LTC 010-2015 Reports and Informational Items i® 41111111111i. 8
NMI
1915•2015
MIAMIBEACH
OFFICE OF THE CITY MANAGER
LTC # 010-2015 LETTER TO COMMISSION
TO: Mayor Philip Levine and Membe ! of the Cit. Commission
FROM: Jimmy Morales, City Manager
DATE: January 8, 2015
SUBJECT: REPORTS AND INFORMATIO L ITEMS FOR THE JANUARY 14, 2015
COMMISSION MEETING
The following reports are attached and will also be posted on the City's website.
a. Parking Status Report—October 2014.
b. Informational Report On All Existing City Contracts For Renewal Or Extensions In
The Next 180 Days.
c. CIP Monthly Construction Project Update.
d. Report On Emergency Purchases And Unauthorized Purchases.
e. Informational Report On Capital Or Infrastructure Projects Awarded Pursuant To The
National Joint Powers Alliance (NJPA) Competitively Solicited Contract For
Construction Services.
f. Report Of The Itemized Revenues And Expenditures Of The Miami Beach
Redevelopment Agency's City Center District&South Pointe(Pre-Termination Carry
Forward Balances) For The Month Of November 2014.
JLM/REG/Ic
F:\CLER\$ALL\CILIA\Commission-Meetings\2015\January 14,2015\LTC.doc
M IAM 1 E CH
City of Miami Beach, 1700 Convention Center Drive,Miami.Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City Commission
FROM: Jimmy L. Morales, City Manager ■
DATE: January 14, 2015
SUBJECT: PARKING STATUS REPORT Oct ber 2014
The Parking Department received revenue from different sources outlined in the categories listed
below. In addition, only selected recurring expenses associated with the parking garages are reported
herein.
The following is a condensed presentation of revenue by source and variance:
October 2013 October 2014 $variance
I On/Off Metered Spaces°
On/Off Metered Spaces $ 2,059,253.28 $ 1,768,087.69 $ (291,165.59)
Total Metered Spaces $ 2,059,253.28 $ 1,768,087.69 $ (291,165.59)
*These amounts include revenue from Pay by Phone Transactions
II Enforcement**
M-D Cty Pkg Violations $ 284,588.19 $ 197,653.08 $ (86,935.11)
Towing 21,838.00 54,891.00 33,053.00
Total Enforcement $ 306,426.19 $ 252,544.08 $ (53,882.11)
**These amounts include revenue for the month that had not yet posted to EDEN
Meter Revenue: Meter revenue is comprised of both single space and multi space meters on the
street and in lots as well as multi space meters located inside the City Hall and 42nd Street Garages.
Meter revenue variances are driven by many variables which include, but are not limited to, road and
sidewalk constructions, closed streets and location of events held in the City. Meter revenues
decreased in the current year due to construction related projects.
Enforcement: The City received a share of ticket citations for parking violations from Miami-Dade
County. Enforcement revenues decreased due to the combination of construction on major roadways
and the transition and debugging of License Plate Recognition (LPR) hand devices.
Agenda Item Q
Date /-1V-/5":
January 14, 2015
City Commission Memorandum
Parking Status Report—October, 2014
Page 2 of 3
October 2013 October 2014 $variance
III Off Street facilities
a Garages
17th Street Garage $ 412,813.35 $ 393,091.51 $ (19,721.84)
City Hall Garage 47,906.52 21,469.36 (26,437.16)
7th Street Garage 193,588.98 174,817.01 (18,771.97)
Pennsylvania Garage 64,607.89 73,372.82 8,764.93
12th Street Garage 51,174.25 51,141.31 (32.94)
13th Street Garage 122,201.55 117,222.55 (4,979.00)
42nd Street Garage 74,401.34 120,667.87 46,266.53
16th Street Garage 356,187.03 343,348.64 (12,838.39)
Sunset Harbour Garage 47,939.87 51,859.93 3,920.06
Total Garage $ 1,370,820.78 $ 1,346,991.00 $ (23,829.78)
b Joint Developments
5th and Alton Garage $ 30,992.54 $ 47,444.08 $ 16,451.54
Total 5th&Alton $ 30,992.54 $ 47,444.08 $ 16,451.54
*46%of total revenue which represents the City's pro-rata share pursuant to the Development Agreement
Garages: Revenues are comprised from transient, monthly, and flat rate special events rates.
Garage revenue variances are driven by many variables which include, but are not limited to,
special events, weather, and tourism.
5th and Alton Garage: The 5th and Alton Garage is a joint development (parking garage) with the
"Developer" (Edens) containing 1,080 parking spaces. The Developer and City own 54%and 46%
of the parking spaces, respectively, and profit/loss is also shared in the same manner. The City's
revenue portion (46%) for the month of October 2014 is $47,444.08, resulting in total net loss of
$7,824.75 due to insurance and contractual fees. Pursuant to the Development Agreement, the City
receives its proportionate share of profit or must subsidize any loss. The City and Developer continue
to jointly pursue initiatives to promote the use of the garage. These initiatives include but are not
limited to "after hours" flat rate parking; valet parking storage; monthly parking; and strategically
placed electronic signage directing users to the facility. Future considerations include promotional
rates for "after hours and park and ride options to the entertainment districts.
2
January 14, 2015
City Commission Memorandum
Parking Status Report—October, 2014
Page 3 of 3
October 2013 October 2014 $variance
IV Permit Sales
Municipal Monthly Permits $ 54,265.10 $ 18,048.33 $ (36,216.77)
Valet&Space Rental 148,71 8.00 29,079.00 (119,639.00)
Residential Permits 242,566.53 252,091.76 9,525.23
Hotel Hang Tags 9,000.00 8,000.00 (1,000.00)
In Vehicle Parking Meter(ipark) (216.11) 216.11
Total Permits $ 454,333.52 $ 307,219.09 $ (147,114.43)
V Preferred Lots
Preferred Lots $ 134,878.49 $ 153,766.95 $ 18,888.46
Total Preferred Lots $ 134,878.49 $ 153,766.95 $ 18,888.46
VI Miscellaneous
Miscellaneous $ 828.37 $ (467.57) $ (1,295.94)
Total Miscellaneous $ 828.37 $ (467.57) $ (1,295.94)
VII Pay by Phone
Pay By Phone Transaction Fees - $ 32,972.72 $ 32,972.72
(collected on behalf of Parkmobile)
Total Pay by Phone $ - $ 32,972.72 $ 32,972.72
Permit Sales: There was a decrease in valet and space rentals in the amount$119,639.00. Due to an
accounting timing difference, November's status report will include the valet& space rental revenues
for both October and November. The negative iPark revenue is due to the discontinuance of the
program. On August 30th, 2013, the City received notification from iPark, the manufacturer of the in-
vehicle parking meter, that it was ceasing operations, effective immediately. iPark users will continue
to be honored until their existing reload is depleted.
Preferred Lot: This lot is located in the front of the Convention Center, and variances are contingent on
convention center events.
Miscellaneous Revenue: This category consists of other accounts including a revenue share from Deco
Bike, advertising revenue, interest, etc.
Pay by Phone: The City Commission awarded Parkmobile to provide pay by phone services. Pay by
phone provides enhanced functionality over the in-vehicle parking meter. Miami Beach residents will
continue to enjoy the resident discount on the hourly meter rate, from $1 .75 to $1 .00 per hour (43%
discount), in the South Beach area. Moreover, Parkmobile will assess no transaction fees to Miami
Beach residents for pay by phone service. Parkmobile began services on May 12, 2014. The revenue
shown above represents the transaction fees collected by the City for non-resident transactions and
remitted to Parkmobile in the following month.
S�N
JLM/K B/PDW/SF/BN
f:\ping\$all\ ssba m\2014-2015\01 october\parking status report\october 2014 parking status report.doc
i
3
PARKING DEPARTMENT REVENUE
October-1 4
Meters Permit Sales &Space Towing&Parking
Garages&Attended Lots (SS&MS) Rentals Violations TOTAL
-
Oct-13 $ 1,370,820.78 $ 2,059,253.28 $ 454,333.52 $ 306,426.19 $ 4,190,833.77
Oct-14 $ 1,346,991.00 $ 1,768,087.69 $ 307,219.09 $ 252,544.08 $ 3,674,841.86
Diff $ (23,829.78) $ (291,165.59) $ (147,114.43) $ (53,882.1 1) $ (515,991.91)
Diff -1.74% -14.14% -32.38% -17.58% -12.31%
Revenue 2014
Towing&Parking Violations Garages&Attended Lots
37%
a
Permit Sales &Space Rentals
8%
vA
. ..
. . , • Meters 4 "` ,� k 'y v Sy z, n . 'e rg (SS
)Y
48%
$4,500,000 �� _-:_ _..e..
$4,000,000 _ ..- ---------______•----------_._.--
$3,500,000 °�`------- ____� —
$3,000,000 __ __._ ____ _ R_ 3- ---
,.s
$2,500,000 s `y . '---___——____ —____ —_ W'__.. _y __..
$2,000,000 - ,/ - .-___V-___ ®Oct-13
$1,500,000 �'' ---------- - __ 15)00.'.-':
�� Oct-14
$1,000,000 1,,,, ----------------- r .__
$500,000 ��F
h A.
