticated hybrid that Miami Beach represents today. 0. i r. rm } s p, The best in holiday lighting and decor 3 www.miamichristmaslights.com MIMMI MUM LOTS i � I III The best in holiday lighting and decor 3 1 www.miamichristmaslights.com ATTACHMENTS D SOUTH02 OP ID: DWL CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY)11/17/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Premier Protection Insurance PHONE FAX 409 SE 7th St A/c No.Ext:954-467-8738 A/C NI I: 954-944-1881 Fort Lauderdale,FL 33301 E-MAIL ADDRESS: Dorothy Leavitt INSURERS AFFORDING COVERAGE NAIC# INSURER A:United Specialty Ins.Co. 12537 INSURED South Florida Lighting TeamLLC INSURER B: Kurt Stange 1330 West Ave#2012 INSURER C: Miami Beach,FL 33139 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB Y LTR POLICY NUMBER MM DD/YYYY MM DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 3,000,000 CLAIMS-MADE ®OCCUR X USA4000364 09/13/2014 09/13/2015 DAMAGE TOR N D 100,000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 3,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY Fj�]JERCOT F—] LOC PRODUCTS-COMP/OP AGG $ 3,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? F-1 N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Miami Beach, FL is named as an additional insured with respects to General Liability for work performed under a written contract. Project ITB-34-08/09 / CERTIFICATE HOLDER CANCELLATION CITYMI1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive Miami Beach, FL 33139 AUTHORIZED REPRESENTATIVE Qzzw�iw 9Qz,-,_-tt ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD AC®® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT House ouse J Kevin Campbell Agency PHONE (800)508-9126 FAX No:(877)234-6089 P O Box 9435 E-MAIL ADDRESS: P P hbeckham @workcom s ecialists.com INSURERS AFFORDING COVERAGE NAIC# Panama City Beach FL 32417 INSURER ABrid efield Employers Insurance 10701 INSURED INSURER B: South Florida Lighting Team, LLC INSURER C: 1330 West Ave Ste 2012 INSURER D: INSURER E: Miami Beach FL 33139 INSURER F: COVERAGES CERTIFICATE NUMBER:CL149308077 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MPOLICY/YYYY MM DD/YYYY LIMITS LTR GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ CLAIMS-MADE F—I OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY PRO LOC $ A COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ A WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER_ ANY PROPRIETOR/PARTNER/EXECUTIVE L E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A 0830-52932 9/1/2014 9/1/2015 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF MIAMI BEACH ACCORDANCE WITH THE POLICY PROVISIONS. 1700 CONVENTION CENTER DR 3rd FLOOR AUTHORIZED REPRESENTATIVE MIAMI BEACH, FL 33139 Kevin Campbell/HOLLY ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS(125 nninn�;i ni Tno arnRn nnmo and Innn aro rcnictcrorl mark¢of arnpn Pi' 98RFlf/UE° Progressive P.O.Box 94739 Cleveland,OH 44101 1-800-895-2886 Policy number: 01634670-2 Underwritten by: PROGRESSIVE EXPRESS INS COMPANY September 30,2014 Page 1 of 1 Certificate ®f Insurance Certificate Holder Insured Agent . ................... .............................................................................................................................................................................. . CITY OF MIAMI BEACH SOUTH FLORIDA LIGHTING PROG COMMERCIAL 1700 CONVENTION CENTER DRIVE 3 TEAM LLC PO BOX 94739 MIAMI BEACH, FL 33139 1330 WEST AVE#2012 CLEVELAND,OH 44101 MIAMI BEACH, FL 33139 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s)indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change,alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. ............................................................................................................................................................................. Policy Effective Date: May 29,2014 Policy Expiration Date: May 29,2015 Insurance coverage(s) Limits ........... .................................................................................................................................................................. BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT ............................................................................................................................................................................. PERSONAL INJURY PROTECTION $10,000 W/WORKERS COMP-NAMED INSURED ONLY ............................................................................................................................................................................. EMPLOYER'S NON-OWNED AUTO BIPD $1,000,000 COMBINED SINGLE LIMIT ................................................ . ................................................................................... HIRED AUTO BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT Description of LocationNehicles/Special Items Scheduled autos only ............................................................................................................................................................................. 