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2014-28852 Reso RESOLUTION NO. 2014-28852 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE DESIGN-BUILD AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND LANZO CONSTRUCTION CO., FLORIDA, FOR DESIGN-BUILD SERVICES FOR NEIGHBORHOOD NO. 13: PALM AND HIBISCUS ISLANDS RIGHT- OF-WAY INFRASTRUCTURE IMPROVEMENTS (THE PROJECT), DATED SEPTEMBER 18, 2014 (THE CONTRACT); THE AMENDMENT INCLUDES ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE RECENTLY ADOPTED ENHANCED STORMWATER CRITERIA IN THE NOT-TO- EXCEED AMOUNT OF $251,016 WITH PREVIOUSLY APPROPRIATED FUNDING. WHEREAS, on July 17, 2013, the City Commission approved the negotiations with Lanzo Construction Co. Florida (Lanzo) pursuant to Request for Qualifications (RFQ) No. 251-2013TC, for Design-Build Services for neighborhood No. 13: Palm and Hibiscus Islands Right-of-Way Infrastructure Improvement Project; and WHEREAS, the City negotiated Design and Pre-Construction Services with Lanzo in the lump sum amount of$599,464; and WHEREAS, on February 12, 2014, pursuant to the recommendation of the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the Flooding Mitigation Committee, the City Commission approved to amend the City's Storm Water Management Master Plan by modifying the design criteria for the tailwater elevation and adopted an elevation of 2.7 ft- NAVD for all tidal boundary conditions; and WHEREAS, the City's Public Works Department has requested that staff implement the enhanced stormwater system criteria including increasing from 6-inch to 7.5-inch, 5-day, 24-hour rain event; and WHEREAS, the new criteria will require the Design-Build Firm to revise the current design included in the contract documents for this project; and WHEREAS, on August 28, 2014, the City's Mitigation Consultant (AECOM) commenced the review of the Design Criteria Package (DCP) as directed by the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise; and WHEREAS, upon receipt of AECOM's review comments (October 31, 2014) and a subsequent review by the City Engineer's office (November 3, 2014), it was determined that additional modifications to the DCP were required; and WHEREAS, this Amendment No. 1, in the not-to-exceed amount of $251,016 will provide for the additional design modifications; and WHEREAS, this Amendment will revise the total contract sum to a not-to-exceed total of$850,480. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk to execute Amendment No. 1 to the existing Design-Build agreement between the City of Miami Beach and Lanzo Construction Co., Florida for additional design modifications services associated with the recently adopted enhanced stormwater criteria for the Palm and Hibiscus Bid Package 13 Right-of-Way Neighborhood Improvement Project; in the negotiated not-to-exceed amount of $251,016; with previously appropriated funding. PASSED AND ADOPTED THIS 9 DAY OF howmbef 2014. ATTEST: Rafa I Granacl®, CITY � y `� IiliL OR :INCORP ORATED r T:\AGENDA\2014\November\CIP\Palm an J � ' .docx APPROVED AS TO FORM &LANGUAGE UTIOIV &.0011 EXE City Attorney ®at® COMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To The Design-Build Agreement Between The City Of Miami Beach, Florida,And Lanzo Construction Co., Florida, For Design-Build Services For Neighborhood No. 13: Palm And Hibiscus Islands Right-Of-Way Infrastructure Improvements (The Project), Dated September 18, 2014 (The Contract); The Amendment Includes Additional Design Services Associated With The Recently Adopted Enhanced Stormwater Criteria In The Not-To-Exceed Amount Of $251,016 With Previously Appropriated Funding. Key Intended Outcome Supported: Build and maintain priority infrastructure with full accountability. Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated that over 81% of residents rated recently completed capital improvement projects as"excellent"or"good". Recently completed capital improvement projects 81%),storm drainage(37%),and condition of roads(44%). Item Summary/Recommendation: On July 17, 2013, the City Commission approved the negotiations with Lanzo Construction Co., Florida (Lanzo) pursuant to Request for Qualifications(RFQ)No.251-2013TC,for Design-Build Services for Neighborhood No. 13:Palm and Hibiscus Islands Right-of-Way Infrastructure Improvement Project. On February 12, 2014, the City Commission approved the recommendation by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the Flooding Mitigation Committee to amend the City's Stormwater Management Master Plan by modifying the design criteria for the tailwater elevation and adopted an elevation of 2.7 ft-NAVD for all tidal boundary conditions. The City's Public Works Department(PWD)has requested that staff implement the enhanced stormwater system criteria. The Design Criteria Package(DCP)that was originally included in the RFQ had to be revised to incorporate the new enhanced stormwater criteria,which required additional negotiations with the Design-Build Firm. The City negotiated Design and Pre-Construction Services with Lanzo Construction Co.in the lump sum amount of$599,464, based on the DCP included in the original solicitation. Occurring on a parallel path with the Design-Build contract amendment negotiation, the City's PWD was in the process of completing their final review of the revised stormwater DCP when,as directed by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise,PWD provided the DCP to the City's Flooding Mitigation Consultant(AECOM)for their review on August 28,2014. Upon receipt of AECOM's review comments(October 31,2014)and a subsequent review by the City Engineer's office(November 3,2014),it was determined that additional modifications to the DCP were required. Changes to the DCP, incorporating the directives of the Mayor's Blue Ribbon Panel on Flooding and Sea Rise, and the Flooding Mitigation Committee,as well as AECOM's review comments,requires additional design services be provided by the Design-Build Firm.These services will include design of pump stations on both Palm and Hibiscus Islands,new surveying services,revisions to the 30%Design Drawings, increasing the road minimum elevations, and a Design Review meeting with the Community to present these changes. Pursuant to these required design modifications, the Design-Build Firm submitted a proposal for these additional services in the not-to-exceed amount of$251,016.Amendment No.1 will revise the total contract sum to a not-to-exceed total of$850,480. The City staff has evaluated the Design-Build's cost proposal for the additional services and are in agreement that the proposal is fair and reasonable. The Administration recommends approval of the resolution. Advisory Board Recommendation: Financial Amount Account Information: Funds: 1 $251,016 Fund 431-2338-061357- 2011 Stormwater Bonds—Reso 2011-27782 2 k I OBPI Total 1 $251,016 Financial Impact Summary: N/A City Clerk's Office Legislative Tracking: David Martinez,Ext.697 Sign-Offs: Departrrqelg D r for Assis Manager City n DM IT( JLM T:\AGENDA\2014\Novem r\CIP\Palm and Hibiscus-SU docx NA A AGENDA ITEM � T 111111 EAG�I -� � SATE 1915 •2015 MIAMIrb"' EACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of the Cit Commission FROM: Jimmy L. Morales, City Manager DATE: November 19, 2014 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTH RIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE DESIGN-BUILD AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND LANZO CONSTRUCTION CO., FLORIDA, FOR DESIGN-BUILD SERVICES FOR NEIGHBORHOOD NO. 13: PALM AND HIBISCUS ISLANDS RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS (THE PROJECT), DATED SEPTEMBER 18, 2014 (THE CONTRACT); THE AMENDMENT INCLUDES ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE RECENTLY ADOPTED ENHANCED STORMWATER CRITERIA IN THE NOT- TO-EXCEED AMOUNT OF $251,016 WITH PREVIOUSLY APPROPRIATED FUNDING. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME Build and maintain priority infrastructure with full accountability. FUNDING $251,016 Fund 431-2338-061357 — 2011 Stormwater Bonds_ — Reso 2011-27782 $251,016 Total BACKGROUND On July 17, 2013, the City Commission approved the negotiations with Lanzo Construction Co., Florida (Lanzo) pursuant to Request for Qualifications (RFQ) No. 251-2013TC, for Design-Build Services for Neighborhood No. 13: Palm and Hibiscus Islands Right-of-Way Infrastructure Improvement Project. On February 12, 2014, the City Commission approved the recommendation by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the Flooding Mitigation Committee to amend the City's Stormwater Management Master Plan by modifying the design criteria for the tailwater elevation and adopted an elevation of 2.7 ft-NAVD for all tidal boundary conditions. The City's Public Works Department (PWD) has requested that staff implement the enhanced stormwater system criteria. Commission Memorandum—Lanzo Construction Palm and Hibiscus—Preconstruction Services Neighborhood 13 Project November 19, 2014 Page 2 The Design Criteria Package (DCP) that was originally included in the RFQ had to be revised to incorporate the new enhanced stormwater criteria, which required additional negotiations with the Design-Build Firm. The City negotiated Design and Pre-Construction Services with Lanzo Construction Co., in the lump sum amount of$599,464, based on the DCP included in the original solicitation. ANALYSIS Occurring on a parallel path with the Design-Build contract amendment negotiation, the City's PWD was in the process of completing their final review of the revised stormwater DCP when, as directed by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise, PWD provided the DCP to the City's Flooding Mitigation Consultant(AECOM)for their review on August 28, 2014. Upon receipt of AECOM's review comments (October 31, 2014) and a subsequent review by the City Engineer's office (November 3, 2014), it was determined that additional modifications to the DCP were required. Changes to the DCP, incorporating the directives of the Mayor's Blue Ribbon Panel on Flooding and Sea Rise, and the Flooding Mitigation Committee, as well as AECOM's review comments, requires additional design services be provided by the Design-Build Firm. These services will include design of pump stations on both Palm and Hibiscus Islands, new surveying services, revisions to the 30% Design Drawings, increasing the road minimum elevations, and a Design Review meeting with the Community to present these changes. Pursuant to these required design modifications, the Design-Build Firm submitted a proposal for these additional services in the not-to-exceed amount of $251,016. Amendment No.1 (attached)will revise the total contract sum to a not-to-exceed total of$850,480. The City staff has evaluated the Design-Build's cost proposal for the additional services and are in agreement that the proposal is fair and reasonable. CONCLUSION: The Administration recommends approval of a Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to execute Amendment No. 1 to the existing Design-Build agreement between the City of Miami Beach and Lanzo Construction Co., Florida for additional design modifications services associated with the recently adopted enhanced stormwater criteria for the Palm and Hibiscus Bid Package 13 Right-of-Way Neighborhood Improvement Project; in the negotiated not-to- exceed amount of$251,016; with previously appropriated funding. ATTACHMENTS: Lanzo Construction Co., Florida Amendment No. 1 JLM\MT\DM T:\AGENDA\2014\November\CIP\Palm and Hibiscus-Lanzo Amendment 1 -MEMO.docx AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN CITY OF MIAMI BEACH, FLORIDA AND LANZO CONSTRUCTION CO., FLORIDA., FOR PROGRESSIVE DESIGN-BUILD SERVICES FOR NEIGHBORHOOD NO. 13: PALM AND HIBISCUS ISLANDS RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROJECT DATED SEPTEMBER 18, 2014 This Amendment to the Agreement made and entered this day of , 2014 by and between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and LANZO CONSTRUCTION CO., FLORIDA, a Florida Corporation with its principal place of business located at 125 SE 5th Court, Deerfield Beach, Florida 33441 (Design-Builder). RECITALS WHEREAS, On July 17, 2013, the City Commission approved the negotiations with Lanzo Construction Co. Florida (Lanzo) pursuant to Request for Qualifications (RFQ) No. 251- 2013TC, for Design-Build Services for neighborhood No. 13: Palm and Hibiscus Islands Right- of-Way Infrastructure Improvement Project; and WHEREAS, The City negotiated Design and Pre-Construction Services with Lanzo Construction Co. in the lump sum amount of$599,464; and WHEREAS, On February 12, 2014, the City Commission approved the recommendation by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the Flooding Mitigation Committee to amend the City's Storm Water Management Master Plan by modifying the design criteria for the tailwater elevation and adopted an elevation of 2.7 ft-NAVD for all tidal boundary conditions; and WHEREAS, this Amendment No. 1 to the Agreement incorporates the directives of the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the Flooding Mitigation Committee, as well as the City's Flooding Mitigation Consultant's (AECOM) review comments, which includes design services for additional pump stations on both Palm and Hibiscus Islands, new surveying services, revisions to the 30% Design Drawings, increasing the road minimum elevations, and a Design Review meeting with the Community; and WHEREAS, pursuant to these required design modifications, the Design-Build Firm submitted a proposal for these additional services in the not-to-exceed amount of$251,016; and WHEREAS, City staff has evaluated the Design-Builder's cost proposal for the additional services and are in agreement that the proposal is fair and reasonable; and WHEREAS, Amendment No. 1 to the Agreement, revises the total contract sum to a not- to-exceed total of$850,480. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as part of this Amendment No. 1. 2. MODIFICATIONS The Agreement is amended to include "Schedule A-11", which is attached and incorporated herein. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The CITY and DESIGN-BUILDER ratify the terms of the Agreement, as amended by this Amendment No. 1. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH By Rafael Granado, City Clerk Philip Levine, Mayor ATTEST: DESIGN-BUILD: LANZO CONSTRUCTION CO., FLORIDA., By TITLE: TITLE: Print Name Print Name Attachment: Proposal i _LANZO a - ' COFMUC M COMPAM November 139 2014 David Martinez,PE Capital Projects Director Capital hrgx ovement Project Office City of Miami Beach 1700 Convention Center Drive Miami Beach,Florida 33139 Re:Lanzo Construction Company(Design Builder)Phase I Fee Proposal for the Rights of Way Infiastrud=Improvement Program—Palm and Hibiscus Islands Phase I Final Priced Proposal--DCP Dated November 4,2014 Dear Mr.Martinez, Please find attached and enclosed the revised Design Services fee proposal and Scope of Services, which reflect changes from the original DCP,as incorporated in our Contract dated September 18`h 2014 to the new DCP issued by Stantec,dated November 4,2014. Original Fee as Contracted"Original DCP" $5999464.00 Additional Fee as Proposed"DCP Revised November 4,2014'9 $251,016.00 Total Revised Design Services Fee $8504480.00 Revised Design Phase I Duration as detailed in the attached Revised Schedule A, Again,thanks for consideration in this matter and we appreciate the opportunity the City of Miarm Beach has provided Lanzo and our team members,and we look forward to moving ahead with this Project Sincerely, Michael R Bone.Vice President Lam Construction Co.,FL. Cc: Mr.Mark E.Tonmczyk,P.E. Senior Capital Projects Coordinator Ms.Olga Sanchez,E.L,LEED AP,Capital Projects Coordinator 125 SE 5TM Court Deerffe(d Bead FL 33441-4749 Phone(954)979-0802 Fax(954)97"897 Y41mv.1anzo.net r SCHEDULE A: PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH&LANZO CONSTRUCTION PALM AND HIBISCUS ISLANDS RIGHT OF WAY NEIGHBORHOOD IMPROVEMENT PROJECT 11/13/2014 SCOPE OF SERVICES DESIGN-BUILDER:LANZO CONSTRUCTION(THE"DESIGN-BUILDER") BACKGROUND The work of this Project comprises of design-build services to construct infrastructure improvements for NEIGHBORHOOD NO. 13: PALM AND HIBISCUS ISLANDS(Project). The work shall include site preparation,earthwork, roadway reconstruction, utility undergrounding,water main installation and water services relocation,storm drainage infrastructure installation,roadway lighting and streetscape/planting improvements. The Project area is two islands located in Biscayne Bay(see Exhibit A). The islands are located immediately north of MacArthur Causeway at a signalized intersection. Areas to be affected by the proposed improvements include: Palm Island: Fountain Street, Palm Avenue, North Coconut Lane,and South Coconut Lane Hibiscus Island: North Hibiscus Drive,South Hibiscus Drive,West Palm Midway, East Palm Midway,East 1"Court, East 2"4 Court,Fast 3rd Court, East 4th Court,West 1st Court,West 2nd Court,West 3rd Court, and West 4th Court SCOPE OF SERVICES The scope of services for this Project under Phase 1 are described in the Project's Design Criteria Package(DCP)dated November 4,2014 and are summarized as follows: ■ Streetsca a Improvements: The DESIGN-BUILDER shall familiarize itself with the DCP in order to design and construct the proposed streetscape improvements within the established design guidelines, Public Works Department Standards Manual(PWD Manual)and other agencies having jurisdiction. The streetscape improvements shall include complete reconstruction of all roadways throughout the project limits;D-curbs, F-curbs,and valley gutters along all project roadways,as applicable; new striping,signing,driveway harmonizations;repair and new sidewalks for ADA compliance; landscape improvements including new trees;and traffic calming techniques Including speed tables. ■ Water Distribution System improvements: The Project includes new water mains throughout the project area. The proposed system consists of new 8-inch Ductile Iron Pipe(DIP) in replacement of the existing water lines along most of the public streets. New fire hydrant assemblies,tie-in of proposed 8-inch DIP water line to the existing water mains at various locations,and service connections at every parcel shall be provided. 1 m Storm Water System:The DESIGN-BUILDER shall familiarize itself with the DCP in order to design and construct the proposed storm water system improvements within the established design guidelines, PWD Manual and other agencies having jurisdiction. Utilizing an updated survey containing finished floor data,all road right-of-ways within the limits of the Project shall be reconstructed to newly targeted elevations as requested by Owner. Minimum gutter elevation shall be established where reasonably possible at elevation 2.78' NAVD. Additional design considerations will be made to maintain positive drainage from the private lots. Both islands may be served by up to four(4)stormwater pumping stations;2 stations per island. The stormwater network shall be resized and reconfigured from its original 30%design provided In the DCP. The DESIGN-BUILDER will design the drainage system to meet the guidelines and performance criteria as required in the updated DCP. All road rights-of-way within the limits of the Project shall receive upgraded drainage improvements that include but are not limited to the following: new piping,catch basins,yard drains,manholes,control structures,forcemain outfalls,and hydrodynamic water quality treatment units. o The Design-Builder shall further familiarize itself with the revisions to the DCP in order to design and construct the proposed storm water system improvements within the established design guidelines.The alternate design may include two(2)pump stations on Palm Island and either one(1)or two(2)pump stations on Hibiscus Island depending on available area for siting the stations. Electrical design will include power and control systems for each of the pump station (and may include emergency generator)as described in the revised DCP. Structural drawings for the final pump station shall be designed by a Structural Engineer. Utility Unde roundin : The DESIGN-BUILDER shall familiarize itself with the DCP in order to