2015-28897 Reso RESOLUTION NO. 2015-28897
A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND
FLORIDA ATLANTIC UNIVERSITY (FAU) FOR THE PROVISION OF TRAFFIC
SIMULATION SERVICES ALONG STATE ROAD 112/41ST STREET TO
DETERMINE THE FEASIBILITY OF IMPLEMENTING ADAPTIVE TRAFFIC SIGNAL
CONTROL ALONG THIS CORRIDOR, FOR A SUM NOT TO EXCEED $97,642;
WHICH AGREEMENT IS SUBJECT TO NEGOTIATION BETWEEN THE CITY AND
FAU; AND FURTHER SUBJECT TO LEGAL REVIEW AND FORM APPROVAL OF
THE FINAL NEGOTIATED AGREEMENT BY THE CITY ATTORNEY'S OFFICE.
WHEREAS, given the existing traffic congestion, the high number of special events and
the limited capacity in the City's transportation network, the Transportation Department is
considering new and innovative solutions to improve traffic flow, level of service, and travel
times for residents and visitors; and
WHEREAS, in 2014, the City submitted an application and report for a Transportation
Investment Generating Economic Revenue (TIGER) Grant for the implementation of Intelligent
Transportation Systems (ITS), Adaptive Traffic Signal Control (ATSC), and Parking
Management Systems along various corridors and parking facilities south of 41st Street; and
WHEREAS, although the City was not awarded the grant, staff developed a reduced
scope including the implementation of these innovative technologies along principal corridors to
be implemented with the previously allocated City matching funds (the Project); and
WHEREAS, the Project, will be composed of: 1) an ITS plan, which includes Adaptive
Traffic Signal Control (ATSC), C.C.T.V. Cameras, Travel Time Data Collection Devices, and
Digital Message Signs; and 2) the Parking Management Systems plan, which includes Digital
Message Signs for City garages and selected parking lots, Real Time Parking Detectors, Pilot
Intelligent Parking Lot Implementation, and Pilot Intelligent On-Street Parking Corridor
Implementation; and
WHEREAS, Phase I of the Project will include implementation of C.C.T.V. Cameras,
Travel Time Data Collection Devices, .Digital Message Signs for parking garages, selected
parking lots, and selected corridors, Pilot Intelligent Parking Lot, and Pilot Intelligent On-Street
Parking Corridor; and
WHEREAS, Phase II of the Project includes the implementation of ATSC along some
arterials south of 41st Street; and
WHEREAS, prior to submitting this Project to the City Commission for authorization of a
Request for Proposals for Phase I, the Administration wishes to engage a consultant for an
ATSC technology feasibility study (including a benefit-cost analysis) of two (2) technologies in
order to determine the appropriate technology for the City's network characteristics; and
WHEREAS, since two of the City's principal corridors are under construction (Alton Road
and Collins Avenue), the Administration recommends 41st Street as the ideal corridor for this
type of feasibility study; and
WHEREAS, the best option to replicate the effects of the proposed technologies on the
corridor Level of Service is to model the conditions via a computer generated micro-simulation
model; and
WHEREAS, the Administration reached out to the Florida Atlantic University (FAU) to
request a proposal to complete the micro-simulation study given their expertise in this area of
traffic modeling; and
WHEREAS, the scope and cost proposal, in the amount of $97,642, which was
submitted by FAU, was reviewed by Staff and found to be favorable for the City; and
WHEREAS, the Administration is recommending that the City retain FAU's services for
1 9 Y
this Project, through the negotiation of an Interlocal Agreement, substantially in the form of the
attached Interlocal Agreement, subject to final negotiations between the City and FAU, and
further subject to review and approval by the City Attorney's Office.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute an Interlocal
Agreement between the City and the Florida Atlantic University (FAU) for the provision of traffic
simulation services along State Road 112/41 st Street to determine the feasibility of Adaptive
Traffic Signal Control along this corridor, for a sum not to exceed $97,642; which agreement is
subject to negotiation between the City and FAU; and further subject to legal review and form
approval of the final negotiated agreement by the City Attorney's Office.
PASSED and ADOPTED this /V day of T Mtlu✓ , 2015.
