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Agreement with Florida Transportation Engineering, Inc. MIAMIBEACH AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FLORIDA TRANSPORTATION ENGINEERING, INC. (PRIMARY) FOR TRAFFIC ENGINEERING CONSULTING SERVICES Resolution No. 2014-28666 TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1. DEFINITIONS 4 ARTICLE 2. BASIC SERVICES 9 ARTICLE 3. THE CITY'S RESPONSIBILITIES 14 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 17 ARTICLE 6. REIMBURSABLE EXPENSES 18 ARTICLE 7. COMPENSATION FOR SERVICES 18 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 19 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 20 ARTICLE 10. TERMINATION OF AGREEMENT 21 ARTICLE 11. INSURANCE 22 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 24 ARTICLE 14. LIMITATION OF LIABILITY 24 ARTICLE 15. NOTICE 25 ARTICLE 16. EQUAL BENEFITS FOR EMPLOYEES AND SPOUSES AND 26 EMPLOYEES WITH DOMESTIC PARTNERS ARTICLE 17. CONSULTANTS COMPLIANCE WITH PUBLIC RECORDS LAW 26 ARTICLE 18. MISCELLANEOUS PROVISIONS 27 SCHEDULES: NOTE TO AGREEMENT SCHEDULES 32 SCHEDULE A- SCOPE OF SERVICES 33 SCHEDULE A-1 - CONSULTANT SERVICE ORDER 34 SCHEDULE B - CONSULTANT COMPENSATION 35 SCHEDULE C - CONSULTANT HOURLY BILLING RATE 36 SCHEDULE D - INSURANCE CERTIFICATE 37 2 ATTACHMENTS: ATTACHMENT A- Resolution, Commission Item Summary, and Commission Memorandum 38 ATTACHMENT B - Request for Qualifications ("RFQ") 39 ATTACHMENT C - Consultant's Response to the RFQ ("Proposal") 40 3 AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND FLORIDA TRANSPORTATION ENGINEERING, INC. FOR TRAFFIC ENGINEERING CONSULTING SERVICES This Agreement made and entered into this V day of MOPt , 2014 ("Effective Date"), by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as the "City"), and Florida Transportation Engineering, Inc. ("FTE"), a Florida corporation having an office at 8250 Pascal Drive, Punta Gorda, Florida, 33950 (hereinafter referred to as "Consultant"). WITNESSETH: WHEREAS, the City intends to contract for Traffic Engineering Consulting Services for certain projects located within the City of Miami Beach, and wishes to engage the Consultant to provide certain professional services as same are described and set forth in Schedule "A" hereto, for such projects, to be assigned, at the City's discretion and by means of the issuance of a "Consultant Service Order" (similar to the form shown in Schedule "A" attached hereto), at the agreed fees set forth in this Agreement; and WHEREAS, the Consultant desires to contract with the City for performance of those certain professional services relative to those projects assigned by the City, pursuant to a Consultant Service Order. NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 CITY (OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. 1.2 CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. 4 1.3 CITY MANAGER/DESIGNEE: The "City Manager" shall mean the chief administrative officer of the City, who shall have authority with respect to any specific matters concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission or regulatory or administrative bodies having jurisdiction over any matter(s) related to the Project, the Services, and/or this Agreement). The City Manager's designee shall mean the individual identified as the Project Coordinator, unless otherwise designated in writing by the City Manager. 1.4 PROPOSAL DOCUMENTS: "Proposal Documents" shall mean Request for Qualifications No. 2014-116-SR, entitled "For Traffic Engineering Consulting Services issued by the City in contemplation of this Agreement, together with all amendments thereto (if any), (the "RFQ"), and the Consultant's proposal in response thereto ("Proposal"), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. 1.5 CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant", shall mean the architect/engineer who has entered into a contract with the City to provide the Services described under this Agreement. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, sub-consultants, agents, and any other person or entity acting under the supervision, direction, or control of Consultant. Any sub-consultants retained by Consultant for a Project shall be subject to the prior written approval of the City Manager. Consultant shall provide the Project Coordinator with copies of the contract between Consultant and any sub- consultants. Any such contracts shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and sub-consultants. Any approval of a sub-consultant by the City shall not, in any way, shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant, from the Consultant to City. Payment of sub-consultants shall be the responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Services. The quality of services and acceptability to the City of the services performed by such sub-consultants shall be the sole responsibility of Consultant. 1.6 PROJECT COORDINATOR: The "Project Coordinator" shall mean the individual designated in writing by the City Manager who shall be the City's authorized representative to coordinate, direct, 6 and review (on behalf of the City) all matters related to a Project. 1.7 [Intentionally Omitted] 5 1.8 BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement (and as required to complete a Project), as further described in Schedule "A" attached hereto. In addition, any Services not specifically addressed as Additional Services (as defined herein) shall be considered Basic Services. 1.9 PROJECT: The "Project" shall mean a certain City capital project that has been approved by the City Commission and which is described in the Consultant Service Order. 1.9.1 Proiect Cost: The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Surveying, Topographical, and Mapping Services. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. 1.9.2 Proiect Scope: The "Project Scope" shall mean the description of the Project, contained in the Consultant Service Order (and as same may be modified by any approved change orders). 1.10 [Intentionally Omitted] 1.10.1 [Intentionally Omitted] 1.10.2 [Intentionally Omitted] 1.11 FORCE MAJEURE: "Force Majeure1) shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as hurricanes, tornadoes, floods, loss caused by fire and other similar unavoidable casualties; or by changes in Federal, State or local laws, ordinances, codes or regulations enacted after the date of this Agreement ; or other causes beyond the parties' control which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of the parties under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of sub-consultants/sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process SHALL NOT be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a force majeure, the Consultant shall request a time extension from the Project Coordinator within five (5) business days of said force majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless additional services are required, 6 and approved pursuant to Article 5 hereof. 1.12 CONTRACTOR: "Contractor' shall mean the individual or individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. 1.13 CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, and written amendments issued thereto), the Consultant Service Order issued to Consultant by the City for a Project, and the documents prepared by Consultant in accordance with the requirements stipulated in such Consultant Service Order. The Contract Documents may also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the solicitation documents and other agreements issued and approved by the City for construction of the Project including, without limitation, the Request for Qualifications ("RFQ") (or such other solicitation document as the City may deem advisable, in the sole and ,reasonable discretion), instructions to bidders, bid form, bid bond,' the Contract for Construction, surety payment and performance bonds, conditions of the Contract for Construction [General, Supplementary, and other Conditions], Divisions 0-17, Construction Documents, approved change order(s), approved construction change directive(s), and/or approved written order(s)for a minor change in the Work. 1.14 [Intentionally Omitted] 1.15 [Intentionally Omitted] 1.16 CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes,.additions, or reductions in the terms of this Agreement including, without limitation, an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed Fifty Thousand ($50,000.00) Dollars, or the City Manager if they are Fifty Thousand ($50,000.00) Dollars or less (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). Even for Contract Amendments for less than Fifty Thousand ($50,000.00) Dollars, the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. 1.17 ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services, which the Consultant shall perform, at the City's option, and which have been duly 7 authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. 1.18 WORK: "Work" shall mean all labor, materials, tools, equipment, services, methods, procedures, etc. necessary or convenient for performance by Consultant of all duties and obligations proposed by the Contract for Construction. 1.19 SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. When the term "Services" is used in this Agreement, it shall also be deemed to refer to the particular work, services, and/or tasks assigned to Consultant pursuant to the City's issuance of a Consultant Service Order. 1.20 [Intentionally Omitted] 1.21 [Intentionally Omitted] 1.22 SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, as described in Schedule "A" hereto, as well as any Additional Services (as approved by the City). It shall also be deemed to refer to the particular work, services, and/or tasks assigned to Consultant pursuant to the City's issuance of a Consultant Service Order. 1.23 CONSULTANT SERVICE ORDER: "Consultant Service Order" shall mean the work, services and/or tasks assigned by the City to Consultant (and issued pursuant to the notice, in substantial form, attached as in Schedule "A-1" hereto), and specifically describing and delineating the particular Services (Basic and otherwise) which will be required of Consultant for the Project that is the subject of such Order. 1.24 SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A — Scope of Services. Schedule A-1 — Consultant Service Order. Schedule B — Consultant Compensation Schedule C — [Intentionally Omitted] Schedule D — Insurance Certificate s ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services under this Agreement, as set forth in Schedule "A" hereto, and as may also be more specifically described in the Consultant Service Order. 2.2 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Manager or his/her designee. Consultant shall countersign the Consultant Service Order upon receipt, and return the signed copy to the City. 2.3 As it relates to the Services and a Project, Consultant warrants and represents to City that it is knowledgeable of Federal, State, and local laws codes, rules and regulations applicable in the junsdiction(s) in which the Project is located, including, without limitation, applicable Florida Statutes, and State of Florida codes, rules and regulations, and local (City of Miami Beach and Miami-Dade County) ordinances, codes, and rules and regulations (collectively, "Applicable Laws"). As they relate to the Services and to the Project, the Consultant agrees to comply with all such Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. Recognizing that the construction of other projects within the City may affect scheduling of the construction for a Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Coordinator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its sub-consultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.4 The Consultant warrants and represents to City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws)-to perform the Services. Consultant warrants and represents to City that it is responsible for the technical accuracy of the Services. 2.5 The Consultant's Basic Services to be provided under this Agreement shall consist of those described in Schedule "A" attached hereto. 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or of any of its officers, employees, sub-consultants, agents, and/or servants), for the 9 accuracy and competency of its/their designs, working drawings, plans, technical specifications, or other technical documents, nor shall such approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in designs, working drawings, plans, technical specifications, or other technical documents; provided, however, that the Consultant shall be entitled to reasonably rely upon the accuracy and validity of written decisions and approvals furnished by the City pursuant to this Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of a Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the parties which shall be the Effective Date referred on page 3 hereof, and shall be in effect for three (3) years plus two (2), one (1) year renewal options to be exercised at the sole discretion of the City Manager and upon mutual agreement of the parties. Notwithstanding the preceding Term, Consultant shall adhere to any and all timelines and/or deadlines, as set forth in the Consultant Service Order issued for a particular Project, including the time for completion of the work and/or services for such Project(as set forth in the particular Service Order. 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 The Services will be performed in a manner that shall conform to the Consultant Service Order. The Consultant may submit requests for an adjustment to the Consultant Service Order completion time, if made necessary because of undue delays resulting from untimely,review taken by the City(or other governmental authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Coordinator with written notice stating the reason for the particular delay; the requested adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Coordinator may require), the Project Coordinator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Coordinator's approval (if granted) shall be in writing. 10 2.7.4 Nothing in Section 2.7 shall prevent the City from exercising its rights to terminate the Agreement, as provided elsewhere herein. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Coordinator, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on a Project. 2.9 The Consultant shall perform its duties under this Agreement, and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub-consultants), within the specified time period and specified cost. The Consultant shall perform the Services utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consultant with respect to the disciplines required for the performance of the Services in the State of Florida. The Consultant is responsible for, and shall represent to City that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. The Consultant shall be and remain liable to the City for all damages caused by the Consultant's negligent acts or errors or omissions in the performance of the Services. In addition to all other rights and remedies, which the City may have, the Consultant shall, at its expense, re-perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. Neither the City's inspection, review, approval or acceptance of, nor payment for, any of the Services required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant and its sub-consultants shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or its sub-consultants to comply with the terms and conditions of the Agreement or by the Consultant or any sub-consultants' misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. With respect to the performance of Services by sub-consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub-consultant's Services. �1 2.9.1 Consultant Performance Evaluation: The Consultant is advised that performance evaluation(s) of the work and/or services rendered throughout the Term of this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.10 The City hall have the right, at an time, in its sole and absolute discretion, to submit for Y 9 Y review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any Services performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project Schedule. 2.11 [Intentionally Omitted] 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after receiving a fully executed Consultant Service Order, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the Project Coordinator). Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his/her designee. 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or his/her designee (which notice shall state the cause therefore), to promptly, 12 i remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any sub-consultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non- public information concerning the Services or the Project, without the prior written consent of the City Manager or his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services, as described in this Agreement and in Schedule "A" hereto, do not delineate every detail and minor work task required to be performed by Consultant to complete the work and/or services described and delineated under a Consultant Service Order issued to Consultant by the City for a particular Project. If, during the course of performing work, services and/or tasks on a particular Consultant Service Order, Consultant determines that work and/or services should be performed (to complete the Project delineated under such Order which is, in the Consultant's reasonable opinion), outside the level of effort originally anticipated in the Consultant Service Order (issued for the particular Project), then Consultant shall promptly notify the Project Coordinator, in writing, and must obtain the Project Coordinator's written consent before proceeding with such work and/or services. If Consultant proceeds with any such additional work and/or services without obtaining the prior written consent of the Project Coordinator, said work and/or services shall be deemed to be a Basic Service under this Agreement and shall also be deemed to be within the scope of services delineated in the Consultant Service Order (whether or not specifically addressed in such scope of services). Mere notice by Consultant to the Project Coordinator shall not constitute authorization or approval by the City to perform such work and/or services. Performance of any such work and/or services by Consultant without the prior written consent of the Project Coordinator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 [Intentionally Omitted] r 2.18 GREEN BUILDING STANDARDS: [Intentionally Omitted] 13 2.19 SUB-CONSULTANTS: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub-consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager or his/her designee, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. The Consultant shall cause the names of sub-consultants responsible for significant portions of the Services to be inserted on the plans and specifications. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Coordinator, in writing, who shall be the City's authorized representative to coordinate, direct, and review all matters related to this Agreement and the Project during the design and construction of same (except unless otherwise expressly provided in this Agreement or the Contract Documents). The Project Coordinator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. However, the Project Coordinator is not authorized to issue any verbal or written orders or instructions to Consultant that would have the affect (or be interpreted as having the effect) of modifying or changing, (in any way) the following: a) the Services described in this Agreement; b) the Term of this Agreement; or c) the amount of compensation the City is obligated or committed to pay Consultant. 3.2 The City shall make available to Consultant all information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information. The Consultant 14 i understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 [Intentionally Omitted] 3.4 At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its sub-consultants or vendors). 3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non- conformance with the Contract Documents, the City, through the Project Coordinator, shall give prompt written notice thereof to the Consultant. 3.6 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. No City administrative (proprietary) approvals and/or decisions required under this Agreement shall be unreasonably conditioned, withheld, or delayed; provided, however, that the City shall at all times have the right to approve or reject any such requests for any reasonable basis. 3.7 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.7.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.7.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, of this Agreement. 3.7.3 Upon written request from Consultant, the City Commission shall hear appeals from administrative decisions of the City Manager or the Project Coordinator. In such cases, the Commission's decision shall be final and binding upon all parties. 15 3.7.4 The City Commission shall approve or consider all Contract Amendments that exceed the sum of Fifty Thousand ($50,000.00) Dollars (or such other amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.8 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.8.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any sub-consultants (and any replacements). 3.8.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.8.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.8.4 [Intentional) Omitted] 3.8.5 The City Manager may approve Contract Amendments which do not exceed the sum of Fifty Thousand ($50,000.00) Dollars (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.8.6 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 16 i 3.8.7 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST [Intentionally Omitted] ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Coordinator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Coordinator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services may include, but not be limited to, the following: 5.2.1 Providing additional work relative to the Project which arises from subsequent circumstances and causes which do not currently exist, or which are not contemplated by the parties at the time of execution of this Agreement (excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.2 Serving as an expert witness in connection with any public hearing, arbitration proceeding, or legal proceeding, unless the subject matter at issue has arisen from the error omission, inadvertence, or negligence of Consultant. 5.2.3 [Intentionally Omitted] 17 i I i 5.2.4 Assistance in connection with bid protests, re-bidding, or re-negotiating contracts. ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the Project Coordinator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Coordinator (along with any supporting receipts and other back-up material requested by the Project Coordinator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." 6.2 Reimbursable Expenses may include, but not be limited to, the following: 6.2.1 Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its sub-consultants, and courier, postage and handling costs between the Consultant and its sub-consultants). 6.2.2 Costs for reproduction and preparation of graphics for community workshops. 6.2.3 Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). i ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Lump Sum" or "Not to Exceed" fee for provision of the Services, , as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be: $3,500 for Project Type "A" and $5,800 for Project Type "B" 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Coordinator. Payments shall be made for Services satisfactorily performed. No mark-up shall be allowed on subcontracted work. 7.3 Approved Additional Services shall be compensated in accordance with Article 5 — Additional, Services. Any request for payment of Additional Services shall be included with a Consultant payment 18 I request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: During the Term of this Agreement, the City may, at its sole discretion, by written directive approved and executed by the City Manager, adjust the lump sum amount for Project Type "A" and Project Type "B", to reflect the change in the Consumer Price Index (CPI) on a year to year basis. Such adjustment will be based on the cumulative change of the CPI since the Effective Date, for the Miami Urban Area, using the month and year of the Effective Date as the base month and year, as compared to the month and year of the beginning of the comparison year during the Term of this Agreement, or two percent (2%), whichever is lower. 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Coordinator in a timely manner, but no more than once on a monthly basis, per project. Invoices shall identify/include the nature and extent of the work performed; Project Name, Project Type (A or B), lump sum amount and a copy of the original Service Order signed by the Project Manager. In the event sub-consultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Coordinator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses (by category). 7.7.2 The City shall pay Consultant within forty-five (45) calendar days from receipt and approval of an acceptable invoice by the Project Coordinator. 7.7.3 Upon completion of the Services, Consultant's final payment shall require the prior written approval of the City Manager before disbursement of same. 19 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours upon reasonable prior written notice. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its sub-consultants to the requirements of this Article and ensure compliance therewith. ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Coordinator within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for 20 1 such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. 9.5 The Consultant shall bind all sub-consultants to the Agreement requirements for re-use of plans and specifications. ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the,City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or(3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of 21 `� I termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Coordinator any and all Project documents prepared (or caused to be prepared) by Consultant (including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Coordinator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Coordinator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents (for delivery to the Project Coordinator). 22 ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Coordinator: (a) Comprehensive General Liability Insurance, in the amount of one million dollars ($1,000,000.00) per occurrence for Bodily Injury, Property Damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). (b) Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. The City of Miami Beach, Florida must be named as an additional insured on this policy. (c) Worker's Compensation and Employer's Liability coverage within the statutory limits required under Florida law. (d) The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. (e) The certificate must state the proposal number and title 11.2 The Consultant must give the Project Coordinator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.3 The insurance must be furnished by an insurance company rated B+:VI or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.4 Consultant shall provide the Project Coordinator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written 23 1 f request to Consultant. ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 Pursuant to Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement and/or in the performance of any Consultant Service Order issued by the City to Consultant pursuant to this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement (or otherwise provided by Consultant) shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its sub-consultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS [Intentionally Omitted] ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds $10,000, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with 24 Consultant's recovery from the City for any damages for action for breach of contract to be limited to $10,000, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess $10,000, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Joe Jimenez, Assistant City Manager With a copy to: Planning Department City of Miami Beach 1700 Convention Center Drive Miami Beach-,-Florida 33139 Attn: Thomas Mooney, Planning Director Transportation Department City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Jose Gonzalez, Director. All written notices given to the Consultant from the City shall be addressed to: Florida Transportation, Inc. 8750-NW 36th Street, Suite 670 Miami, Florida 33178 Attn: Oliver Rodriguez, Senior Vice President All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. 25 ARTICLE 16. EQUAL BENEFITS FOR DOMESTIC PARTNERS Consultant acknowledges that if this Agreement is valued at over $100,000 and Consultant maintains 51 or more full time employees on their payroll during 20 or more calendar work weeks, Section 2-373, of the Miami Beach City Code, "Requirement for city contractors to provide equal benefits for domestic partners" ("Ordinance") shall be applicable. If applicable, said Ordinance requires Consultants doing business with the City of Miami Beach, which are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to their employees with spouses. This Ordinance applies to all employees of the Consultant who work within the City limits of the City of Miami Beach, Florida, and the contractor's employees located in the United States, but outside the City of Miami Beach limits, who are directly performing work on the Agreement within the City of Miami Beach. Pursuant to said Ordinance, Consultant warrants and represents and/or acknowledges as follows: a) Consultant certifies and represents that during the performance of this Agreement, Consultant will comply with this Ordinance; b) The failure of Consultant to comply with this Ordinance shall be deemed to be a material breach of this Agreement; c) If Consultant fails to comply.with this Ordinance, the City may terminate this Agreement and all monies due or to become due under this Agreement may be retained by the City. The City may also pursue any and all other remedies at law or in equity for any breach; d) If the City Manager or his designee determines that Consultant has set up or used its contracting entity for the purpose of evading the requirements of this Ordinance, the City may terminate this Agreement; and e) Failure to comply with this Ordinance may subject Consultant to the procedures set forth in Division 5 of Article 2 of the City Code "Debarment of Contractors from city work". ARTICLE 17. CONSULTANTS COMPLIANCE WITH PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. 26 i I I � For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under.this Agreement and available at law. ARTICLE 18. MISCELLANEOUS PROVISIONS 18.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 18.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital or familial status, or age. 18.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for.the 27 i construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City; and pursue debarment of Consultant 18.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 18.5 LAWS AND REGULATIONS: 18.5.1 The Consultant shall, during the Term of this Agreement, be governed by Federal, State, Miami-Dade County, and City laws, ordinances, and codes which may have a bearing on the Services involved in the Project. 18.5.2 Project Documents. In accordance with Section 119.071 (3) (c)(1), Florida Statutes, entitled "General Exemptions from Exemption or Copying of Public Records" all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout or structural elements of an attractions and recreation facility, entertainment or resort complex, industrial complex, retail and service development, office development, or hotel or motel development, which records are held by an agency are exempt from the provisions of Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 28 I, i 18.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and sub-consultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 18.5.2.2 The Consultant and its sub-consultants agree in writing that the Project documents are to be kept and maintained in a secure location. 18.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 18.5.2.4 A log is developed to track each set of documents logging in the date, -time, and name of the individual(s) that work on or view the documents. 18.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its sub-consultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 18.7 WARRANTY: The Consultant warrants that the Services furnished to the City under this Agreement and under any Consultant Service Order issued by the City to Consultant shall conform to the quality expected of and usually provided by the profession in the State of Florida applicable to the design and construction of public and commercial facilities. 18.8 NON-EXCLUSIVITY: Notwithstanding any provision of this non-exclusive Agreement, the City is not precluded from retaining or utilizing any other architect, engineer, design professional or other consultant to perform any incidental Basic Services, Additional Services, or other professional services within the contract limits defined in the Agreement. The Consultant shall have no claim against the City as a result of the City electing to retain or utilize such other architect, engineer, design professional, or other consultant to perform any such incidental Services. 29 i { 18.9 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by sub-consultants, subject to the prior written approval of the City Manager. 18.10 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 18.11 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, sub-consultants, and other purchased services, etc., as necessary to complete said Services. 18.12 INTENT OF AGREEMENT: 18.12.1 The intent of the Agreement is for the Consultant to provide traffic engineering consulting services to include all necessary items for the proper completion of such services. 18.12.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 18.12.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 30 18.13 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. 31 i i IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BEACH: Z � //Y RAFAEL E. GRANADO . -It JIM L. MO LES, CITY MANAGER � �,,� �• �` C1NEE2 i NC 'XAJC. E N ==mot` • FLORIDA TRANSPORTATION,, F_, Attest \. ��. '%�� ° ;�:,� Signature/Secretary Signature/President Orb( , f4o'bb s Cor -o� 1�4vi B 4 v�C' U P 7 o C= Print .Name/Title e r� Print Name/Title APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attorney "r Gate F:\PURC\$ALL\Solicitations\2014\2014-116-SR RFQ-Traffic Engineering Services\11-Agreement\Florida Transportation 2014-116-SR(Primary).doc 32 .`i I i NOTE TO AGREEMENT SCHEDULES NOTE: WITH THE EXCEPTION OF SCHEDULES "A" AND "C" (BASIC SERVICES AND CONSULTANT'S HOURLY BILLING RATE SCHEDULE), THE ATTACHED SCHEDULES ARE FOR ILLUSTRATIVE PURPOSES ONLY. WHEN CONSULTANT IS ISSUED A CONSULTANT SERVICE ORDER FOR A PARTICULAR PROJECT PURSUANT TO THIS AGREEMENT, THEN THE SPECIFIC SCHEDULES PERTAINING TO THAT PARTICULAR WORK, SERVICES AND/OR TASKS (I.E. THE SCOPE OF SERVICES; CONSULTANT COMPENSATION; CONSTRUCTION COST BUDGET; PROJECT SCHEDULE; ETC) SHALL BE NEGOTIATED BETWEEN THE CITY AND THE CONSULTANT AND THE TERMS OF THIS AGREEMENT SHALL GOVERN FOR THAT PARTICULAR PROJECT. 