____`_` Vie....:.
Garages& '"`°--
"`
Meters ,-`_"~---_
Attended (SS&MS) Permit Sales Towing& �_,r____^_
Lots &Space• g
Rentals Parking TOTAL
Violations
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Meter Revenue % of Usage
October-1 4
Multi-Space
(Credit Card),
48%
44 4-r
11 i-� �ka I x 5 G AaC a k 3
x. R A "rtu*
.
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� � 5 (Coins), 5%
Multi-Space ? � � ; A ,
(Bills), 28%
Park Mobile,
16%
PARKING DEPARTMENT PARKMOBILE
PAY BY PHONE STATISTICS
October-14
Users
Residents
Type of User T ransactions %of Total /.13 0 13%
Residents 13,774 13%
Non-Residents 94,411 87%
Total Transactions 108,185 100%
-- Non-.
Residents
37%
Payment Method
PayPal Wallet
Payment Method Transactions %of Total
12% 3%
Visa 50,769 47% 411111411111 Visa
MasterCard 22,459 21% AMEX 47%
Discover 843 1% 0
17/0
AMEX 18,119 17%
PayPal 12,785 12% MC
Wallet(prepaid) 3,210 3% Discover, 0
Total 108,185 100% 1.0/0 21l
Parkmobile Collections
$300,000.00
$250,000.00
$200,000.00
Month Meter Revenue $150,000.00
May $ 60,640.31
June $ 163,143.57 $100,000.00 -
July $ 210,169.67
August $ 233,172.17 $50,000.00 September $ 221,191.74
October $ 258,891.72 $- T '
Total $ 1,147,209.18 4,,, ���0 , ..2l'` �,oe' �oNaec
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City of Miami Beach
5th and Alton Parking Garage
Fiscal Year beginning October 1,2013 ending September 30,2014
For the current month ending October 31,2014
CMB•
Fiscal
Current Month Note' YTD
Total
' Revenues/ Edens 54% CMB 46%
Expenses Portion Portion CMB GL Note 2
Operating revenue:
484-8000-344405 5th&Alton Garage-Monthly $ 1,890.00 $ 1,020.60 $ 869.40 $ 869.40
484-8000-344406 5th&Alton Garage-Transient 25,770.08 13,915.84 11,854.24 11,854.24
484-8000-344410 5th&Alton Garage-Tenant Contribution 26,799.97 14,471.98 12,327.99 12,327.99
484-8000-344587 Valet Parking(Off)-Taxable 47,010.00 25,385.40 21,624.60 \ 21,624.60
484-8000-369999 Miscellaneous Revenue 1,655.00 893.70 761.30 761.30
Total operating revenue 103,125.05 55,687.52 47,437.53 47,437.53
Operating expenses:
484-0470-000312 Professional Services 2,083.33 1,125.00 958.33 958.33
484-0470-000313 Bank Fees 532.18 287.38 244.80 244.80
484-0470-000314 Electricity 6,669.62 3,601.59 3,068.03 3,068.03
484-0470-000316 Telephone 638.86 344.98 293.88 293.88
484-0470-000317 Water 4,642.53 2,506.97 2,135.56 2,135.56
484-0470-000319 Sanitation Fees 26.53 14.33 12.20 12.20
484-0470-000325 Contract Maintenance 38,667.74 20,880.58 _ 17,787.16 17,789.81
484-0470-000342 Repairs/Maintenance Supply 122.30 66.04 56.26 56.26
484-0470-000343 Other Operating Expenditures 63.40 34.24 29.16 29.16
484-0470-000349 Other Contractual Services 32,824.98 17,725.49 15,099.49 15,099.49
484-0470-000375 Misc Insurance 33,346.01 18,006.85 15,339.16 15,339.16
Total operating expenses 119,617.48 64,593.45 55,024.03 55,026.68
Nonoperating revenue
484-8000-361130 Interest-Repurchase Agreement 14.23 7.68 6.55 6.55
484-8000-344599 Miscellneous - - 0.00
Total nonoperating revenue 14.23 7.68 6.55 6.55
Net income/(loss) (16,478.20) (8,898.25) (7,579.95) (7,582.60)
Transfers In
Change in net assets (16,478.20) (8,898.25) (7,579.95) (7,582.60)
Net assets,beginning 326,518.63 176,320.06 150,498.57 13,384,715.53
Net assets,ending $310,040.43 $167,421.81 $142,918.62 $13,377,132.93
Note': Source-Edens Monthly Financial Statements
•
Note 2: CMB-GL 12/30/2014
Prepared by:Finance Department 12/30/2014
r
MIN w
AA.I,k1V1'3EACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager f '
r
DATE: January 14, 2015
SUBJECT: INFORMATIONAL REPORT ON ALL EXISTING CITY CONTRACTS FOR
RENEWAL OR EXTENSIONS IN THE NEXT 180 DAYS
On April 18, 2001, the City Commission adopted Resolution No. 2001-24332 providing for
an informational report of all existing City contracts for renewal or extensions, which by
their terms or pursuant to change orders exceed $25,000, and all extensions or renewals of
such contracts, to be presented to the Mayor and City Commission at least 180 days prior
to the contract extension or renewal date of each contract.
The Administration, in addition to reporting on all existing City contracts, has included
information relative to Miami-Dade County, State of Florida, U.S. Communities and Federal
GSA contracts that are approved for utilization by the City Manager, pursuant to Section 2-
369 of the City Code.
Please see attached informational report.
JLM/MT/
41
/RA
T:\AGENDA\2015\January\PROCUREMENT\January 2015-180 Day Report.doc
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Attachment A
2013-149
MDC CONTRACT NO: 6750-5/17-2
PATS PUMP&BLOWER, LLC KAMAN INDUSTRIAL TECHNOLOGIES CORP. D/B/A
FLORIDA BEARING
BURNETT PROCESS, INC. WACO FILTERS CORPORATION
INTEGRATED COOLING SOLUTIONS, LLC W.W. GRAINGER, INC. D/B/A GRAINGER
TRI-DIM FILTER CORP. HD SUPPLY FACILITIES MAINTENANCE, LTD
SHELTON SUPPLY, INC. D/B/A F M SHELTON, REEVE AIR CONDITIONING, INC.
INC.
AMERICAN PLUMBING SUPPLY CO., INC., DBA GEMAIRE DISTRIBUTORS, LLC
AMERICAN PLUMBING&ELECTRIC
MIAMI COMPRESSOR REBUILDERS, INC. A C ENGINEER, INC.
DESIGN CONTROL, INC., D/B/A DCI SYSTEMS ECONOMIC ELECTRIC MOTORS, INC.
GROUP, INC.
FJ NUGENT&ASSOCIATES, INC. UNIVERSAL EQUIPMENT SUPPLIERS, INC.
CENTURY AAA LTD D/B/A AAA SUPPLY FSD GROUP, LLC D/B/A SAEZ DISTRIBUTORS
SANUVOX TECHNOLOGIES, INC. FILTERCLUB OF AMERICA, INC.
G&A ENGINEERING&BUSINESS, INC. TROPIC SUPPLY, INC.
TRANE US, INC. D/B/A TRANE CONDO ELECTRIC INDUSTRIAL SUPPLY, INC.
NALCO COMPANY ALLIED CONTROLS, INC.
STORMQUIST COMPANY, INC. MECHANICAL SUPPLIES, CORP.
THERMO AIR, INC.
2013-361
S.O.F. CONTRACT NO.: 680-850-11-1
CENTRAL LAKE ARMOR EXPRESS, INC. GH ARMOR SYSTEMS BY SENTRY ARMOR SYSTEMS,
INC.
DIAMONDBACK TACTICAL, LLP PROTECTIVE PRODUCTS ENTERPRISES, INC.
FORCE ONE, LLC SURVIVAL ARMOR, INC.
POINT BLANK ENTERPRISE, INC. ,SAFARILAND
U.S.ARMOR CORPORATION
ITB-05-10/11.
JANITORIAL SUPPLIES
CENTRAL POLY-BAG CORPORATION NEELD PAPER AND SUPPLIES, INC.
NEELD PAPER AND SUPPLIES, INC. PRIDE ENTERPRISES
TOTAL PACK REX CHEMICAL CORPORATION
RELDA, LLC
ITS-20-09/10
GROUNDS MAINTENANCE N. SHORE/WASH. AVE.
SFM SERVICES, INC. SUPERIOR LANDSCAPING&LAWN
ITB-34-08/09
GROUNDS MAINTENANCE AND MOWING SERVICES
EVERGLADES ENVIRONMENTAL (ELAN LAWN&LANDSCAPE SERVICES
1
Attachment A
COUNTRY BILLS LAWN MAINT. INC. _SUPERIOR LANDSCAPING&LAWN
SFM SERVICES, INC.
RFP-23-09/1.0
_ AUDITS OF RESORT TAXES & INTERNAL AUDITS
__NAL AU
MARCUMRACHLIN A DIVISION OF _ RGL FORENSICS
TCBA WATSON RICE LLP
ITB-35-09/10
LAWN MAINTENANCE
VALLEYCREST LANDSCAPE MAINT (SUPERIOR LANDSCAPING&LAWN
2013-371
MDC CONTRACT NO: 4907-3/13
AMERICAN RAMP COMPANY BLISS PRODUCTS&SERVICES, INC.