ATTEST:
Rafael . Grana o, City ClerK Philip Levi •i
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APPROVED AS TO
FORM & LANGUAGE
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City Attorney Dote
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The Mayor And City Clerk To Execute An Interlocal Agreement Between
The City Of Miami Beach And Florida Atlantic University For The Provision Of Traffic Simulation Services Along
State Road 112141st Street To Determine The Feasibility Of Implementing Adaptive Traffic Signal Control Along
This Corridor
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City
Supporting Data(Surveys, Environmental Scan, etc
Residents rated traffic as the number one(1)issue in the 2014 Community Satisfaction Survey
Item Summary/Recommendation:
Given the existing traffic congestion, the high number of special events and the limited capacity in the City's
transportation network, the Transportation Department is considering new and innovative solutions to improve
traffic flow, level of service, and travel times for residents and visitors. Currently, the City has implemented an
event traffic monitoring and management system for various major special events. This effort has proven to be
successful on a temporary basis; however,the City has no infrastructure in place for automated traffic monitoring
and management on a day-to-day basis.
In April 2014, the City submitted an application and report for a Transportation Investment Generating Economic
Revenue (TIGER) Grant for the implementation of permanent Intelligent Transportation Systems(ITS), Adaptive
Traffic Signal Control (ATSC), and Parking Management Systems along the majority of corridors and parking
facilities south of 41st Street. Although the City was not awarded the grant, staff developed a reduced scope
including the implementation of these innovative technologies along principal corridors to be implemented with
the previously allocated City matching funds.
In order to expedite the deployment of ITS project, the Administration will present an item at the February 11,
2015 City Commission meeting to authorize the issuance of a Request For Proposal(RFP)for Phase I of the ITS
and Parking Management System project (Traffic Monitoring and Parking Management Project). Phase I will
include Digital Message Signs(DMS) at garages and selected parking lots, Node, Laser, or Camera Real Time
Parking Detectors, Pilot Intelligent On-Street Parking Corridor, Pilot Intelligent Parking Lot, C.C.T.V. Cameras,
Travel Time Data Collection Devices, and Digital Message Signs.The Administration anticipates this RFP will be
for designing, building, operating(on as-needed basis),and maintaining the system. Phase II of the ITS project is
the implementation of ATSC. This technology performs real-time demand calculations at intersections and
communicates the results to the signal controller, thus allowing the traffic signal to instantly respond to vehicle
demand on a real-time basis. This system benefits intersections and improves traffic flow by reducing the green
time allocated to minor movements, thus maximizing the allocation of green time for the major and more
congested movements. In addition, the system benefits coordination and progression along the corridor, thus
improving corridor Level of Service (LOS). As such, the City is seeking to engage a consultant for a feasibility
study and a benefit-cost analysis of two (2) technologies to determine the appropriate technology for the City's
transportation network.
The Transportation Department obtained a quote from a traffic engineering consultant to conduct the analysis;
however,the quote exceeded the thresholds established in the Consultants'Competitive Negotiation Act(CCNA).
Subsequently, staff reached out to the Florida Atlantic University (FAU) to conduct a traffic simulation analysis
along a pilot corridor, 41st Street from Alton Road to Collins Avenue and Collins Avenue from 40th Street to 44th
Street, due to their previous experience performing this type of work. FAU staff has utilized innovative methods
of simulating these conditions and technologies. Their work in the field of micro-simulating ATSC technologies
has been published in various Institute of Transportation Engineering (ITE) publications. Also, the price proposal
submitted by FAU ($97,642)was found to be more competitive than that obtained from a consulting firm. Since
FAU is a state university,the City and the University would need to enter into an Interlocal Agreement to perform
the tasks outlined in the proposal.The Traffic Simulation is anticipated to take approximately six(6)months.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds:Ala 1 $97,642.00 158-2808-069355
OB Total $97,642.00
Financial Impact Summary: The Capital Project"Intelligent Transportation System Match"was created for
the implementation of this project.$97,642 will be encumbered to fund the scope of services outlined in the FAU
Proposal.
City Clerk's Office Legislative Tracking:
I Jose R. Gonzalez, P.E. Ext.6768
Sign-Offs:
Departme t Director Assistant City Manager City M na er
JRG KGB JLM
M I AAA I BEACH AGENDA ITEM 6 7
DATE
BEACH
MIAMI
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City • mmission
—
FROM: Jimmy L. Morales, City Manager
DATE: January 14, 2015
SUBJECT: A RESOLUTION APPROVING ND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND FLORIDA ATLANTIC UNIVERSITY FOR THE PROVISION OF
TRAFFIC SIMULATION SERVICES ALONG STATE ROAD 112141ST STREET TO
DETERMINE THE FEASIBILITY OF IMPLEMENTING ADAPTIVE TRAFFIC SIGNAL
CONTROL ALONG THIS CORRIDOR
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the resolution.
BACKGROUND
Given the existing traffic congestion, the high number of special events and the limited capacity
in the City's transportation network, the Transportation Department is considering new and
innovative solutions to improve traffic flow, level of service, and travel times for residents and
visitors. Currently, the City has implemented an event traffic monitoring and management
system for various major special events. This effort has proven to be successful on a temporary
basis; however, the City has no infrastructure in place for automated traffic monitoring and
management on a day-to-day basis.