33 J �:i SCHEDULE A SCOPE OF SERVICES PROJECT TYPE "A • Review traffic impact studies submitted by land developers for proposed projects in Miami Beach. • Provide prompt input to Planning Department staff on the accuracy of the information provided in the studies as they relate to the impact to the existing City transportation system. Expected response time would be within five working days after receiving the traffic study. The peer reviewer will be required to visit the project site prior to submitting the review of the study. The site visit date shall be documented as part of the review memo to be submitted to the City. • Determine the impact based on trip generation using the latest edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual for the proposed mod ifications/developments. • Validate/Assess travel demand growth based on the forecasted historical and long range transportation plans. • Validate the traffic data collection. • Validate micro-simulation runs to assess existing and future level of service conditions. • Validate the queue analysis for all intersections and driveways. • Validate proposed roadway improvements to mitigate possible traffic impacts. • Conduct a field site visit and document as part of the review of the traffic study, the date/time of visit. • Review study findings and recommendations. • Prepare a memorandum containing comments of the traffic study considering all pertinent information. • Participate and attend meetings including attending a Planning Board hearing to respond to questions on the review of the traffic study. The Consultant(s) shall also be available to discuss issues related to the study via conference calls, as needed. • Review of on-site and off-site vehicular circulation, including appropriate signage and striping at a minimum. PROJECT TYPE "B Project Type "B" shall include all of the items included in Project Type "A" listed above and shall also include the following services: • Review of geometric and operational analysis of all options/alternatives proposed or considered. • Assessment of valet parking operation based on mechanical parking or automated parking systems. Familiarity with the operation of these parking systems is highly desirable. • Consider additional potentially feasible alternatives not included in the study. • Review self-parking and/or valet parking assumptions. • Run Auto Turn templates to check on adequacy of turning radii as part of the proposed site circulation. • Review Transportation Demand Management Plan. 34 SCHEDULE A-1 CONSULTANT SERVICE ORDER PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND FLORIDA TRANSPORTATION, INC. (FTE) Service Order No. for Consulting Services. TO: Florida Engineering Consulting Services, Inc. (FTE) 8750 NW 36th Street Miami, Florida 33178 DATE: Pursuant to the Agreement between the City of Miami Beach and Consultant for TRAFFIC ENGINEERING CONSULTING SERVICES (2014-116-SR) you are directed to provide the following Services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Project Name and No: Estimated calendar days to complete this work: days Fee for this Service Order: $ The above fee is a Lump Sum or an Not to Exceed (check one). Project Manager Date Assistant Director Date Consultant Date Director Date 35 SCHEDULE B CONSULTANT COMPENSATION PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND FLORIDA TRANSPORTATION, INC. (FTE) Project Name and No: Project Type: [ ] A OR [ ] B Scope of Services: Note: These services will be paid Lump Sum based on percentage of work complete, or as a Not to Exceed limit based on actual work performed, as identified in the Consultant Service Order. 36 a I SCHEDULE C HOURLY BILLING RATE SCHEDULE INTENTIONALLY OMMITTED f 1 e 37 I .i i SCHEDULE D INSURANCE CERTIFICATE 38 ATTACHMENT A Resolution, Commission Item Summary, and Commission Memorandum i 39 RESOLUTION NO. 2014-26666 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER- PERTAINING TO THE RANKING OF PROPOSALS,--*------.—.-------..--- PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-116-SR (THE RFQ), FOR TRAFFIC ENGINEERING CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP RANKED PROPOSER, FLORIDA TRANSPORTATION ENGINEERING,. INC, AS THE PRIMARY CONSULTANT AND THE SECOND- HIGHEST RANKED PROPOSER, ATKINS NORTH AMERICA, INC, AS THE SECONDARY CONSULTANT; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications (RFQ) No. 2014-116-SR was issued on March 4', 2014, with an opening date of April 3, 2014; and WHEREAS, a pre-proposal conference was held on March 13, 2014; and WHEREAS, the City received eight(8) proposals; and WHEREAS, on June 17, 2014, the City Manager via Letter to Commission (LTC) No. 204-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: • Xavier Falconi, Traffic Planner, Transportation Department, City of Miami Beach • Saul Frances, Director, Parking Department, City of Miami Beach. • Josiel Ferrer Diaz, Transportation Coordinator, Transportation Department, City of Miami Beach • Michael Belush, Principal Planner, Planning Department, City of Miami Beach • Scott Diffenderfer, Resident and member of the City's Transportation and Parking Committee ("TPC") The-following individuals were appointed as alternates: • Jose Gonzalez, Director, Transportation Department, City of Miami Beach • Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach • Seth Wasserman, Resident and member of the City's Transportation and Parking Committee ("TPC") WHEREAS, the Committee convened on June 25, 2014 to consider proposals received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking was as follows: Florida Transportation Engineering, Inc., top ranked; Atkins North America, Inc., second highest ranked; The Corradino --- Group, Inc., third highest ranked; Marlin Engineering, fourth highest ranked; A&P Consulting - Transportation Engineers, Corp., fifth highest ranked; McMahon Transportation Engineers & Planners; sixth highest ranked; CH Perez & Associates Consulting Engineers, Inc., seventh highest ranked; Miller Legg, eight highest ranked; and WHEREAS, after reviewing all the submissions and the 'Evaluation Committee's and rankings, the City Manager exercised his due diligence and is recommending that the Administration be authorized to enter into negotiations with the top-ranked firm, Florida Transportation Engineering, Inc., who shall serve as the primary consultant per the RFQ and the second-ranked firm, Atkins North America, Inc., who shall serve as the secondary consultant per the RFQ; and NOW;- THEREFORE; BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-116-SR (the RFQ), for Traffic Engineering Consulting Services; authorize the Administration to enter into negotiations with Florida Transportation Engineering, Inc, as the primary consultant per the RFQ and the second- highest ranked proposer, Atkins North America, Inc, as the secondary consultant per the RFQ; and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this a7,3 day of_7V41..,-_2014. ATTEST: �r afael E. Granado, City Clerk Philip Levi e, or 1 ti INCORP ORATED. � 7 C-),�- � APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION Date City Attomey i COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-116-SR (THE RFQ), FOR TRAFFIC ENGINEERING CONSULTING SERVICES. Key Intended Outcome Supported: Commission A Comprehensive Mobility Plan Which Gives Priority Recommendations(From Non-Vehicular To Vehicular And Including Parkin Supporting Data (Surveys, Environmental Scan,etc: N/A Item Summa /Recommendation: On February 12,2014,the City Commission approved to issue the subject Request for Qualifications(RFQ). On March 4,2014,the RFQ was issued with an opening date of April 3,2014.A pre-proposal conference to provide information to the proposers submitting a response was held on March 13,2014.The City received a total of eight(8) proposals. On June 17,2014,the City Manager via Letter to Commission(LTC)No.204-2014,appointed an Evaluation Committee(the"Committee"). The Committee convened on June 25,2014 to consider proposals received The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. RECOMMENDATION After reviewing the submissions and the Evaluation Committee's rankings of proposals received, the City Manager recommends that the Mayor and the City Commission, pursuant to Request for Qualifications (RFQ)No.2014-116-SR,for Traffic Engineering Consulting Services,authorize the Administration to enter into negotiations with the top-ranked proposer, Florida Transportation Engineering, Inc., as the primary consultant,and the second-ranked proposer,Atkins North America, Inc.,as the secondary consultant;and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by the Administration. ADOPT THE RESOLUTION. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: N/A For Fiscal Year 2013-2014,applicants are paying in advance for the exact cost(quoted by approved vendors)of the study, and the funds are received and deposited in Trust A/C#601-7000- 229067 2 $120,000 For Fiscal Year 2014-2015,funds have been requested in the 2015 Budget submittal for the Planning Department. The account code is 011-0520-000312. $120,000 is budgeted for Traffic. OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: epa irector AOstant CP Mana a City tier A T JG J KGB M JLM' 11 1 TAAGEN r 01. urementlRFQ-2014-1 -S Traffic En eering Con'sM mg Services-Summa .do AG��®�ITEM C 7W MIAMI H , �� 1 . DATE i MIAMI BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of he City Co mission FROM: Jimmy L. Morales, City Manager DATE: July 23, 2014 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-116-SR (THE RFQ), FOR TRAFFIC ENGINEERING CONSULTING SERVICES. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Commission A Comprehensive Mobility Plan Which Gives Priority Recommendations (From Non-Vehicular To Vehicular And Including Parking) FUNDING For Fiscal Year 2013-2014, applicants are paying in advance for the exact cost (quoted by approved vendors) of the study, and the funds are received and deposited in Trust A/C#601- 7000-229067. There is no budgeted amount of FY13/14, a quote is obtained for each study, funds are received in advance from the applicant and once funds clear, a requisition is entered for a Purchase Order to be issued. For Fiscal Year 2014-2015, funds have been requested in the 2015 Budget submittal for the Planning Department. The account code is 011-0520-000312. $120,000 is budgeted for Traffic. BACKGROUND As a service to the residents of the City, the Planning Department provides peer review services for traffic engineering consulting services. Through this Request for Qualifications, the City is seeking proposals and statements of qualifications from parties interested in providing the City with Traffic Engineering Consulting Services as detailed in RFQ 2014-116-SR. It is the intent of the City to select primary and secondary consultants to perform the requested services at fixed rates to be negotiated after an award recommendation has been approved by the Commission. However, the City reserves the right to select additional providers if it is deemed to be in the best interest of the City. In no way do the contracts resulting from this Solicitation serve as a guarantee of future work. Contracts shall be executed with a Primary Contractor and a Secondary Contractor. The User Department shall issue a work order request to the Primary Contractor. The Primary Contractor shall respond within twenty-four (24) hours or one (1) business day to requests issued by the City as part of this contract to indicate availability to proceed with the assignment, including providing a scope of work. If the Primary Contractor fails to perform the i Commission Memorandum—RFQ#2014-116-SR Traffic Engineering Consulting Services July 23, 2014 Page 2 work for any reason, the City may have the option of a Secondary Contractor to perform the work. Neither Contractor may decline services more than three (3) times. Repercussions for denial of work may include up to contract termination at the City's sole discretion. i RFP PROCESS On February 12, 2014, the City Commission approved to issue the subject Request for Qualifications (RFQ). On March 4, 2014, the RFQ was issued with an opening date of April 3, 2014. A pre-proposal conference to provide information to the proposers submitting a response was held on March 13, 2014. I The City received proposals from the following firms: • Florida Transportation Engineering, Inc. • Atkins North America, Inc. • The Corradino Group, Inc. • Marlin Engineering • A&P Consulting Transportation Engineers, Corp. • McMahon Transportation Engineers & Planners • CH Perez &Associates Consulting Engineers, Inc. • Miller Legg On June 17, 2014, the City Manager via Letter to Commission (LTC) No. 204-2014, appointed an Evaluation Committee (the "Committee") consisting of the following individuals: • Xavier Falconi, Traffic Planner, Transportation Department, City of Miami Beach • Saul Frances, Director, Parking Department, City of Miami Beach • Josiel Ferrer Diaz, Transportation Coordinator, Transportation Department, City of Miami Beach • Michael Belush, Principal Planner, Planning Department, City of Miami Beach • Scott Diffenderfer, Resident and member of the City's Transportation and Parking Committee ("TPC") The following individuals were appointed as alternates: • Jose Gonzalez, Director, Transportation Department, City of Miami Beach • Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach • Seth Wasserman, Resident and member of the City's Transportation and Parking Committee ("TPC") The Committee convened on June 25, 2014 to consider proposals receiveddThe Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. J i Commission Memorandum—RFQ#2014-116-SR Traffic Engineering Consulting Services July 23, 2014 Page 3 The evaluation process resulted in the following ranking of proposers: RFQ#2014-116-SR Traffic Engineering Consulting Services Xavier Scott Seth Michael LOW AGGREGATE Falconi RanMng Saul Frances Rankng Diffendeder Rankng Wasserman Ra*ng Belush RanMng T TALS RAWK Florida Transportation Engineering,Inc. 100 1 98 1 90 2 100 1 85 2 7 1 AOdns North America,Inc. 98 2 1 94 2 95 1 95 2 90 1 8 2 The Conadno Group,Inc. 96 3 90 3 90 2 1 90 3 BO 3 14 3 Martin Engineering 79 4 80 4 50 6 85 4 75 4 22 4 AP Consulting Transportation Engineers,Corp. 70 8 76 5 60 4 80 5 70 5 27 5 McMahon Transportation Engineers&Planners 78 5 68 7 60 4 75 6 65 6 28 6 CH Perez&Associates Consulting Engineers,Inc. 73 6 72 6 50 6 65 8 60 7 33 7 Miller Legg 11 7 64 8 40 8 70 7 55 8 38 6 MANAGER'S DUE DILIGENCE & RECOMMENDATION j After reviewing the submissions and the Evaluation Committee's rankings of proposals received, the City Manager recommends that the Mayor and the City Commission, pursuant to Request for Qualifications (RFQ) No. 2014-116-SR, for Traffic Engineering Consulting Services, authorize the Administration to enter into negotiations with the top-ranked proposer, Florida Transportation Engineering, Inc., as the primary consultant, and the second-ranked proposer, Atkins North America, Inc., as the secondary consultant; and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and the City Commission, pursuant to Request for Qualifications (RFQ) No. 2014-116-SR, for Traffic Engineering Consulting Services, authorize the Administration to enter into negotiations with the top-ranked proposer, Florida Transportation Engineering, Inc., as the primary consultant, and the second-ranked proposer, Atkins North America, Inc., as the secondary consultant; and further authorize the City Manager to execute Agreements upon conclusion of successful negotiations by the Adminis ratio . JLM/ T/K /TM/JG/AD/YG T:\AGENDA 120141July\Procurement\RFQ-2014-116-SR Traffic Engineering Consulting Services-Memo.doc f I ATTACHMENT B Request for Qualifications (RFQ) 2014-116-SR 39 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR QUALIFICATIONS NO. 2014-116-SR FOR TRAFFIC ENGINEERING CONSULTING SERVICES (the RFQ) April 1, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I 1. DELETE: Delete Section 0300—Tab 3 and Tab 4 in its entirety. i to I oser wll—aGhleVe eaGh P91489H of the SGGpe of servinoe_'nd � t i 1 1 whiGh will allow tl�e I I 1 ill 1 Warm—ation, ) addresses, plan, , . I 2. Insert: Insert new Section 0300—Tab 3 modified as follows. ` Scope of Services Proposed Submit detailed information addressing how proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services. I Proposers shall submit detailed information on how proposer plans to accomplish the required scope of services, I Includ i ng detailed information, as a pp licable which addresses but need not be limited to: implementation plan, j I project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at Rafael Granado Ca),miamibeachfl.gov. Contact: Telephone: Email: Sandra M. Rico 305-673-7000 ext. 6230 SRico@miamibeachfl.gov RFQ No.2014-116-SR Page 1 of 2 Addendum#2 4/1/14 Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, jAl x D 'curement Director . I RFQ No.2014-116-SR Page 2 of 2 Addendum#2 4/1/14 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR QUALIFICATIONS NO. 2014-116-SR FOR TRAFFIC ENGINEERING CONSULTING SERVICES (the RFQ) March 27, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. ATTACHED: Pre-Proposal Conference Sign-in Sheet 2. RESPONSES TO QUESTIONS RECEIVED: Q#1: Is Access Management a part of"Project A"? A#1: Yes. The peer reviewer should provide relevant access management comments as they apply to the project traffic study. Q#2: Does the traffic study review process, where improvements (recommendations) are proposed for the study, the Engineer (responsible for traffic study) most times does not consider possible right of way impacts and constructability/feasibility issues. Does City's reviewer handle such issues during the traffic study phase or during the design phase (after Development approval)? A#2: The traffic study peer reviewer only gets involved during the review phase of traffic studies. However, the peer reviewer should offer comments in relation to right-of- way impacts and constructability/feasibility issues if relevant as part of the review. The City typically coordinates the responses to the peer reviewer comments with the applicant's traffic engineer. If a satisfactory response is not provided, the City could make a recommendation to the Planning Board to include certain conditions as part of the Planning Board order if necessary. I Q#3: Project B requests for Autoturn evaluation for checking adequacy of turning radii. Does the applicant provide CAD file of the same to the City's reviewer along with the traffic study? A#3: Yes, the City would request the applicant to provide CAD files of the site plan so that the peer reviewer would use it to evaluate adequacy of turning radii. i Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov i Contact: Telephone: Email: I Sandra M. Rico 305-673-7000 ext. 6230 SRico@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sir e y, j AI x his Procurement Director RF No.2014-116-SR Addendum#1 3/26/14 BEAC ,1-tai CITY OF MIAMI BEACH PRE-POPOSAL MEETING SIGN-IN SHEET DATE: March 13, 2014 RFP No.: RFQ 2014-116-SR TITLE: TRAFFIC ENGINEERING CONSULTING SERVICES z P RAW P,AN, INT)- -( LE E AS ' PH RSs E Sandra' Rico Procurement - City of Miami Beach 305-673-7000 786-394-4404 ext. 6230 srico@rniambea�;hH, ov S 'Y Cl. t'�-b Yf- Y-Y act,' 7 o -0731 DP UA?e 2-4 rhe ?-;7- 40 77?/ ;> rye r�azozQ < C/hI � � (off -b -�=°� �`��' Gam C�� ��� �� , �""UAJeZ, U_ <j I ��v 16,YL fA LCc?A_2f rk /t)1&01616 1• -- -7 Z Z. par,2 142 �41146 R,1 "dl W L �� l�� RFQ 2014-116-SR PAGE OF :M A A C H CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET X ml R I N ve,ty C.