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2014-28876 ResoRESOLUTION NO. 2014-28876 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2014/15. WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for Fiscal Year 2014/15 was approved on December 4, 2014, with the adoption of Resolution No. 2014-288860; and WHEREAS, $350,000 was set aside from FY 2013/14 General Fund surplus for encumbrances from FY 2013/14 for goods or services which had been procured but not received and expended at year end that the Administration is recommending be carried over to the FY 2014/15 operating budget; and WHEREAS, there were also approximately $681,000 in projects in the General Fund that were budgeted in FY 2013/14 and which have not yet been expended or encumbered and the funding is recommended to be carried forward and spent in FY 2014/15; and WHEREAS, there is $260,000 in Enterprise Fund encumbrances, and $145,000 in Internal Service Fund encumbrances, and $1,876,000 in Special Revenue Fund encumbrances from FY 2013/14 for goods or services which were procured in FY 2013/14 but not yet received and expended, which the Administration also recommends be carried over to the respective FY 2014/15 operating budgets; and WHEREAS, there were also approximately $38,000 in projects in Enterprise Funds, $176,000 in projects in Internal Service Funds, and $348,000 in projects in Special Revenue Funds that were budgeted in FY 2013/14 and which have not yet been expended or encumbered, which the Administration recommends to be carried forward and spent in FY 2014/15; and WHEREAS, prior year appropriations fully fund the prior year encumbrances and projects; and WHEREAS, the General Fund has unanticipated sponsorship revenue of $150,000 from Citibank in support of the Soundscape Cinema Series as approved in Resolution 2014-28663; and WHEREAS, unanticipated PTP fund revenues of $126,000 is available from Miami -Dade County to help fund operations for the South Beach Local; and WHEREAS, $217,000 of fund balance in the Transportation Fund is available to fund trolley operations; and WHEREAS, the City's financial policies adopted pursuant to Resolution 2006- 26341 and Resolution 2002-24764 require one-time revenues (such as the year-end surplus) must be used for non-recurring expenses, and that at least half of each annual year-end surplus must be allocated to the City's Capital Reserve Fund; and WHEREAS, it is recommended that the Commission waive the policy that requires that at least half of the FY 2013/14 year-end surplus be used to fund the City's Capital Reserve Fund; and WHEREAS, in the General Fund it is recommended that $1.464 million be set aside in a reserve for Future Building Department needs, $1.5 million to fund the remainder of the Munis/Energov project, $523,000 for higher costs associated with contracted grounds maintenance in the Parks & Recreation Department, and $306,000 for additional Contingency funding; and WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes; and WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by the City of Miami Beach Commission; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes (written certification attached as Exhibit "B"), and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and WHEREAS, funds in the amount of $204,000 are available in the Police Confiscation Trust Funds; and NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public hearing on December 17, 2014, the City Commission hereby waives the policy for FY 2014/15 requiring that fifty percent of year-end surplus in the General Fund be used to increase funding in the City's Capital Reserve Fund; and that the first amendment to the FY 2014/15 General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Funds budgets is adopted as shown on Exhibit "A". PASSED and ADOPTED this 17th day of December, 2014. ATTEST: RAPEIAEL E. GRANADO, CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION bc14- City Attorney Date GENERAL FUND Exhibit "A" Carryforward Carryforward FY 2014/15 Adopted Encumbrances Appropriations Budget __...._-.....