In April 2014, the City submitted an application and report for a Transportation Investment
Generating Economic Revenue (TIGER) Grant for the implementation of permanent Intelligent
Transportation Systems (ITS), Adaptive Traffic Signal Control (ATSC), and Parking
Management Systems along the majority of corridors and parking facilities south of 41' Street.
Although the City was not awarded the grant, staff developed a reduced scope including the
implementation of these innovative technologies along principal corridors to be implemented
with the previously allocated City matching funds. Phase I of the ITS Project includes the
following innovative technologies:
• C.C.T.V. Cameras
• Travel Time Data Collection Devices
• Digital Message Signs
The implementation of these innovative ITS elements will allow the City to monitor traffic flow
and reduce congestion while providing residents and visitors with real time traffic and parking
information. A subsequent phase of the ITS project (Phase II) will include the implementation of
ATSC. This technology must be simulated and evaluated prior to implementation.
Commission Memorandum—Resolution Approving and Authorizing Agreement with FAU
January 14,2015
Page 2 of 4
The Parking Management Systems component of the ITS Phase I project includes the following
elements:
• Digital Message Signs outside City Garages and Selected Parking Lots
• Node, Laser, or Camera Real Time Parking Detectors
• Pilot Intelligent On-Street Parking Corridor
• Pilot Intelligent Parking Lot
Some of the corridors and parking facilities tentatively included in Phase I of the ITS project
(Traffic and Parking Management Systems) are the following:
ITS Phase I
• Alton Road: 5th Street to North Michigan Avenue
• MacArthur Causeway/5th Street: Fountain Street to Collins Avenue
• Julia Tuttle Causeway
• 41st Street: Collins Avenue to Alton Road
• Collins Avenue /Indian Creek: 23rd Street to 44th Street
• Parking Lot No. 27 (1664 Meridian Avenue)
• Pilot On-Street Parking Corridors: Meridian Avenue between Lincoln Road and 17th
Street
Jefferson Avenue between Lincoln Road and 17th
Street
Other corridors, such as West Avenue, Washington Avenue, Collins Avenue, 17th Street,
Meridian Avenue, amongst others, will also be retrofitted with some of the aforementioned
technologies for traffic and parking improvements.
In order to expedite the deployment of this plan, the Administration will present an item at the
February 11, 2015 City Commission meeting to authorize the issuance of a Request For
Proposal (RFP)for Phase I of the ITS and Parking Management System. Phase I will include all
the elements in the aforementioned Parking Management System plan along with C.C.T.V.
Cameras, Travel Time Data Collection Devices, and Digital Message Signs. The Administration
is anticipating that the scope of the RFP will include designing, building, operating (on an as-
needed basis), and maintaining the system. In addition, the City will organize an Industry
Review meeting in advance of the February 11, 2015 City Commission meeting, to obtain
feedback from representatives of the industry on the City's plan. The Table below shows various
key milestones and dates for Phase I of the ITS and Parking Management System project
implementation:
Milestone Anticipated Completion Date
Industry Review Meeting January 2015
Phase I RFP Issuance for ITS and Parking Management System
(DBOM) February 2015
Phase I RFP Award for ITS and Parking Management System
(DBOM) Apri 1 2015
Phase I:Design and Permiting Complete August 2015
Phase I:Construction Complete January 2016
Commission Memorandum—Resolution Approving and Authorizing Agreement with FAU
January 14,2015
Page 3 of 4
ANALYSIS
Phase II of the ITS project is the implementation of ATSC. This technology performs real-time
demand calculations at intersections and communicates the results to the signal controller, thus
allowing the traffic signal to instantly respond to vehicle demand on a real-time basis. This
system benefits intersections and improves traffic flow by reducing the green time allocated to
minor movements, thus maximizing the allocation of green time for major and more congested
movements. This system also coordinates all intersections thus allowing the platoon of vehicles
to travel from one end of the corridor to another with minimal interruption.
The Florida Department of Transportation (FDOT) is currently conducting a pilot project along
Southwest 8th Street in western Miami-Dade County to evaluate one of the ATSC technologies
currently available in the market. The City's Transportation Department reached out to FDOT to
investigate the feasibility of including one of the City corridors in FDOT's ATSC pilot project;
however, the FDOT pilot project timeline (anticipated completion in 2018) did not align with the
implementation timeline desired by the Administration. Therefore, the City will move forward
with its evaluation of ATSC and work closely with FDOT and Miami-Dade County for an
expedited installation of an ATSC technology along selected arterials in the City.