- n 463-9411 Sa�io� RFQ 2014-116--SR PAGE OF REQUEST FOR QUALIFICATIONS RFQ FOR: TRAFFIC ENGINEERING CONSULTING SERVICES SOLICITATION No. 2014-116-SR RFQ ISSUANCE DATE: MARCH 4, 2 014 STATEMENTS OF QUALIFICATIONS DUE: APRIL 3, 2 014 @ 3:00 PM ISSUED BY: MIAMIBEACH Sandra M. Rico, Senior Procurement Specialist DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x 6230 1 Fax: 786.373.4404 1 srico @miamibeachfl.gov www.miamibeachfl.gov ;NAIAA,1�, BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED ................................................................. ............N/A ........................... 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS ...........................X 0300 SUBMITTAL INSTRUCTIONS & FORMAT..................................................................X 0400 EVALUATION PROCESS ..........................................................................................X APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS .........X APPENDIX B "NO BID" FORM ...........................................................................................X APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS ......................................X APPENDIX D SPECIAL CONDITIONS .............................................................................. X APPENDIX F INSURANCE REQUIREMENTS ..................................................................X RFP 2014-XXX-AB 2 0__:� O l-N 1 AC SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL.This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the"contractor[s]")if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. Through this.Request for Qualifications, the City of Miami Beach (the City) seeks proposals and statements of qualifications from parties interested in providing the City with Traffic Engineering consulting services as further detailed in Section 0500. It is the intent of the City to select primary and secondary consultants to perform the requested services at fixed rates to be negotiated after award recommendation has been approved by the Commission. However, the City reserves the right to select additional providers if it is deemed to be in the best interest of the City. In no way do the contracts resulting from this Solicitation serve as a guarantee of future work. Upon contract award recommendation by the City Commission, Successful Proposers shall provide a firm and fixed rate for two (2) project types, Project Type A and Project Type B detailed in Attachment "A" — Solicitation for RFQ 2x14-116-SR—Traffic Engineering Consulting Services. Prior to completion of each year of the contract term 9 9 9 P Y or the execution of any options to renew, the City may consider an adjustment to the contract price based on changes in the Consumer Price Index (CPI) or 2%, whichever is lower. Additionally, Successful Proposers may be required to submit pricing for any Additional Services that may be required that are not listed in the Scope of Work. Do not submit pricing with your Proposal Submittal. A contract shall be executed with a Primary Contractor and a Secondary Contractor. The User Department shall issue a work order request to the Primary Contractor. The Primary Contractor shall respond within twenty-four (24) hours or one (1) business day to requests issued by the City as part of this contract to indicate availability to proceed with the assignment, including providing a scope of work. If the Primary Contractor declines to perform the work for any reason, the Secondary Contractor shall have the option to perform the work. Neither Contractor may decline services more than three (3) times. Repercussions for denial of work may include up to contract termination at the City's sole discretion. The term of this contract shall be for three (3) years with two one (1) year options to renew upon the written mutual agreement of both parties. RFP 2014-XXX-AB 3 NMAN',( EAR 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued March 4, 2014 Pre-Submittal Meeting Thursday, March 13, 2014 @ 1:00 PM Deadline for Receipt of Questions March 26, 2014 Responses Due April 3, 2014 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: Rafael Granado aa)-miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposer in the form of an addendum. Procurement Contact: Telephone: Email: Sandra M. Rico 305.673.7000 x 6230 srico @miamibeachfl.gov BALANCE OF PAGE INTENTIONALLY LEFT BLANK R F 2017-1167 4 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposer are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at: http://library.municode.com/index.aspx?clientlD=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado cD.miamibeachfl.gov. BALANCE OF PAGE INTENTIONALLY LEFT BLANK RM 7717-11 7 R 5 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procuremenUscroll.aspx?id=23510 • CONE OF SILENCE................................................................................................ CITY CODE SECTION 2-486 • PROTEST PROCEDURES........................................................................................ CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS.................................................................................. CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................................................. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS.............................................................. CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES...............••• CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS.......................................................................................... CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT................................................................................. CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS...................................... CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES....................................................................................................... CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE......................................................................................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES............................................................. CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3747, a five(5) point preference will be given to a responsive and responsible Miami Beach-based proposer. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section V, Evaluation of Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: RFQ 2014-1 16- R 6 I M I A,6 d BEACH (1)The ability, capacity and skill of the proposer to perform the contract. (2)Whether the proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 14. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and twenty(120)calendar days from the date of Statement of Qualifications opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer , nor the Proposer 's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 18. TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. RFQ 2014-1 16-SR 7 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to.equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. RF 7014-1 16- R 8 it MIANAIBEACH 26. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 28. OPTIONAL CONTRACT USAGE. When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 11 9.07(l), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in R F 2714-1 16- R q i I: this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 34. MODIFICATION/WITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 36. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. BALANCE OF PAGE INTENTIONALLY LEFT BLANK RFQ 2014-1 1 6- R 10 it NAIAPAHBEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. MMI Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. Experience&Qualifications 2 of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience proven rack record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone & email, and year(s)and term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:l lsupplierportal.dnb.comlwebapplwcs/stores/servlet/SupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun&Bradstreet at 800-424-2495. RFP 2014-XXX-AB i ii AA.I r%._-- Scope of Services Proposed S information addressing how proposer will achieve each portion of the scope of services and ic requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services. = Approach and Methodology Submit detailed information on how proposer plans to accomplish the required scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RF7 7014-1 16-SR 12 i "%,AdA1N01 BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so,the Evaluation Committee may: • review and score all Statement of Qualifications received, with or without conducting interview sessions; or • review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s) (using the same criteria). Step Qualitative Criteria Maximum Points Proposer Experience and Qualifications,including Financial Capability 50 Approach and Methodology 50 TOTAL . . . o POINTS 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Miami Beach-Based Vendor Preference 5 Veterans Preference 5 POINTS RFP 2014-XXX-AB 13 MINvVI BEACH RF7 2014-1 1 MR 14 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Aggregate Low * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 014-116-SR 15 APPENDIX A m MIAMI B EAC H Response Certification , Questionnaire & Requirements Affidavit RFQ 2014- 116-SR Traffic Engineering Consulting Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Solicitation No: Solicitation Title: RFQ 2014-116-SR Traffic Engineedng Engineering Consulting Services Procurement Contact: Tel: Email: Sandra M. Rico 305.673.7000 x 6230 srico@miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. Miami Beach RFQ 2014-116-SR Appendix A—Page 1 1. Miami Beach Based(Local)Vendor.Is proposer claiming Miami Beach based firm status? YES 0 NO SUBMITTAL REQUIREMENT: Proposals claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is proposer claiming a veteran owned business status? 0 YES 0 NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 3. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. Miami Beach RFQ 2014-116-SR Appendix A—Page 2 I 8. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposals'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for.Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? 0 YES 0 NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? 0 YES 0 NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfi.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, Miami Beach RFQ 2014-116-SR Appendix A—Page 3 proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach RFQ 2014-116-SR Appendix A—Page 4 DISCLOSURE • The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach RFQ 2014-116-SR Appendix A—Page 5 .®O.O hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of , 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: Miami Beach RFQ 2014-116-SR Appendix A—Page 6 APPENDIX B OM MIA Al BEACH o Bid " F RFQ 2014- 116-SR Traffic Engineering Consulting Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of ' this solicitation buf have decided not fo respond, to complete and submit : the attached "Statement of No Bid." The "Statement of ;No Bid" provides S. the City with information on how to improve the solicitation proces Failure to submit a "Statement of No Bid" may result in not being notified of ,. solicitations • Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF (QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Steven Williams STATEMENTS OF QUALIFICATIONS #2014-080-SW 1700 Convention Center Drive MIAMI BEACH, FL 33139 Miami Beach RFQ 2014-116-SR Appendix B—Page 1 I I APPENDIX C u', A Ai! BEACH Minimum Requirements & Specifications RFQ 2014- 116-SR Traffic Engineering Consulting Services DEPARTMENT OF PRORCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 I C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. Successful Proposer Firms must be located within Miami Dade, Broward, or Monroe Counties. Proposers shall submit verifiable evidence of compliance with their Bid Submittal. 2. Project Team Qualifications: Proposers shall submit verifiable evidence of at least ten (10) projects completed within the past five (5) years providing services similar to those noted for Project Type "B" below. Proposers shall submit at a minimum the following information for each reference: a. Client Name, Address, Phone Number& Email address b. Brief narrative of the project c. Approximate month and year that the project was completed d. Role of the proposer and assigned responsibilities 3. Project Manager Experience: Proposers shall submit verifiable evidence that intended Project Managers have completed at a minimum five (5) projects in the past fifteen (15) years in Traffic Engineering Services. Proposer must also list the percentage of time each listed intended Project Manager shall be available to provide the services described herein. Project managers must be a licensed Professional Engineer in the State of Florida. 2. SCOPE OF SERVICES REQUIREMENTS. In order to be considered, PROPOSERs shall provide the following services: PROJECT TYPE "A": • Review traffic impact studies submitted by land developers for proposed projects in Miami Beach. • Provide prompt input to Planning Department staff on the accuracy of the information provided in the studies as they relate to the impact to the existing City transportation system. Expected response time would be within five working days after receiving the traffic.study. The peer reviewer will be required to visit the project site prior to submitting the review of the study. The site visit date shall be documented as part of the review memo to be submitted to the City. • Determine the impact based on trip generation using the latest edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual for the proposed mod ifications/developments. • Validate/Assess travel demand growth based on the forecasted historical and long range transportation plans. • Validate the traffic data collection. • Validate micro-simulation runs to assess existing and future level of service conditions. • Validate the queue analysis for all intersections and driveways. • Validate propose roadway improvements to mitigate possible traffic impacts. • Conduct a field site visit and document as part of the review of the traffic study the date/time of visit. • Review study findings and recommendations. • Prepare a memorandum containing comments of the traffic study considering all pertinent information. • Participate and attend meetings including attending a Planning Board hearing to respond to questions on the review of the traffic study. The consultant(s) shall also be available to discuss issues related to the study via conference calls, as needed. • Review of on-site and off-site vehicular circulation, including appropriate signage and striping at a minimum. PROJECT TYPE "B": • Project Type"B"shall include all of the items included in Project Type"A" listed above and shall also include the following services: • Review of geometric and operational analysis of all options/alternatives proposed or considered. • Assessment of valet parking operation based on mechanical parking or automated parking systems. Familiarity with the operation of these parking systems is highly desirable. • Consider additional potentially feasible alternatives not included in the study. • Review self-parking and/or valet parking assumptions. • Run Auto Turn templates to check on adequacy of turning radii as part of the proposed site circulation. • Review Transportation Demand Management Plan. APPENDIX D /VilliA \/� l BEACH Special Conditions RFQ 2014- 116-SR Traffic Engineering Consulting Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 1. TERM OF CONTRACT. The term of the contract shall be for THREE (3) years 2. OPTIONS TO RENEW. Two (2) one (1) year options to renew upon written mutual agreement. 3. PRICES. All prices shall be negotiated with the selected PROPOSER(s). 4. EXAMINATION OF FACILITIES. Intentionally omitted. 5. INDEMNIFICATION. Intentionally omitted. 6. PERFORMANCE BOND. Intentionally omitted. 7. REQUIRED CERTIFICATIONS. Project managers must be licensed Professional Engineers in the State of Florida. 8. SHIPPING TERMS. Intentionally omitted. 9. DELIVERY REQUIREMENTS. Intentionally omitted. 10. WARRANTY REQUIREMENTS. Intentionally omitted. 11. BACKGROUND CHECKS. Intentionally omitted. Miami Beach RFQ 2014-116-SR Appendix D—Page 1 i APPENDIX E /\/� I A/0 I B EAC H Insurance Requirements RFQ 2014- 116-SR Traffic Engineering Consulting Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 I I A/N%*NA I B EAC H INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. Miami Beach RFQ 2014-116-SR Appendix F—Page 1 ATTACHMENT C Consultant's Response to the RFQ 40 CITY OF MIAMI BEACH TRAFFIC ENGINEERING CONSULTING SERVICES SOLICITATION # 2014-116-SR APRIL 3rd, 2014 SUBMITTED BY: FLORIDA TRANSPORTATION ENGINEERING 8750 NW 36th STREET SUITE 670 MIAMI, FL 33178 COPY City af Miami Beach TABLE CIF�CONTENTS Solicitation#,:. i Traffic En-gineerilng Consulting Services� TAB 1. COVER LETTER & MINIMUM QUALIFICATIONS Page 1.1 COVER LETTER ............................................................................................................................................................ 1 1.2 RESPONSE CERTIFICATION, QUESTIONNAIRE, &AFFIDAVIT ........................................ 2 1.3 MINIMUM QUALIFICATIONS REQUIREMENTS ..................................................................••••• 9 TAB 2. EXPERIENCE & QUALIFICATION 2.1 QUALIFICATIONS OF PROPOSING FIRM ............................................................................................ 15 2.2 QUALIFICATIONS OF PROPOSER TEAM ............................................................................................ 18 2.3 FINANCIAL CAPACITY ............................................................................................................................................ 31 TAB 3. SCOPE OF SERVICES PROPOSED ........................................................................................................................... 