__from FY 2013/14 from FY 2013/14 FY 2014/15 Amended Other Budget _._..-_.._.._. _ REVENUES i !Operating Revenues ' i Ad Valorem Taxes ............. $ - -...............114,420,000 ..............._.. _....._.e. - ._.._......._._._..._._.__...! .- ...- ....._...... - ._$.__._..__._.._......114,420,000 _ Ad Valorem Taxes- 5 Pte Costs _11,159,000: 11,159,000 Ad Valorem Cap. Renewal & Replacement 2,180,000: 2,180,000 Ad Valorem Taxes- Normandy Shores ._._..__... - - - - 145000......_.....__.-..._....._.._..._._._-..._-._...<.._...-._.....- - ._..... _.. 145,000..1 Other Taxes 24,389,000 I 24,389,000.1 Licenses and Permits 26,111,000 ; 150,000 I26,261,000 ;Intergovernmental.-.._...- --....._.._._._...._......_...._..._.__.._-_...__10,496,000;_...._.... ......_..__._.... - ...._...._._......._._.. - _.. -10,496,000 Charges for Services 11,010,000: 11,010,000. Fines & Forfeits _._......._.__2,436,000: - ._..... .... .-...._..-- ...._..... .- _..._-.... - -2,436,000 Interest 3,285 000 3,285,000 Rents and Leases 7,120,000: 7,120,000 Miscellaneous 12,581,000 ... i._........_ .............................._12,581,000 i 34 Resort Tax Contribution • 34,084,000: .............................................................:....................._.................... t... ,084,000 Other 10,763,000:, _ _._M -_-, _.._ 10,763,0001 . Reserve -Building Department Ops. 1,500,000 _._-..--._.._..__.....___--`-----..-.-.-------...---1,500,0001 Prior Year Surplus from Parking Op. Fund............ 8,400,000 p ..... ..... ....... _._........__. 8,400,000 ; ;Additional Surplus Fund Balance from FY 2013/14 _ 350,000: 681,000 3,793,000 4,824,000' ; Total General Fund I $ 280,079,000 i $ 350,000 $ 681,000: $ 3,943,000 $ 285,053,000 APPROPRIATIONS i F Department t Mayor and Commission 1 $ 1,916,000 ; 1 $ 1,916,0001I 3,415,000 3,415,000 1,410,000: 1,410,000 . 2,242,000: 20,000 ; 1 2,262,000 Org Dev & Performance Initiative 572,000 1 572,000 , t Finance 5,308,000 ;• 5,308,000 Procurement 1,667,000: 3,000 ; 1,670,000 Human Resources/Labor Relations 2,172,000 1 8,000 15,000 2,195,000.1! City Clerk 1,374,000: 1,374,000 _City Attorne _W . ______,_ �_ m 5,017,000 ' _ 5,017,000 Housing & Comm. Development 2,405,000:• 2,405,000 3 Building 13,590,000: 13,590,000' Code Compliance 5,553,000 1 46,000 ' 5,599,000 f Planning 3,920,000. 16,000 ; 3,936,000 Tourism, Culture, and Econ. Development 3,509,0003,509,000 Parks & Recreation 29,147,000: 55,000 523,000 i 29,725,0001 Public Works 10,911,000: 103,000 11,014,0001 Capital Improvement Projects t 4,903,000I i 4,903,000 Police 94,865,0001 105,000 ' 94,970,000 63,284,000: 63,284,000 City Manager „ Communications Budget & Performance Improvement Emergency Management - - Citywide Accounts -Other Citywide Accounts -Operating Contingency Citywide Accounts -Normandy Shores Subtotal General Fund i TRANSFERS Capital Renewal & Replacement Capital Investement Upkeep Account Info & Comm Technology Fund 8,853,000 1 4,000 8,624,000 36,000 620,000 150,000 r 9,430,000 8,857,000 1,000,000 222,000 275,879,000 1 $ 350,000 I $ 2,180,000 225,000: -�_ 395,000 _ Pay -As -You -Go Capital Fund 1,400,000 Capital Proj Not Financed by Bonds-Munis/Energov Reserve -Set Aside for Future Bldg Needs Subtotal Transfers $ Total General Fund $ 4,200,000 ; $ 681,000 I $ 306,000 _....._........._..._..