Since two of the City's principal corridors are currently under construction (Alton Road and
Collins Avenue), the Administration recommends 41st Street as the ideal corridor for this type of
feasibility study (Attachment A). This corridor offers a wide range of mobility challenges that will
help determine the most appropriate technology for corridors within the City.
Although the technology being evaluated by FDOT is the only ATSC technology in the State's
Approved Products List, it is advantageous for the City to explore other available technologies
with different capabilities and costs. As such, the City is seeking to engage a consultant for a
feasibility study and a benefit-cost analysis of two (2) technologies to determine the appropriate
technology for the City's transportation network.
The Transportation Department obtained a quote from a traffic engineering consultant to
conduct the analysis; however, the quote exceeded the thresholds established in the
Consultants' Competitive Negotiation Act (CCNA). Subsequently, City staff reached out to the
Florida Atlantic University (FAU) due to its previous experience performing this type of work.
FAU staff has utilized innovative methods of simulating these conditions and technologies. Its
work in the field of micro-simulating ATSC technologies has been published in various Institute
of Transportation Engineering (ITE) publications. Further, the price proposal submitted by FAU
($97,642)was found to be more competitive than the one obtained from a consulting firm.
A critical task included in the FAU proposal is the construction of a Benefit-Cost Matrix for the
two (2) technologies to be simulated. Since there are two technologies readily available to the
City, it is important to evaluate benefit and cost of each individual technology and how it
compares to the other in terms of installation, operation, and maintenance. Since the principal
arterials within the City are under the jurisdiction of the FDOT and all traffic signals are operated
and maintained by Miami-Dade County, the City will coordinate closely with both agencies to
Commission Memorandum—Resolution Approving and Authorizing Agreement with FAU
January 14, 2015
Page 2 of 4
ensure an expeditious and successful ATSC implementation.
Since FAU is a state university, the City and the University would need to enter into an Interlocal
Agreement to perform the tasks outlined in the proposal (Attachment B).
Once the study is complete, the City will review the feasibility of each technology and coordinate
with the County and FDOT prior to implementation of the preferred ATSC technology. The
Administration anticipates seeking Commission authority to issue an RFP for design, build,
operate (if needed), and maintenance services of the ATSC system. Since operation of traffic
signals is under the jurisdiction of Miami-Dade County, further coordination will be needed to
determine the operational responsibilities of the proposed ATSC system. Should the
Commission wish to move forward with the implementation of ATSC technology, the
Administration anticipates issuing an RFP in July 2015. Taking into account the time required for
design, permitting, procurement, and installation of ATSC technologies, the Administration
anticipates that installation of ATSC will be completed in April 2016. However, it is important to
highlight that Phase I of the ITS project (Traffic and Parking Management Systems) to be
installed in advance of the ATSC, will allow staff to monitor traffic conditions, provide travel
information, and take proactive steps to reduce traffic congestion and improve mobility.
RECOMMENDATION
The Administration recommends that the City Commission authorize the Mayor and the City
Clerk to execute the Interlocal Agreement between the City and FAU for the provision of traffic
simulation services along State Road 112/41 st Street.
Attachment:
A: City of Miami Beach ATSC Pilot Project Map
B: Proposed Interlocal Agreement
sJ• "b.
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Attachment- B
AGREEMENT
BETWEEN
CITY OF MIAMI BEACH
AND
THE FLORIDA ATLANTIC UNIVERSITY BOARD OF TRUSTEES
This Agreement entered into between City of Miami Beach, a municipality existing under
the laws of the State of Florida with its principal place of business at 1700 Convention Center
Drive, Miami Beach, FL 33139 (hereinafter"Sponsor"), and The Florida Atlantic University
Board of Trustees (hereinafter"FAU"), to conduct the work related to the project entitled
"Evaluation of Advanced Traffic Management Systems on SR 112/41St Street"(hereinafter, the
"Project"). Sponsor and FAU shall hereinafter be referred to collectively as the"Parties".
WITNESSETH:
WHEREAS, Sponsor desires to engage and retain the services of FAU and FAU desires
to accept such engagement.
NOW THEREFORE, in consideration of the foregoing and mutual promises, covenants
and agreements herein contained, and for other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the Parties agree as follows:
I. PERIOD OF PERFORMANCE
This Agreement shall become effective on January 14th, 2015 and shall terminate on
December 31St, 2015 ("Project Period"). Performance may be extended and/or renewed for
additional periods by the mutual written agreement of the Parties.
