2014-28868 ResoRESOLUTION NO. 2014-28868
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OFTHECITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSAL NO. 2014 -015 -LR (THE RFP)
FOR PSYCHOLOGICAL SERVICES FOR EMPLOYEES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP
RANKED PROPOSER, LAW ENFORCEMENT PSYCHOLOGICAL AND
COUNSELING ASSOCIATES, INC.; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Proposal No. 2014 -015 -LR (the RFP) was issued on July 24,
2014, with an opening date of October 15, 2014; and
WHEREAS, a voluntary pre -proposal meeting was held on August 5, 2014; and
WHEREAS, the City received one (1) proposal; and
WHEREAS, on November 4, 2014, the City Manager via Letter to Commission (LTC)
No. 398-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Dwayne Drury, Assistant Chief, City of Miami Beach Fire Department
• Jennifer Hall Jenkins, Communications Manager, City of Miami Beach Public Safety
Communications Unit
• Colin Pfrogner, Sergeant of Police, City of Miami Beach Police Department
The following alternates were also appointed:
• Digna Abello, Assistant Chief, City of Miami Beach Fire Department
• Mike George, Lieutenant of Police, City of Miami Beach Police Department
WHEREAS, the Committee convened on November 20, 2014 to consider the proposal
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and engaged in a question
and answer session after the presentation of the proposer; and
WHEREAS, the Committee was instructed to score and rank the proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Law Enforcement Psychological and
Counseling Associates, Inc., as the top-ranked firm; and
WHEREAS, after reviewing the submissions and the Evaluation Committee's and rankings, the
City Manager exercised his due diligence and is recommending that the Administration be
authorized to enter into negotiations with Law Enforcement Psychological and Counseling
Associates, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to
Request for Proposal (RFP) No. 2014 -015 -LR for Psychological Services for Employees;
authorize the Administration to enter into negotiations with Law Enforcement Psychological and
Counseling Associates, Inc.; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /7 day of _P-ecernbp (2014.
Rafa9t"E. Granado, City Cle
T:\AGENDA\2014\December 17\Procurement\RFP 2014 -014 -LR Psychological Services for Employees - Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF
PROPOSALS, PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2014 -015 -LR FOR
PSYCHOLOGICAL SERVICES FOR EMPLOYEES.
Key Intended Outcome Supported:
Insist on Police Department Accountability and Skilled Management Leadership.
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The City of Miami Beach requires the professional services of an experienced and qualified firm to conduct
valid, reliable and cross-cultural testing of candidates for the positions of police officer, police public service
aide, detention officer, communications operator, police dispatcher, police complaint officer, firefighters and
fire rescue dispatcher applicants at the Contractor's facility which are to be located in Miami -Dade County.
The testing is required by the City as part of a thorough background investigation of applicants. The purpose
of these services is to evaluate whether said applicants are acceptable candidates. Additionally,
psychological testing may include fitness -for -duty evaluations for City personnel on an as needed basis.
To seek the required services, on July 23, 2014, the City Commission approved the issuance of the subject
Request for Proposal (RFP). On July 24, 2014, the RFP was issued with an opening date of October 15,
2014. A pre -proposal conference to provide information to the proposers submitting a response was held
on August 5, 2014. The City received one (1) proposal from Law Enforcement Psychological & Counseling
Associates, Inc.
The Evaluation Committee appointed by the City Manager convened on November 20, 2014, to consider the
proposal received. After the proposer's presentation and interview, the Committee discussed the proposer's
qualifications, experience, and competence, and further scored the proposer in accordance with the
evaluation criteria established in the RFP. The proposal from Law Enforcement Psychological & Counseling
Associates, Inc. (LEPCA), received an average score of 97.3 from the evaluation committee. It should be
noted that LEPCA has been providing these services to law enforcement and public safety agencies since
1977. They are providing services to every public safety agency in Miami -Dade, many in Broward and Palm
Beach Counties, as well as state agencies including the Florida Highway Patrol and Florida Fish and Wild
Life Commission, the Federal Bureau of Investigations (FBI), United States Customs, Drug Enforcement
Agency, and the Transportation Security Agency.
The City Manager has reviewed the proposal received, pursuant to RFP 2014 -015 -LR for Psychological
Services for Employees, and the results of the Evaluation Committee process, and recommends that the
Mayor and City Commission of the City of Miami Beach, Florida, authorize the Administration to enter into
negotiations with Law Enforcement Psychological & Counseling Associates, Inc. and, upon successful
negotiations by the Administration, authorize the Mayor and City Clerk to execute an agreement.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida
approve the Resolution accepting the recommendation of the City Manager, pursuant to Request for
Proposal (RFP) No. 2014 -015 -LR for Psychological Services for Employees.
Advisory Board Recommendation:
1
Financial Information:
Source of Amount Account
Funds: 1 $55,000 011-1130-000312
A -LIZ_ 2
OB `�Total $55,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
1 Alex Denis, Extension 6641 and Daniel J. Oate
Sign-•ffs:
wrtment Director Assis ,= n
�DJO 4.140
T:IAGEN ' 014\December 17\RFP 2014 -015 -LR Psycholo
MIAMIBEACH
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AGENDA\JEM C 70
DATE 041 -it/
al MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
COMMISSI • N MEMORANDUM
TO: Mayor Philip Levine and Members of tie City Commis; ion
FROM: Jimmy L. Morales, City Manager
DATE: December 17, 2014
SUBJECT:A RESOLUTION OF THE MAYOR 'AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSAL (RFP) NO. 2014 -015 -LR FOR PSYCHOLOGICAL
SERVICES FOR EMPLOYEES.