__._......__.1,306,000 222,000 i 979,000 ` $ 277,889,000 $ 2,180,0001 1,500,000 225,000 395,000 1,400,000 1,500,000 1,464,000 I 1,464,000 - $ 2,964,000 I $ 7,164,000 $ 3,943,000 $ 285,053,000 280,079,000 $ 350,000 $ 681,000 Exhibit "A" Carryforward Carryforward Appropriations FY 2014/15 Adpoted F. Encumbrances from FY Budget from FY 2013/14 ' 2013/14 ENTERPRISE FUNDS REVENUE/APPROPRIATIONS Convention Center , $ 12,162,000 1 Parking 50,109,000: 31,000 r Sanitation 20,067,000: 220,000: 38,000. Sewer Operations Stormwater Operations Water Operations Total Enterprise Funds __._.. ._-_....M._.,- ' $ 43,276,000 20,804,000....................._............_......._9,000....: 33,428,000 179,846,000: $ 260,000 $ 38,000 $ Other FY 2014/15 Amended Budget 5..........._............_...12,162,000.. 50,140,000 _.__.._...._._. 20,325,0001 43,276,000 I 20,813,000. 33,428,000 ; - 1 $ 180,144,000 I Carryforward Carryforward I Appropriations 1 FY 2014/15 Adpoted 1 Encumbrances I from FY FY 2014/15 Budget from FY 2013/14 1 2013/14Other Amended Budget INTERNAL SERVICE FUNDS• REVENUE/APPROPRIATIONS-_..___._._......_.._._....._.......... Central Services $ 1,046,000: $ 1,046,000 Fleet Management 10,747,000 10,747,000 . Information Technology _.._.._.._.-..._._._........_...._-..._...._..._._.__._15,629,000y__....__..._.-.._123,000 176,000> 15,928,000 Property Management - •9,754,000 - _ 16,000 9,770,000 14,524,000._ 6,000.s.........._......_............................_......_.._......._._......_...... 14,530,0001 26,696,000: l 26,696,000 1 78,396,000 I $ 145,000 $ 176,000: I $ 78,717,000 Risk Management Medical and Dental Insurance Total Internal Service Funds SPECIAL REVENUE FUNDS Carryforward Carryforward Appropriations FY 2014/15 Adpoted i Encumbrances from FY FY 2014/15 Budget ; from FY 2013/14 I 2013/14 Other , Amended Budget REVENUE/APPROPRIATIONS a 1. Resort Tax 62,889,000 1 1,264,000: 208,000: 64,361,000 Transportation _4_ 2,739,000: i ' 140;000_1 217,000 i 3,096,000 People's Transportation Plan Fund •} 1,450,000 ` 101,000 126,000 1,677,000 7th Street Garage 2,385,000: 2,385,000 5th & Alton Garage -City's Share of Shortfall 1 587,000: i 587,000 Art In Public Places • 720,000 69,000 a 789,000 ....._... Tourism and Hospitality Scholarship g mms 142,000 142,000 Information and Communitation Tech Func 395,000 ? 395,000 Education Compact 107,000 1 . 107,000 Green/Sustainability Funds 356,000 1 356,000 Red Light Camera Fund 4 896,000896,000 E-911 Fund 388,000 1 45,000: 433,000 i Cultural Arts Council 1,307,000: 160,000 1 1,467,000 Normandy Shores 222,000 L 33,000 255,000 Police Confiscation Trust - Federal 580,000 103,000 683,000 Police Confiscation Trust - State 176,000 101,000 ��277,000 Police Special Revenue 75,000 75,000 Police Training 45,000 ` 45,000 Waste Haulers Add Sery & Public Benefit 77,000 ` 1 77,000 Total Special Revenue Funds $ 75,536,000 i $ 1,876,000 I $ 348,000 $ 343,000' $ 78,103,000 I m ..4...>,-.y a) 6 !� 0) .>.'_ ) p? -r,° m U 8 N L O > 'v�aFoO ° C • + _0 m) m0 a TL m C 7 �.-- :.j2. p-o ui cc - a�12v c a' NUS �-c -� ao CJ c E m a.� °� J i c� Q Q °: ro 1.95) 0 n ° o '� ° w Y 7 7 'N Er- 1:1 ro 41 ac: o oc o 412 Ec� mo mrr > O m c� ti! �00WTinye N �•E >NJ U CC CLrimEO.+NLn ° UO� `71% i0ro '> 0 7 0 O NLO �?ONN lit m y ii E Lri - @Z� '04 m� O Q E+=M .y.0 M mL m 7 N'> TT m a) V C C co C O) y N N CC m m V� 0 C y i a7 tv E E a) 23r4 C Ecn? a �,'06.5ca'N 3 c o _s a�-E.o N >)- To 0_1_,...,6 •C cp TC.cN C` m 'C .O E a) L o c C C j E �, o �ov `. a'6 o o o r oro av E o o m O i N O L C cp N 0 CL Y J cD 7 N U m p 0 O C 74).' 