II. PROJECT ADMINISTRATOR
All questions concerning administration of this Agreement should be addressed to:
FOR FAU: FOR SPONSOR:
Camille E. Coley, J.D. Rafael Granado
Associate Vice President for Research City Clerk
Interim Director, Office of Sponsored Programs City of Miami Beach
Florida Atlantic University 1700 Convention Center Drive
Division of Research 1st Floor
777 Glades Road, ADM 392 Miami Beach FL, 33139
Boca Raton, Florida 33431 Phone: 305-673-7411
Phone: (561) 297-3461
Fax: (561) 348-4117
•
All questions regarding the technical aspects of the project should be addressed to:
III. PROJECT DIRECTOR
FOR FAU: FOR SPONSOR:
Aleksandar Stevanovic, PhD, P.E. Jose R. Gonzalez, P.E.
Department of Civil, Environmental Transportation Department Director
And Geomatics Engineering City of Miami Beach
Florida Atlantic University 1700 Convention Center Drive
777 Glades Road, ADM 392 4th Floor
Boca Raton, Florida 33431 Miami Beach FL, 33139
Phone: (561) 297-3743 Phone: 305-673-7514
W. STATEMENT OF WORK
Specific Responsibilities of FAU will be found in the attached Statement of Work
(Appendix A hereto).
V. COMPENSATION
Funds provided for FAU's involvement in this project shall be $97,642 per the budget attached
hereto in Appendix A. This is a cost reimbursable agreement. Upon 'execution of this
Agreement, Sponsor shall pay FAU the amount of $97,642 against which FAU shall charge
project costs.
Due Date for Payment to FAU Amount of Payment
70%on execution $68,349
30%on receipt of Final Technical Report $29,292
Payment shall be made by Sponsor via wire (electronic funds) transfer to: (FAU to Provide Bank
Name, Routing Number, Account Number)
Should Sponsor fail to make any of the payment set forth above, FAU shall have no further
obligation to continue performance of this Agreement.
VI. TECHNICAL REPORTS
The PROJECT DIRECTOR shall furnish SPONSOR with written reports upon completion of
each task on such dates as described in Exhibit A.
VII. INDEPENDENT CONTRACTOR
The officers, employees and agents of each party shall not be considered the officers,
employees or agents of the other party for purposes of accomplishing the work to be performed
under this Agreement or for any other purpose. Nothing in this Agreement shall create any
association, partnership or joint venture between the parties or any employer-employee
relationships. Nothing in this agreement shall be deemed to affect the rights, privileges and
immunities afforded by law to FAU, the Florida Board of Governors and the State of Florida and
their respective trustees, officers, employees and agents.
VIII. INTELLECTUAL PROPERTY
University agrees to notify SPONSOR of any invention made by FAU hereunder within thirty
(30) days after receipt of an invention disclosure from the inventor. Inventions made solely by
FAU faculty, students and staff under this Agreement will be solely owned by FAU. FAU shall
prepare and prosecute all related patent applications. Inventions made jointly by FAU and
SPONSOR will be owned jointly by SPONSOR and FAU, who agree to jointly determine patent
filing and licensing subject to existing patent law. Inventions made solely by SPONSOR will be
solely owned by SPONSOR. This understanding is subject to the rights of the U.S. Government,
if any.
SPONSOR shall indicate FAU in writing, within thirty(30) days of receipt of invention
disclosure, whether it wishes FAU to file a patent application on the invention, of applicable, or
whether it wishes FAU to register a copyrightable material.
FAU agrees to grant and hereby grants SPONSOR an option to secure a royalty-bearing
license under reasonable terms, with the right to make, use and sell,have made and have used,
the claimed invention of any patent which is based on any invention conceived and reduced to
practice during the term of this Agreement. Such option shall be in effect and exercisable for
ninety(90) days from the date of filing if a U.S. patent application under this Agreement or for
ninety(90) days from the date of receipt of notice of such a filing by SPONSOR whichever date
is earlier.
The license, which will be exclusive, will include a royalty rate in an amount to be negotiated
in good faith by both FAU and SPONSOR at the time SPONSOR decides to exercise its option.
SPONSOR shall have the rights under the license to sublicense and shall have the sole right to
designate the terms of any sublicense, provided that FAU shall receive, at a minimum, the royalty
rate expressed in the license between FAU and SPONSOR, and fifty percent(50%) of any other
remuneration received by SPONSOR from sub-licensees.
At the time of exercise of the option, SPONSOR shall indicate in which foreign countries it
wants a patent application filed. Rights to such foreign countries shall be included in the patent
rights under any license between FAU and SPONSOR.