32 Submitted By: Florida Transportation Engineering,Inc. TE..0 Cn TALC P1 DP's S S April 4, 2014 City of Miami Beach • • • • • Department of Procurement Management 1700 Convention Center Drive ® - Miami Beach, FL 33139 ' • Evaluation Committee, Florida Transportation Engineering, Inc. (FTE) is pleased to submit this Request for Qualifica- tions packet to provide Traffic Engineering ser- vices as described in the scope of services. FTE ' • - ' • �' has put together a project team of personnel - ° - with exceptional levels of expertise. FTE is a certified DBE firm with the Florida De- partment of Transportation (FDOT) and a certi- fied MBE firm with the Florida Department of Management Services. FTE is approved and certified to provide professional engineering services since 1990. In addition, the firm is prequalified with FDOT and Miami Dade County to provide traffic engineering services. The proposal was prepared in accordance with the evaluation criteria and demonstrate the follow- ing reasons for selecting FTE. • FTE qualifications including ability of firm's professional personnel to perform services • Extensive experience with traffic engineering • Understanding of the scope of work for the planning department • Willingness to meet any minority business enterprise procurement goals, if any are set • Commitment to perform the work • Experience with various municipalities • Availability of staff We are excited about the opportunity to serve the City of Miami Beach. Sincerely, CY7 viivtl nuur irueb, rr-, r i vc Senior Vice President Submitted By: Florida Transportation Engineering,Inc.(FTE) Page 1 I City of Miami Beach RESPONSE. ° . • ° . AFFIDAVIT Solicitation#- I Traffic r r Consulting Serieices 1 TE " >r�p?L'=`ct'x.£sets-s"rYfm,as+z#u.clri,9s3r>;Yri'- 1 RESPONSE CERTIFICATION, QUESTIONNAIRE, & AFFIDAVIT i II Submitted By: Florida Transportation Engineering,Inc.(FTE) a � Page 2 Solicitation No: Solicitation Title: RFQ 2014-116-SR Traffic Engineering Consulting Services Procurement Contact: Tel: Email: Sandra M. Rico 305.673.7000 x 6230 s STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: Florida Transportation Engineering, Inc. (FTE) No of Years in Business: 25 No of Years in Business Locally: 10 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: N/A FIRM PRIMARY ADDRESS(HEADQUARTERS): 8250 Pascal Drive CITY: Punta Gorda STATE: Florida ZIP CODE: 33950 I TELEPHONE NO.: 941-369-2818 TOLL FREE NO.: 1-800-639-4851 FAX NO.: 941-639-4851 FIRM LOCAL ADDRESS: 8750 NW 36th Street, Suite 670 CITY: Miami STATE: Florida ZIP CODE: 33178 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Oliver Rodrigues, PE, PTOE ACCOUNT REP TELEPHONE NO.: 305-463-8411 x 102 I ACCOUNT REP TOLL FREE NO.: 1-800-639-4851 x 102 ACCOUNT REP EMAIL: oliver @fteinc.net FEDERAL TAX IDENTIFICATION NO.: 65-0183924 The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. Miami Beach RFQ 2014-116-SR Appendix A-Page 1 1.Miami Beach Based(Local)Vendor.Is proposer claiming Miami Beach based firm status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement, as required pursuant to ordinance 2011-3747, to demonstrate that the Proposer is a Miami Beach Based Vendor. 2.Veteran Owned Business.Is proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 3. Conflict Of Interest. All Proposals must disclose, in their Statement of Qualifications, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates FTE does not have any conflict of interest. 4. References&Past Performance. Proposer shall submit at least three(3)references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted,the following information is required: 1)Firm Name,2)Contact Individual Name &Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. Firm Name: City of Miami Beach Contact Individual Name&Title:Xavier Falconi, PE, Project Manager Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 Telephone: (305)673-7000 x 6129 Contact's Email:XavierFalconi @miamibeachfl.gov Narrative on Scope of Services Provided: Peer reviewed traffic impact studies for various applications within the City of Miami Beach. Firm Name:City of Coconut Creek Contact Individual Name&Title:Osama Elshami, PE, Director Address:4800 West Copans Road,Coconut Creek, FL 33063 Telephone:(954)973-6786 Contact's Email: OElshami @coconutcreek.net Narrative on Scope of Services Provided: Performed traffic calming improvements for NW 42 Avenue, City of Coconut Creek. Peer reviewed traffic impact study of Seminole Casino,City of Coconut Creek. Firm Name:City of North Port Contact Individual Name&Title: Benjamin E.Newman, PE, Project Manager Address:4970 City Hall Blvd,North Port, FL 34286 Telephone:(941)429-7086 Contact's Email:bnewman @cityofnorthport.com Narrative on Scope of Services Provided: Performed transportation impact analysis reviews of proposed developments in the City of North Port. 5. Suspension, Debarment or Contract Cancellation. Has proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES NO Miami Beach RFQ 2014-116-SR Appendix A-Page SUBMITTAL REQUIREMENT:If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. FTE or any of its employees have not contributed to any candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at www.miamibeachfl.gov/procurement/. FTE will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8.Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time,Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by resolution, elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposals'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said proposer as non-responsive, and may further subject proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 9.Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. Miami Beach RFQ 2014-116-SR Appendix A—Page I i A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? �x YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners*or to domestic partners of employees? �x YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health x x Sick Leave x Family Medical Leave x x Bereavement Leave x x If Proposer cannot offer a benefit to domestic partners because of reasons outside your control,(e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis,you must agree to pay a cash equivalent and submit a.completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final.Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, Statement of Qualifications, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Recei t Receipt Receipt OR Addendum 1 Addendum 6 Addendum 11 OR Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach RFQ 2014-116-SR Appendix A—Page DISCLOSURE e The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach RFQ 2014-116-SR Appendix A—Page 5 I hereby certify that: I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Oliver Rodrigues, PE, PTOE Senior Vice President Signature of P pos 's Authorized Representative: Date: 03/31/2014 State of FLORIDA ) On this 31 day of March ,20-L4,personally appeared before me Oliver Rodrigues who County of Miami Dade stated that (s)he is the Senior Vice President of FTE , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me, Paula Olano Notary Public for the Sta a of Florida My Commission Expires: 05-08-2015 . ` PAULA OLANO MY COMMISSION#EE091118 its EXPIRES May 08,2015 7y 399-0153 FlorldaNatsryServ}oe.00m Miami Beach RFQ 2014-116-SR Appendix A—Page 6 City of Miami Beach 1.3 MINIMUM QUALIFICATIONS REQUIREMENTS Solicitation#:2014-116-SR Traffic Engineering Consulting Services FTE QUALIFICATIONS FTE is a Florida corporation founded in 1989. with locations in Chipley, Miami, Punta Gorda, Tampa, and Tallahassee. The office in charged of the City of Miami Beach contract is the Miami office locat- ed within Miami-Dade County. Local Business Tax Receipt Miami—Dade County, State of Florida —THIS 15 NOT A BILL—t10 NOT PAY � LBTJ 42$4295 BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES FLORIDA TRANSPORTATION ENGINEERING INC RENEWAL SEPTEMBER 30, 2014 8750 NW 36 ST 670 4473021 Must be displayed at place of business DORAL FL 33178 Pursuant to County Code Chapter SA--Art.9&10 OWNER SEC.TYPE OF BUSINESS PAYMENT RECEIVED FL TRANSPORTATION ENGINEERING INC 212 P.AXORP11PARTNERSHIP/FIRM BY TAX COLLECTOR Employee(s) 1 EB7924 $45.00 09/10/2013 ECHECK--13-007320 This local Business Tax Receipt only confirms payment of the Local Business Tax.The Receipt is not a license, permit or a certification of the holder's qualifications.to do business.Holder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. The RECEIPT NO.above must be displayed on all commercial vehicles—Miami-Oads Code Sac Bs—M For mare information,visit Local Business Tax Receipt Miami—Dade County,State of Florlda THIS IS NOT ABILL—DO NOT PAY 5581237 BUSINESS NAME&OCATION RECEIPT NO. EXPIRES DEVAGUPTAPU RAVIKUMAR V RENEWAL SEPTEMBER 30, 2014 8750 NW 36 ST 670 5821088 Must be displayed at place of business DORAL FL 33178 Pursuant to County Code Chapter SA—An.9&10 OWNER SEC.TYPE OF BUSINESS DEVAGUPTAPU RAVIKUMAR V 212 PROFESSIONAL BY TAX COLLECTOR PE53150 $60.00 09/10/2013 ECHECK-13-007320 This Local Business Tajo Receipt only eordirms payment of the Local Business Tax.The Receipt is not a license. permit or a certification of the oldet's qualificaborm to do business.Holder must comply with any governmental or nongovernmental regulatory laws and requirements whieb apply to the business. The RECEIPT NO.above must be displayed on all commercial vehicles—Miami—Dade Code Sec Ba-2766 For more irdormatiom,visit www.miamidade gov&ucolleclor Submitted By: Florida Transportation Engineering,Inc.(FTE) � �=� Page 9 City of Miami Beach 1.3 MINIMUM OVALIFICAT[ONS,REQU]REMENTS Solicitation#:2014-116-SR Traffic Engineering Consulting Services PROJECT TEAM QUALIFICATIONS LIST OF SIMILAR PROJECTS Client: City of Miami Beach Project: General Transportation Planning and Traffic Engineering Services • 49-53 Collins Avenue Traffic Impact Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the development of"a proposed robotic parking garage with ancillary commercial uses."The project site is located at 49-53 Collins Avenue. Completed Date: 2011 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime • Seville Hotel Traffic Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the development of"The Seville Hotel" a proposed re-development of at Collins Ave- nue/SR A1A between 29th Street and 30th Street. Completed Date: 2011 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime . Parc Place Traffic Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the Parc Place development.The development is located at Collins Avenue/SR A1A between 20th Street and 21st Street. It will include two restaurants with 640 seats, 7,920 square-feet lounge, 18,412 square feet of retail space and 52 residential units. Completed Date: 2011 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime • Sunset Palau Traffic Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the Sunset Palau Project. The development is located at 1201-1225 20th Street. It will include a residential condominium with 70 dwelling units, 8,298 square feet of retail and 4,758 square feet of quality restaurants. Completed Date: 2012 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Submitted By: Florida Transportation Engineering,Inc.(FTE) K a -°°°� Page 10 City of Miami Beach 1.3 MINIMUM QUALIFICATIONS REQUIREMENTS Solicitation#:2014-116-SR Traffic Engineering Consulting Services Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime • Block 51 Parking Garage Peer Review, Miami Beach, FL: Performed a peer review of the Traffic Operations Analysis for the Block 51 Parking Garage development.The Block 51 development is part of the approved Portofino DRI. Block 51 consists of 32 residential condominium units, 13,064 square-feet of quality restaurant and 6,836 square-feet of retail space. The parking gar- age for the project will be served by mechanical lifts and will also be partially operated by valet attendants. Completed Date: 2012 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime . Traffic and Pavement Assessment, Miami Beach, FL: Performed a traffic and pavement assess- ment to determine the most suitable and cost-effective approach to extend the service life of existing roadways and enhance safety for the traveling public. Completed Date: 2013 Contact:Jose A Gonzalez, PE Phone: (305) 673-7080 Ext. 6768 Email:josegonzalez @miamibeachfl.gov Address: Public Works Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime • 600 Alton Road Traffic Impact study, Miami Beach, FL: Performed a peer review of the traffic impact study for the 600 Alton Road Project. Completed Date: 2013 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibea'chfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime 120 Ocean Drive Traffic Impact Study, Miami Beach, FL: Performed a peer review of the traffic study for the 120 Ocean Drive Project.The development consists of 10 residential units, and 625 square feet of specialty retail. Completed Date: 2013 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime Submitted By: Florida Transportation Engineering,Inc. FTE - ` N Page 11 City of Miami Beach ® REQUIREMENTS Solicitation I Traffic Consulting • 237 20th Street-Sweet Liberty Bar Traffic Study, Miami Beach, FL: Performed a of a Traffic Im- pact Study(TIS)for the 237 20th Street—Sweet Liberty Bar.This site was part of the Parc Place develop- ment that was approved by the City's Planning Board. Under the Parc Place's TIS,the 237 20th street space was analyzed as a retail space(Land use code 814).The space is now intended to be use for a bar that also serves food.The purpose of the new study was to update the Parc Place developments'TIS to account for the intended new use. Completed Date: 2013 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime 2912 Collins Avenue Traffic Impact Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the 2912 Collins Project.The development consisted of 150 hotel rooms, 168 seats for quality restaurant, 881 square feet of retail (ancillary to the hotel use), 175 parking spaces for the Marriot Hotel, and 133 parking spaces for the proposed project. Completed Date: 2013 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime • Crown/Roosevelt Hotel -4041 Collins Avenue Traffic Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the Roosevelt/Crown Hotel Project.The development consisted of 310 hotel rooms, 342 seats for quality restaurant, and 3,000 square feet of spa. Completed Date: 2013 Contact: Xavier Falconi, PE Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov ,Address: Planning Department 1700 Convention Center Drive, Miami Beach, FL 33139 FTE Role: Prime Client: City of Coconut Creek Project: City of Coconut Creek General Professional Engineering Services • Seminole Tribe Traffic Impact Study: Performed a Traffic Impact Study Peer Review for the Sem- inoles Tribe of Florida Casino Expansion Phase II. FTE provided a Peer Review of a performed Traffic Impact Study. Completed Date: 2012 Contact: Osama Elshami, PE, Assistant Director Phone: (954) 973-6786 Email: OElshami @coconutcreek.net Address: City of Coconut Creek, 4800 West Copans Road, Coconut Creek, FL 33063 FTE Role: Prime Submitted By: Florida Transportation Engineering,Inc.(FTE) ' --� Page 12 i City of Miami Beach 1.3 MINIMUM QUALIFICATIONS REQUIREMENTS Solicitation#:2014-116-SR Troffic Engineering Consulting Services PROJECT MANAGER EXPERIENCE CLAUDIA LAMUs, PE Claudia has 10 years of experience in the fields of traffic and transportation engineering. She has performed a variety of projects for clients throughout Florida. Claudia's availability percentage of time to provide the services described in the scope of services is 60%. Project List: Client Name: City of Miami Beach, General Transportation Planning and Traffic Engineering Services Project Name: 600 Alton Road Traffic Impact study, Miami Beach, FL: Performed a peer review of the traffic impact study for the 600 Alton Road Project. N Complete Date: 2013 Role: Project Manager Contact: Xavier Falconi, PE, Project Manager ; r Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov f Client Name: City of Miami Beach, General Transportation Planning and Traffic Engineering Services Project Name: Block 51 Parking Garage Peer Review, Miami Beach, FL: Performed a peer review of the Traffic Operations Analysis for the Block 51 Parking Garage development.The Block 51 develop- ment is part of the approved Portofino DRI. Block 51 consists of 32 residential condominium units, 13,064 square-feet of quality restaurant and 6,836 square-feet of retail space.The parking garage for the project will be served by mechanical lifts and will also be partially operated by valet attendants. Complete Date: 2012 Role: Project Manager sys c A-Y N E _C o U:R TI�� Contact: Xavier Falconi, PE, Project Manager Phone: 305 673-7000 x 6129 ( ) Email: XavierFalconi @miamibeachfl.gov Client Name: Client Name: City of Miami Beach, General Transportation Planning and Traffic Engi- neering Services Project Name: 2912 Collins Avenue Traffic Impact Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the 2912 Collins Project.The development consisted of 150 hotel rooms, 168 seats for quality restaurant, 881 square feet of , N retail (ancillary to the hotel use), 175 parking spaces for the +. Marriot Hotel, and 133 parking spaces for the proposed pro- ject. Complete Date: 2013 t Role: Project Manager Contact: Xavier Falconi, PE, Project Manager . ,:. Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Submitted By: Florida Transportation Engineering,Inc.(FTE) Page 13 City of Miami Beach 1.3 MINIMUM QUALIFICATIONS REQUIREMENTS Solicitation#:2014-116-SR Traffic Engineering Consulting Services Client Name: Client Name: City of Miami Beach, General Transpor- -w j gym; tc ra tation Planning and Traffic Engineering Services Project Name: 120 Ocean Drive Traffic Impact Study, Miami Beach, FL: Performed a peer review of the traffic study for the 120 4 Ocean Drive Project.The development consists of 10 residential �_ jTx' units, and 625 square feet of specialty retail. kw 120 e I , Complete Date: 2013 S Role: Project Manager Y: Contact: Xavier Falconi, PE, Project Manager Phone: (305) 673-7000 x 6129 -- ` Email: XavierFalconi @ miamibeachfl.gov Client Name: Client Name: City of Miami Beach, General Transportation Planning and Traffic Engi- neering Services Project Name: Sunset Palau Traffic Study, Miami Beach, FL: Performed a peer review of the traffic impact study for the Sunset Palau Project. The development is located at 1201-1225 20th Street. It will include a residential condominium with 70 dwelling units, 8,298 square feet of retail and 4,758 square feet of quality __ •� restaurants. Complete Date: 2012 y Role: Project Manager `" Contact: Xavier Falconi, PE, Project Manager =, Phone: (305) 673-7000 x 6129 Email: XavierFalconi @miamibeachfl.gov Professional Engineering Certification State of orl a Board of Professional Engineers Attests that Claudia M. Lamus, P.E. Is licensed as a Professional Engineersunder Chapter 471, Florida Statutes Expiration:2/28/2015 A.E.Lic.No: Audit No: 228201524325 72303 Submitted By: - Florida Transportation Engineering,Inc.