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L r W U E67,1:1-) °' m •N E a `° °- U o o °' . ccoo - No O mm o c° c `° o N c LL°• pc r7 Z Z V m Ci la a) 3 1L1 p C F N O U y m a a) = M> _w<= 2i CV N Q r 0. fV N Q O00 aI' Q -O' C , N Q0 �Q 3 U LLL �0Q N � Zr Q- Q W 0. 2"-g C •c 1 COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2014/15. Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term. Supporting Data: In the 2014 Community Survey, both residents and businesses reported the following area for the City related to value for taxes paid: • Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good (Residents: 58%; Businesses 54%) Item Summary/Recommendation: The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for Fiscal Year 2014/15 were approved on December 4, 2014, with the adoption of Resolutions No. 2014- 288860. The first amendment would allow for the funding of encumbrances for good and services procured, but not yet received and expended at the end of FY 2013/14, as well as projects that were budgeted in FY 2013/14, but had not been expended or encumbered. The preliminary year-end analysis for FY 2013/14 shows that the General Fund has a preliminary operating budget surplus of $4.8 million or 1.8 percent of the amended General Fund operating budget. The detailed year-end analysis was distributed by LTC on November 17, 2014. Of the $4.8 million surplus, it is proposed to reserve $350,000 to be rolled -over into FY 2014/15 to cover purchase orders that were encumbered, but not spent during FY 2013/14 due to timing issues between fiscal years. Similarly, it is proposed to reserve $681,000 for projects that were budgeted, but not completed during FY 2013/14, to carry forward the appropriation for these projects into FY 2014/15. This budget amendment would reserve an additional $1.464 million in the reserve for Future Building Department needs to cover the additional surplus attributable to Building Department net revenues over expenditures. The remainder of $1.5 million Munis/Energov project budget is also proposed to be funded from one-time year- end funds. The City recently issued bids for contracted grounds maintenance for parks and athletic fields. The difference in cost between what was budgeted and the new bid (pro -rated) is approximately $523,000 and is proposed to be funded from one-time year-end funds. The remainder of the year-end funds, $306,000, is proposed to be added to the existing $1 million General Fund Contingency in the Citywide Account. The amendment also adds appropriation for a sponsorship in the General Fund, unanticipated revenue to the PTP fund, and additional fund balance in the Transportation Fund. Financial Information: Source of Amount Account Funds $4,974,000 General Fund $298,000 Enterprise Funds $321,000 Internal Service Funds $2,567,000 Special Revenue Funds City Clerk's Office Legislative Tracking: John Woodruff, ()BPI Director Sign -Offs: Departmen Director Assistant City Manager City Manager IC* MIAMIBEACH AG NDA ITEM R-7 A DATE /07•17-/Y el MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o?the City Co mission FROM: Jimmy L. Morales, City Manager 1 DATE: December 17, 2014 SUBJECT: A RESOLUTION OF THE MAYOR'LND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2014/15 ADMINISTRATION RECOMMENDATION Adopt the resolution amending the FY 2014/15 General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets. KEY INTENDED OUTCOME SUPPORTED Ensure expenditure trends are sustainable over the long term. GENERAL FUND ANALYSIS The preliminary year-end analysis for FY 2013/14 shows that the