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Amendment No. 2 to the Agreement with Fentress Architects in the amount of $41,079 do Iq_ay S-3W AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND FENTRESS ARCHITECTS, DATED MAY 14, 2014, FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION PROJECT, IN THE AMOUNT OF $41,079. This Amendment No. 2 to the Agreement made and entered this D day of December, 2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado (hereinafter referred to as Consultant). RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor,and City Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach Convention Center Renovation Project (the Agreement); and WHEREAS the Agreement was executed for a lump sum amount of 10 967 200 9 g P $ , including reimbursable expenses; and WHEREAS, on 11/9- , 2014, Amendment No. 1 was executed for correction to Task 3 — Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu of 90% completion; and WHEREAS,the following Amendment No. 2 to the Agreement is for supplemental civil engineering services as outlined is Exhibit "1" attached hereto, for the lump sum amount of $41,079. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: Page 1 of 3 I 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment No. 2. 2. MODIFICATIONS The Agreement is amended as defined in Schedule "A-2", attached herein. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged and in full force and effect. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 2. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: 4 . ... • ,,- CITY OF MIAMI B-.ACH .INCOf�F'jr 1'�RA i���' 'y A. �T. j ! /—" Rafae/' 21 anado \` . , ,;�. ... . "�'�->>" J. . Mora:les, City Manager City Clerk A' ;�./,./ rs'-' '',� 1 ATTEST : CONSULTANT: FENTRESS ARCHITECTS v Signat . e: Signature G.".-9 w. RAARSs Prztkut a-C.eu • 414..fitbst fle___,"kyttcia-51 Print Name / Title Print Name / Title Y / APPROVED AS TO FORM & LANG1JAE &F R -XECUTIQN t7, GI\\lit Page 2 of 3 City At! 'it' �y SCHEDULE IvAe299 1. SCOPE OF SERVICES Refer to Exhibit 1" attached herein. 2. TIME OF COMPLETION Concurrent with the Design Criteria Package Submittal 3. PAYMENT AND COMPENSATION The total lump sum fee proposed for this Scope of Work is$41,079. Payment will be deducted from the Owner's Contingency Allowance. Compensation: S Original Owners Contingency Amount: $1,096,200 Amendment No. 1: N/A • Amendment No. 2: $419079. • Owner's Contingency Balance: $1,055,641 Page 3 of 3 [ EXHIBIT 1 October 27,2014 Revised November 6,2014 Revised November 19,2014 Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33039 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 02—Stormwater Design Revisions Project 20140021.001 A02 Dear Mr.Morales: The City requested supplemental civil engineering services by Fentress Architects. The City is developing improvements of the overall drainage concept. The scope of this work is based on these understandings: Task 1: Drainage Analysis Meetings and Coordination The City asked that the Design Team work with the Public Works Department to define the boundaries of the overall study. Together we propose to determine a general approach to providing stormwater management to the area surrounding the MBCC. As requested,the.Design Team will attend meetings and coordinate with the City of Miami Beach,other jurisdictional agencies and with the project team/Owner,to define a study area and drainage approach.Once this task is complete, the Design Team will be able to specifically define a design scope of services and provide an amendment to our original contract to perform the agreed upon drainage analysis for the preferred methodology. Task 2: Drainage Analysis 1 Perform a drainage analysis of the proposed P-Lot Park only,to determine the run-off volume generated by a 25-year, 3-day storm event. Calculate the maximum storage volume capacity of the proposed dry-retention area within the P- Lot Park, based on West 8's preliminary grading concept for DRB, in order to evaluate whether the park site has additional stormwater