SPONSOR shall reimburse FAU for all filing,prosecution and maintenance costs for all
patent applications and all issued patents filed at the request of SPONSOR. Any such patents
application shall become part of the patent rights in any license between FAU and SPONSOR.
SPONSOR shall also reimburse FAU for all filing, prosecution and maintenance costs for all
other patent applications and issued patents which become part of the patent rights in any license
Agreement between FAU and SPONSOR.
IX. PUBLICATION
SPONSOR acknowledges that FAU may wish to disclose information which sponsor
considers confidential, in furtherance of the PROJECT. This consideration notwithstanding, if
any such information is disclosed by FAU it shall be marked "confidential information"and
furnished in writing only to the PROJECT DIRECTOR within thirty(30) days of disclosure.
Confidential information shall remain the property of the SPONSOR and for a period of five(5)
years from the end of the Agreement shall not be used or disclosed to others except in
furtherance of this Agreement. The foregoing obligation of non-disclosure shall not apply to:
a. Information which at the time of disclosure is in the public domain;
b. Information which after disclosure is published or otherwise becomes part of the
public domain through no fault of FAU or the SPONSOR;
c. Information which SPONSOR provides written permission to disclose.
X. TERMINATION
A. Termination at Will:
This agreement may be terminated by either party hereto by written notice to the other
party of such intent to terminate at least thirty(30) days prior to the effective date of such
termination.
B. Non-Waiver/Notices:
Failure by either Party to insist upon strict performance of any of the provisions of this
Agreement, or either Party's failure or delay in exercising any rights or remedies provided herein
or by law, shall not be deemed a waiver of any rights of either Party to insist upon strict
performance hereof or of any of either Party's rights or remedies under this contract or law, and
shall not operate as a waiver of any of the provisions hereof or as a modification of the terms of
the Agreement.
Any notice required by this Agreement shall be delivered by Certified Mail,return receipt
requested,by facsimile transmission, overnight delivery service or in person.
C. Termination Arrangements:
After receipt of a notice of termination and except as otherwise directed by SPONSOR,
FAU shall:
1. Stop work under the Agreement on the date, and to the extent specified in the
notice of termination.
2. Place no further orders or Agreements for materials, services, or facilities, except
as may be necessary for completion of such portion of work under the Agreement as is
not terminated.
3. Terminate all orders and Agreements to the extent that they relate to the
performance of work which was terminated.
4. Handle all SPONSOR property as directed by SPONSOR.
5. Prepare all necessary reports and documents required under the terms of the
Agreement up to the date of termination.
Regardless of reasons for the termination, Sponsor shall compensate FAU for actual costs
incurred up to the time of termination including for all non-cancelable commitments entered into
by FAU in furtherance of this Agreement.
XI. MODIFICATION
This Agreement may only be changed or modified by an amendment executed by the
Parties in the same fashion as the original.
XII. APPLICABLE LAW
The Parties' rights, obligations and remedies under this Agreement shall be interpreted
and governed in all respects by the laws of the State of Florida. The Parties consent to the sole
and exclusive jurisdiction of the courts of the State of Florida in connection with any dispute
arising out of this Agreement and agree to submit to the personal jurisdiction and venue of a
court of subject matter jurisdiction located in Miami-Dade County, State of Florida.
XIII. COMPLETE AGREEMENT
This Agreement is intended as the complete and exclusive statement of the agreement
between the Parties. Parole or extrinsic evidence shall not be used to vary or contradict the
express terms of this Agreement, and recourse may not be had to alleged dealings, usage of trade,
course of dealing, or course of performance to explain or supplement the express terms of this
Agreement.
All appendices to this Agreement are incorporated as if set out fully herein. In the event
of any inconsistency(ies) or conflict(s) between the language of this Agreement and the
attachments hereto, the language of such attachments shall be controlling but only to the extent
g Y
of such conflict(s)or inconsistency(ies).
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their
respective duly authorized officers.
The Florida Atlantic University City of Miami Beach
Board of Trustees
Camille E. Colley Name: Philip Levine
Interim Director Title: MAYOR
Office of Sponsored Programs
Florida Atlantic University
Date: Date:
Name: Rafael Granado
Title: CITY CLERK
Date:
Exhibit A—Scope of Service
Project Title: Evaluation of Advanced Traffic Management Systems on SR 112/41st
Street
Principal Investigator: Aleksandar Stevanovic, PhD,PE
Florida Atlantic University
Department of Civil, Environmental and Geomatics Engineering
777 Glades Rd. Bldg. #36
Boca Raton, FL 33431
astevano @fau.edu,
Telephone: 561-297-3743,
DOR Contact: Camille E. Coley, J.D.