perform the scope required for utility undergrounding at Hibiscus Island within the established design guidelines, PWD Manual and other agencies having jurisdiction. The Project scope includes undergrounding of aerial utilities on Hibiscus Island only and shall be coordinated between all utility companies. The DESIGN-BUILDER shall install infrastructure as outlined in the DCP in preparation of the utilities being located underground. All conduits shall be installed with pull strings for use by the installing utility contractor and in accordance with the utility company's criteria and specifications. o Street Li htin System: The DESIGN-BUILDER shall familiarize itself with the DCP in order to design and construct the proposed street lighting system within the established design guidelines. The DESIGN-BUILDER shall coordinate the removal and relocation of the existing fixtures with Florida Power and Light(FPL),Atlantic Broad Band(ABB),AT&T,and the CITY. ■ Sanitary Sewer: Rehabilitation of the Sanitary Sewer system shall include lining of existing sewer lines that have not been rehabilitated (sanitary map and CCTV sanitary lines inspection report dated 7/31/12)as well as lining of all manholes within the system. The scope of services requires that all existing and proposed aboveground improvements be coordinated with existing and proposed below-ground infrastructure improvements,which may include the following tasks: • Storm Water system; • Replacement of water mains,including lining of existing sanitary sewer lines;and Coordination with other entities including, but not limited to,FPL,AT&T,ABB and others that may exist within the public right-of-way. The DESIGN-BUILDER shall be tasked with the following duties and responsibilities: 2 TASK 1—PLANNING SERVICES: Not Required TASK 2—DESIGN SERVICES: The purpose of this Task is to establish requirements for the preparation of contract documents for the Project. Task deliverables shall comply with minimum requirements of the PWD Manual(latest edition). Task 2.1 requires the DESIGN-BUILDER perform a variety of forensic tasks to verify existing conditions and the accuracy of 30%conceptual plans,specifications, reports, and surveys to be used for development of the contract drawings. Task 2.2 discusses requirements for the preparation of contract documents, inclusive of drawings,specifications and front-end documents. Task 2.3 establishes requirements with regard to constructability and value engineering reviews, Task 2.4 establishes requirements for the preparation of draft and final Guaranteed Maximum Pricing by the DESIGN-BUILDER. Task 2.5 and 2.6 establish requirements associated with participation in Community Design Review Meetings and incorporating revisions resulting from those meetings,as approved by the CITY. Task 2.7 specifies requirements for review of contract documents with jurisdictional permitting agencies prior to finalization. Task 2.8 establishes requirements to maintain an in-house Quality Assurance/Quality Control (QA/QC)program designed to verify and ensure the quality,clarity,completeness,and constructabillty of its design documents. Task 2.9 establishes the supervision requirements the DESIGN-BUILDER shall have over its design consultants. To assist the CITY in their Implementation of a Public Information Program,the DESIGN-BUILDER shall provide electronic files of all Project documents, as requested by the CITY for posting on the program website. The DESIGN-BUILDER shall provide the electronic files for the front-end documents,technical specifications,and construction drawings in MS-Word,AutoCAD and Adobe Acrobat file format. The review process for Design Services shall consist of 30%, 60%,90%and 100%complete submittals. Contract documents shall be subject to constructability and value engineering reviews to be performed by the DESIGN-BUILDER and the CITY. DESIGN-BUILDER shall work with the CITY to adjust/revise Project scope as may be deemed necessary to meet established budgets as the design evolves from earlier to latter stages of completion. DESIGN-BUILDER shall utilize and be bound by the Project's Design Criteria Package—November 4,2014 (DCP)detailing procedures,standards and policies regarding design of all Right of Way(ROW)Programs projects,the City of Miami Beach Public Works Manual—April,2007,as well as any subsequent updates, to supplement details required to complete the Project Including details for encroachments,driveway 3 harmonization, and water service relocation. The PWD Manual can be found at www.miamibeachfl.gov/publicworks/engineering/engineering manual.aspx Task 2.1—Review and Update DCP Reports and Review Existing Bgse Sheets: DESIGN-BUILDER shall verify/update the information presented in the DCP and review the preliminary design drawings, prepared by the Projects DESIGN CRITERIA PROFESSIONAL,to the extent necessary to ensure that the proposed improvements do not negatively impact existing/proposed facilities and to fulfill the requirements as the Successor Professional Engineer. DESIGN-BUILDER shall: review the preliminary drainage report prepared by Stantec Consulting Services, Inc.; review the geotechnical survey report prepared by Professional Services Industries dated October 9, 2012 and shall verify/update the information to the extent necessary;obtain utility drawings from franchise utility companies and perform soft digs to identify utility conflicts; review the preliminary traffic report prepared by Stantec Consulting Services;review the bridge evaluation report and assess the bridge's limitations for all construction methodology,equipment,and access; review the Preliminary Encroachment Analysis prepared by Rosenberg Gardner Design and provide an update to the encroachment analysis as required; review the Contamination Screening Evaluation Report prepared by Professional Services Industries dated August 9,2012; review the Video inspection Report and provide written recommendations for sanitary sewer improvements if required;review and revise as needed the Driveway Harmonization License Agreement between individual homeowners and the CITY; review and revise as needed the water service relocation on private property document between individual homeowners and the CITY;and review the topographic survey performed by HADDONE CORP Surveyors and Mappers dated April 18,2012 for Palm Island and May 6,2012 for Hibiscus island and verify/update the information presented to the extent necessary. Deliverables: -Perform forensic and survey work as noted. Provide updated base drawings reflecting current conditions and an accompanying report describing the findings and/or recommendations discovered during the review of the documents described above. Schedule: -Within 45 calendar days after issuance of Task 