COOLSHADES USA, INC. CORENO, INC.
D.W. RECREATION SERVICES, INC. ELCI CONSTRUCTION GROUP, INC.
METROPOLITAN CONSULTING&MARKETING, MOST DEPENDABLE FOUNTAIN, INC.
DBA SHADEFLA
PLAYMORE WEST, INC., DBA PLAYMORE PLAYPOWER LT FARMINGTON, INC.
RECREATIONAL P.
SPOHN RANCH INC. VORTEX USA
LANDSCAPE FORMS INC ROBERTSON INDUSTRIES INC.
MIRACLE RECREATION EQUIPMENT COMPANY LEADEX CORP
GREENFIELDS OUTDOOR FITNESS INC. J. DURGAN ASSOCIATES INC.
KOMPAN INC. HUNTER KNEPSHIELD COMPANY
CONWELL&ASSOCIATES CONSULTING SHAW CONTRACT FLOORING SERVICES, INC. DBA
COMPANY SPECTRA CONTRACT FLOORING
CYBEX INTERNATIONAL, INC. SHADE SYSTEMS INC.
HG CONSTRUCTION DEVELOPMENT& SUPERIOR PARK SYSTEMS INC.
INVESTMENT
PLAYCORE WISCONSIN, INC., DBA GAMETIME PS COMMERCIAL PLAY LLC DBA PLAY&PARK
STRUCTURES
2014-250
SOF CONTRACT NO: 680-850-11
MIAMI TIRESOLES GOODYEAR TIRE&RUBBER COMPANY
WINGFOOT COMMERCIAL TIRE, LLC
2013-240
MDC CONTRACT NO: 8887-0/14
AMERINATIONAL COMMUNITY SERVICES, INC. FIRST HOUSING DEVELOPMENT CORP. OF FLORIDA
SELTZER MANAGEMENT GROUP, INC. ALLIANCE UNDERWRITING LLC
MXD PROPERTIES, INC. NEIGHBORHOOD LENDING PARTNERS OF WEST
2013-245
SOF CONTRACT NO: 120-440-08-1
TNT MARINE IBRP US INC.
2
Attachment A
ITB-43-11/12
PURCHASE OF SAFETY SUPPLIES
AARON INDUSTRIAL SAFETY IW.W. GRAINGER, INC.
ITB-63-11/12
EMERGENCY BOARD-UP AND SECURING SERVICES
A QUICK BOARD-UP SERVICE, INC. ISANCHEZ ARANGO CONSTRUCTION
2014-0.69
LIGHT POLES, FIXTURES AND BASES
SOUTH DADE ELECTRIC SUPPLY 'HD SUPPLY POWER SOLUTIONS, LTD
3
Attachment A
2014-025
MDC CONTRACT NO: 3143-9
MACMILLAN OIL COMPANY OF FLORIDA INC. MIAMI EXECUTIVE AVIATION LLC
SSI LUBRICANTS LLC ORION JET CENTER LLC
BLAYLOCK OIL COMPANY B V OIL COMPANY INC.
URBIETA OIL INC. LANDMARK AVIATION MIAMI LLC
2015-024
STATE OF OKLAHOMA CONTRACT NO: SW300
PHYSIO-CONTROL, INC. IZOLL MEDICAL CORPORATION
2013-341
S.O.F. CONTRACT NO: 252-001-09-1
SHI INTERNATIONAL CORP. I MICROSOFT CORPORATION
2013-354
S.O.F. CONTRACT NO: 250-WSCA-10
APPLE INC. FUJITSU
HP LENOVO
PANASONIC DELL
2013-066
TRADES
ADVANCED ROOFING, INC. AGC ELECTRIC
CONFORT TECH AIR CONDITIONING COMMERCIAL INTERIOR CONTRACTOR
CORAL GABLES GLASS&MIRROR CO DELCONS
EDD HELMS GROUP INC. ENTERPRISE ELECTRICAL CONTRACTOR
FHP TECTONICS FUL COVER ROOFING, INC.
FXP CORP. SA CONSULTANTS, LLC
TEAM CONTRACTING INC. TRIANGLE FIRE INC.
A&J ROOFING CORP. Al FIRE&SECURITY LLC
AARON CONSTRUCTION GROUP, INC. CLEANING&RESTORATION CORP.
HABER&SON'S PLUMBING, INC. _ KEARNS CONSTRUCTION COMPANY
SANCHEZ ARANGO CONSTRUCTION SOUTHERN COMFORT SOLUTIONS
2014-205
SE FL GOVERNMENTAL PURCHASING CO-OP CONTRACT NO: 290252
FLAMINGO OIL CORPORATION TPH ACQUISITION LLP dba THE PARTS HOUSE
FLORIDA FLEET SERVICES, INC.
2013-309
MDC CONTRACT NO: RFP745
SKYLAKE ANIMAL HOSPITAL 'KNOWLES ANIMAL CLINIC SNAPPER
4
Attachment A
2014-180
MDC CONTRACT NO: 9217-2/25
ICF CONSULTING SERVICES LLC B_RONDOLO ASSOCIATES LLC
WITT GROUP HOLDINGS LLC HAGERTY CONSULTING INC.
SUSTAINABLE ENVIORNMENTAL SOLUTIONS ALL HANDS CONSULTING
INC.
ROSS&BARUZZINI INC. INTEGRATED SOUTIONS CONSULTING COPR.
WILAND ASSOCIATES LLC INNOVATIVE EMERGENCY MANAGEMENT INC.
KENT SECURITY SERVICES INC. SCIENCE APPLICATION INTERNATIONAL CORP.
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5
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of e City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: January 14, 2015
SUBJECT: CIP Monthly Construction Project Up ate
Attached please find the monthly update for active City of Miami Beach construction projects
under the purview of the CIP Office.
Attachment
cc: Mark Taxis, Assistant City Manager
David Martinez, P.E., CIP Director
Agenda Item 6-
Date /-/4/-/5
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISS ON MEMORANDUM
TO: Mayor Philip Levine and Members o the City ommission
•
FROM: Jimmy L. Morales, City Manager
DATE: January 14, 2015
SUBJECT: REPORT ON EMERGENCY PURCH SES AND UNAUTHORIZED PURCHASES
EMERGENCY PURCHASES. Miami Beach City Code Section 2-396 provides for the City
Manager to waive the requirements for competitive bidding for emergency purchases as
defined in the Code. Pursuant to this provision,emergency purchases exceeding$50,000.00
are to be reported to the City Commission at its meeting following the emergency. With the
discontinuation of the Job Order Contracting (JOC), the process that was most frequently
utilized to procure emergency response services of a construction-related nature, the need
to process emergency purchase requests has increased.While the Administration considers
alternatives to the JOC program for emergency response services and urgent projects, the
emergency purchase request process outlined in Code allows the City to respond
expeditiously to unexpected needs for these services. The following is a list of emergency
purchases for the preceding month. The Emergency Purchase Request form for each
emergency reported is attached.
Nature of Emergency Requestor Contractor Amount
Electrical Repairs for Pool at Parks & Delcons, Inc. $135,487.49
Scott Rakow Youth Center Recreation
UNAUTHORIZED PURCHASES. Miami Beach City Code Section 2-393(a) prohibits the
purchase of goods or services unauthorized by the Procurement Division (typically through
the issuance of a Purchase Order with stated purchase authority prior to the receipt of goods
or services). In its due diligence, the Department of Procurement Management(DPM) has
identified those purchases that have been transacted in violation of the stated Code
requirement. In those cases, the DPM has required documentation and justification be
provided to the City Manager, through the Unauthorized Purchase form, who may then,
pursuant to Code, consider and authorize the purchase. Unauthorized purchases exceeding
$50,000 are reported to the City Commission at its meeting following the approval of the
Unauthorized Purchase form. Following is a report of unauthorized purchases for the
preceding month. The Unauthorized Purchase form for each purchase reported is attached.
Nature of Unauthorized Purchase' Requestor Contractor Amount
N.
JLM /
T:\AGENQ \2015\January\Procurement\December Emergency and Unauthorized Purchases Report
Agenda Item
Date //V-IS--
-
11',15,•'21.3 E
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t e Ci Com ission
Jimmy FROM: L. Morales, City Manager
O y � g er "ylff
DATE: January 14, 2014
SUBJECT: INFORMATIONAL REPORT ON CAPITAL OR INFRASTRUCTURE
PROJECTS AWARDED PURSUANT TO THE NATIONAL JOINT POWERS
ALLIANCE (NJPA) COMPETITVELY SOLICITED CONTRACT FOR
CONSTRUCTION SERVICES
Section 255.20, Florida Statutes exempts construction projects under$300,000 from formal
competitive solicitation requirements. Nonetheless,the Administration believes it is prudent
to establish a process,which includes assuring that qualified contractors are performing the
work and competitive pricing, when awarding projects under the threshold established in
Florida Statutes, while still expediting the award and completion of these projects. With
these goals in mind, the Administration has pursued utilizing a process known as indefinite
quantity contract(IQC)for construction services.The IQC process is used extensively by the
local, state and federal governmental agencies throughout the United States to expedite the
delivery of construction projects. The City Commission, at its April 23, 2014, meeting
approved a recommendation by the Administration to utilize the IQC process to expedite the
delivery of construction projects under$250,000 or for emergency projects as approved by
the City Manager.