General Fund has a preliminary operating budget surplus of $4.8 million or 1.8 percent of the amended General Fund operating budget. The detailed year-end analysis was distributed by LTC on November 17, 2014. FY 2013/14 Budget Adopted Budget as Preliminary FY amended through 2013-14 General Fund November, 2014 Year -End Difference Revenues $ 273,413,000 $ 274,117,000 $ 704,000 Expenditures 273,413,000 269,293,000 (4,120,000) Surplus/(Deficit) $ $ 4,824,000 $ 4,824,000 Of the $4.8 million surplus, it is proposed to reserve $350,000 to be rolled -over into FY 2014/15 to cover purchase orders that were encumbered, but not spent during FY 2013/14 due to timing issues between fiscal years. Similarly, it is proposed to reserve $681,000 for projects that were budgeted, but not completed during FY 2013/14, to carry forward the appropriation for these projects into FY 2014/15. First Amendment to the FY 2014/15 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets Page 2 Further, it is important to note that a significant portion of the surplus is due to Building Department revenues in excess of budget, resulting in a surplus of $1.464 million attributable to Building. This surplus is without a budgeted transfer of $1.5 million from Building Reserve into the General Fund. Instead, it is proposed to reserve an additional $1.464 million in the reserve for Future Building Department needs to cover the additional surplus attributable to Building Department net revenues over expenditures. The General Fund still owes a $3.3 million balance of Building Department revenues from prior years. The Munis/Energov information technology project will replace the City's current Eden ERP system with Munis, the City's current Permits Plus permitting and licensing software with Energov, and include a full business process review of all functional areas of both systems. Of the $7.2 million overall cost for the Munis/Energov project, $5.7 million was appropriated on July 30, 2014. The remainder of $1.5 million project budget is proposed to be funded from one-time year-end funds. The City recently issued bids for contracted grounds maintenance for parks and athletic fields. The new cost to the General Fund for this service totals $1.59 million and the FY 2014/15 budget included $833,000. The difference, approximately $761,000, can be pro- rated to $523,000 through the rest of FY 2014/15. The pro -rated amount of $523,000 is proposed to be funded from one-time year-end funds. This item will also impact the Current Service Level budget for FY 2015/16. The remainder of the year-end funds, $306,000, is proposed to be added to the existing $1 million General Fund Contingency in the Citywide Account. The City's financial policies require that one-time revenues (such as the year-end surplus) must be used for non-recurring expenses, and that at least half of the annual year-end surplus must be allocated to the City's Capital Reserve Fund. However, the Administration recommends that the Capital Reserve transfer requirement be waived for the FY 2013/14 year-end surplus and that the balance of the General Fund surplus be allocated as outlined above. RECOMMENDED CHANGES IN APPROPRIATIONS Projected Surplus (excluding non-cash impact of losses on investments) Changes in Expenditure Appropriations Reserve - Encumbrances Reserve - Set Aside for FY 2013/14 Projects in FY 2014/15 Reserve - Set Aside for Future Building Department Needs Munis/Energov Project - Fund Remainder of Project Budget Parks & Recreation - Add'tl funding for Grounds Maintenance Citywide - Additional Contingency Revised Net Surplus $ 4,824,000 350,000 681,000 