2014-28831 Reso RESOLUTION NO.' 2014-28831
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PERTAINING TO THE REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2014-316-JR FOR GENERAL BUILDING CONTRACTOR
REHABILITATION SERVICES FOR THE CITY'S HOUSING AND COMMUNITY
SERVICES DEPARTMENT; AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SOLE PROPOSER, DELCONS INC.; AND SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH THE SOLE PROPOSER, AUTHORIZING THE
ADMINISTRATION TO ISSUE A NEW RFQ; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualification (RFQ) No. 2014-316-JR for General Building
Contractor Rehabilitation Services (the RFQ) was issued on July 31, 2014, with an opening
date of August 20, 2014; and
WHEREAS, a voluntary pre-proposal meeting was held on Wednesday, August 6, 2014
for the RFQ; and
WHEREAS, the City received one proposal for the RFQ; and
WHEREAS, on September 8, 2014, the City Manager via Letter to Commission (LTC)
No. 315-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Richard Bowman, Housing Specialist, Department of Housing and Community
Services, City of Miami Beach
• Maria Cerna, Division Director, CIP Department, City of Miami Beach
• Mariano Fernandez, Director, Building Department, City of Miami Beach
The following member was considered as an alternate; Antonio Gonzalez, Building Operations
Manager, Building Department, City of Miami Beach.
WHEREAS, the Committee convened on October 9, 2014 for the proposal received
pursuant to the RFQ; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Sunshine Law; general information on the
scope of services, references, and a copy of each proposal; and engaged in a question and
answer session after the presentation of the proposer; and
WHEREAS, the Committee was instructed to score the proposal pursuant to the
evaluation criteria established in the RFQ; and
WHEREAS, the Committee scored the sole proposer for the RFQ, Delcons Inc., and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's scores,
the City Manager exercised his due diligence and is recommending that the Administration be
authorized to negotiate with the sole proposer, Delcons Inc.; and should the Administration not
be successful in negotiating an agreement with the sole proposer, the City Manager
recommends that the Administration be authorized to issue a new RFQ.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) No. 2014-316-JR for General Building Contractor Rehabilitation Services
for the City's Housing and Community Services Department; authorize the Administration to
negotiate with the sole proposer, Delcons Inc.; and should the Administration not be successful
in negotiating an agreement with the sole proposer, authorize the Administration to issue a new
RFQ; and further authorize the Mayor and City Clerk to execute an agreement upon successful
negotiations by the Administration.
PASSED AND ADOPTED this l day of ltd 2014.
ATTEST:
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APPROVED
FORM & LANGUAGE
&FORE ECUTION
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
RESOLUTIONS OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKINGS OF
PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.2014-316-JR, FOR GENERAL BUILDING
CONTRACTOR REHABILITATION SERVICES AND REQUEST FOR PROPOSAL(RFP) NO. 2014-325-JR, FOR
GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND CONSULTING FOR THE CITY'S
HOUSING AND COMMUNITY SERVICE DEPARTMENT.
Key Intended Outcome Supported:
Improve Building/Development-Related Processes from Single-Family Residences to the Large Development
Projects.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
The State Housing Initiatives Partnership program (SHIP), administered through the Florida Housing Finance
Corporation (FHFC), was established in 1992 by the William E. Sadowski Affordable Housing Act to stimulate the
production of affordable housing statewide. SHIP program funds are derived from documentary stamp levies on real
estate transactions,and held in the SHIP Program Trust Fund. Annually,FHFC allocates SHIP program funds among
participating jurisdictions on a formula basis. SHIP program funds serve to increase access to affordable housing for
income-eligible participants whose income does not exceed 120%of the Area Median Income(AMI).
On July 30,2014,the City Commission approved to issue the Request for Qualifications(RFQ)No.2014-316-JR and
Request for Proposal (RFP) No. 2014-325-JR. On July 31, 2014, the RFQ and RFP were issued. A voluntary pre-
proposal conference to provide information to the proposers submitting a response was held on August 5,2014 and
August 6,2014 respectively.RFQ and RFP responses were due and received on August 20,2014.The City received
one proposal for RFQ 2014-316-JR and a total of two(2)proposals for RFP 2014-325-JR.
On September 8,2014,the City Manager via Letter to Commission(LTC)Nos.314-2014 and 315-2014,appointed an
Evaluation Committee (the "Committee"). The Committee convened on October 8, 2014 and October 9, 2014
respectively were provided an overview of the project,information relative to the City's Cone of Silence Ordinance and
the Government Sunshine Law.The Committee also provided general information on the scope of services,references,
and a copy of each proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer.