The City, as a governmental agency member, is authorized to utilize the IQC contract for
construction services competitively awarded by the National Joint Powers Alliance(NJPA).
Additional information on the NJPA IQC contract is included in the attached Contract Award
Memo which provides guidelines for using the NJPA contract. Following is a list of projects
awarded pursuant to the NJPA IQC contract for construction services for the period since
the prior City Commission meeting.
PROJECT TITLE IQC No. VALUE BRIEF SCOPE
None
JLM/ AD
F:\PURC\$AL,\Reports\Monthly Reports\FY 2015\IQC\IQC Report-January 14,2015(Memo).doc
Agenda Item -
Date
REPORT OF THE ITEMIZED REVENUES AND
EXPENDITURES OF THE
MIAMI BEACH REDEVELOPMENT AGENCY'S
CITY CENTER DISTRICT
SOUTH POINTE
(PRE-TERMINATION CARRY FORWARD BALANCES)
FOR THE MONTH OF
NOVEMBER 2014
Agenda Item _F
Date 01-14-2015
M1.AMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANUM
TO: Chairperson and Members of the
Miami Beach Redevelopment Agency
FROM: Jimmy L. Morales, Executive Director
DATE: January 14, 2015
SUBJECT: Report of the Itemized Revenues and Expenditures of the Miami Beach
Redevelopment Agency's City Center District and the South Pointe (Pre-
Termination Carry Forward Balances) for the Period Ended November 30,
2014.
On July 15, 1998 the Chairman and Members of the Board of the Miami Beach
Redevelopment Agency resolved that an itemized report of the revenues and
expenditures of the Miami Beach Redevelopment Agency, with respect to each
redevelopment area, would be made available to the Chairman and Members of the
Board of the Miami Beach Redevelopment Agency at the end of each month. Currently
the report is provided at the scheduled commission meeting.
As of September 30, 2005, the South Pointe Redevelopment District ceased to be a
redevelopment area within the Miami Beach Redevelopment Agency's jurisdiction. At
that point, the City of Miami Beach assumed the responsibilities for the South Pointe
Area. This report will continue to summarize the capital expenditures incurred for the
South Pointe construction projects that have been appropriated as of September 30,
2005 and that are being paid from the remaining RDA South Pointe TIF balance.
The attached material includes the following:
Section A— South Pointe (Pre-Termination Carry Forward Balances)
• Summary of Accrual Basis Transactions by Project and for the Fiscal Years
Ended September 30, 1988 through 2014 and the Period ended November 30,
2014
• Summary of Operating Activities for the Period Ended November 30, 2014
Section B—City Center District
• Summary of Accrual Basis Transactions by Project and for the Fiscal Years
Ended September 30, 1988 through 2014 and the Period ended November 30,
2014
• Summary of Operating Activities for the Period Ended November 30, 2014
J L �n ! :
P
SOUTH POINTE
(PRE-TERMINATION CARRY FORWARD BALANCES)
FINANCIAL INFORMATION
FOR THE PERIOD ENDED
NOVEMBER 30, 2014
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANUM
TO: Jimmy L. Morales, City Manager
FROM: Patricia D. Walker, Chief Financial Officer
DATE: January 14, 2015
SUBJECT: South Pointe Financial Information for the Month Ended November 30, 2014
At the July 15, 1998 Commission/Redevelopment Agency meeting a request was made for
monthly financial information for the South Pointe Redevelopment District. As of September
30, 2005, the South Pointe Redevelopment District ceased to be a redevelopment area
within the Miami Beach Redevelopment Agency's jurisdiction. However, this report will
continue to summarize the capital expenditures incurred for the South Pointe construction
projects that have been appropriated as of September 30, 2005 and that are being paid from
the remaining RDA South Pointe TIF balance (pre-termination carry forward balances). The
information has been compiled and is attached.
Historical Financial Information
The summary report included in the attached material reflects that during the period from
October 1, 1987 through November 30, 2014 approximately $120,064,000 of revenues were
received in the South Pointe Area.
The primary sources of these revenues included:
Incremental Ad Valorem tax $ 94,048,269
Bond proceeds 6,860,000
Land sale 5,187,944
Interest income 8,253,874
Rental income 3,169,547
Loan from the City of Miami Beach 1,000,000
State grant 350,000
Various sources 1,194,504
$ 120,064,138
We are committed to providing excellent public service and safety to all who live, work,and play in our vibrant, tropical, historic community.
On the expenditure side, approximately $113,463,000 has been expended from October 1,
1987 through November 30, 2014.
. These.approximate expenditures were primarily made in the following areas:
Cobb/Courts Project $ 16,384,670
Debt Service Payments 14,028,441
Portofino Project 12,330,291
South Pointe Streetscape/Park 38,393,862
Administrative Costs 7,403,859
SSDI Project 6,446,941
Marina Project 5,913,256
Community Policing 2,465,482
Washington Avenue 1,541,983
Carner-Mason Settlement and Other Reimbursements 1,044,733
Miami Beach Community Development Corporation Funding
Agreement—530 Meridian Building —Affordable Housing 1,500,000
Other Project Costs 6,009,405
$ 113,462,923
The cash balance as of November 30, 2014 is approximately $7,609,000. This balance
consisted of the following amounts:
Cash Balance $ 1,180,492
Investments Balance 6,428,461
$
7,608,953
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
Beginning in October, 2014 the South Pointe Pre-Termination Financial Information report is
presented on an accrual basis of accounting. Previous reports were presented on a cash
basis of accounting.
Cash to Accrual Basis Reconciliation
Cash basis cash balance at
September 30,2014 $ 6,739,374
Opening cash balance at October 1, 1987 1,041,730
Investment Market Value (4,731)
Accrual basis cash balance at
September 30,2014 $ 7,776,373
Cash Flow Statement for the Period Ending November 2014
Cash at October 1,2014 $ 7,776,373
Net income (138,159)
Change in accounts receivable 14
Change in accounts payable (29,275)
Cash at November 30,2014 $ 7,608,953
JLM:PDW:sp
We are committed to providing excellent public service and safety to all who live, work,and play in our vibrant, tropical, historic community.
SUMMARY OF
TRANSACTIONS
FOR THE PERIOD ENDED
NOVEMBER 30, 2014
RDA-South Pointe Pre-Termination Balances
Summary of Accrual Basis Transactions by Project
Fiscal Years 1988 2015
Total
Prior Years FY 2015 Rev./Expenses
REVENUES
Tax increment-City $ 55,162,212 $ $ 55,162,212
Tax increment-County 37,562,671 37,562,671
Tax increment(Interest)-County 26,627 26,627
Tax increment-Children's Trust 1,296,759 1,296,759
Bond proceeds 6,860,000 6,860,000
Cobb Partners-Closing Parcel 1,2 5,187,944 5,187,944
Marina rental income 3,169,547 3,169,547
Interest income 8,249,273 4,601 8,253,874
Loan from City 1,000,000 1,000,000
Grants(Fla.Inland Navig.;shoreline restore.) 350,000 350,000
Other Grants 5,000 5,000
St.sales tax(receipt-income for pmt.to St) 209,358 209,358
Daughters of Israel contrib.-reloc.Mikvah 28,000 28,000
Consulting fee refund-Rahn S.Beach 27,026 27,026
Olympus HIdg.-reimb.Portofino advertsg. 24,405 24,405
Mendelson environ.reimb./refund 10,000 10,000
Regosa Engineering refund-Marina 8,500 8,500
Portofino DRI Payment from Greenberg T. 121,531 121,531
Payment received from Greenberg T.for CMB 23,500 23,500
Payment received from Olympus Holdings,Inc. 96,276 96,276
Payment received from Marquesa,Inc. 2,000 2,000
Contribution from Continuum II for S.Pointe Park 200,000 200,000
Cost of asbestos remediation reimb.-Cobb 5,800 5,800
Miscellaneous income 8,267 8,267
Galbut&Galbut contrib.-reloc.Mikvah 3,500 3,500
Murano Two,Ltd-Cash Bond per Agreement 242,000 242,000
Other(void ck;IRS refund;prior year refund,etc) 179,341 179,341
Total Revenues 120,059,537 4,601 120,064,138
EXPENDITURES
PROJECTS
Cobb/Courts
Land acquisition (9,444,065) (9,444,065)
Legal fees/costs (4,084,795) (4,084,795)
Professional services (886,620) (886,620)
Title insurance (300,000) (300,000)
Demolition (216,805) (216,805)
Appraisal (212,440) (212,440)