1,464,000 1,500,000 523,000 306,000 First Amendment to the FY 2014/15 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets Page 3 In addition, the City has received a sponsorship of $150,000 from Citibank in support of the Soundscape Cinema Series as approved in Resolution 2014-28663. This budget amendment would recognize the additional revenue and add $150,000 of appropriation to the Citywide Accounts budget. GENERAL FUND Carryforward Carryforward FY 2014/15 Adopted Encumbrances Appropriations FY 2014/15 Amended Budget from FY 2013/14 from FY 2013/14 Other Budget REVENUES Operating Revenues Ad Valorem Taxes $ 114,420,000 $ 114,420,000 Ad Valorem Taxes- 5 Pte Costs 11,159,000 11,159,000 Ad Valorem Cap. Renewal & Replacement 2,180,000 2,180,000 Ad Valorem Taxes- Normandy Shores 145,000 145,000 Other Taxes 24,389,000 24,389,000 Licenses and Permits 26,111,000 150,000 26,261,000 Intergovernmental 10,496,000 10,496,000 Charges for Services 11,010,000 11,010,000 Fines & Forfeits 2,436,000 2,436,000 Interest 3,285,000 3,285,000 Rents and Leases 7,120,000 7,120,000 Miscellaneous 12,581,000 12,581,000 Resort Tax Contribution 34,084,000 34,084,000 Other 10,763,000 10,763,000 Reserve -Building Department Ops. 1,500,000 1,500,000 Prior Year Surplus from Parking Op. Fund 8,400,000 8,400,000 Additional Surplus Fund Balance from FY 2013/14 350,000 681,000 3,793,000 4,824,000 Total General Fund $ 280,079,000 $ 350,000 $ 681,000 5 3,943,000 5 285,053,000 APPROPRIATIONS Department Mayor and Commission $ 1,916,000 $ 1,916,000 City Manager 3,415,000 3,415,000 Communications 1,410,000 1,410,000 Budget & Performance Improvement 2,242,000 20,000 2,262,000 Org Dev & Performance Initiative 572,000 572,000 Finance 5,308,000 5,308,000 Procurement 1,667,000 3,000 1,670,000 Human Resources/Labor Relations 2,172,000 8,000 15,000 2,195,000 City Clerk 1,374,000 1,374,000 City Attorney 5,017,000 5,017,000 Housing & Comm. Development 2,405,000 2,405,000 Building 13,590,000 13,590,000 Code Compliance 5,553,000 46,000 5,599,000 Planning 3,920,000 16,000 3,936,000 Tourism, Culture, and Econ. Development 3,509,000 3,509,000 Parks & Recreation 29,147,000 55,000 523,000 29,725,000 Public Works 10,911,000 103,000 11,014,000 Capital Improvement Projects 4,903,000 4,903,000 Police 94,865,000 105,000 94,970,000 Fire 63,284,000 63,284,000 Emergency Management 8,853,000 4,000 8,857,000 Citywide Accounts -Other 8,624,000 36,000 620,000 150,000 9,430,000 Citywide Accounts -Operating Contingency 1,000,000 306,000 1,306,000 Citywide Accounts -Normandy Shores 222,000 222,000 Subtotal General Fund $ 275,879,000 $ 350,000 $ 681,000 $ 979,000 $ 277,889,000 TRANSFERS Capital Renewal & Replacement $ 2,180,000 $ 2,180,000 Capital Investement Upkeep Account 225,000 225,000 Info & Comm Technology Fund 395,000 395,000 Pay -As -You -Go Capital Fund 1,400,000 1,400,000 Capital Proj Not Financed by Bonds-Munis/Energov 1,500,000 1,500,000 Reserve -Set Aside for Future Bldg Needs 1,464,000 1,464,000 Subtotal Transfers $ 4,200,000 $ - $ - $ 2,964,000 $ 7,164,000 Total General Fund $ 280,079,000 $ 350,000 $ 681,000 5 3,943,000 $ 285,053,000 First Amendment to the FY 2014/15 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets Page 4 ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FY 2014/15 BUDGET AMENDMENT There are $260,000 of encumbrances in the Enterprise Funds, $145,000 in Internal Service Fund encumbrances, and $1,876,000 in Special Revenue Fund encumbrances, for goods or services which were procured in FY 2013/14, but not yet received and expended, which are recommended to be carried over to the respective FY 2013/14 operating