(FTE) t:` f Page 14 ;Miami City of / QUALIFICATIONS • PROP • Solicitation Traffic I I Consulting FTE QUALIFICATIONS FTE is a Florida corporation founded in 1989 by Nannette Hall, P.E. Ms. ; Hall was a former Traffic Operations Engineer with FDOT District One and a ; ,;o Women Florida Veteran former Transportation Manager with the City of Tampa. The firm provides flustness Certificatibn services in Highway Design, Traffic Engineering, Transportation Planning, FtaT.artmiE!sgtrtc GIS, Land & Sports Development, Survey & Mapping, and Construction In- , spection. We have worked with several municipalities in Florida. FTE is ann , industry leader in traffic engineering and is recognized for its state of the ,-; -� TV :S H. r art technology. FTE has provided services in a prime role for two FDOT °,, ... Districtwide Safety Studies contracts, three Districtwide Traffic Studies contracts, seven Districtwide Data Collection contracts, one Districtwide Minor Design contract and numer- ous Countywide Data Collection and Traffic Engineering contracts. The firm is a certified DBE firm with the Florida Department of Transportation (FDOT) and a certified MBE firm with the Florida Department of Management Services. FTE is prequalified with FDOT to offer the following services: • Project Development and Environmental (PD&E) Studies • Major& Minor Highway Design • Traffic Engineering Studies ° • Traffic Signal Timing �: - - • Signing & Pavement Marking " ° • Signalization _ • Highway Lighting • Survey and Mapping_ a F • Construction Engineering Inspection • Systems Planning • Subarea/Corridor Planning y - _ • Transportation Statistics. FTE is certified with Miami Dade County in the following technical categories: • Urban Area & Regional Transportation Planning , f3nve.we.q(r�rQanV�.Ymf 7orreee.a+ • Mass & Rapid Transit Planning • Highway Design TM� • Traffic Engineering Studies " • Traffic Counts • Traffic Calming `N '°� Traffic Signal Timing • Signing, Pavement Marking and Channelization • Lighting • Signalization • General Civil Engineering. Submitted By: TLcFlorida Transportation Engineering,Inc.(FTE) - °�° Page 15 City ofMiorni Beath QUALIFICATIONS B PROPOSING s Solicitation#.-2014-116-SR Traffic r r Consulting Services EXPERIENCE Project: City of Miami Beach General Transportation Planning and Traffic Engineering Services Client: City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139 Contact: Xavier Falconi, Project Manager Telephone: (305) 673-7080 Facsimile: (305) 673-7559 ezi Email: xavierfaIconi @miamibeachfl.gov Date of Contract: 2010— Ongoing Project: City of Coconut Creek General Professional Engineering Services Client: City of Coconut Creek, 5295 Johnson Road, Coconut Creek, FL 33073 �oNUT Contact: Osama Elshami, PE,Assistant Director . Telephone: (954) 973-6786 r , Facsimile: (954) 571-4146 Email: OElshami @coconutcreek.net `7•FLOC Date of Contract:April 2012— October 2012 Project: City of Bonita Springs Traffic Circulation Study Client: City of Bonita Springs, 9101 Bonita Beach Road, Bonita Springs, FL 34135 ��;' ;�, . �_�• f{ %. Contact: Matt Feeney, Public Works Director i Telephone: (239) 949-6246 Facsimile: (239) 949-6245 Email: matt.feeney @cityofbonitasprings.org Date of Contract: 2009— 2010 Project: Miami Dade County Data Collection and Miscellaneous Traffic Engineering Client: Miami Dade County, 111 NW 1st Street, 21st Floor, Miami, FL 33128 Contact: David Hays M1AM1•DADE Telephone: 305-375-1019 Facsimile: 305-372-6064 Email: hays @miamidade.gov Date of Contract: 2005-2010 Submitted By: Florida Transportation Engineering,Inc.(FTE) - Page 16 City of Miami Beach 2.1 QUALIFICATIONS OF PROPOSING i Traffic Engineering Consulting Services Project:Town of Surfside Parking Lot Improvements Client: Town of Surfside RFSIbt Zvi Contact: Bill Evans +� + Telephone: (305) 861-4863 , !� r�rn i Email: bevans@townofsurfsidefl.com ��.-, ;FLo RID� Date of Contract: 2010-2012 Project: Charlotte County Transportation Engineering Services --,. Client: Charlotte County, 8500 Murdock Circle, Suite 344, Port Charlotte, FL 5 33948 Contact: Tara Musselman Telephone: 941-743-1378 Email:Tara.Musselman @charlottefl.com Date of Contract: 2012 - 2013 Name: City of Punta Gorda Professional Engineering Services Address: 326 W. Marion Ave, Punta Gorda, FL 33950aE Contact: Mark Gering, PE, City Engineer Telephone: (941) 575-5050 - t7 Facsimile: (941) 575-5044 Email: MGering @pgorda.us Date of Contract: August 2012—October 2012 Project: City of North Port Professional Consultant/Engineering Services ! Client: City of North Port, 4970 City Hall Blvd, North Port, FL 34286 Contact: Benjamin E. Newman, Project Manager Telephone: (941) 429-7086 Facsimile: (941) 429-7164 Email: bnewman @cityofnorthport.com Date of Contract: Ongoing Submitted By: Florida Transportation Engineering,Inc.(FTE) -�� Page 17 City of Miami Beach QUALIFICATIONS PROPOSER Traffic Engineering Consulting Services KEY STAFF This section includes Organizational Chart and resumes of key personnel assigned to the City of Miami Beach Submitted By: Florida Transportation Engineering,Inc.(FTE) ' ' �°R Page 18 City of Miami Beach 2.2 QUALIFICATIONS OF PROPOSER TEAM Solicitation#r 2014-116-SR Traffic Engineering Consulting Services City Organizational chart of Traffic Engineering Consulting Solicitation , --FTE PRIME CONSULTANT s FTE Prajec# Manager Claudia Lamus, PE -60%'` QA/�C )1�Ianager Oliver Rodrigues, PE, PTOE -40%* Review; Review: Trip Generati©n Parking{flpe�ation Travel Demand �c�recast Vehicle+circulation Micro-Smu1atic�n Claudia Larnus, PE -60%* Claudia Lamus, PE -60%* Megan Mecham, E1 -60%* Megan Mecham, El -60%* 1A, Ravi Kamarajugadda, LISP -40%* Sijong Jo, PhD. -60%* Ravi Kamarajugadda, LISP -40°l0* Review; !� Attend; Gec�rnetrc C?esign Planning Board Hearing Carlos Borges -60%* Claudia Lamus, PE -60%* Claudia Lamus, PE -60%* Oliver Rodrigues, PE, PTOE -40°!0* Percentage of + Submitted By: Transportation Florida CLAUDIA LAMUS, PE Project Manager 1 Senior Transportation Engineer Key Qualifications Mrs. Lamus has over ten years of experience in traffic operations, safety studies, transportation planning, and traffic impact studies. Mrs. Lamus has prepared and reviewed technical reports for FDOT Districts Four and Six as well as various cities and counties. Key Projects City of Miami Beach Traffic Impact Studies; City of Miami Beach, (2011 — Ongoing) Senior Transportation Engineer - FTE is providing professional services general transportation planning and traffic engineering consulting services, on as needed basis, for the City of Miami Beach, pursuant to RFQ No.55-08/09, general Years of Experience transportation planning and traffic engineering consulting services. Claudia has 2 Years with FTE performed and reviewed various traffic impact studies and under this contract. g Years with Other Firm Reference: Xavier Falconi, City of Miami Beach, 305-673-7000 Ext.6129 Education Transportation Statistics Support No.3,Contract No.C-8T89, FPID 408199-1-12, B.S.,Civil Engineering,Florida FDOT District Six (2011 — On-going) Senior Transportation Engineer - FTE is International University,2001 responsible for In-house support, statewide district coordination and involved in the following programs: roadway jurisdictional transfers, urban boundaries, functional M.S.,Civil Engineering, Florida classification, and NHS designations, RCI, SLD's, HPMS development, traffic count International University,2004 stations program, TTMS and PTMS implementation, work program, project traffic Professional Registrations forecasting, Database management, and LOS. Claudia has prepared various ESAL Professional Engineer,FL No. reports under this contract. Reference: Neil Lyn, FDOT D6, 305-470-5373 72303 US-1/South Dixie Highway (Bus way) PD&E Study; MDX Authority (2011.On- Professional Registrations going) Senior Transportation Engineer - Currently a sub consultant for the Miami Institute of Transportation Dade Expressway Authority. Performing an evaluation of existing travel and Engineers geometric conditions,crash history, and travel time along the project corridor. Claudia is preparing design traffic to evaluate lane alternatives. Reference: Carlos Cejas, PE; Gannett Fleming,786-845-9540. Congestion Mitigation Study at Kings Highway and Sandhill Boulevard, Charlotte County, (2013-On-going) Senior Transportation Engineer — Claudia is preparing the development of a traffic study to create various alternatives for congestion mitigation at the intersection of Kings Highway at Sandhill Boulevard and the surrounding area. Reference: Venkat Vattikuti, P.E., PTOE; Charlotte County, 941-623-1064 Kendall Drive Transit Signal Priority Pilot Study, Miami Dade MPO General Planning Consultant, Miami-Dade, FL (2012.2013): Senior Transportation Engineer— Claudia was in charge of preparing a Traffic study to assess the impact of bus priority as part of a pilot program initiated by Miami Dade County MPO. The corridor Kendall Dr. from 137 Ave. to SW 127 Ave. was analyzed using VISSIM. Reference: Jitender Ramchandani,AICP,HNTB,305-551-8100 Resume-Claudia Lamus,PE Page 20 South Florida Regional Transportation Authority(SFRTA)Tri-Rail Transit Development Plan-On Board Ridership Survey, Palm Beach, Broward, Miami-Dade, FL (2013-On-going): Senior Transportation Engineer — As a subconsultant, FTE conducted an on-board travel survey of SFRTA Tri-Rail riders for the purpose of capturing travel patterns, socio-economic characteristics, and customer opinions and preferences. The primary goal of this survey effort is to gather information related to current ridership patterns and identify areas for improvements to support SFRTA's FY 2014- 2023 Transit Development Plan(TDP), Major Update. Claudia was in charge of coordinating the on-board surveys as well as the database created for the project.Reference:Odalys Delgado,AICP; HNTB,305-551-8100 Seminole Tribe Traffic Impact Study, City of Coconut Creek (2012.2013): Senior Transportation Engineer — Claudia performed a Traffic Impact Study Peer Review for the Seminoles Tribe of Florida Casino Expansion Phase 11. Reference:Osama Elshami,PE;City of Coconut Creek,954-973-6786 Flagler Street and NW 74 Avenue Crash Analysis, Traffic Operations & Safety Studies, FDOT District Six (2012): Senior Transportation Engineer—Claudia performed a fatal crash analysis and provided recommendations for the intersection of Flagler Street and NW 74 Avenue. Reference: Winston Harris, PE, PTOE; RS&H, 954-236-7369 Traffic Studies, City of North Port, FL (2013 . On-going): Senior Transportation Engineer—Claudia performed four traffic studies and provided recommendations for following locations in the City of North Port: Chamberlain Boulevard from North Cranberry Boulevard to Hillsborough Boulevard; New London Street and Acosta Avenue Intersection; East Price Boulevard and Yorkshire Boulevard; Purdue Street and Geranium Avenue. Reference: Daniel Waldrom,City of North Port, 941-240-8097 SR 87 Connector PD&E Study, FDOT District Three, (2013-Ongoing): Senior Transportation Engineer—Claudia is performing a peer review of the Operational Analysis submitted as part of the DTTM for a new roadway facility that will directly link SR 87S with SR87N in the vicinity of the City of Milton in Santa Rosa County. Reference: Harold Wafters, PE; FDOT D3,850-836-5777 SR 874/Don Shula Expressway Ramp Connector (PD&E) Study (2010-2012): RJB Project Engineer — Claudia was in charge of preparing an Interchange Justification Report (IJR) as part of the PD&E process. The study assesses the existing and future traffic operations of the interchange using Synchro and Corsim software. Reference: Sonia Shreffler, PE, PTOE; Metric Engineering, 305-235-5098 Ext. 117 1.75/Griffin Road Interchange (2007.2010): RJB Project Engineer— Claudia prepared an Interchange Operational Analysis Report(IOAR)for the interchange at Griffin Road and 1-75 in Broward County. The study included signalized intersection analysis, weaving analysis, queuing analysis, ramp analysis, interchange capacity analysis and crash analysis. Reference:Julio Delgado, FDOT D4, 954-777-4390 NW 87th Avenue Traffic Study (2005-2007): RJB Project Engineer— Claudia prepare a traffic study to determine the optimal geometrics, traffic operations and signal warrants for 8 intersections. Reference: Ana Arvelo, PE, FDOT D6, 305-470-5210 Resume—Claudia Lamus,PE Page 21 OLIVER RODRIGUES, P.E., PTOE Senior Vice President Key Qualifications Oliver has more than 22 years of experience in the area of transportation planning and traffic engineering. He has performed a variety of projects for clients throughout Florida. He conducted various transit ridership studies and corridor feasibility studies. Oliver provides traffic engineering services and performs qualitative assessment and recommends mitigation measures. He also prepares design plans for signing and pavement markings,decorative street lighting,and signalization. Key Projects HART Transit Emphasis Corridor Improvements Planning,Hillsborough County,FL Years of Experience (2007-2008): Project Engineer at Bayside Engineering—As a subconsultant, evaluated 12 Years with FTE; 10 Years existing conditions at bus stops and crosswalks for the initial bus rapid transit (BRT) with Other Firms improvements. This included a north-south corridor from Downtown Tampa to USF Telecom Park, and an east-west corridor from the West Shore Business District to Education B.S., Civil Engineering, Netpark. University, South Florida, HART Nebraska Avenue Bus Rapid Transit Study, Tampa, FL(2009-2010): Project 1991 Engineer at Bayside Engineering - Performed traffic engineering services and ridership surveys for the development of conceptual and feasibility plans for a bus rapid system. Professional Registrations Pinellas County MPO, Clearwater Beach, FL (2007.2008): Project Engineer at Professional Engineer, FL No. 50646 Bayside Engineering - As a subconsultant, conducted a travel survey of tourist and employees. The project evaluated a bus rapid transit route as a near term alternative and Professional Traffic a higher level transit system as a long term alternative. Identified bus and route Operations Engineer No. 1765 treatments,and station locations. Professional Affiliations Kendall Drive Transit Signal Priority Pilot Study, Miami Dade MPO General Institute of Transportation Planning Consultant, Miami-Dade, FL (2012-2013): Project Manager - The MPO Engineers initiated this pilot study to assess the impacts of Bus priority at selected intersections Florida Engineering Society within the corridor. In order to best analyze the impacts of TSP along the corridor, including any impacts on the signal coordination system, the Kendall Drive segment of American Society of Highway SW 137th Avenue to SW 127th Avenue was selected as the study area for this project. Engineers The purpose of this study was to assess the impacts of bus priority. Reduction in bus control delay and bus travel time,minimal delay to non-transit vehicles were the Measures of Effectiveness(MOE)for this study. FTE is a subconsultant providing traffic engineering and data collection services,and report preparation. US-1/South Dixie Highway (Busway) Study, Miami Dade Expressway Authority (MDX), Florida(2011—On-going): Project Manager- FTE is currently providing services as a sub consultant for the Miami Dade Expressway Authority. The services include:data collection,Crash Data Analysis, Inventory of existing signage along the project study area, Origin Destination Survey,Travel Time Survey Information and Analysis,Auto-Occupancy Study, Modeling through Trip Development, Defining Target Travel Times, Development of Design Traffic, Travel Time Validation, and managing Lanes Concepts Alternatives Testing. Douglas Road Transit Corridor Study, Miami-Dade MPO General Planning Consultant, Miami-Dade, FL (2013-On-going): Project Manager-As a subconsultant, FTE evaluated travel characteristics for a potential new route along the Douglas Road Resume—Oliver Rodrigues,P.E.,PTOE •�r Page 22 Corridor from the Miami Intermodal Center(MIC)to Coral Gables/Coconut Grove area. Evaluated travel time and speed, identified operational deficiencies,prepared technical memorandum. South Florida Regional Transportation Authority (SFRTA) Tri-Rail Transit Development Plan - On Board Ridership Survey, Palm Beach, Broward, Miami-Dade, FL (2013-On-going): Project Manager — As a sub- consultant, FTE conducted an on-board travel survey of SFRTA Tri-Rail riders for the purpose of capturing travel patterns, socio-economic characteristics, and customer opinions and preferences. The primary goal of this survey effort is to gather information related to current ridership patterns and identify areas for improvements to support SFRTA's FY 2014-2023 Transit Development Plan(TDP), Major Update. Miami Dade County MPO GPC, Miami Beach Transit Planning Study, Miami Beach, FL (2011-Ongoing): Project Manager- Currently a sub consultant for the Miami Dade MPO. FTE performed transit survey distribution to Hotels and residents through North and Middle Miami Beach, as well as,surveys results data entry. City of Miami Beach Traffic Impact Studies; City of Miami Beach, FL(2010-Ongoing): Project Manager- FTE is providing professional services the City of Miami Beach General Transportation Planning and Traffic Engineering consulting services. FTE has performed various traffic impact studies under this contract, as well as, a pavement assessment to determine the most suitable and cost-effective approaches to extend the service life of existing roadways and enhance safety for the traveling public. Resume—Oliver Rodrigues,P.E.,PTOE Page 23 SIJONG JO, PH.D. Senior Transportation Engineer Key Qualifications Dr. Jo has an extensive background in all phases of traffic engineering and transportation modeling. He is especially proficient in computer modeling, traffic operation analysis, traffic and revenue forecasts and authored several publications. Dr. Jo has also spearheaded the completion of numerous traffic engineering assignments in the United States and in several foreign countries. Dr. Jo has strong technical and computer skills and extensive