2—Design Phase Notice to Proceed. Task 2.2—Detailed Deslen: DESIGN-BUILDER shall prepare all contract documents in compliance with PWD Manual and DCP standards. Technical specifications shall be prepared in conformance with Construction Specifications Institute(CSi) formats. The CITY,through the PWD Manual and DCP, shall furnish the DESIGN-BUILDER with standard CITY specification outlines for Divisions 1, 2,3 and 16 as noted in the PWD Manual and DCP. DESIGN- BUILDER shall provide additional sections that the DESIGN-BUILDER may require, not already provided through the CITY standards,subject to review and comment by the CITY. DESIGN-BUILDER must review CiTY standards and adopt and change/update where necessary. Any supplier listing required by specifications shall include a minimum of two(2) named suppliers and shall meet all applicable CITY and State of Florida procurement codes. Specifications shall be provided to the DESIGN-BUILDER in "Microsoft MS-Word"format. DESIGN-BUILDER shall use the same software in all Project related work. DESIGN-BUILDER shall utilize base front-end documents provided by the CITY. DESIGN-BUILDER shall edit accordingly to result In a Project specific document. Any requirements for Supplementary General Conditions shall be subject to review and acceptance by the CITY. 4 DESIGN-BUILDER shall attend monthly Design Progress Meetings with CITY at the City's CIP offices as scheduled by CITY staff. For purposes of this Scope of Services,the following will be considered the minimum effort to be provided by the DESIGN-BUILDER for establishing detail design milestone submittals: ® A full updated survey shall be completed at the request of the CiTY based on initial investigations by the DESIGN-BUILDER which showed that the survey provided as part of the DCP does not meet the current CITY survey standards. In addition, much of the survey information is outdated due to the high rate of home reconstruction that has been taking place on Palm and Hibiscus islands. ■ The 30%design completion stage milestone shall consist of creating new construction plan sheets from updated survey information showing existing and proposed utilities in plan view. The 30%design completion for the stormwater system shall consist of pump station location, station capacities,updated stormwater network with plan and profile views of proposed improvements,hydrologic and hydraulic analysis. • The 60%design completion stage milestone shall consist of plan and profile views of all proposed improvements,with all applicable sections and construction details at a scale of 1-inch equals 20 feet. The corresponding profile for each plan view shall be included on the same sheet as the plan view. In addition,a small scale key map will be provided on each sheet to allow the reviewer the ability to readily identify the location of the sheet within the Project area. Prior to the preparation of the 60%design completion stage drawings,the DESIGN-BUILDER shall incorporate changes to its design based upon its underground utility verification efforts and review comments received. In addition,the DESIGN-BUILDER shall include draft technical specifications. The 90%design completion stage milestone shall consist of a near final construction document set including the front-end documents(general and supplemental conditions),technical specifications,and construction drawings for all Work. The DESIGN-BUILDER shall include detailed construction sequencing restrictions for the CITY's review with this submittal. Prior to the preparation of the 90%design completion stage drawings,the DESIGN-BUILDER shall Incorporate changes to its design based upon review comments received. Prior to 100%design, DESIGN-BUILDER shall meet with appropriate Miami-Dade County agencies and other franchise utility companies to confirm that the Project design meets regulatory requirements and is properly coordinated with the other utilities. ® The 100%design completion stage milestones shall consist of the 90%documents updated to Include all constructability and design review comments as may be provided by the CITY and/or jurisdictional review agencies. This set of documents will be used by the DESIGN-BUILDER to implement PWD permitting reviews. The 100%construction documents must include PWD's approval stamp(indicating PWD's acceptance). Deliverables.- - Furnish six(6)sets each of the 30%,60%,90%, and 100%design completion stage documents to CITY,as applicable(three full size and three half size for each submittal) in addition to three(3)CDs with electronic files of the submittal. - Attend design progress meetings with CITY staff at the CIP offices as scheduled by the CITY. 5 Schedule: - Complete 30%document submittal within 75 calendar days after the issuance of Task 2—Design Phase Notice-to-Proceed. Complete 60%document submittal within 45 calendar days after after receiving review comments from various City Departments on 30%submittals and completion of CDRM.. Complete 90%document submittal within 45 calendar days after receiving review comments from various City Departments on 60%submittals and completion of CDRM. Permit submittal to applicable regulatory agencies will commence upon completion of 90 percent documents. Complete 100%document(Bid Set)submittal within 15 calendar days after reccipt of all comments from regulatory agencies. The 100%construction documents must include PWD's approval stamp(indicating PWD's acceptance). Minimum Design Features to Be Shown on Drawings The DESIGN-BUILDER shall note that the following criteria indicate the minimum design standards to be shown on drawings and shall comply with the PWD Manual. The DESIGN-BUILDER is encouraged to review and recommend changes as it deems necessary,subject to the review and acceptance of the CITY. Existing Conditions and Demolition Plans ■ Provide drawings that indicate the existing conditions known in the field at the time of the survey,including any other information discovered in the field during preliminary design ® Provide drawings that indicate the limits of the existing features planned for demolition Paving, Grading and Drainage Plans • Show existing grade/topography,centerline roadway,edge of pavement,back of sidewalk,top of curb,gutter flow line • Show proposed grade along the centerline of the road at 50 centers, limits of road work, inlets,curb and gutter and sidewalk Show limits of demolition/removal ■ Show limits of proposed work ■ Identify all surface features of all existing and proposed work ■ Identify driveway locations ■ Identify proposed structures ■ Identify linear footage of pipe,pipe invert elevation, diameter and material Paving, Grading and Drainage Details ■_ Show proposed cross sections with topographical information at key locations ■ Identify the