Board up/relocation (148,578) (148,578)
Site imprvmt/prep/lot clearg/envir. (589,543) (589,543)
Real estate tax (86,259) (86,259)
Construction (45,000) (45,000)
Utilities relocation (29,046) (29,046)
Adv.due develop.('88);refund bid('89) (20,000) (20,000)
Misc. (321,519) (321,519)
Total Cobb/Courts (16,384,670) - (16,384,670)
Marina
Construction costs (1,594,094) (1,594,094)
Submerged land lease (2,017,803) (2,017,803)
Legal costs (648,698) (648,698)
Professional services (467,017) (467,017)
Parking lot improvements (464,755) (464,755)
1 of 3
RDA-South Pointe Pre-Termination Balances
Summary of Accrual Basis Transactions by Project
Fiscal Years 1988-2015
Total
Prior Years FY 2015 Rev./Expenses
Pool&deck improvements (285,555) (285,555)
Shoreline restoration (212,526) (212,526)
Site improvements (80,883) (80,883)
Landscaping (80,448) (80,448)
Environmental (18,076) (18,076)
Miscellaneous (43,401) (43,401)
Total Marina (5,913,256) - (5,913,256)
Portofino
Legal costs/closing costs (1,926,558) (1,926,558)
Environmental cleanup (379,268) (379,268)
Appraisal costs (80,518) (80,518)
Professional services (580,992) (580,992)
Utility relocation (1,844,167) (1,844,167)
Advertising (52,594) (52,594)
Miscellaneous('95 incl.$3k-temp svc) (15,784) (15,784)
Yacht Club Lease Agreement (1,284,101) (1,284,101)
Ad Valorem Property Tax-Yacht Club (74,588) (74,588)
Murano Garage Lease Agreement (1,149,437) (1,149,437)
Ad Valorem Property Tax-Murano (85,442) (85,442)
Murano(Marina Garage)Common Area Maintenance (93,247) (93,247)
Yacht Club Common Area Maintenance (37,893) (37,893)
Murano Grande Lease Agreement (1,844,357) (1,844,357)
Ad Valorem Property Tax-Murano Two (50,600) (50,600)
ICON Lease Agreement (2,585,476) (2,585,476)
Refund of Cash Bond (242,000) (242,000)
Mailing,printing (3,269) (3,269)
Total Portofino (12,330,291) - (12,330,291)
South Pointe Streetscape/Park
Construction costs (23,381,022) (118,104) (23,499,126)
Legal costs (2,614,818) (2,614,818)
Professional services (11,812,241) (11,812,241)
Miscellaneous (467,677) (467,677)
Total South Pointe Streetscape/Park (38,275,758) (118,104) (38,393,862)
SSDI
Legal cost (117,435) (117,435)
Property Taxes SSDI North (92,371) (92,371)
Construction (6,222,118) (6,222,118)
Advance due to developer (15,017) (15,017)
Total SSDI (6,446,941) - (6,446,941)
Other Projects
Fifth St.Beautification (300,000) (300,000)
Beach Colony(I'scape/stscape/site imprvmt) (80,912) (80,912)
Marriott (53,061) (53,061)
Washington Ave. (1,541,983) (1,541,983)
Washington Ave Surface Lot (280,790) (280,790)
Design guidelines (43,708) (43,708)
MBTMA/Mobility (32,225) (32,225)
S.Pointe Zoning (20,819) (20,819)
South Pointe Pier (85,092) (85,092)
Alaska Baywalk (218,323) (218,323)
Victory/Community Gardens (174,477) (174,477)
Washington Park (50,590) (50,590)
2 of 3
RDA-South Pointe Pre-Termination Balances
Summary of Accrual Basis Transactions by Project.
Fiscal Years 1988-201.5
Total
Prior Years FY 2015 Rev./Expenses
Water/Sewer Pump Station Upgrade (1,064,020) (1,064,020)
I Flamingo S.Bid A R.O.W. (402,639) (402,639)
Flamingo Neigh-Lummus (428,246) (428,246)
Flamingo 10g-6St ROW Improvement (3,419) (21,840) (25,259)
Potamkin Project(5th&Alton) (318,525) (318,525)
Lummus Park (103,916) (103,916)
Wayfinding Project (177,081) (177,081)
Jewish Museum of Florida (500,000) (500,000)
MBCDC Loan-530 Meridian Bldg. (1,500,000) (1,500,000)
First Street Improvement Alton&Wash (5,927) (5,927)
6th&Lenox Infrastructure Project (772,450) (772,450)
Beachwalk II Project (808,397) (2,816) (811,213)
Miscellaneous (60,132) (60,132)
Total Other Projects (9,026,732) (24,656) (9,051,388)
Total Projects (88,377,648) (142,760) (88,520,408)
Administration
Management Fees (3,942,700) (3,942,700)
Interlocal Agreement (1,716,010) (1,716,010)
Professional services (437,225) (437,225)
Sales tax (211,233) (211,233)
Legal costs (134,623) (134,623)
Bond costs (85,180) \ (85,180)
Outside Audit fees (98,275) (98,275)
Salaries (47,134) (47,134)
Other (42,196) (42,196)
Temporary staffing (47,695) (47,695)
Office supplies/postage/printing (63,291) (63,291)
TIF to County (22,523) (22,523)
Advertising&Promotion (22,029) (22,029)
Miscellaneous (193,201) (193,201)
Travel&entertainment (16,280) (16,280)
Fumiture&fixtures (6,734) (6,734)
Dues&memberships (6,509) (6,509)
Net Premium/Discount on investment (20,187) (20,187)
Accrued interest on investments (290,834) (290,834)
Total Administrative (7,403,859) - (7,403,859)
Debt Service/Loan Repayment (14,028,441) (14,028,441)
Miscellaneous
Carner Mason settlement (946,163) (946,163)
City of Miami Beach(reimburse water main) (74,067) (74,067)
Miscellaneous (24,503) (24,503)
(1,044,733) - (1,044,733)
Community Policing (2,465,482) _ (2,465,482)
Total expenditures (113,320,163) (142,760) $ (113,462,923)
ENDING BALANCE $ 6,739,374 $ (138,159)
3 of 3
RDA.- South Pointe Pre-Termination Balances
Summary of Operating Activities
Year-To-Date and For the Month Ending November 2014
Year to date
Expenditures Expenditures
379 RDA South Pointe Capital Projects
- 379-2541-061357 Design-Capital Contracts $ 2,816.25 $ 2,816.25
Total Beachwalk II 2,816.25 2,816.25
379-2737-061357 Design-Capital Contracts 21,097.21 21,097.21
379-2737-069357 Capital Contracts 97,007.04 97,007.04
Total pwc54irsfm 54in Diam Red Sewer Force Mn 118,104.25 118,104.25
379-2986-061357 Design-Capital Contracts 21,839.54 21,839.54
Total pksflaml0g Flamingo 10g-6St.ROW Improv 21,839.54 21,839.54
Total Expenditures $ 142,760.04 $ 142,760.04
Year to date
Revenues Revenues
379 RDA South Pointe Capital Projects
379-8000-361110 Interest on Investments $ - $ (236.07)
379-8000-361130 Interest-Repurchase Agreement 106.37 106.14
379-8000-361720 Unrealized Gain/Loss-Invest<1 year 0.00 4,731.27
Total RDA South Pointe Capital Projects 106.37 4,601.34
Total Revenues $ 106.37 $ 4,601.34
Total Revenues $ 4,601.34
Total Expenses (142,760.04)
Total Net Income $ (138,158.70)
The Check register for the Redevelopment Agency-South Pointe Pre-Termination is
located at https://secure.miamibeachfl.gov/apvendorviewer/chksearch.aspx
The Monthly Construction Projects update for active South Pointe Pre-Termination is located at
http://www.miamibeachfl.gov/cityclerk/scroll.aspx?id=77106
1 of 1
CITY CENTER
REDEVELOPMENT DISTRICT
FINANCIAL INFORMATION
FOR THE PERIOD ENDED
NOVEMBER 30, 2014
trA MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANUM
TO: Jimmy L. Morales, City Manager
FROM: Patricia D. Walker, Chief Financial Off er
DATE: January 14, 2015
SUBJECT: City Center Redevelopment District Financial Information
For the Period Ended November 30, 2014
At the July 15, 1998 Commission/Redevelopment Agency meeting a request was made
for monthly financial information for the City Center Redevelopment District. The
information has been compiled and is attached.
Historical Financial Information
The summary report included in the attached material, reflects that during the period
from October 1, 1993 through November 30, 2014 approximately $697,104,000 of
revenues were received in the City Center District of the Redevelopment Agency
("RDA"). The primary sources of these revenues included approximately:
Ad Valorem tax $ 372,197,581
Bond proceeds 108,779,453
Loews Hotel Exercise Option 27,498,975
Resort tax contributions 55,977,581
Draws from the line of credit from the City of Miami Beach 19,190,000
Anchor Garage receipts 38,622,060
Pennsylvania Garage receipts 2,807,794
Royal Palm Land Sale 12,562,278
Interest income 21,662,121
Loews Ground Lease receipts 8,240,984
Anchor Shops receipts 9,724,131
Pennsylvania Shops receipts 1,354,039
Loan from the City of Miami Beach 3,000,000
Contributions from GMCVB toward debt service payments 2,700,000
Reimbursements from other state and local agencies 1,975,762
Contribution from CMB Parking Department 700,000
RDP Royal Palm Ground Lease receipts 470,222
Contribution from New World Symphony 250,000
Cost of Issuance Proceeds-Series 2005 402,221
From Various Sources 8,988,830
Total Revenues $ 697,104,032
On the expenditure side, approximately $596,096,000 has been expended from October
1, 1993 through November 30, 2014.