experience in all phases of Build-Operate-Transfer (BOT) feasibility studies in Asia including Korea, Vietnam and Pakistan. He is highly proficient in traffic engineering and transportation planning with special emphasis in simulation software and demand forecast models, including CORSIM, VISSIM, HCS, TRANSYT-7F, SIDRA, Cube, Emme/2, TRANPLAN and TransCAD. Significant computer programming skills using Visual Years of Experience Basic and Fortran as well as GIS. 1 Year with FTE 17 Years with Other Firms Key Projects US-1/South Dixie Highway (Busway) Study, Miami Dade Expressway Authority Education (MDX), (2011—On-going): Senior Transportation Engineer - Engineering Analysis Ph.D., Civil Engineering, and Reports, Crash Data, Design Traffic,Travel Time Validation, Street Traffic Impact Florida International Analysis Parameters, Design Traffic Technical Memorandum, Meetings, Access University, 2001-2003 Management, Quality Assurance, Public Involvement, and Public Meetings. Dr. Jo has been instrumental in creating the VISSIM model for the network containing over Ph.D., Civil Engineering(all 100 intersections. Reference: Carlos Cejas, PE; Gannett Fleming,786-845-9540. requirements met except University of U ,) niv Congestion Mitigation Study at Kings Highway and Sandhill Boulevard, Florida,dissertation ion), niv Charlotte County, (2013-On-going) Senior Transportation Engineer- Development of a traffic study to create various alternatives for congestion mitigation at the M.S., Civil Engineering, Seoul intersection of Kings Highway at Sandhill Boulevard and the surrounding area. Dr Jo National University, 1985- performed travel demand forecasting using SMCC model. Reference: Venkat 1987 Vattikuti, P.E., PTOE; Charlotte County, 941-623-1064 Kendall Drive Transit Signal Priority Pilot Study, Miami Dade MPO General B.S., Civil Engineering, Seoul Planning Consultant, Miami-Dade, FL (2012.2013): Senior Transportation Engineer— National University, 1981- As part of a traffic study to evaluate the impact of bus priority for a pilot program initiated 1985 by Miami Dade County MPO; Dr. Jo analyzed Kendall Dr. corridor from 137 Ave. to SW 127 Ave.using VISSIM. Reference:Jitender Ramchandani,AICP, HNTB,305-551-8100 Golden Glades Interchange PD&E study in Miami-Dade County, FDOT District Six, (2011-2012): Metric Engineering Senior Traffic Engineer/Transportation Planner, Dr. Jo performed operational analysis of freeway, ramps and urban street using CORSIM, SYNCHRO and HCS. 1.395 PD&E Study in Miami-Dade County,FDOT District Six, (2006-2008): Metric Engineering Senior Transportation Engineer — Dr. Jo performed travel demand forecast using TRANPLAN, operational analysis of freeway and urban street using CORSIM and SYNCHRO. Reference:Vilma Croft, FDOT D6, 305-470-5400 SR-836 PD&E Study from NW 17th Ave Interchange to Midtown Interchange in Miami-Dade County, FDOT District Six, (2003-2004): Metric Engineering Senior Transportation Engineer — Dr. Jo performed travel demand forecast using TRANPLAN, operational analysis of freeway and urban streets using CORSIM and SYNCHRO. Reference: Vilma Croft, FDOT D6, 305-470-5400. Resume—Sijong Jo,Ph.D. Page 24 CARLOS BORGES Design Engineer Key Qualifications Carlos has 15 years of professional experience in Roadway Design, Structures Design, and Traffic Engineering. His experience includes preparing design plans for roadway, traffic signalization, signing and pavement marking and street lighting projects. He has experience preparing specification packages and cost estimates. Carlos has coordinated with utility companies and maintaining agencies, as well as coordination during construction services relating to request for information and shop drawing approval. He has training in Basic Lighting and Electricity as well as computer/software skills in Microstation XM, Geopak, GuideSign, AutoTurn, and ' Visual Lighting. Years of Experience Key Projects 2 Years with FTE NW 42nd Avenue Traffic Calming and Pedestrian Improvements,City of Coconut 13 Years with Other Firms Creek, FL (2012-2013): Design Engineer- Design and development of construction Education contract documents for the addition of curb and gutter and the enhancement of B.S.,Civil Engineering,University of the multiuse trail system with ADA compliant features. Develop signing and marking Havana,Cuba, 1990 plans for a pedestrian mid-block crossing with flashing beacon. Professional Certifications SR 5 /US 1 from Beach Rd to Count Line Rd, FDOT District 4, Palm Beach •Basic Lighting&Electrical County Signalization Design County, FL (2012-On-going): Design Engineer - Design and prepare complete set -GIS Applications&Mapping of construction plans for Milling and resurfacing the existing 6-lane urban, divided •Roadway Characteristic Inventory arterial along SR-5/US 1 from Beach Rd to County Line Rd in Palm Beach County,to (RCI) extend the service life of the existing roadway. Includes the analysis of existing •Highway Performance Monitoring pavement conditions, roadway slopes, geometry, clear zone, signalized intersections System(HPMS) and appropriate implementation of analysis. Pedestrian ramps shall be upgraded as Technical skills necessary. Upgrade pedestrian detectors and signals -Microstation XM -Geopak •GuideSign SR-953/LeJeune Rd from SE 11 Place To N Of SR 9341E 25 St, FDOT District 6, -AutoTurn FL (2010.2013): Design Engineer - Provided design services for signing and pavement markings and signalization improvements along LeJeune Road. Updated existing signs to MUTCD 2009 standards. Close coordination with roadway design and maintaining agencies for signalization and transit facilities along the corridor. Midway Blvd Phase 2 Roadway Design (Scotten Street to Kings Hwy), Charlotte County, FL(2012-On-going): Design Engineer- FTE is providing lighting and signal design services to complete the design and reconstruction of Midway Boulevard, a two-lane roadway,to a four-lane urban arterial from Scotten Street to Kings Highway, a distance of approximately 2.12 miles, located in Charlotte County. CR 771 (Gasparilla Road) Improvements (SR 776 to Rotonda Blvd East), Charlotte County, FL (2012-On-going): Design Engineer - FTE is obtaining and developing intersection traffic data as required to design and provide intersection control plans utilizing the following tasks: Data Collection (8-hour turning movement counts and 24-hour approach counts at five locations along CR 771); Signal Warrant Analysis; Traffic Analysis; technical memorandum preparation; Develop Design Alternatives; Lighting;and Signalization. Resume—Carlos Borges •,ii Page 25 ��..«.......i.....r.- US 41 Multi-Use Recreational Trail (MURT) Decorative Lighting Design (LAP Funding), FDOT District 1, FL (2011-On-going): Design Engineer - FTE is currently working with FDOT District 1 and City of Punta Gorda to complete the decorative lighting design for the MURT along US 41. Burnt Store Lakes Lighting Design, Charlotte County, FL(2011-2012): Design Engineer- FTE is providing a set of decorative lighting plans for multiple roadways within the MSBU. The scope involved public involvement, coordination with the MSBU, County, and FP&L. SR 112 (Airport Expressway), MDX - Miami-Dade Expressway Authority, FL (2010.2011): ADA Engineering Designer - Project extension of 3 miles of SR 112 including connection west to NW 27 Avenue. Participated and assisted in the design of the safety and infrastructure improvements,widening, milling and resurfacing of the highway and all ramps, signalization, pavement markings, lighting, ITS and drainage. Involvement also included the design of MOT, and cost estimate construction. SR 112 Off System Signage - MDX - Miami-Dade Expressway Authority, FL (2010-2011): ADA Engineering Designer - Signing Project to replace all existing signage approaching the new tolling system, responsibilities includes all Guidesigns, proposed overead structures, signing plans,quality control and quantities. NW 25 Street Roadway Reconstruction and New Construction of Viaduct, Miami-Dade County, FL (2000- 2002): Marlin Project Engineer - Responsible for preparing contract plans Traffic Control and the Lighting, Signing and Markings components for this major urban reconstruction project. District wide Railroad Services, FDOT District 4, FL, (2008-2010): Marlin Engineering Project Engineer- SR 706 Indiantown Road, SR 822 Sheridan Street, SR 736 Davie Blvd. railroad crossings at F.E.C. Railway. In charge of coordination with governmental agencies, design traffic, traffic control plan and detour for road closure. Inspection of traffic control by barricades by sub-contractor. Pedestrian Corridor Improvements, FDOT District 6, FL (2004-2006): Marlin Engineering Project Engineer - Preparing roadway, signing and markings, and signalization plans for several state corridors within Miami- Dade County. This included minor pedestrian improvements to 61 select intersections within the seven corridors as recommended by a Safety Report performed by the District's Traffic Operation Office. Resume—Carlos Borges �h � Page 26 I RAVI KAMARAJUGADDA, GISP GIS Specialist/Transportation Engineer Key Qualifications Ravi has over thirteen years of experience and is responsible for traffic engineering projects. His expertise includes traffic operations and safety studies, GIS projects, planning, and several traffic analysis studies. He provides GIS support services for FDOT. Additional responsibilities include data collection, signal warrant analysis, intersection analysis,crash analysis, and speed studies. Key Projects D-1 Districtwide Access Management, C-9366, FMN 409278-1.32.03 (2011- Ongoing): FTE provided data collection services on US 41 in Lee County as a Years of Experience subconsultant to PB Americas. 13 Years with FTE D-1 Districtwide Miscellaneous Traffic Operations and Safety Studies, C-6605, Education FMN 198052.1-32-01 (1997-2002): FTE provided services for Signal Warrant B.S., Civil Engineering, Analysis, Intersection Analysis, Arterial Study, Composite Study. Tasks included SR Nagarijuna University, India 45 (US 41) from North of 69th Street to SR 684 (Cortez Road) Manatee County 1993 Safety Improvement Evaluation; Charlotte County Off-System Sidewalk Improvement Study; 1-75 Aerial Survey; Turn Lane Feasibility Study on US Bus 41 at 21st Street; Professional Certifications US 17 at Regent Road Safety Improvement Evaluation; Districtwide Crash Locations Sign Installation& Studies, Fatal Crash and Skid Reviews; SR 25 (US 27) at US 192 Safety Evaluation Inspection Study, Phase 11; 8-hour Turning Movement Counts and Pedestrian Counts; . Guardrail Installation& Intersection Analysis for SR 780/Fruitville Road at Beneva Road (and to the west); Inspection Safety Engineering Analysis. Concrete Field Technician: D-3 Districtwide Miscellaneous Traffic Count Services, RFP-DOT-09/10.3012RY, Level 1 B-DQ40, FMN 220984-1-32-14 (2010.2012): FTE is providing services throughout • Asphalt Paving Technician: the District including intersection traffic counts, eight (8) hour turning movement Level 1 counts, ten (10) hour turning movement counts, twelve (12) hour turning movement • Intermediate Maintenance counts, twenty-four (24) hour traffic counts (approach), vehicle speed studies, of Traffic intersection delay studies, vehicle gap size, intersection topography, and travel time • Concrete Field Testing and delay studies. Technician Grade 1 • Nuclear Gauge Safety Class D-6 Districtwide Traffic Operations Studies, C-8837, FMN 409521-1.32-01 (2003- GISP Certification 2007): The project included Qualitative Assessments, Signal Warrant Analysis, . Post Graduate Diploma in Intersection Analysis, Arterial Analysis, Left Turn Phase Warrant Analysis, & Computer Application Supplemental Tasks. The task work orders included turning movement counts, Oracle(DBA) volume and classification counts, intersection delay studies, intersection qualitative Visual Basic Certified assessment, arterial qualitative assessment, left turn signal warrant study,fatal crash . Java Certified reviews, RRR safety reviews, signal warrant analysis, sight distance studies, and ESRI ARCGIS 10 preparation of technical memorandums. Deployment D-6 Traffic Operations & Safety Studies, C-8Z25, FMN 250650-2-32-01 (2012): • AutoCAD Certified FTE provided subconsultant services to RS&H including technical memorandum, • Planning Roadway Data fatal crash analysis,data collection,collision diagrams. Collection • RCI Fundamentals 101, D- 7 Districtwide Signal Retiming: Subconsultant to Albeck Gerken, Inc. FTE's 102, 103 scope of services includes seven-day bidirectional approach counts and eight-hour . RCI Office Class turning movement counts. • RCI Field Class Midway Blvd Phase 2 Roadway Design (Scotten Street to Kings Hwy), Charlotte • RCI Advanced County, FL (08/06/2012-Ongoing): FTE is providing lighting and signal design HPMS services to complete the design and reconstruction of Midway Boulevard, a two-lane Resume—Ravi Kamarajugadda,GISP Page 27 roadway, to a four-lane urban arterial from Scotten Street to Kings Highway, a distance of approximately 2.12 miles, located in Charlotte County. Reference:Andy Wickerson, Giffels Webster Engineers, Inc. (941)475-7981. CR 771 (Gasparilla Road) Improvements (SR 776 to Rotonda Blvd East), Charlotte County, FL (05/24/2012- Ongoing): FTE is obtaining and developing intersection traffic data as required to design and provide intersection control plans utilizing the following tasks: Data Collection (8-hour turning movement counts and 24-hour approach counts at five locations along CR 771); Signal Warrant Analysis; Traffic Analysis; technical memorandum preparation; Develop Design Alternatives; Lighting; and Signalization. Reference: Ryan K. Bell, P.E.,Johnson Engineering, Inc. (239)334-0046. Lee County Signal Retiming. CN-10-06, Lee County Project No 6066, FPN 414084.1 (Subconsultant to VANUS Group of Gannett Fleming [2010- Present]: FTE's scope of services include signal assessment, "Before" system assessment,eight-hour turning movement counts,seven-day counts and classification, methodology and draft timing plan reports, final timing plans, preparing the system database, fine-tuning, "After" system assessment, peak season travel time evaluations. The peak season and off peak season timings are developed for US 41 Corridor over four(4)zones Charlotte County Signal Retiming. WO#70, RLI #2006000002 [2010- Present]: FTE's scope of services includes signal assessment, "Before" system assessment, eight-hour turning movement counts, seven-day continuous traffic counts, data analysis and documentation, methodology and draft timing plan reports, final timing plans, system timing implementation and fine tuning, preparing the system database,fine-tuning, "After"system assessment.The peak season and off peak season timings are developed for Kings Highway Corridor. Lee County Data Collection & Misc. Traffic Engineering Services: The scope of this project was to provide specific professional services to the Department throughout Lee County. Assignments have included Traffic Volume Data Collection, One-way Tolling Test Program, Signal Warrant Analysis, Signal Design, Traffic Circulation Study, and Pedestrian Access Improvements. City of Bonita Springs Traffic Data Collection and Studies: Traffic Data Collection (25 locations), Spot Speed Studies (11 locations), Speed Limit Evaluation (11 locations), Stop Sign Evaluation Studies(19 locations), Sight Distance Studies (10 locations), Signal Warrant Analysis, Existing Conditions Evaluation, Video Data Collection (10 roadways), Collision Diagrams (30 locations), Travel Demand Model (FSUTMS) Calibration, FSUTMS runs for 2 years and 8 alternatives, Travel Demand Model runs for Corridor Feasibility Studies (21 scenarios), Review of Traffic Impacts from Proposed Developments, Concurrency Issues, GIS Mapping, Intersection Improvement Evaluation, Interchange Evaluation, Roadway Classification, Public Involvement. Miami Dade County Data Collection and Misc. Traffic Engineering Services: Provide miscellaneous traffic engineering services including 469 traffic counts, signal design at 17 locations, safety studies, design of traffic circles, traffic studies, signal warrant analysis, and Area Planning. Traffic Engineering Services,Charlotte, Lee, Collier, Sarasota, Manatee, and Miami-Dade County, Florida: Project engineer: Provide general engineering services in support for local traffic studies. Tasks for commercial developments, office, library, medical facilities include traffic studies, signal warrant studies, intersection analyses, sight distance studies, gap studies,delay studies,as well as traffic data collection, including vehicle counts and turning movement counts. Neighborhood Speed Reduction Signing, Tampa, Florida: Project Engineer for tasks including collecting speed limit information in various locations in the City of Tampa and preparing a report for Speed Reductions. Resume—Ravi Kamarajugadda,GISP j Page 28 1 MEGAN MECHAM, El Engineer Key Qualifications Megan is a Civil Engineer with a Master Degree from Oregon State University.As an Engineering Intern, Megan has performed a traffic impact analysis for a proposed development; designed vertical and horizontal alignments for a new road using AASHTO standards; drafted roadway profiles for alignment; managed a project to develop a future corridor plan; drafted the preliminary design for a roundabout; designed the signal timing plan for a four-intersection corridor; and optimized a traffic calming plan for a local neighborhood in Corvallis, OR. s Key Projects Transit Development Plan Major Update, Miami Dade Transit, (2013—Ongoing): EnEngineer-Current) a sub consultant for Miami-Dade Transit(MDT). Assisting n the Years of Experience g y ( ) g 1 Year with FTE Transit Development Plan Major Update by gathering and analyzing census and MDT 2 Years with Other Firms user data, developing GIS maps of municipalities' local bus/trolley routes, and researching master plans of other transportation agencies. Reference: John F. Education Lafferty, Parsons Brinkerhoff, 305-261-4785 B.S.,Civil Engineering,University of Idaho,2010 Beach Corridor Traffic Connection Study, (2013 — Ongoing): Engineer - M.S.,Civil Engineering,Oregon State Assisting in the update of a 2003 Environmental Impact Statement by researching University,2012 census data and construction/development in downtown Miami and Miami Beach. Professional Registrations Reference: Carlos Cejas, PE; Gannett Fleming,786-845-9540. Engineer Intern,E-7332 Districtwide Modal Development Consultant; FDOT District 