following minimum information on cross sections: - Existing utilities(Based on record research and sunshine one-call design tickets) - Proposed road slope,lane width,sidewalk width and surface features within the right-of-way 6 Road construction details for the sub-base and base and asphalt - Proposed utility locations ■ Conflict manhole detail ■ Manhole details ■ Driveway replacement section ■ Catch basin details ■ Wiltration trench details ' Drainage pipe trench detail ■ Restoration Details—All pipes - Roadway Sidewalk - Curb and gutter Water Distribution and Sanitary Sewer Plans General • Identify existing utilities(Based on record research and sunshine one-call design tickets) • Show future utilities proposed by others • Identify trees/landscaping to remain in place Water Distribution System • Show location of single and double water meter boxes • Identify fire hydrant assembly • Identify fitting locations • Identify limits of restrained joints • Identify deflection limits • Identify water sampling points • Identify dead end blow-offs • Identify air release valves • Identify pipe diameter and material • Stationing Pressure Pipe Profiles • Show top of pipe elevation • Identify location of air release valve at high points • Identify vertical/horizontal deflection and/or fittings • Identify minimum cover requirements • Provide details of major utility crossings - lack and bore - Horizontal directional drilling - Subaqueous crossing Aerial crossing - Culvert crossing 7 Task 2.3—Design/Constructabir'rty Revigw and Value Engineering: To verify that the DESIGN- BUiLDER's design is in compliance with PWD Manual and DCP requirements,the CITY will conduct design submittal reviews on the 30%,60%,90%,and 100%Project design documents. The 100%design completion stage submittal will be used by the DESIGN-BUILDER to permit the Project through all internal CITY reviews. The purpose of these reviews shall be to verify that the documents are consistent with the design intent as set forth in the DCP dated November 4, 2014. These documents shall be furnished as bound 8-1/2- inch by 11-inch technical specifications and full-size(22-inch by 34-inch)and half size(11-inch by 17- inch)drawings. The applicable CiTY Departments shall perform reviews on these documents and provide written comments(in "Excel"spreadsheet format)back to the DESIGN-BUILDER within 10 calendar days of receipt by the CITY. Following receipt of comments by the DESIGN-BUILDER,a meeting may be scheduled between the CITY and DESIGN-BUILDER to discuss the intent and review of the comments. Subsequently,the DESIGN- BUILDER shall address how each comment was resolved,within 10 calendar days after the review session and/or receipt of the comments. The responses shall be in the spreadsheet format provided to the DESIGN-BUILDER. The DESIGN-BUILDER shall address all review comments. The CITY will perform constructability reviews of the design documents relative to value and construction sequencing. These reviews shall be based upon 60 and 90 percent design submittals received from the DESIGN-BUILDER and shall be conducted concurrently but separately from the 60 and 90 percent design reviews noted above. Constructability review meetings shall be held to discuss the DESIGN-BUILDER's proposed construction sequencing restrictions, The CITY's review of the contract documents shall not relieve the DESIGN-BUILDER from its responsibility to the CITY with regard to the quality and completeness of its contract documents. Deliverables: -Attend meeting with the CiTY to review and discuss design constructability and value comments. =Prepare written responses to comments made during reviews. Schedule: -Complete concurrently with Design Phase schedule. Task 2.4—Develop Guaranteed Maximum Pricing; The DESIGN-BUILDER shall prepare and submit to the CITY a draft and final Guaranteed Maximum Price(GMP)at the 60%and 90%design completion stage submittals, respectively. Once the 100%completion stage submittal is submitted and stamped approved by PWD,the DESIGN-BUILDER will confirm its Final Guaranteed Maximum Price to the CITY to complete Phase 2 of the Project. Deliverables: -Furnish six(6)sets of the draft GMP at the 60 percent design completion phase and six(6)sets of the final GMP at the 90 percent completion stage to CITY,in MS-Excel electronic disc format,concurrently with the design submittals noted in Task 2.2. The GMP package submittal shall be provided to meet the requirements of Section 4.3 of the Design-Build Agreement -Attend meetings with the CITY to review and discuss cost estimates and submittal information. 8 Schedule: -Complete concurrently with Design Phase schedule. Task 2.5—Community Design Review Meetings and Pre-Construction Meetings DESIGN-BUILDER shall attend and participate in three(3)Community Design Review Meetings(CDRM) to review the design progress and concept. The CITY will schedule,find location for,and notify residents of the meetings. DESIGN-BUILDER shall prepare for,attend and present its documents at the CDRMs. The first CDRM shall occur during Task 2.1 in order for the DESIGN-BUILDER to receive input from the residents on the DCP and its preliminary design documents. The second CDRM shall be scheduled at the 30%design completion stage,and the third at the 60%design completion stage. Presentation format shall consist of a brief Power Point presentation to review Project status, highlights,funding,schedules, plus review of full size plans for the Project. DESIGN-BUILDER shall prepare draft meeting minutes and forward them to the CITY,which shall review, provide comments and distribute,accordingly. DESIGN- BUILDER shall provide sufficient staff at the meeting to address concerns by residents at multiple plan stations. The DESIGN-BUILDER will attend Pre-CDRM meetings with CITY staff to review the proposed format of the presentation for the CDRMs. DESIGN-BUILDER shall attend and participate in one (1)review Pre-Construction Meeting(PCM)and one (1)PCM following the acceptance of the 100 percent design submittal. The CITY will schedule,find location for,and notify residents of the meetings. The purpose of the PCM is to advise residents on the schedule and sequencing of the upcoming construction activities. DESIGN-BUILDER shall prepare for, attend and present its documents at the PCM. Presentation format shall consist of a brief Power Point presentation to review Project status, highlights,funding,schedules,plus review of full size plans for the Project. DESIGN-BUILDER shall prepare draft meeting minutes and forward them to the CITY,which shall review,provide comments and distribute,accordingly. DESIGN-BUILDER shall provide sufficient staff at the meeting to address concerns by residents at multiple plan stations. Task 2.6—Document Revisions: Based upon the input provided by the residents at the CDRMs and PCM,the DESIGN-BUILDER shall incorporate contract document revisions,as necessary,to secure approval by the CiTY and all applicable regulatory agencies. Task 2.7—Permitting Reviews: DESIGN-BUILDER shall prepare applications and such documents and design data as may be required to procure approvals from all such governmental authorizes that have jurisdiction over the Project. The CITY will pay all permit fees. DESIGN-BUILDER shall participate in meetings,submissions, resubmissions and negotiations with such authorities. DESIGN-BUILDER shall respond to comments by such authorities within ten(10)calendar days of receipt of comments unless a different time is agreed to by CITY. DESIGN-BUILDER shall solely be responsible for formally transmitting and receiving permits to and from the respective jurisdictional authorities.Since the CiTY is to track and monitor progress on the preparation and review of permit and subsequent requests for information, CONSULTANT shall also copy the CITY on all permit related correspondence. This includes DESIGN- BUILDER generated minutes from meetings held with related parties. DESIGN-BUILDER shall pull all permits. At the time of scope preparation,governmental authorities that have or may have jurisdiction over Project have been identified as follows: ■ City of Miami Beach Building Department a City of Miami Beach Design Review Board City of Miami Beach Historical Preservation Board 9 • City of Miami Beach Parking Department • City of Miami Beach Parks Department Is City of Miami Beach Planning Department ® City of Miami Beach Public Works Department Miami-made County Department of Regulatory and Economic Resources(RER) ■ Miami-Dade County Water and Sewer Department ■ Miami-Dade County Public Works Department ■ Miami-Dade Department of Health and Rehabilitative Services South Florida Water Management Department ■ Florida Department of Environmental Protection U.S.Army Corps of Engineers U.S. Environmental Protection Agency Notwithstanding the above,the CiTY's failure to identify governmental authorities that have jurisdiction over Project shall not relieve DESIGN-BUILDER from its sole responsibility to procure all requisite permits. Deliverables: -Correspond with noted jurisdictional authorities to establish permitting requirements. Revise documents and respond to permitting inquiries as required. -Attend meetings with the CiTY,and/or permitting agency staff as required to review,discuss and finalize permit procurement. Schedule: -Complete concurrently with Design Phase schedule. Task 2.13—Th ESIGN-BUIi.DER's C&2C of Design Documents: DESIGN-BUILDER shall establish and maintain an in-house Quality Assurance/Quality Control(QA/QC)program designed to verify and ensure the quality,clarity,completeness,and constructability of its design documents. The CITY,at its discretion,may require the DESIGN-BUILDER attend public meetings or meetings with City Staff to review the status and present results of its OA/QC.efforts. Items to be addressed may include,but shall not be limited to, review of specifications by respective technical experts and review of the documents to identify conflicts and inconsistencies between the various project disciplines. Task 2.9—DESIGN-BUILDER Oversight: As required in Section 5 of the Agreement,the DESIGN-BUILDER shall supervise the design services undertaken by any and all of its design consultants and oversee and supervise the value engineering,the Community Meetings and the production of the varying stages of the cost proposals. Task 3—As-Bid Contract Documents The purpose of this Task is to establish requirements for the preparation of as-bid contract documents for the Project. Task deliverables shall comply with minimum requirements of the PWD Manual(latest edition). Task 3.1—Conform As-Bid Contract Documents: Upon completion of constructability reviews,value engineering discussions,and revisions made during the negotiation of the GMP,the DESIGN-BUILDER shall incorporate revisions to the drawings as appropriate and as approved by the City to form the As- 10 Bid Contract Documents. Once the As-Bid Contract Documents are completed,they will be submitted to PWD for review and approval. Once stamped by PWD,the As-Bid Contract Documents will be ready for construction. Deliverables: -Furnish six(6)sets of the As-Bid Contract Documents to CITY,in IVIS-Excel electronic disc format. Schedule: -Complete concurrently with Design Phase schedule. Task 4—Construction Management Services The purpose of this Task is to establish requirements for the delivery of Construction Management Services for the Project. Task 4.1A—Pre-Construction Meeting:The DESIGN-BUILDER shall attend one(1)pre-construction meeting with the CITY. The DESIGN-BUILDER will prepare and distribute agenda and subsequent meeting minutes to all attendees and other appropriate parties. Deliverables: -Attend and participate In pre-construction meeting. -Prepare agenda and meeting minutes. Schedule: -As scheduled by CITY after issuance of Task 4 Notice to Proceed. Task 4.11113:Pre-Construction Kick-off Meeting with Residents:DESIGN-BUILDER shall prepare,attend and conduct one(1)pre-construction meeting with the residents. The purpose of this meeting shall be to present a Power Point overview of anticipated construction sequencing,conditions to be expected, and other issues that may be of concern to residents,as either addressed at the meeting,or the pre- meeting with CITY representatives(that is to be held to review the content of the presentation with the DESIGN-BUILDER prior to the meeting). Task 4.2—1Aleekly Construction Meetings: The DESIGN-BUILDER shall attend weekly construction meetings with the CITY staff for the duration of the Project. Weekly construction meetings will be coordinated with the DESIGN-BUILDER's Construction Inspector's schedule so that meetings occur when the Construction Inspector is on-site to minimize project costs. The purpose of these meetings shall be to review the status of construction progress,shop drawings submittals,and contract document clarifications and interpretations. These meetings shall also serve as a forum for discussion of construction issues,potential changes/conflicts and any other applicable matters. The meetings may include site visits to visually observe/address construction related concerns that may result from discussion during the construction meeting.The DESIGN-BUILDER will prepare meeting minutes and distribute to all attendees and other appropriate parties. Based on field observations and other construction related activities,the DESIGN-BUILDER shall identify and document any issues,field conditions,and other risks/concerns that may impact the cost and timely delivery