Associate Vice President for Research
Interim Director, Office of Sponsored Programs
Florida Atlantic University, Division of Research
777 Glades Road,ADM 392
Boca Raton, FL 33431
ccoley @fau.edu
T: 561-297-3461
F: 561-297-2141
Project Manager: Jose R. Gonzalez, P.E.
City of Miami Beach
Transportation Department
1700 Convention Center Drive,
Miami Beach, FL 33139
josegonzalez @miamibeachfl.gov
305-673-7000 Ext. 6768
Cell: (786)295-6863 /
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Background Statement
The City of Miami Beach is pursuing the implementation of various Intelligent Transportation
System(ITS) elements south of State Road(S.R.) 112/41st Street. This effort constitutes Phase I
of the City's congestion management efforts. One of the key aspects of the initiatives is the
proposed implementation of Adaptive Signal Control Technology(ASCT) along various arterial
corridors in the City. The City has worked with the Florida Department of Transportation(FDOT)
and Miami-Dade County(MDC)to understand future plans and projects addressing signalization
and congestion issues along some of these corridors.
In 2014, the City of Miami Beach Commission allocated funding for the implementation
of ITS technologies. Since the City is following an accelerated timeline for an expedited
implementation, the Micro-Simulation of some of these corridors is being considered to determine
the feasibility of the installation of ASCT along a pilot corridor. Since some arterials in the City
are under construction, traffic circulation along these corridors and others in the vicinity has been
affected, thus making those corridors not optimal for the ASCT Pilot Project.
Given the aforementioned limitations of the network at this point, the City of Miami
Beach is pursuing the installation of ASCT along S.R. 112/41st Street between Collins Avenue
and Alton Road. At this point the City is considering the implementation of one of two
technologies, InSync by Rhythm Engineering or ATMS Adaptive Signal Control Module
developed by Kimley-Horn and Associates.
Project Objective(s)
Objectives of the"EATMS on 41St Street"project can be summarized as:
1. Compare two adaptive traffic control logics in simulation environment.
2. Perform a benefit-cost analysis to find optimal solution for the City's traffic signal
operations on the corridor in question.
Supporting Tasks and Deliverables
Task 1: Data Collection for the Model Building,Calibration, and Validation
The scope of work for this project does not include Data Collection. The FAU will provide the
City of Miami Beach with the scope of work for all data collection necessary for the study. This
will include what data need to be collected(e.g. turning movement counts,travel times, etc.)to
successfully model three traffic periods: weekday AM and PM peak periods, and a weekend peak
period(which will require some preliminary data collection to establish hours of weekend
peak).The city will contract a data collection consultant to perform the data collection services.
Deliverable:Scope of work for Data Collection will be delivered to the City within two (2) weeks
of the contract execution date.
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Task 2: Building, Calibration, and Validation of VISSIM Models
The FAU will be responsible to develop a VISSIM(microsimulation program)model which will
truthfully(to the best extent possible) represent the field conditions. Once the model is developed
it will be calibrated and validated to match three peak periods: weekday's AM and PM peak
periods and a weekend peak period(whenever it occurs during a day). Once the models are
calibrated, vendors of the Adaptive Traffic Control logics, in this case Rhythm Engineering and
Kimley-Horn and Associates, Inc. will be responsible to develop their logics which will be
interfaced with the simulation model.
Deliverable: Calibrated and validated VISSIM models for two peak periods and one weekend
period.
Task 3: Evaluation of Adaptive Traffic Control Logics through Micro simulation
The City is pursuing the performance of a Micro-Simulation Model of S.R. 112/41st Street
between S.R. AlA/Collins Avenue and Alton Road. The performance of the Micro-Simulation
will determine the feasibility of the technologies being considered by the City by providing an
analytic review of the results of these technologies when compared to the current operating
conditions. Given that the FDOT Approved Product's List(APL)currently has Rhythm
Engineering's InSync system as the only ASCT approved by the state,the City seeks to
implement the logic and parameters of this system in the Micro-Simulation. In addition to the
implementation of Rhythm Engineering's InSync system, the University shall also be responsible
for the implementation of Kimley-Horn Integrated Transportation Systems(KITS)Kadence logic.
Some preliminary inquiries are made to describe the technical details of the collaboration
and necessary software and hardware requirements. These inquires led to the conclusions that all
of the experiments should be performed under following technical conditions:
• A single laptop computer which will be open for outside communications(e.g. through
VPN, remote computing and other external accesses,necessary for the vendors to directly
intervene when necessary)
• With VISSIM software running D4 Software-In-the-Loop Simulation(SILS)controllers,
which is necessary for implementation of Kadence, while the InSync can also be
supported.