2014 TOYOTA TUNDRA 5TFRU5F1 XEX031151 COMPREHENSIVE $250 DIED COLLISION $250 DED ............................................................................................................................................................................. 2014 TOYOTA TUNDRA 5TFRU5F13EX033212 COMPREHENSIVE $250 DED COLLISION $250 DED ............................................................................................................................................................................. 2006 DODGE RAM 1500 1 D7HA16K16J148651 Certificate number 27314NET670 Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. 3 Form 5241(10/02) MIAMIBEACH INSURANCE The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach roust be included as an additional insured with respect to this coverage. A Waiver of Subrogation in favor of the City is required. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. i r Form W=9 Request for Taxpayer Give Form to the (Rev.August 2013) requester.Do not Department of the Treasury Identification Number and Certification send to the IRS. Internal Revenue Service Name(as shown on your income tax return) South Florida Lighting Team, LLC Business name/disregarded entity name,if diff erent from above Miami Christmas Lights ca a Check appropriate box for federal tax classification: c Exemptions(see instructions): ❑Individual/sole proprietor ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate CL O Exempt payee code(if any) � 'i Q Limited liability company.Enter the tax classification(C=C corporation,S=S corporation.P=partnership)► P Exemption from FATCA reporting O i A code(if any) a ❑ Other(see instructions)► Address(number,street,and apt.or suite no.) Requester's name and address(optional) v 1330 West Ave-Suite 2012 Kurt Stange City,state,and ZIP code 1330 Wes?Ave-Suite 2012 Miami Beach FL 33139 u) Miami Beach FL 33139 List account number(s)here(optional) Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on the"Name"line Social security number to avoid backup withholding.For individuals,this is your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number number to enter. .9 0 - 0 4 2 3 5 4 4 • Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.citizen or other U.S.person(defined below),and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross cut item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are no ired to sign the certification,but you must provide your correct TIN.Seethe instructions on page 3. Sign Signature of. Here U.S.person► - - K Date► General Instructions withholding tax on foreign partners'shay of a ectively connected income,and Section references are to the Internal Revenue Code unless otherwise noted. 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are exempt from the FATCA reporting,is correct. Future developments.The IRS has created a page on IRS.gov for information Note.If you are a U.S.person and a requester gives you a form other than Form about Form W-9,at www.irs.gov/w9.Information about any future developments W-9 to request your TIN.you must use the requester's form if it is substantially affecting Form W-9(such as legislation enacted after we release it)will be posted on that page. similar to this Form W-9. Definition of a U.S.person.For federal tax purposes,you are considered a U.S. Purpose of Form person if you are: A person who is required to file an information return with the IRS must obtain your •An individual who is a U.S.citizen or U.S.resident alien, correct taxpayer identification number(TIN)to report,for example,income paid to •A partnership.corporation,company,or association created or organized in the you,payments made to you in settlement of payment card and third party network United States or under the laws of the United States, transactions,real estate transactions,mortgage interest you paid,acquisition or •An estate(other than a foreign estate),or abandonment of secured property,cancellation of debt,or contributions you made to an IRA. •A domestic trust(as defined in Regulations section 301.7701-7). Use Form W-9 only if you are a U.S.person[including a resident alien),to Special rules for partnerships.Partnerships that conduct a trade or business in provide your correct TIN to the person requesting it(the requester)and,when the United States are generally required to pay a withholding tax under section applicable,to: 1446 on any foreign partners'share of effectively connected taxable income from - wafting for a number such business.Further,in certain cases where a Form W-9 has not been received, 1.Certify that the TIN you are giving is correct(or you are to be issued), the rules under section 1446 require a partnership to presume that a partner is a foreign person,and pay the section 1446 withholding tax.Therefore,if you are a 2.Certify that you are not subject to backup withholding,or U.S.person that is a partner in a partnership conducting a trade or business in the 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If United States,provide Form W-9 to the partnership to establish your U.S.status applicable,you are also certifying that as a U.S.person,your allocable share of and avoid section 1446 withholding on your share of partnership income. any partnership income from a U.S.trade or business is not subject to the Cat.No.10231 X Form W-9(Rev.8-2013)