These approximate expenditures were primarily made in the following areas:
Debt Service Payments $ 182,631,357
Convention Center Hotel Project (Loews Hotel) 61,516,007
Lincoln Road/Bass Museum Loan Repayment to CMB 30,467,142
Hotel Garage Project 18,247,976
African-American Hotel Project 12,968,666
Collins Park Cultural Center 17,324,578
Colony Theater 6,581,183
Anchor Garage Operations 27,009,781
Pennsylvania Garage Operations 2,266,073
Pennsylvania Shop Operations 1,339,156
Administrative Costs 28,681,806
Beachwalk Project 5,233,711
Miami City Ballet 5,859,594
Community Policing 33,303,079
Secondary Pledge Repayments (Resort Tax) 2,385,000
Washington Avenue Streetscapes 3,198,183
Lincoln Road Project 1,443,063
Water& Wastewater Pump Station 1,228,541
R.O.W. Improvements 2,356,207
New World Symphony Grant-In-Aid 15,000,000
Capital Projects Maintenance 12,434,581
City Center Greenspace Management 2,475,326
South Beach Area Property Management 9,343,310
RDA City Center Code Compliance 25,406
RDA City Center Sanitation 471,349
Anchor Shops Operations 2,308,210
Cost of Issuance-Series 2005A&B 375,047
Movie Theater Project 182,200
Purchase of the Barclay, the Allen and the London House for
MBCDC 14,154,643
Washington Avenue Bridge Restoration Loan
($630,987— Refunded) 700,000
Other Project Costs 94,584,968
Total Expenditures $ 596,096,143
The cash balance as of November 30, 2014 is approximately $100,701,000. This
balance consisted of the following amounts:
Cash Balance $ 6,185,219
Petty Cash 500
Investments Balance 87,560,009
Debt Service Reserves 6,954,868
$ 100,700,596
Beginning in October, 2014 the City Center Redevelopment District Financial Information
report is presented on an accrual basis of accounting. Previous reports were presented
on a cash basis of accounting.
Cash to Accrual Basis Reconciliation
Cash basis cash balance at
September 30, 2014 $ 101,675,479.78
Investment Market Value (559,757.85)
Petty Cash 500.00
Change from cash to accrual basis (12,970.28)
Accrual basis cash balance at
September 30, 2014 $ 101,103,251.65
Cash Flow Statement for the Period Ending November 2014
Cash at October 1, 2014 101,103,251.65
Net income (667,590.90)
Change in accounts receivable (157,772.24)
Change in interest 79,597.50
Change in Due from other funds 594,216.30
Change in Prepaid Expenses 1,745.94
Change in accounts payable (1,085,746.72)
Change in accrued expenses 22,284.09
Change in due to other funds 862,497.84
Change in sales tax payable (5,988.26)
Change in deferred revenues (51,495.00)
Change in access card deposit 5,596.00
Cash at November 30, 2014 $ 100,700,596.20
JLM:PDW:sp
SUMMARY OF
TRANSACTIONS
FOR THE PERIOD ENDED
NOVEMBER 30, 2014
Redevelopment Agency-City Center/Historic Convention;Village
Summary of Accrual Basis Transactions by Project
Fiscal Years 1994-2015
Total
Prior Years FY 2015 Rev/Expenses
REVENUES
Tax increment-County $ 180,393,351 $ 180,393,351
Tax increment-City 178,343,899 178,343,899
Tax increment (Interest)-County 19,057 19,057
Tax increment-Children's Trust 13,441,274 13,441,274
Bond proceeds 108,779,453 108,779,453
Rental income 292,859 292,859
Anchor Garage receipts 37,856,986 588,824 38,445,810
Anchor Garage deposit card receipts 30,788 30,788
Anchor Shops rental income 9,384,005 147,082 9,531,087
Anchor Shops rental deposits 193,044 193,044
Pennsylvania Garage receipts 2,647,066 160,488 2,807,554
Pennsylvania Garage deposit card receipts 240 240
Pennsylvania Shops rental income 1,039,720 1,039,720
Pennsylvania Shops rental deposits 171,382 142,937 314,319
Legal settlement 100,000 100,000
Loews Facility Use/Usage Fee 145,462 145,462
Loews Ground Lease Receipts 8,240,984 8,240,984
Loews Hotel-exercise option 27,498,975 27,498,975
RDP Royal Palm Ground Lease Receipts 470,222 470,222
RDP Royal Palm-Sale of Land 12,562,278 12,562,278
New World Symphony Contribution 250,000 250,000
Interest income/Unrealized Gain/Loss Invest 21,105,277 556,844 21,662,121
Resort tax contributions 55,977,581 55,977,581
Cost of Issuance Proceeds-Series 2005 402,221 , 402,221
Bid deposits-hotels 375,000 375,000
Bid deposits-cinema 100,000 100,000
Loan from City 3,000,000 3,000,000
Line of credit from City 19,190,000 19,190,000
Cultural Campus 1,975,762 1,975,762
St.Moritz Hotel-refund/reimbursement 925,450 925,450
Reimbursements(GMCVB/RE taxes/Grants) 3,864,530 3,864,530
St.sales tax(receipt-income for pmt.to St) 2,371,561 2,371,561
Miami City Ballet-Capital 31,698 11,875 43,573
Miami City Ballet Lease/Maint 213,981 7,083 221,064
Anchor Garage insurance reimbursement 26,170 26,170
Real Estate taxes refund 299,056 299,056
Refund Due to/From 1,128,005 1,128,005
Refund-Loews-Water/Sewer Impact Fees 348,319 348,319
Refund-Police Salaries and Wages 844,503 844,503
Suspense Account, 0
Miscellaneous/Prior Year Refunds&Voids 1,448,740 1,448,740
TOTAL REVENUES $ 695,488,899 $ 1,615,133 $ 697,104,032
EXPENDITURES
Projects
African-American Hotel
Appraisal fees (4,200) (4,200)
Bid refund (50,000) (50,000)
Board up (50,995) (50,995)
Construction(soil remediation/tank) (9,800) (9,800)
Delivery (503) (503)
Electric service (422) (422)
Environmental clean up (161,613) (161,613)
Equipment rental (14,815) (14,815)
Fire alarm service (13,870) (13,870)
1 of 6
Redevelopment Agency City Center/Historic Convention Village
Summary of Accrual Basis Transactions by Project
Fiscal Years 1994-2015
Total
Prior Years FY 2015 Rev/Expenses
Hotel negotiation consultant (126,131) (126,131)
Land acquisition (10,592,060) (10,592,060)
Legal fees/costs (667,871) (667,871)
Lot clearing (16,924) (16,924)
Maintenance (48,173) (48,173)
Miscellaneous (309,495) (309,495)
Owner's representative fees&expenses (293,757) (293,757)
Postage,printing&mailing (4,153) (4,153)
Professional services (144,049) (144,049)
Public notice/advertisement (13,951) (13,951)
Refund of deposits (175,000) (175,000)
Reimbursements (15,799) (15,799)
Relocation (32,400) (32,400)
Security guard service (170,015) (170,015)
Title insurance (25,271) (25,271)
Travel&related expenses (2,159) (2,159)
Water/Sewer(impact fees) (25,240) _ (25,240)
Total African-American Hotel (12,968,666) - (12,968,666)
Convention Hotel
Administrative fees (5,436) (5,436)
Appraisal fees (67,150) (67,150)
Bid refund (100,000) (100,000)
Bond costs (173,998) (173,998)
Building permit fees (172,451) (172,451)
Construction (33,265,118) (33,265,118)
Delivery (1,778) (1,778)
Demolition (47,361) (47,361)
Environmental clean up (19,556) (19,556)
Equipment rental (24,389) (24,389)
Fire alarm service (600) (600)
Hotel selection/study (263,357) (263,357)
Hotel negotiation consultant (723,112) (723,112)
Land acquisition (20,673,575) (20,673,575)
Legal fees/costs - (1,026,811) (1,026,811)
Lot clearing (12,407) (12,407)
Maintenance (695) (695)
Miscellaneous (28,063) (28,063)
Owner's representative fee&expenses (1,218,615) (1,218,615)
Postage,printing&mailing (15,977) (15,977)
Professional services (275,568) (275,568)
Public notice/advertisement (5,996) (5,996)
Reimburse closing costs to C.M.B. (3,000,000) (3,000,000)
Reimbursements (27,902) (27,902)
Security guard service (26,563) (26,563)
Temporary staffing (3,000) (3,000)
Training,conferences&meetings (1,750) (1,750)
Travel&related expenses (25,800) (25,800)
Water/sewer service (308,979) (308,979)
Total Convention Hotel (61,516,007) - (61,516,007)
Hotel Garage-Construction
Administrative fees (26,248) (26,248)