RECOMMENDATION
1. After reviewing the submission and the results of the evaluation process,the City Manager recommends that the
Administration be authorized to enter into negotiations and execute an agreement with Delcons, Inc. pursuant to
Request for Qualifications No.2014-316-JR,General Building Contractor Rehabilitation Services(the"RFQ").Should
negotiations fail with the sole proposer,the City Manager recommend that the administration be authorized to issue a
new RFQ.
2.And further,the City Manager recommends that Administration be authorized to enter into negotiations and execute
an agreement with Gecko Group,Inc.,pursuant to Request for Proposal No.2014-325-JR,General Building Contractor
Rehabilitation Services Consultant(the "RFP"); and should the Administration not be successful in negotiating an
agreement with the top-ranked proposer,authorizing negotiations with the second-ranked proposer,Cast Development
LLC;and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by
the Administration.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $44,933 152-8000-331580 State of Florida SHIP Program
Total $44,933
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department Director Assistant City g r City anager
AD MR KGB M JLM
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Services-Summary.doc
AGENDA ITEM C
MIAMIBEACH DATE - -
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISS ON MEMORANDUM
TO: Mayor Philip Levine and Members the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: November 19, 2014
SUBJECT: RESOLUTIONS OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKINGS OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2014-316-JR, FOR GENERAL BUILDING
CONTRACTOR REHABILITATION SERVICES AND REQUEST FOR PROPOSAL
(RFP) NO. 2014-325-JR, FOR GENERAL BUILDING CONTRACTOR
REHABILITATION SERVICES AND CONSULTING FOR THE CITY'S HOUSING
AND COMMUNITY SERVICE DEPARTMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Improve Building/Development-Related Processes from Single-Family Residences to the Large
Development Projects.
FUNDING
Funding for the State Housing Initiative Partnership (SHIP) program is sponsored by the State
of Florida and the William E. Sadowski Affordable Housing Act. Currently, the City has
$44,933 in FY09/10 funds (account code 152-8000-331580) available for immediate use.
Once the FY09/10 funds are drawn, the City can access an additional $451,459 in combined
funds from subsequent fiscal years. These funds are intended for the development and
retention of affordable housing.
BACKGROUND
The State 'Housing Initiatives Partnership program (SHIP), administered through the Florida
Housing Finance Corporation (FHFC), was established in 1992 by the William E. Sadowski
Affordable Housing Act to stimulate the production of affordable housing statewide. SHIP
program funds are derived from documentary stamp levies on real estate transactions, and held
in the SHIP Program Trust Fund. Annually, FHFC allocates SHIP program funds among
participating jurisdictions on a formula basis. SHIP program funds serve to increase access to
affordable housing for income-eligible participants whose income does not exceed 120% of the
Area Median Income (AMI).
Communities that receive SHIP funds, including the City, are required to produce and file with
the State of Florida a Local Housing Assistance Plan (LHAP) which governs each community's
use of SHIP funds. A new LHAP must be filed every three years. The LHAP delineates the
strategies that will be employed to increase the availability of affordable housing for income-
eligible residents within the jurisdiction.
One of the City's affordable housing strategies is the repair and rehabilitation of qualifying
owner-occupied homes including condominium units. These repairs may include: energy
efficiency modifications, ADA modifications to enable aging in place, remediation of Code
Compliance violations, and general repairs that preserve housing. Eligible homeowners must be
income-eligible (with income not exceeding 120% Area Median Income (AMI) and agree to
maintain the improved property as their primary residence for fifteen (15) years. In the event that
an assisted property is sold before the expiration of the affordability period, the assisted
homeowner must repay the City for funds received. In essence, the City awards SHIP funds as
forgivable loans upon expiration of the affordability period. The City safeguards awarded funds
by placing a restrictive covenant on the assisted property that is released upon either repayment
of provided funds or the expiration of the affordability period, whichever comes first.
Until recently, the homeowner rehabilitation strategy was managed by Miami Beach Community
Development Corporation (MBCDC). When it was determined that MBCDC was no longer able
to effectively administer the program, the City assumed this role. In order to effectuate the
homeowner-occupied rehabilitation strategy, the City must identify a third party verifier or
Project Manager/Consultant to inspect properties, draft the specifications of funded work scope,
and conduct progress and final inspections of approved work. In addition, the City must identify
a pool of qualified general contractors who can be contracted by homeowners to complete the
repairs and rehabilitation work approved by the City within specified timeframes.