FUNDING
Account Number: 011-1130-000312 Amount: $55,000
BACKGROUND
The City of Miami Beach is currently contracting, and will continue to require, the professional
services of an experienced and qualified firm to conduct valid, reliable and cross-cultural
testing of candidates for the positions of police officer, police public service aide, detention
officer, communications operator, police dispatcher, police complaint officer, firefighters and
fire rescue dispatcher applicants at the Contractor's facility located in Miami -Dade County.
The testing is required by the City as part of a thorough background investigation of
applicants. The purpose of these services is to evaluate whether said applicants are
acceptable candidates. Additionally, psychological testing may include fitness -for -duty
evaluations for City personnel on an as needed basis.
The Scope of Service encompasses four (4) parts: Part I: A. Pre -Employment
Psychological Services for Sworn Personnel, and B. Pre -Employment Psychological
Services for Firefighters and Fire Rescue Dispatchers, Part II: Psychological Services
for Employees; and Part III: Pre -Employment Psychological Services for Civilian
Personnel, and Part IV: Fitness for Duty, as described in the RFP. Proposers shall provide
Part I, Part II, Part III and Part IV services.
RFP PROCESS
On July 23, 2014, the City Commission approved the issuance of the subject Request for
Proposal (RFP). On July 24, 2014, the RFP was issued with an opening date of October 15,
2014. A pre -proposal conference to provide information to the proposers submitting a
response was held on August 5, 2014. The City received one (1) proposal from Law
Enforcement Psychological & Counseling Associates, Inc.
On November 4, 2014, the City Manager appointed, via Letter to Commission (LTC) No. 398-
2014, an Evaluation Committee (the "Committee") consisting of the following individuals:
• Dwayne Drury, Assistant Chief, City of Miami Beach Fire Department
• Jennifer Hall Jenkins, Communications Manager, City of Miami Beach Public Safety
Communications Unit
Commission Memorandum - RFP 2014 -015 -LR for Psychological Services for Employees
December 17, 2014
Page 2
• Colin Pfrogner, Sergeant of Police, City of Miami Beach Police Department
The following alternates were also appointed:
• Digna Abello, Assistant Chief, City of Miami Beach Fire Department
• Mike George, Lieutenant of Police, City of Miami Beach Police Department
The Committee convened on November 20, 2014, to consider proposals received. After
proposer's presentations and interviews, the Committee discussed the proposers'
qualifications, experience, and competence, and further scored the proposers in accordance
with the evaluation criteria established in the RFP.
Total Points Evaluation Criteria
25 Proposer Experience and Qualifications, including Financial
Capability
20 Scope of Services
35 Approach and Methodology
20 Cost Proposal
The RFP also stipulated that additional points would be applied, if applicable, pursuant to the
City's Veteran's Preference Ordinance. However, the proposer was not eligible for Veteran's
preference.
The evaluation process resulted in the following ranking of proposals.
RFP 2014 -015 -LR for
Psychological Services for
Employees
Dwayne Drury
0) _ d) m at 0)
c L .c c c c c
C Y c '0 C
C co Q,) all
m
Law Enforcement Psychological
and Counseling Associates, Inc. 94 1 98 1 100 1
A brief summary of the firm and their proposal is provided below for informational purposes.
Law Enforcement Psychological and Counseling Associates, Inc., (LEPCA) has been
providing consultation services exclusively to law enforcement and public safety agencies
since 1977. LEPCA provides pre-employment screenings and other consultations for almost
every public safety agency in Miami -Dade, many in Broward and Palm Beach Counties, as
well as state agencies including the Florida Highway Patrol and Florida Fish and Wild Life
Commission, the Federal Bureau of Investigations (FBI), United States Customs, Drug
Enforcement Agency, and the Transportation Security Agency. In addition, they have been
instrumental in developing public safety fitness standards and guidelines not only for pre-
employment screenings but also for Fitness for Duty Evaluations.
CITY MANAGER'S REVIEW & RECOMMENDATION,
The City Manager has reviewed the proposals received, pursuant to RFP 2014 -015 -LR for
Psychological Services for Employees, and the results of the Evaluation Committee process,
and recommends that the Mayor and City Commission of the City of Miami Beach, Florida,
Commission Memorandum — RFP 2014 -015 -LR for Psychological Services for Employees
December 17, 2014
Page 3
authorize the Administration to enter into negotiations with Law Enforcement Psychological
and Counseling Associates, Inc.; and further authorize the Mayor and City Clerk to execute an
agreement upon completion of successful negotiations by the Administration.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the resolution accepting the recommendation of the City Manager,
pursuant to Request for Proposal (RFP) No. 2014 -015 -LR for Psychological Services for
Employees.
JLM / MT / DJO / AD
TAAGENDA\2014\December17/RFP2014-015-LR Psychological Services for Employees - Memo Final.doc