storage capacity to mitigate the City's excess storage volume requirement for the project site. Task 3: Drainage Analysis 2 Perform a drainage analysis of the Convention Center Campus to determine the run-off volume generated by a 25- year, 3-day storm event for the project site (excluding the P-Lot Park) as well as the additional volume required to mitigate the deficit in this region of the City,and to evaluate the feasibility of providing stormwater storage within a dry-retention area inside the P-Lot Park property.This evaluation is part of a regional analysis, and a deviation from the originally anticipated design. Task 4: Utility Relocations and Replacements Provide additional consideration and documentation for the proposed utility relocations along Convention Center Drive,Washington Avenue, 17'h Street, 18'h Street,and 19'h Street,that were not part of the original DCP. The utility DEN DC Lam. SJ SF L 0 N S 1 421 BroaUway j Dr:nv;;r CO 802C,", -,50) ] 22 Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach October 27,2014 Revised November 6,2014 Revised November 19,2014 Page 2 relocations are to follow the team's scope of work understanding as submitted to and coordinated with the City's Public Works Department. We will include the proposed relocations and replacements for stormwater, sanitary sewer and water utilities on the plan set for the DCP Pricing. However, specific reports and detailed documentation required as support to the DCP plans will be provided for the final December bid package. Fees for the tasks above are outlined as follows: Compensation for the above scope of work shall be a lump sum of: Task 1:Drainage Analysis Meetings and Coordination $8,990 Task 2:Drainage Analysis 1 $4,635 Task 3:Drainage Analysis 2 $7,298 Task 4:Utility Relocations and Replacements $20,156 Total Compensation $41,079 These services will be paid lump sum based on percentage complete of each task as identified in the individual tasks.Reimbursable costs for printing,telephone,delivery and travel are included in the above listed fee. All billings for this work will be invoiced under the heading#20140021.001 A02. If the foregoing correctly states your understanding,please execute in the place and manner provided below and return to this office whereupon this letter shall become a binding agreement between us. Sincerely, Fentress Architects John Kudrycki,AIA, EE BD+C Associate Principal C: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Holly Carson,Neil Suhr,Anne McNeely Fentress Architects Encl: Hours worksheet dated November 19,2014 Approved and Authorized: City of Miami Beach By: Date: Mr.Jimmy Morales Project: Storm Drainage Revisions Miami Beach Convention Center Renovation& Expansion 11/19/2014 rev02 Meeting Room Revisions Discipline Firm Name Firm Fee Total Number Architecture Fentress Architects 1 $5,375 $5,375 Architecture Arquitectonica 4 $0 $0 Fire/Life Safety/Code Consulting Rolf Jensen 13 $0 $0 Civil/Utility Engineering Kimley-Horn 6 $35,704 $35,704 Landscape West 8 7 $0 $0 Structural Engineering Martin/Martin 8 $0 $0 Vertical Transportation Lerch Bates 12 $0 $0 Plumb, Mech, Elec, Lighting ME Engineers 14-18 $0 $0 IT, Security,AV,Acoustics DL Adams 20 $0 $0 Food Service Caruso 25 $0 $0 Traffic Corradino 27 $0 $0 Graphics and Signage TKD 28 $0 $0 Parking Consultation Walker Parking 29 $0 $0 Cost Estimate RLB 35 $0 $0 Hardware Consultation Allegion 37 $0 $0 Design Fees $41,079 $41,079 Expenses 0% $0 $0.00 Total Total $41,079 $41,079 Storrs Drainage Revisions Fentress Architects Labor Calculation Job Title Hourly Rate Hours Extension Task 1 Drainage Analysis Meetings&Coordination Architect I $110.00 0 $0.00 Architect I1 $140.00 0 $0.00 Architect 111 $200.00 3 $600.00 Intern Architect I $90.00 0 $0.00 Intern Architect 11 $110.00 0 $0.00 Intern Architect 111 $130.00 0 $0.00 Interior Designer 1 $100.00 0 $0.00 Interior Designer 11 $140.00 0 $0.00 Interior Designer II1 $180.00 0 $0.00 Project Architect $225.00 0 $0.00 John Kudrycki $225.00 1 $225.00 Mike Winters $300.00 0 $0.00 Curt Fentress $450.00 0 $0.00 