of the Project,and the expectations of the CITY. Deliverables: -Attend and participate in weekly construction progress meetings. -Prepare and distribute meeting minutes 11 Schedule: -Weekly throughout the Project duration. Task 4.3—Processing of Shon Drawings: The DESIGN-BUILDER will provide shop drawings to the CiTY for their review. The-CITY shall have fourteen(14)calendar days from the time of receipt in its office,to review and return shop drawings to the DESIGN-BUILDER. The DESIGN-BUILDER will address each of the CITY's comments, in writing. Deliverables: -Provide three (3)copies of shop drawings to the CiTY. -Provide written responses to the CITY of all shop drawings review comments Schedule: -Ongoing through Project duration. Task 4.4—Construction Inspections: The DESIGN-BUILDER shall provide construction inspections(not- to-exceed 16-hours per week)through Project completion and final certification,to provide an adequate quality of observation as required to reasonably verify that critical elements of the Project are being complied with,and that the general intent of the contract documents is being met. The DESIGN-BUILDER's field staff shall be on-site part-time as warranted. The construction inspections shall monitor all Contractor work crews. In general,the DESIGN-BUILDER shall observe the construction of the Work and: a) Conduct on-site observations of the Work in progress to assist in determining if the provisions of the contract documents and permit conditions are being fulfilled. DESIGN-BUILDER shall report, to the CiTY,in writing, whenever it is believed that Work does not conform to the contract documents,does not meet the requirements of inspections,test,or has been damaged prior to final payment. b) Maintain a daily log of Work performed. The daily notes shall include records of when the DESIGN-BUILDER is on the job-site,weather conditions, change orders,or changed conditions, list of job site visitors,daily drilling and testing activities,observations in general,and specific observations in more detail as in the case of observing test procedures. Record,in writing,the outcome of these inspections. DESIGN-BUILDER shall identify any utilities damaged and verify that the Contractor has notified the respective utility owner. c) Verify that tests,equipment and systems start-up are conducted in the presence of appropriate personnel and maintain adequate records thereof;and observe, record,and report appropriate details relative to the test procedures and start-up. d) Provide a photographic record of the construction, beginning with pre-construction documentation and completing with post-construction photographs. Photographs shall be digital snapshot type taken to define the progress of the Project and shall be labeled as to date, location,view,electronically filed by month,and signed by the DESIGN-BUILDER. 12 I Dellverables: -Provide on-site part-time construction inspection, not-to-exceed 16-hours per week through the duration of the Project. -Prepare Daily Construction Observation Forms and distribute to the CITY. Schedule: -Ongoing throughout Project. Task 4.5—Proleect Closeout and Certification, Upon substantial completion,DESIGN-BUILDER, in conjunction with appropriate CITY staff,shall schedule and conduct an overview of the Project. The overview shall include the development of a"punch list"of items needing completion or correction prior to consideration of final acceptance. Upon notification from DESIGN-BUILDER that all remaining"punch list"items have been resolved,the CITY staff shall perform a final review of the Project. Based on successful completion of all outstanding work items by the DESIGN-BUILDER the DESIGN-BUILDER shall assist CITY in closing out the construction contract. This shall include,but not be limited to, providing necessary documentation including, but not limited to, lien waivers,DESIGN-BUILDER's final affidavit,close-out change orders,certificates of substantial and final completion,consent of surety to final payment,and processing of the final payment application. In addition,the DESIGN-BUILDER shall transfer record drawing markups or CAD files for record purposes and certify the Project as complete,in accordance with all applicable jurisdictional permitting requirements. Deliverables: ,-Provide Substantial Completion notification. -Attend field meetings to review Substantial Completion. -Prepare and assist the City in verifying that punch lists are completed. -Certify Project completion to appropriate agencies. -Provide red-lined"as-built"drawings in a form acceptable to the CiTY. -Prepare electronic record drawings and certify Project as complete per applicable jurisdictional requirements. -Submit five(5)full size copies,and one (1)full size mylar copy,of final as-built record drawings with applicable certification of completion. -Submit final as-built record drawings electronically in CD format. -Submit final Project photographs/aerials. -CONSULTANT to provide Close-Out Book with the following information: o Permits—complete final permit inspection sign-offs;ensure that all permits are closed • Engineer's Certification of Project Completion that Project was built in accordance with plans and specifications. • Change orders—provide all finalized change order information. ® Punch list—provide complete list, including date item closed. • Certificate of Substantial/Final Completion Operating and Maintenance Manuals a Pay applications • Final Waiver and Releases of Lien/Consent of Surety 13 o Material testinglog o Permit fees log • Record drawing log Schedule: -Ongoing throughout duration of the Project. ..14 SCHEDULE B: CONSULTANT COMPENSATION Schedule of Payments Revised November 12,2014 Task Fee 1 Planning Services(not included in this contract) $ 0 2 Design Services* $ 850�480 2.1 Review DCP Reports and Update Existing Base Sheets $ 30,000 2.2 Detailed Design 2.2.1 Survey $ 141,764 2.2.2 3W6 Design $ 55,322 2.2.3 60%Design $ 284,340 2.2.4 90%Design $ 161,336 2.2.5 100%Design $ 97,838 2.3 Design/Constructability Review $ 8,280 2.4 Construction Cost Estimates 2.4.1 60%Completion Stage—Draft GMP $ 9,080 2.4.2 90%and 100%Completion Stage—Final GMP $ 4,350 2.5 Community Design Review Meetings and Pre-Construction Meetings $ 13,480 2.6 Document Revisions $ 5,000 2.7 Permitting Reviews $ 5,000 2.8 Design-Builder's 0,A/QC of Design Documents $ 3,230 2.9 Design-Builder Oversight $ 31,460 3 As-Bid Contract Documents** $ 15,260 4 Construction Management** $ 242,434 6 Reimbursable $ 4,,500 6.3 Surveying $ 1,200 6.4 Geotechnical Borings $ 3,300 Note: * These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. ** The cost and scope for these services are preliminary and will be adjusted accordingly if needed based on the final Project scope of work.