To secure a qualified Project Manager/Consultant, on July 30, 2014, the City Commission
authorized the issuance of RFQ No. 2014-316-JR for General Building Contractor Rehabilitation
Services. To establish a pool of General Contractors (GC) that can be contracted directly by
residents approved for SHIP funds to provide repairs and rehabilitation work needed at funded
residential properties for a term of three (3) years with two (2) one (1) year options to renew at
the discretion of the City, on July 30, 2014, the City Commission authorized the issuance of
RFP No. 2014-325-JR for General Building Contractor Rehabilitation Services and Consulting.
1. RFQ 2014-316-JR PROCESS
On July 30, 2014, the City Commission approved to issue the Request for Qualifications (RFQ)
No. 2014-316-JR, for General Building Contractor Rehabilitation Services. On July 31, 2014,
the RFQ was issued. A voluntary pre-proposal conference to provide information to the
proposers submitting a response was held on August 6, 2014. RFQ responses were due and
received on August 20, 2014. The City received one (1) proposal from Delcons, Inc.
On September 8, 2014, the City Manager via Letter to Commission (LTC) No. 315-2014,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Richard Bowman, Housing Specialist, Department of Housing and Community
Services, City of Miami Beach
• Maria Cerna, Division Director, CIP, City of Miami Beach
• Mariano Fernandez, Director, Building Department, City of Miami Beach
The following member was considered as an alternate; Antonio Gonzalez, Building Operations
Manager, Building Department, City of Miami Beach.
The Committee convened on October 9, 2014 and was provided an overview of the project,
information relative.to the City's Cone of Silence Ordinance and the Government Sunshine Law.
The Committee also provided general information on the scope of services, references, and a
copy of the sole proposal. Additionally, the Committee engaged in a question and answer
session after the presentation of the sole proposer.
2. RFP 2014-325-JR PROCESS
On July 30, 2014, the City Commission approved to issue the Request for Proposal (RFP) No.
2014-325-JR, for General Building Contractor Rehabilitation Services and Consulting. On July
31, 2014, the RFP was issued. A voluntary pre-proposal conference to provide information to
the proposers submitting a response was held on August 5, 2014. RFQ responses were due
and received on August 20, 2014. The City received two (2) proposals form Gecko Group, Inc.,
and Cast Development, LLC.
On September 8, 2014, the City Manager via Letter to Commission (LTC) No. 314-2014,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Richard Bowman, Housing Specialist, Department of Housing and Community
Services, City of Miami Beach
• Maria Cerna, Division Director, CIP, City of Miami Beach
• Mariano Fernandez, Director, Building Department, City of Miami Beach
The following member was considered as an alternate; Antonio Gonzalez, Building Operations
Manager, Building Department, City of Miami Beach.
The Committee convened on October 8, 2014 and was provided an overview of the project,
information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law.
The Committee also provided general information on the scope of services, references, and a
copy of the sole proposal. Additionally, the Committee engaged in a question and answer
session after the presentation of the sole proposer. The results of the evaluation committee
ranking is as follows:
1. Gecko Group, Inc.
2. Cast Development, LLC
MANAGER'S DUE DILIGENCE & RECOMMENDATION
1. After reviewing the submission and the results of the evaluation process, the City Manager
recommends that the Administration be authorized to enter into negotiations and execute an
agreement with Delcons, Inc. pursuant to Request for Qualifications No. 2014-316-JR, General
Building Contractor Rehabilitation Services (the "RFQ"). Should negotiations fail with the sole
proposer, the City Manager recommend that the administration be authorized to issue a new
RFQ.
2. And further, the City Manager recommends that Administration be authorized to enter into
negotiations and execute an agreement with Gecko Group, Inc., pursuant to Request for
Proposal No. 2014-325-JR, General Building Contractor Rehabilitation Services Consultant (the
"RFP"); and should the Administration not be successful in negotiating an agreement with the
top-ranked proposer, authorizing negotiations with the second-ranked proposer, Cast
Development LLC; and further authorize the City Manager to execute an Agreement upon
conclusion of successful negotiations by the Administration.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to the proposals
received, pursuant to RFQ No. 2014-316-JR, for General Building Contractor Rehabilitation
Services and RFP No. 201-4-325-JR for General Building Contractor Rehabilitation Services and
Consulting.
MR/AD/MT/JLM/MLR
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