Appraisal fees (24,913) (24,913)
Board up (9,763) (9,763)
Bond costs (37,442) (37,442)
Building permit fees (818) (818)
Construction draw (13,773,347) (13,773,347)
Delivery (230) (230)
2 of 6
Redevelopment Agency-City Center/Historic Convention Village
Summary of Accrual Basis Transactions by Project
Fiscal Years 1994. -2015,
Total
Prior Years FY 2015 Rev/Expenses
Demolition (155,834) (155,834)
Electric service (1,554) (1,554)
Equipment rental (360) (360)
Environmental (30,824) (30,824)
Land acquisition (3,312,947) (3,312,947)
Legal fees/costs (239,024) (239,024)
Maintenance (832) (832)
Miscellaneous (36,680) (36,680)
Owner's representative fee&expenses (311,094) (311,094)
Printing (6,915) (6,915)
Professional services (80,094) (80,094)
Public notice/advertisement (6,525) (6,525)
Reimbursement (10,759) (10,759)
Relocation (99,384) (99,384)
Security guard service (81,247) (81,247)
Water/sewer service (1,142) (1,142)
Total Hotel Garage (18,247,976) - (18,247,976)
Movie Theater Project
Appraisal fees (4,500) (4,500)
Bid refund (80,000) (80,000)
Delivery (476) (476)
Equipment rental -- (4,032) (4,032)
Legal fees (57,299) (57,299)
Miscellaneous (2,913) (2,913)
Professional services (14,380) (14,380)
Refund of deposit (10,000) (10,000)
Traffic parking study (8,600) (8,600)
Total South Beach Cinema (182,200) - (182,200)
Lincoln Road
Appraisal fees (5,000) (5,000)
Delivery (8) (8)
Equipment rental (11,900) (11,900)
Legal fees (10,827) (10,827)
Lot clearing (5,440) (5,440)
Lighting (60,805) (60,805)
Maintenance (195,588) (195,588)
Miscellaneous (582) (582)
Postage,printing&mailing (810) (810)
Professional services (99,553) (99,553)
Reimbursements (23,581) (23,581)
Revitalization (960,522) (960,522)
Repayment of Loan (21,776,959) (21,776,959)
Temporary staffing (66,158) (66,158)
Training,conferences&meetings (1,518) (1,518)
Travel&related expenses (771) (771)
Total Lincoln Road (23,220,022) - (23,220,022)
Beachwalk
Environmental (5,400) (5,400)
Miscellaneous (212,613) (212,613)
Professional services (5,015,698) (5,015,698)
Total Beachwalk (5,233,711) - (5,233,711)
Collins Park Cultural Center
Appraisal fees (24,605) (24,605)
Environmental (137,515) (137,515)
Land acquisition (6,661,982) (6,661,982)
3 of 6
Redevelopment Agency- City Center/Historic Convention Village
Summary of Accrual Basis Transactions by Project
Fiscal Years 1994-2015
Total
Prior Years FY 2015 Rev/Expenses
Construction (7,814,087) (7,814,087)
Legal fees (768,507) (768,507)
Miscellaneous (156,498) (156,498)
Professional services (1,242,704) (1,242,704)
Streetscape (401,312) (401,312)
Utilities (110,168) (110,168)
Children's Feature (7,200) (7,200)
Total Cultural Campus (17,324,578) - (17,324,578)
Other Projects
Bus Prop.Ctr. (159) (159)
Convention Center Improvement (5,723,464) (33,267) (5,756,731)
Chamber of Commerce Relocation Study (2,000) (2,000)
Colony Theater-Stage Lighting (6,581,183) (6,581,183)
Construction of Library (14,586) (14,586)
East/West Corridor (88) (88),
Electrowave (3,161) (3,161)
Garden Center (3,077) (3,077)
Guidelines (12,450) (12,450)
Old City Hall (499) (499)
17th Street Surface Lot (256,887) (256,887)
10A Surface Lot-Lennox (382,854) (382,854)
Streetscapes (324,849) (324,849)
6th Street Streetscape (577) (577)
Botanical Gardens (356,552) (356,552)
Transportation Mobility Study (32,225) (32,225)
Convention Center Streetscape (2,202,353) (2,202,353)
New World Symphony (21,591,976) (21,591,976)
New World Symphony-Lincoln Park (14,440,890) (14,440,890)
Washington Avenue Streetscape (3,198,183) (3,198,183)
Rotunda/Collins Park 9/30/2014 (735,652) (735,652)
R.O.W. Improvements (2,356,207) (2,356,207)
Flamingo(16 St.Corridor) (4,721) (4,721)
Flamingo Neigh.South-Bid A (10,186) (10,186)
Flamingo Neigh.Lummus-Bid B (456,047) (456,047)
Flamingo Bid C (13,877) (13,877)
Beachfront Restrooms (431,147) (431,147)
Water&Wastewater Pump Station (1,228,541) (1,228,541)
Miami City Ballet&HVAC (5,859,594) (5,859,594)
Wayfinding Project (348,123) (348,123)
West Ave/Bay Road Neigh. Improve. (687,720) (687,720)
Multi-Purpose Building Adj.City Hall (14,762,648) (14,762,648)
Bass Museum (10,252,043) (10,252,043)
Bass Museum Hydraulic (2,750) (2,750)
Bass Museum HVAC Improv./Heat Pump (142,781) (142,781)
The Barclay,the Allen and the
London House (14,154,643) (14,154,643)
Carl Fisher Renewal and Replacement (131,286) (131,286)
Alleyway Restoration Program (221,632) (221,632)
Lincoln Road Between Lennox and Alton (6,151,710) (21,696) (6,173,406)
Lincoln Road Between Collins/Washington (1,300,155) (1,300,155)
Lincoln Road Fountain (4,484) (4,484)
Lincoln Road Mall Accent Light (90,446) (90,446)
Lincoln Road Landscaping (3,959) (3,959)
Lincoln Road Uplighting (7,820) (7,820)
Little Stage Complex (325,593) (325,593)
Preferred Parking Surface Lot (526,649) (526,649)
Tree Wells Pilot Project (409,571) (409,571)
Washington Ave.Bridge Restoration Loan (700,000) (700,000)
4 of 6
•
Redevelopment Agency City Center/Historic Convention Village
Summary of Accrual Basis Transactions by Project
Fiscal Yeats 1994-2015
Total
Prior Years FY 2015 Rev/Expenses
Collins Canal Enhancement Project (1,418,486) (1,418,486)
Collins Park Parking Garage-and Land (6,957,704) (6,957,704)
Collins Park Ancillary Improvement (39,086) (39,086)
CCHV Neighborhood Improvements (11,672,435) (11,672,435)
21st Street Recreational Center Repairs (14,901) (14,901)
Animal Waste Dispensers&Receptacles (25,000) (25,000)
Trash Receptacles (12,400) (12,400)
Pedestrian Countdown Signals (54,868) (54,868)
Maze Project-21st Street&Collins (135,000) (135,000)
Directory Signs in City Center ROW (190,277) (190,277)
Beach Shower Replacement&Renovation (6,355) (6,355)
24"PVC Sanitary Sewer Improvements (315,016) (315,016)
Bicycle Parking Project (9,013) (9,013)
Total Other Projects (137,298,539) (54,963) (137,353,502)
Total Projects (275,991,699) (54,963) (276,046,662)
Administration
Administrative fees (225) (225)
Anchor Shops Leasing (134,878) (134,878)
Appraisal fees (7,000) (7,000)
Bond costs/Bond Trustee.Fees (2,200,650) (2,200,650)
Delivery (1,400) (1,400)
Dues&subscriptions (10,830) (10,830)
Facility Usage-Loews Hotel (117,377) (117,377)
Management fees (2,836,300) (2,836,300)
Interlocal Agreement/City Center Operation (20,511,284) (31,177) (20,542,461)
Miscellaneous, (83,225) (83,225)
Office supplies (45,009) (45,009)
Postage,printing&mailing (50,857) (50,857)
Professional services (1,166,950) (1,166,950)
Public notice/advertisement (2,496) (2,496)
Reimbursements (62,184) (62,184)
Sales tax (180,222) (180,222)
Settlement Costs (457,500) (457,500)
Legal Fees(Ongoing Litigation) (267,516) (267,516)
Temporary staffing (14,197) (14,197)
Training,conferences&meetings (19,294) (19,294)
Travel&related expenses (1,769) (1,769)
Resort Tax Accrual 0
Accrued interest on investments (479,466) (479,466)
Total Administration (28,650,629) (31,177) (28,681,806)
New World Symphony Grant In Aid (15,000,000) (15,000,000)
Capital projects Maintenance (12,434,581) (12,434,581)
City Center Greenspace Management (2,439,654) (35,672) (2,475,326)
South Beach area-Property Management (9,252,554) (90,756) (9,343,310)
RDA City Center Code Compliance - (25,406) (25,406)
RDA City Center Sanitation - (471,349) (471,349)
Cost of Issuance Series 2005 A&B (375,047) (375,047)
5 of 6
Redevelopment Agency'-City Center/Historic Convention Village
Summary of Accrual Basis Transactions by Project.