Hours Total Hours 4.0 $825.00 Task 2 Drainage Analysis 1 John Kudrycki $225.00 3 $675.00 Totals this activity: Hours 3.0 $675.00 Task 3 Drainage Analysis 2 Architect I11 $200.00 4 $800.00 John Kudrycki $225.00 1 $225.00 Totals this activity: Hours 5.0 $1,025.00 Task 4 Utility Relocations&Replacements Architect 111 $200.00 12 $2,400.00 John Kudrycki $225.00 2 $450.00 Totals this activity: Hours 14.0 $2,850.00 Total,Sub 1 4.0 $825.00 Total,Sub 2 3.0 $675.00 Total,Sub 3 5.0 $1,025.00 Total,Sub 4 14.0 $2,850.00 Hours Total 26.0 $5,375.00 Storm Drainage Revisons Miami Beacli Convention Center Fentress Project No:20140021 November 19,2014 rev02 Page l of 1 Storm Drainage Revisions Kimley-Horn & Associates Hours Job Title Hourly hate Hours Extension Task 1 Drainage Analysis Meetings&Coordination Principal $280.00 7.0 $1,960.00 Senior Professional $245.00 8.0 $1,960.00 Professional $170.00 24.0 $4,080.00 Analyst/Junior Professional $150.00 0.0 $0.00 Senior Technical Support $125.00 0.0 $0.00 Technical Support $125.00 0.0 $0.00 Support Staff $82.50 2.0 $165.00 Totals this activity: Hours 41.0 $8,165.00 Task 2 Drainage Analysis 1 Principal $280.00 0.0 $0.00 Senior Professional $245.00 2.0 $490.00 Professional $170.00 12.0 $2,040.00 Analyst/Junior Professional $150.00 4.0 $600.00 Senior Technical Support $125.00 0.0 $0.00 Technical Support $125.00 4.0 $500.00 Support Staff $82.50 4.0 $330.00 Totals this activity: Hours 26.0 $3,960.00 Task 3 Drainage Analysis 2 i Principal $280.00 0.0 $0.00 Senior Professional $245.00 0.0 $0.00 Professional $170.00 10.0 $1,700.00 Analyst/Junior Professional $150.00 18.0 $2,700.00 Senior Technical Support $125.00 4.0 $500.00 Technical Support $125.00 9.0 $1,125.00 Support Staff $82.50 3.0 $247.50 Totals this activity: Hours 44.0 $6,272.50 Storm Drainage Revisions Miami Beach Convention Center Fentress Project No:20140021 Pagel of 2 November 19,2014 rev02 Task 4 Utility Relocations& Replacements Principal $280.00 0.0 $0.00 Senior Professional $245.00 15.0 $3,675.00 Professional $170.00 28.0 $4,760.00 Analyst/Junior Professional $150.00 10.0 $1,500.00 Senior Technical Support $125.00 56.0 $7,000.00 Technical Support $125.00 0.0 $0.00 Support Staff $82.50 4.5 $371.25 Totals this activity: Hours 113.5 $17,306.25 Total,Sub 1 41.0 $8,165.00 Total,Sub 2 26.0 $3,960.00 Total,Sub 3 44.0 $6,272.50 Total,Sub 4 113.5 $17,306.25 Hours Total 41.0 $35,703.75 Storm Drainage Revisions Miami Beach Convention Center Fentress Project No:20140021 Page 2 of 2 November 19,2014 rev02 Vieira, Thais From: Jeff Sachs <jeffsachs @me.com> Sent: Thursday, December 04, 2014 9:35 PM To: Vieira,Thais Cc: Jeff Sachs (Jeff @StrategicAdvisoryGroup.net); Hernandez, Maria Subject: Re: Proposal for Storm Drainage rev01 Recommend approval -------------------------------------- Jeff Sachs Strategic Advisory Group D (678) 584-0705 C (404) 307-9277 Jeff a�stratecicadvisorygroup.net -------------------------------------- < � > On Dec 4, 2014, at 6.03 PM, Vieira, Thais ThaisV><elra cc,miamtbeachfl.�ov wrote: Jeff- Need your recommendation for approval on this. Thanks, <image001.png> Thais Vieira, RA,LEED�AP Sr. Project Manager OFFICE OF THE DITY MANAGER 1700 Convention Center Drive,4`h Floor,Miami Beach,FL,33139 Tel: 305-673-7010 Ext.2702/Fax:305-673-7782/thaisvieira(a rniamibeachfl.gov We are committed to providing excellent public service and safety to aft who live,work and play in our vibrant,tropical,historic community. Begin forwarded message: From: Holly Carson <Carson a,fentressarchitects.com> To: "Vieira, Thais" <ThaisVieira(c-tmiamibeachfl.cov>, "Maria Hernandez (mariahernandez(c-�.miamibeachfl.gov)" <mar iahemandez(cbmiamtbeachll.tov>, Jeff Sachs <jeffsachs c,me.com> Cc: Anne McNeely<Mc Neel y(c_e,fentressarchitects.com>, 20140021 Miami Beach Convention Center Renovation <2014002 l yiiami Beach Convention Center Renovation cUentressarchitects.com>, Neil Suhr <Suhr cc;fentressarchitects.com>, John Kudrycki <Kudrycki ct,fentressarchitects.com> Date: November 19, 2014 at 1:33:03 PM EST Subject: RE: Proposal for Storm Drainage rev®1 i