BPO Approval Form Convention Center Renovation & Expansion R2 A
BPO APPROVAL FORM
BPO CREATION ® BPO INCREASE
DATE: Friday, November 21, 2014
Convention Center Renovation &
PROJECT: Expansion
BPO NO.: 024325
CONTRACTOR/ CONSULTANT: STRATEGIC ADVISORY GROUP
VENDOR NO.: 047363
ORIGINAL CONTRACT AMOUNT(2011-27778) $ 175,000.00
PREVIOUSLY APPROVED AMENDMENTS BPO #021947
AMENDMENT NO. 1 (verbal approval at Feb 2013 Meeting) $ 66,287.00
AMENDMENT NO. 2 (2013-28164) $ 240,945.00
AMENDMENT NO. 3 (Item 112A Feb 12, 2014) $ 322,300.00 BPO #024325
AMENDMENT NO. 4 (Item 112A Feb 12, 2014) $ 226,600.00 BPO #024325
NEW CONTRACT AMOUNT $ 1,031,132.00
PURCHASING AUTHORITY(ITB NO., RESO NO.): RFP No. 33-10/11 / Item 112A Feb 12, 2
ACCOUNT NUMBER(S): 165-2816-061357
P.A. STRING(S): I pfcconvctr-del65-non-nonc
Is a budget transfer required? NO
(Attach signed budget transfer document)
JUSTIFICATION:
For Design-Builder Procurement Consulting Services(Task 5 of Amendment No. 3), in a not to
exceed mount of$226,600 ($28,300 per month average), based on hourly rates approved in
12 �3
T11011A VIEIRA-SR. PROJECT MANAGER DAT
MARIA HERNA DEZ JONVENT"CENTER DISTRICT DIRECTOR DATE
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JIMMY S-CITY MANAGER DATE
Created in Excel 10/22/2013
StrategicAdviSoryGr up
Amendment #4
PROFESSIONAL SERVICES AGREEMENT DATED OCTOBER 19,-2011
BETWEEN THE CITY OF MIAMI BEACH
AND
STRATEGIC ADVISORY GROUP
FOR
CONSULTING SERVICES RELATIVE TO THE EXPANSION AND ENHANCEMENT
OF THE MIAMI BEACH CONVENTION CENTER CAMPUS/DISTRICT, PURSUANT
TO
REQUEST FOR PROPOSALS (RFP) NO 33-10/11
October 1, 2014
The following amends Strategic Advisory Group's ("SAG") scope of services
professional fees, and Term pursuant to our agreement dated October 19, 2011 to
provide consulting services relative to the expansion and enhancement of the Miami
Beach Convention Center.
ADDITIONAL FEES
The current proposed project schedule is in Exhibit 1. SAG's fees will be based on the
time worked on the project multiplied by the hourly rates. Exhibit 2 presents an estimate
of the hours by month and hourly billing rates for the Term of this amendment. Fees
and expenses are not to exceed $226,600 ($28,300 on average over 8 months).
TERM
This Amendment shall begin on October 1, 2014 and end on May 30, 2015.
3848 Saint Annes Court Duluth; GA 30096 (678)584-0705
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IN WITNESS WHEREOF, the parties by their duly authorized representatives have
caused this Subcontract Agreement to be executed as of the date first written above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
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FOR CONSULTANT: STRATEGIC ADVISORY GROUP LLC
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Thai as Reifert, Principal rey Sachs, Managing Partner
APPROVED AS TO
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City At omey Date
2
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Exhibit 1
Week of MBCC
10/6 • Review DB Submittals and prepare matrix
10/13 e Review DB Submittals and prepare matrix, reference checks
10/27 • Review DB Submittals and prepare matrix, reference checks
10/27 • DB interviews
11/3/14 • First draft of DB contract due
• DRB approval
11/10/14 • Brief Commissioners on DB ranking and short list recommendation for Phase 2
11/17/14 . Commission selection of DB -turns in ack,,,ince to Phase 2
11/24/14 • Thanksgiving
12/1/14 • DCP finalized
• DB agreement finalized
• DD cost reconciliation of RIB/US Cost estimates
12/8/14 . Commission briefing on DCP & DB contract
12/15/14 • Commission approval of DCP & DB contract
. DB Phase lI DCP DB contract addenciLUm ISSLied
12/22/14 e Commitment of RDA Funds (ideally)
12/29/14
115115 • DB proposal presentation of DCP to bidders
1/12/15 • Respond to DB questions
1/19/15 e Respond to DB questions
1/26/15 . Respond to DB questions
2/2/15 • Respond to DB questions
2/9/15 • Respond to DB questions
2/16/15
2/23/15 . DB Phase 11 proposals due -
3/2/15 • DB technical review
3/9/15 e DB technical review
3/16/15 • DB technical review
3/23/15 • DB technical review
• DB interviews (tentative)
3/30/15 • DB technical review
4/6/15 • DB technical review
• Selection committee rankings
4/13/15 • Commissioner briefings on DB recommendation
4/20/15 • Commission selection of DB
3
StrategicAdvisoryGroup
Week of MBCC
4/27/15 • DB contract finalized
5/4/15 • DB contract finalized
5111115 . DB contract finalized
5/18/15 ® DB contract finalized
4
StratepicAdvisoryGroup
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Exhibit 2
1 2 3 4 5 6 7 8
October Nov Dec Jan Feb Mar Apr May Total
Hours
Sachs 60 60 90 40 40 100 100 40 530
Reifert/Other 20 20 20 0 0 40 35 0 135
80 80 110 40 40 140 135 40 665
Billing Rates
Sachs $325 $325 $325 $325 $325 $325 $325 $325
Reifert/Other $250 $250 $250 $250 $250 $250 $250 $250
Fees
Sachs $19,500 $19,500 $29,250 $13,000 $13,000 $32,500 $32,500 $13,000 $172,250
Reifert/Other 5,000 5,000 5,000 0 0 10,000 8,750 0 33,750
24,500 24,500 34,250 13,000 13,000 42,500 41,250 13,000 206,000
Expense Allowance(12%) 2,450 2,450 3,425 1,300 1,300 4,250 4,125 1,300 20,600
TOTAL $26,950 $26,950 $37,675 $14,300 $14,300 $46,750 $45,375 $14,300 $226,600
Average per month $28,325
Average Jan-October 2014 $34,719
5