Fiscal Years 1994 2015
Total
Prior Years FY 2015 Rev/Expenses
Debt Service/Loan Repayment (185,016,357) (185,016,357)
Anchor Garage Operations (25,940,894) (1,068,887) (27,009,781]
Anchor Shops Operation (2,306,464) (1,746) (2,308,210)
Pennsylvania Ave-Garage Operations (2,253,129) (12,944) (2,266,073)
Pennsylvania shops operations (1,339,156) (1,339,156)
Community Policing-CCHCV (32,813,255) (489,824) (33,303,079)
TOTAL EXPENDITURES (593,813,419) (2,282,724) (596,096,143)
ENDING BALANCE $ 101,675,480 $ (667,591)
6of6
Redevelopment Agency- City Center/Historic Convention Village
Summary of Operating Activity
Year-To-Date and For The Month Ending November 2014
Year to date
Revenues Revenues
165 RDA
165-8000-362219 Miami City Ballet-Capital Sub-Account $ - $ 11,875.00
165-8000-362220 Miami City Ballet-Maint.Sub-Account 0.00 7,083.20
Total RDA 0.00 18,958.20
168 RDA City Center Operations
168-8000-000000 Suspense Account 299,094.40 0.00
Total RDA City Center Operations 299,094.40 0.00
202 RDA City Center Debt Service
202-8000-361130 Interest Repurchase Agreement 89.95 89.95
Total RDA City Center Debt Service 89.95 89.95
365 RDA City Center Projects
365-8000-361110 Interest on Investments 0.00 -3,052.20
365-8000-361130 Interest-Repurchase Agreement 42.05 48.93
365-8000-361720 Unrealized Gain/Loss-Invest<1 year 0.00 300,012.27
365-8000-361760 Unrealized Gain/Loss-Invest>1 year 0.00 259,745.58
Total RDA City Center Projects 42.05 556,754.58
463 RDA Anchor Garage 463
463-8000-344587 Valet Parking(Off)-Taxable 24,921.02 24,921.02
463-8000-344903 Monthly Permits-Taxable 10,800.00 147,200.00
463-8000-344911 Attended Parking Sales 209,724.30 416,572.84
463-8000-369999 Miscellaneous 30.00 130.10
Total RDA Anchor Garage 463 245,475.32 588,823.96
465 RDA Anchor Shoppe 465
465-8000-362210 Rent/Lease Property-Misc 63,487.82 146,098.72
465-8000-369942 Capital and Maintenance 756.00 983.33
Total RDA Anchor Shoppe 465 64,243.82 147,082.05
466 RDA Pennsylvania Ave-Shops 466
466-8000-362210 Rent/Lease Property-Misc 85,515.00 117,515.00
466-8000-369942 Capital and Maintenance 8,474.00 25,422.00
Total RDA Pennsylvania Ave-Shops 466 93,989.00 142,937.00
467 RDA Pennsylvania Ave-Garage 467
467-8000-344411 Pennsylvania Ave.Garage-Transient 73,615.86 116,590.64
467-8000-344412 Pennsylvania Ave.Garage-Monthly 13,499.02 43,869.02
467-8000-369999 Miscellaneous 0.00 28.04
Total RDA Pennsylvania Ave-Garage 467 87,114.88 160,487.70
Total Revenues $ 790,049.42 $ 1,615,133.44
1 of 4
Redevelopment Agency - City Center/Historic Convention Village
Summary of Operating Activity
Year-To-Date and For The Month Ending November 2014
Year to date
Expenditures Expenditures
165 RDA-Loews/Royal Palm Proceeds
165-2816-061357 Design-Capital Contracts $ 34,618.05 $ 33,267.09
Total pfcconvctr Convention Center 34,618.05 33,267.09
Total RDA-Loews/Royal Palm Proceeds 34,618.05 33,267.09
168 RDA City Center Operations
168-1124-000111 Salaries and Wages 162,329.38 230,406.86
168-1124-000132 Shift Differential 2,854.61 4,236.02
168-1124-000135 Overtime 92,521.35 109,925.76
168-1124-000136 Holiday Pay-Overtime 8,971.82 9,070.61
168-1124-000137 Court Overtime 9,821.61 15,713.36
168-1124-000138 Police/Fire Educational Suppl 1,003.77 1,458.81
168-1124-000139 Work Above Classification 136.00 217.60
168-1124-000153 Allowances 3,257.29 4,806.49
168-1124-000154 Uniforms 48.49 48.49
168-1124-000155 Physical Assessment Benefit 0.00 1,000.00
168-1124-000162 Health&Life Insurance 25,067.96 36,418.16
168-1124-000165 Social Security Medicare 3,460.46 4,907.31
168-1124-000349 Other Contractual Services 26,319.89 43,996.59
168-1124-000503 Fleet Management-Internal Svc 12,554.72 27,618.07
Total Police-CCHCV RDA 348,347.35 489,824.13
168-1985-000312 Professional Services 0.00 5,750.00
168-1985-000341 Supplies-Office 485.72 485.72
168-1985-000501 Central Services-Internal Svc 237.79 475.58
168-1985-000502 Property Mgmt-Internal Svc 8,657.10 24,466.11
Total RDA/City Center Operations 9,380.61 31,177.41
168-9963-000111 Salaries and Wages 10,226.25 14,863.11
168-9963-000132 Shift Differential 38.50 53.90
168-9963-000135 Overtime 5,011.88 7,050.00
168-9963-000136 Holiday Pay Overtime 1,248.68 1,248.68
168-9963-000153 Allowances 70.00 112.56
168-9963-000162 Health&Life Insurance 753.97 1,094.12
168-9963-000164 FICA 475.79 651.70
168-9963-000165 Social Security Medicare 236.10 331.53
Total RDA Code Compliance 18,061.17 25,405.60
168-9964-000111 Salaries and Wages 22,964.25 37,839.54
168-9964-000132 Shift Differential 102.00 147.68
168-9964-000135 Overtime 2,094.87 4,234.39
168-9964-000136 Holiday Pay-Overtime 391.75 391.75
168-9964000139 Work Above Classification 196.00 287.36
168-9964-000153 Allowances 94.50 156.10
168-9964-000162 Health&Life Insurance 3,335.30 5,084.94
168-9964-000165 Social Security Medicare 349.25 586.15
168-9964-000316 Telephone 0.00 81.28
168-9964-000342 Contracted Services-Repairs and Maint. 511.49 1,317.82
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Redevelopment Agency - City Center/Historic Convention Village
Summary of Operating Activity
Year-To-Date and For The Month Ending November 2014
Year to date
Expenditures Expenditures
168-9964-000502 Property Mgmt-Intemal Svc 19,619.80 39,106.87
168-9964-000503 Fleet Management-Internal Svc 428.57 1,522.52
Total South Beach Area-Property Mgmt 50,087.78 90,756.40
168-9965-000319 Sanitation Fees 235,674.70 471,349.40
Total RDA City Center Sanitation 235,674.70 471,349.40
168-9966-000111 Salaries and Wages 18,933.89 27,670.03
168-9966-000133 Steeplejack 10.42 15.50
168-9966-000135 Overtime 92.23 490.06
168-9966-000139 Work Above Classification 294.02 379.64
168-9966-000162 Health&Life Insurance 4,562.55 6,626.79
168-9966-000165 Social Security Medicare 254.28 377.69
168-9966-000316 Telephone 0.00 111.98
Total Greenspace Mgmt.Public Works 24,147.39 35,671.69
Total RDA City Center Operations 685,699.00 1,144,184.63
365 RDA City Center Projects
365-6988-000350 Supplies-Construction 21,696.34 21,696.34
Total pwslinclan Lincoln Rd.US Lenox to Wash 21,696.34 21,696.34
Total RDA City Center Projects 21,696.34 21,696.34
463 RDA Anchor Garage 463
463-1990-000312 Professional Services 0.00 825.00
463-1990-000313 Bank Fees 3,715.30 7,272.38
463-1990-000314 Electricity 0.00 2,295.77
463-1990-000316 Telephone 188.00 94.00
463-1990-000317 Water 762.40 1,814.90
463-1990-000318 Sewer Charges 912.80 2,140.86
463-1990-000319 Sanitation Fees 2,004.93 4,009.86
463-1990-000325 Contract Maintenance 527.00 1,989.50
463-1990-000329 Storm Water 1,400.28 2,161.32
463-1990-000366 Anchor Garage-Facility Usage 441,165.50 441,165.50
463-1990-000368 Taxes&Licenses 376,438.93 376,438.93
463-1990-000502 Property Mgmt-Intemal Svc 7,132.02 8,701.73
Total RDA-Anchor Garage Operations 834,247.16 848,909.75
463-6201-000676 Renovations 219,977.00 219,977.00
Total rrsanchrep Anchor Gar Rpr&Upk 219,977.00 219,977.00
Total RDA Anchor Garage 463 1,054,224.16 1,068,886.75
465 RDA Anchor Shoppe 465
465-1995-000374 Management Fees-Rent/Leases 1,745.94 1,745.94
Total RDA-Anchor Shop Operations 1,745.94 1,745.94
467 RDA Pennsylvania Ave-Garage 467
3 of 4
Redevelopment Agency City Center/Historic Convention Village
Summary of Operating Activity
Year-To-Date and For The Month Ending November 2014
Year to date
Expenditures Expenditures
467-1996-000312 Professional Services 1,100.00 1,100.00
467-1996-000313 Bank Fees 1,745.89 3,340.97
467-1996-000317 Water 342.44 746.81
467-1996-000318 Sewer Charges 583.62 1,202.31
467-1996-000325 Contract Maintenance 3,880.00 6,380.00
467-1996-000342 Contracted Services-Repairs and Maint. 173.50 173.50
Total Pennsylvania Garage Operations 7,825.45 12,943.59
Total Expenditures $ 1,805,808.94 $ 2,282,724.34
Total Revenues $ 1,615,133.44
Total Expenses (2,282,724.34)
Total Net Income $ (667,590.90)
The Check register for the Redevelopment Agency-City Center Historic Convention Village is located at
https://secure.miamibeachfl.gov/apvendorviewer/chksearch.aspx
The Monthly Construction Projects update for active City Center Historic Convention Village is located at
http://www.miamibeachfl.gov/cityclerk/scroll.aspx?id=77106
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