4, (2013—Ongoing): Engineer - Currently a sub consultant for FDOT District 4. FTE is collecting and analyzing yearly pedestrian and bicycle counts throughout the district. FTE is also collecting vehicle delay data at railroad crossings in Districts 4 and 6. Reference: Jessica Vargas;Tindale-Oliver, 954-489-2748 US-1/South Dixie Highway (Bus way) PD&E Study, MDX Authority, (2010 — Ongoing): Engineer - Currently a sub consultant for the Miami Dade Expressway Authority. Performing an evaluation of existing travel and geometric conditions, crash history, and travel time along the project corridor. She is assisting with traffic design to evaluate lane alternatives. Reference: Carlos Cejas, PE; Gannett Fleming, 786- 845-9540. Tolled Managed Highways with Rapid/Enhanced Bus Routes and Ridership Study: Miami-Dade MPO, (2013): Engineer - Currently a Sub consultant for the Miami Dade MPO. Researching the use of toll revenues by various tolling agencies/authorities across the United States. Reference: Carlos Cejas, PE; Gannett Fleming, 786-845-9540. Districtwide Transportation Statistics - Federal Functional Classification, FDOT District 1, (2013—2014): Engineer- FTE is performing services to support the State Planning and Transportation Statistics (TranStat) Office, as specifically related to federal Highway Administration (FHWA) procedures for designating urban boundaries, and determining federal functional classification designators (federal aid system assignments) for all public roads in District One. Reference: Ron Gruver; FDOT District One, 863-519-2547 Resume—Megan Mecham,El �� Page 29 351h Street Corridor Study (Corvallis, OR), Oregon State University Transportation Planning Class, (2011- 2011): Project Manager - Managed approximately 12 people on four specialty teams to develop alternatives to expand the 351h Street Corridor that borders the western edge of Oregon State University's campus. Alternatives included signalizing intersections, constructing a raised median and roundabouts, and using a combination of signalized intersections and roundabouts. Proximity to campus required special consideration of pedestrians and bicyclists in addition to possible future transit routes. Reference: Katharine Hunter-Zaworski, P.E., Ph.D.; Oregon State University, 541-737-4982 Parking Lot Redesign, Idaho National Laboratory, (2010-2010): Engineering Intern - Redesigned Willow Creek Building parking lot to increase safety of pedestrians and discourage speeding vehicles. Reference: Stephanie Austad, P.E., Idaho National Laboratory, 208-526-2054 Resume—Megan Mecham,EI Page 30 y� C;t 'of Miami Beach FINANCIALCAPACITY solicitation I Trafi5c Engineering Consulting Services Supplier Qualification Report (SQR) A Supplier Qualification Report (SQR) from Dun & Bradstreet was directly submitted to Ms. Sandra M. Rico, Senior Procurement Specialist. S Submitted By: Florida Transportation Engineering,Inc.(FTE) = �� Page 31 City of Miamil3each 3. SCOPE OF SERVICES Solicitation Traffic I I Consulting APPROACH TO THE SERVICES A Traffic Impact Study (TIS) is an important tool in the overall development planning process. It pro- vides the City with information to evaluate the impact of a proposed development with respect to the need for roadway/intersection capacity, operations and safety improvements, as well as to identify the required mitigation measures for any impacts identified. FTE and the proposed PM, Claudia lamus, has performed and reviewed numerous TIS for multiple municipalities including the peer review for 11 developments for the City of Miami Beach. FTE prepares and reviews impact studies following the guidelines set in the Institute of Transportation Engineers' (ITE) Transportation Impact Analyses for Site Development: An ITE Proposed Recommended Practice, the ITE's Parking Generation and FDOT's Transportation Impact Handbook. FTE acknowledges that the TIS prepared and presented to the City of Miami Beach are program- matic as the development applications are reviewed by the Planning Board. Therefore, a review of the TIS must be turned around within 5 days. From our previous experience, we clearly understand that the following requirements are critical for a TIS, which enables the FTE team to conduct the review of TIS submitted to the City and make recommendations. FTE knows the importance of the accuracy of these peer reviews since City staff will have to defend our assessment before the Plan- ning Board. The Methodology Development process usually begins when the applicant (developer) contacts the City to discuss the proposed development. Prior to conducting any TIS, it is necessary for the devel- oper and the City staff to agree to a methodology to establish the minimum technical responsibili- ties and analyses that will be required. It is FTE's experience that the involvement of the reviewer in this phase is highly beneficial. However, if the methodology has been agreed to by the City prior to the reviewer's involvement, FTE will carefully review the agreed upon methodology and verify that all the expectations and requirements from the City are being met. Review of the Trip Generation —FTE will review the impacts based on the trip generation.Trip gen- eration involves estimating the number of trips that will be produced from or attracted to the pro- posed development. Based on the land use category, FTE will review that the trip generation calcu- lations were obtained based on the latest ITE's Trip Generation Manual. FTE will also check that the estimates obtained from this source are reasonable as they are based on national data and may not take into account special features that the local development may have. Additionally, the estimated trips could be reduced to derive net new external trips based on a multi- modal reduction, internal capture for multi-land use developments or pass-by-trips for retail devel- opments. FTE will also check for reasonableness of these reductions. i Submitted By: Florida Transportation Engineering,Inc.(FTE) ' — � Page 32 City of Miami Beach 3. SCOPE OF SERVICES Solicitation#:2014-116-SR Traffic Engineering Consulting Services Trip Distribution -The purpose of trip distribution is to allocate the trips generated to origin and destination traffic analysis zones. Trip distribution can be estimated using a number of different methodologies reflecting either model or manual methods, such as the latest Miami-Dade Long Range Transportation Plan Directional Trip Distribution Report, the Miami-Dade's MPO's adopted travel demand model (currently _. SERPM), existing traffic flows, or professional judgment. Whether a manual or modelling method is used, FTE will verify the reasonable- ness of the trip distribution process and that it is properly docu- mented and summarized in a figure that illustrates the percentage of total site trip generation that occurs in each zone. FTE will also verify that the distribution of external trips from the site adds up to 100%. Trip Assignment - Trip assignment involves determining the amount of traffic that will use each route on the roadway network and each access point to the propose site. Trip assignment deter- mines the number of site-generated turning and through movements at each intersection and road- way segment of the study area network. ° � 241 :°- >L a FTE will verify that the trip assignment was performed .� L: C36' J L rao9 after analyzing the multiple paths between origins and 42� 20-J 17th Street destinations as well as driver tendencies and local 42ago �1�i�r sn patterns in developing logical travel routes. For example: �� 8 n r drivers have the tendency to use the first convenient Fast Food estaumnt driveway, drivers may tend to use back/local connections 16 i is or major travel routes, restrictions such as left turns at r ; e 19 specific hours, etc. o � m a Trip assignment, by its nature, will reflect driver tenden- cies behavior; therefore the process can reflect a complex decision process. FTE will verify proper documentation of the assumptions and decisions made in developing the trip assignment. FTE will work proactively with the City staff and the developer's representative to ensure trip assignment assumptions are reasonable and reflec of local conditions. Travel Demand Growth - Background traffic serves as the base condition in determining the im- pacts of development on the transportation system in future years. It is comprised of two elements: natural growth, or the expected increase from overall growth in through traffic; traffic from other developments in the study area that have been approved but are not yet constructed or operation- al. FTE will work with the City staff to identify and verify that all the committed projects near the study area that could impact the travel patterns have been taken into account and that the growth rates estimated either by the historical trend analysis or using the Miami-Dade MPO's adopted trav- el demand model are reasonable and appropriate for the study area. Submitted By: Florida Transportation Engineering,Inc.(FTE) Page 33 l City of Miami Beach 3. SCOPE ® SERVICES Solicitation#-2/ Traffic r r Consulting Validate the traffic data collection - FTE will review all the data collected for the study. This in- cludes traffic volumes, geometry, signal timing, etc. FTE will verify that all traffic data was taken from new or recent counts, that they were collected on a typical week day, whether weekend counts are necessary (due to the unique characteristics of the City of Miami Beach), and whether counts near schools were collected while they were in session. FTE will also verify that all neces- sary traffic factors were applied to the field data as established in the FDOT's Project Traffic Fore- casting Handbook and that the data collection process is properly documented and included with- in the report. Field Observations - for each TIS, FTE will conduct a field review of traffic and circulation within the study area. The field visit will consist of driving the study area roadways and observing the study intersection operations during the peak commute periods. Field observations will help in identifying issues such as the effect of on-street parking, pedestrian and bicycle safety issues, sight distance problems, queuing and storage length, the effect on transit operations and truck routes, etc. The field visit date and time and its findings will be documented as part of the review process of the TIS. Operational Analysis - Operational analysis plays an important role of a complete TIS, . FTE's per review will serve to ensure that operational issues are not bypassed in the TIS. FTE will verify that the Level of Service (LOS) analysis is performed along each of the roadways and intersections identified in the methodology. The LOS analysis for the existing and future condi- tions will help determine whether the transportation system will operate acceptable with the ad- ditional site generated trips or if it is being deteriorated and mitigations are required. As part of the LOS analysis review, FTE will validate the micro-simulation models. FTE will verify that the simulation models were developed following the procedures outlined in the Highway Ca- pacity Manual and using the latest available and approved software (Synchro, etc.). FTE will verify that all the model inputs, including geometry, signal timing, volumes, etc., were entered correctly and that all model outputs are summarized and interpreted appropriately. In addition to the LOS analysis, FTE will review whether the preparer of the TIS has consider all op- erational constraints of the project. Some of the issues/constraints that FTE will be looking for as part of the operational analysis reviews are: • Need and/or adequacy of left-turn pocket storage capacity • Need and/or adequacy of right-turn storage capacity • Median island or channelization island movement restrictions • proposed layout of internal circulation • Proper access and circulation of the anticipated vehicle mix such as delivery trucks. This in- cludes the review of the computer generated vehicle turning path plans, and the review of proper access and circulation for service vehicles such as garbage trucks • Need and/or adequacy of acceleration/deceleration lanes Submitted By: Florida Transportation Engineering,Inc.(FTE) Page 34 'SCOPE City of Miami Beach 3. OF • Solicitation#-2014-116-SR ng Services Traffic Engineering C onsuld • Residential neighborhood impacts _ ., • Need for a new signal or stop signs and signal or stop sign warrant study • Effect of signalization on existing signal coordination plans • Justification for and feasibility of any signal phasing or lane configuration changes at intersections ; -- :7�!Ai • Drive-through use ---a= Truck turning template analysis IF • Proper site access ' -- • Adequacy of the proposed driveways to serve project gen- j: IIV I Y, erated traffic - —, Assessment of the parking operations - FTE will review all they details of the parking facility including the ingress, egress, and circulation within the parking facility. For valet parking opera- lions, FTE will verify that number of spaces proposed to stack E vehicles at the valet parking stands and that the required num- ber of valet attendants are sufficient to ensure that the parking operations do not cause excessive stacking, waiting, or backups on to the public right-of way. Similarly, the operations plan for all mechanical parking or automated parking systems will be ana- lyzed to ensure that they satisfy the operational need of the project. FTE has had the opportunity to already review several of this mechanical parking systems proposed within the City of Miami Beach. FTE will review that the TIS identifies solutions and recommendations to address any issues or traffic impacts derived by the proposed development. Additionally, FTE's wide range of expertise allows us to consider the geometric components of the proposed layouts as well as to develop ad- ditional alternatives and offer comments on issues such as right-of way impacts and constructabil- ity. FTE brings to the City an experienced design team that is fully knowledgeable of, and experi- enced with, design procedures and requirements. Through years of experience, we have an under- standing of key challenges of typical civil engineering projects and are completely familiar with FDOT Plans Preparation Manual and the Design Standard Indexes. FTE will prepare for the City staff a memorandum with all the comments resulting from our review and will work diligently with the City staff and the developer to resolve all issues. FTE will make ourselves available to the City staff and the applicants to discuss and resolve any issues satisfacto- rily and in a timely manner so that the project can be presented to the Planning Board. Submitted By: Florida Transportation Engineering,Inc.(FTE) -- �-°° Page 35 r City of Miami Beach SCOPE , Teaffic Engineering Consulting Services UNDERSTANDING The FTE Team consists of highly experienced personnel who have a proven track record of superior service. FTE's primary goal of this contract will be to coordinate with its professional team mem- bers in the support of the City. FTE has a successful history in meeting schedule and budget since we began. Our success and di- versity of services demonstrate we have completed our projects on time and within budget. Our contracts with public sector clients have defined services, fees, and contractual time for comple- tion. FTE relies on communication and effective leadership to reach our goal of bringing a project in on time and within budget. We are committed to following this philosophy to ensure the success of this contract. SCHEDULE The first step we must take is to meet with the client to collaborate on a project schedule. Once eve- ryone conveys all the peripheral elements of the project, we can begin to plan and implement a real- istic and workable schedule. Effective project schedules are created by determining every task re- quired for the project, what resources are necessary to complete the task, and how to execute each task. The task list is then prioritized with the interdependencies between the tasks identified and documented within the proposed project schedule. Every employee working on a project takes per- sonal responsibility in completing their portion of the task accurately and on time. We believe in documented accountability rather than the assumed accountability. We are very serious about our reputation as a firm in providing quality services. We will assure that appropriate resources are allo- cated to the contract. Resource allocation is key in ensuring that the project schedule stays on its course. BUDGET Our public sector contracts have been either lump sum or not to exceed fees. We are motivated to provide the contracted services within budget. Our quality control process has enabled FTE to re- main competitive. QUALITY CONTROL FTE has adopted a Quality Control Plan that uti- QUAUTY ctrNUoL TRACKING STAMP lizes the principals in the Shewhart Cycle which was developed by Walter Shewhart, an Ameri- - :3f WityCOA e can physicist, engineer, and statistician. FTE ex- `BATOR/L gA`£F yft ` b!J 0-3 panded on this model and created a plan that I #,, H_ allows one to develop Quality Control practices on a company wide scale and for specialized pro- xorcom. 1) Date jects. This Plan consists of four phases: Plan, Do, Check and Act. FTE uses a Quality Control stamp "_ °I, €et) ° to track and document the review process, simi- lar to that used by FDOT In-House Design staff. This is to be used on all project work, including Submitted By: Florida Transportation Engineering,Inc.(FTE) �= Page 36 J I ` SCOPE City of Miami Beach 3. i Traffic Engineering Consulting Services studies, plans, reports, design documents, surveys, estimates, and calculations. It is very important to have the most qualified people in the checking process. They must know their role and schedule the time for their participation. An important step in the overall QA/QC process is documentation. We document the materials reviewed for each submittal, and retain all check prints, design memo- randa, reports, and calculations. The FTE Team will make our QC documents available to the client with each submittal, recognizing that the client may not require submittal of the QA/QC plans. This step assures that we are following the plan prepared at the onset of the project. I Submitted By: � Florida Transportation Engineering,Inc.(FTE) Page 37 "FIVGINF�RIN ' FOR` � N/ORLD 1/V 1V10�/OlV" 4 1 - i _* WWW,FTEINC,NET