budgets. Similarly, it is proposed to carry forward appropriation of $38,000 in the Enterprise Funds, $176,000 in the Internal Service Funds, and $348,000 in the Special Revenue Funds into FY 2014/15 for projects that were budgeted, but not completed during FY 2013/14. Prior year appropriations fully fund the encumbrances and projects. This budget amendment would add $126,000 in additional PTP fund revenue from Miami - Dade County, which would be appropriated to fund the operation of the South Beach Local. In addition, this amendment would appropriate $217,000 of unanticipated fund balance in the Transportation Fund to fund trolley operations. Carryforward Carryforward Appropriations FY 2014/15 Adpoted Encumbrances from FY FY 2014/15 Budget from FY 2013/14 2013/14 Other Amended Budget ENTERPRISE FUNDS REVENUE/APPROPRIATIONS Convention Center $ 12,162,000 $ 12,162,000 Parking 50,109,000 31,000 50,140,000 Sanitation 20,067,000 220,000 38,000 20,325,000 Sewer Operations 43,276,000 43,276,000 Stormwater Operations 20,804,000 9,000 20,813,000 Water Operations 33,428,000 33,428,000 Total Enterprise Funds $ 179,846,000 $ 260,000 $ 38,000 $ - $ 180,144,000 Carryforward Carryforward Appropriations FY 2014/15 Adpoted Encumbrances from FY FY 2014/15 Budget from FY 2013/14 2013/14 Other Amended Budget INTERNAL SERVICE FUNDS REVENUE/APPROPRIATIONS Central Services $ 1,046,000 $ 1,046,000 Fleet Management 10,747,000 10,747,000 Information Technology 15,629,000 123,000 176,000 15,928,000 Property Management 9,754,000 16,000 9,770,000 Risk Management 14,524,000 6,000 14,530,000 Medical and Dental Insurance 26,696,000 26,696,000 Total Internal Service Funds $ 78,396,000 $ 145,000 $ 176,000 $ 78,717,000 SPECIAL REVENUE FUNDS Carryforward Carryforward Appropriations FY 2014/15 Adpoted Encumbrances from FY FY 2014/15 Budget from FY 2013/14 2013/14 Other Amended Budget REVENUE/APPROPRIATIONS Resort Tax 62,889,000 1,264,000 208,000 64,361,000 Transportation 2,739,000 140,000 217,000 3,096,000 People's Transportation Plan Fund 1,450,000 101,000 126,000 1,677,000 7th Street Garage 2,385,000 2,385,000 5th & Alton Garage -City's Share of Shortfall 587,000 587,000 Art In Public Places 720,000 69,000 789,000 Tourism and Hospitality Scholarship Pgmms 142,000 142,000 Information and Communitation Tech Func 395,000 395,000 Education Compact 107,000 107,000 Green/Sustainability Funds 356,000 356,000 Red Light Camera Fund 896,000 896,000 E-911 Fund 388,000 45,000 433,000 Cultural Arts Council 1,307,000 160,000 1,467,000 Normandy Shores 222,000 33,000 255,000 Police Confiscation Trust - Federal 580,000 103,000 683,000 Police Confiscation Trust - State 176,000 101,000 277,000 Police Special Revenue 75,000 75,000 Police Training 45,000 45,000 Waste Haulers Add Sery & Public Benefit 77,000 77,000 Total Special Revenue Funds $ 75,536,000 $ 1,876,000 $ 348,000 $ 343,000 $ 78,103,000 First Amendment to the FY 2014/15 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets Page 5 CONCLUSION The resolution amending FY 2014/15 budgets will allow the first amendment to the departmental appropriations within the General Fund, Enterprise Funds, Internal Service Funds and Special Revenue Fund budgets to be enacted. This action is necessary to allow for the funding of encumbrances for good and services procured, but not yet received and expended at the end of FY 2013/14, as well as projects that were budgeted in FY 2013/14, but had not been expended or encumbered. The amendment also adds appropriation for a sponsorship in the General Fund, unanticipated revenue to the PTP fund, and additional fund balance in the Transportation Fund. JLM/JW