More specifically vendors will be responsible for the following things,based on their anticipation
of necessary effort and cost proposed in the budget sheet. Execution of the tasks and deliverables
will be supervised through subcontracts between the FAU and the vendors.
A. Kimley-Horn will provide the services specifically set forth below:
• Provide standalone version of KADENCE that runs with VISSIM and virtual D4
controller
• Creation of installer for standalone version of Kadence for VISSIM 5.4
• Update of standalone version of Kadence to current version
• Assist FAU staff with configuring virtual D4 controllers and Kadence
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•
Technical Requirements:
From a technical perspective KHA will provide FAU with an installer and help FAU configure
KADENCE to run on a computer that also has VISSIM and virtual D4 controller installed. The
whole setup would run on one computer or virtual machine. KHA suggests following specs for
this machine:
• Quad Core processor(in order to meet CPU demand from VISSIM,Virtual D4 and
KADENCE running at the same time)
• 8GB of RAM(in order to meet the memory requirements for all the programs)
• Solid State Drive(for fast access to database and log files)
Deliverables:
1. KADENCE Install Shield installer with KADENCE version 14.10.1.0 that is set up to
operate with virtual D4 controller.
2. Up to 30 hours of configuration and tuning support for Virtual D4 and KADENCE.
B. Rhythm Engineering will provide the following services in accordance with our agreed
upon scope:
• Rhythm configuration engineers will develop three(3) In'Sync corridor/network
configurations for the proposed system that will support the simulation process
• Upon agreement between Rhythm and FAU that stable and calibrated VISSIM models
are complete, Rhythm will deliver the three configurations within six(6)weeks to
FAU
• Assign a primary engineer to manage Rhythm's assigned tasks as well as those of
FAU and the City
Technical Requirements:
• Remote access is required for the installation of the In'Sync software and the IniSync-
to-VISSIM software interface module in addition to the configuration of the IniSync
parameters for the simulated corridor.
• Remote access into the computer running VISSIM may be accomplished in one the
following way: Virtual Private Network into the client network and then Remote
Desktop Protocol into the VISSIM computer.
• Storage requirements for IniSync/IniSync-to-VISSIM interface module: 100 MB
storage, 8 MB RAM.
Deliverables:
1. Three InSync configurations for the three peak period traffic conditions.
2. Assignment of a primary engineer to manage Rhythm's assigned tasks.
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In addition to the vendors' efforts to interface their Adaptive Traffic Control logics with the
simulation, the FAU will:
• Provide a remote connection to the computer(s)running VISSIM. This can be done
through a VPN or web-based remote access software.
• Configure detection inputs within VISSIM to provide Adaptive Logic with the
representative field data, as necessary.
• Capture, quantify, analyze, and report the simulation results.
Deliverable: The FAU will, with support from the vendors, deliver to the city of Miami Beach:
• VISSIM Models representing existing conditions (for three peak periods)
• InSync Logic Implementations
• Kadence KITS Logic Implementations
• VISSIM Models with InSync Adaptive Signal Control Technology
• VISSIM Models with KITS Kadence Adaptive Signal Control Technology
• Report with tabulated and graphed results and conclusions form the comparative
analysis.
Task 3: Benefit-cost Analysis
Based on the results of the Micro-Simulations, the FAU will conduct benefit-costs analysis for the
two modeled systems. The benefit-cost analysis will include the implementation costs for both
adaptive systems as well as yearly maintenance costs. The methodology for the benefit-cost
analysis will be developed in a close collaboration with the City, to ensure that the proposed
method is developed according to the City's requirements. The FAU will also conduct a literature
review of similar deployment projects of the two Adaptive Traffic Control methods and report
results to the City.
Deliverable: The FAU will develop a method to incorporate all noted benefits and costs known
for both systems. The FAU will include the results of the Benefit-Cost Analysis as part of the final
report.
Meetings
This project requires FAU participation at following anticipated meetings with the City of Miami
Beach:
1. Kick-Off Meeting: One(1)meeting is anticipated to discuss methodology and schedule of the
study.
2. Interim Progress Report Meeting: Following the completion of the initial phase of this project
the City will schedule an Interim Progress Report Meeting to review FAU progress on the
project and provide suggestions and comments especially related to the Cost/Benefit analysis.
3. Final Meeting: Following the completion of the Micro-Simulation, the FAU and the City will
meet to discuss the results of the study.
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Exhibit B—Project Schedule
The project schedule for this project will be 12 months. It is estimated that the notice to proceed
NTP might be issued in late January 2015 which will put the end date sometimes in late January
of 2016. The following represents a tentative schedule for the project while a detailed schedule
will be provided in coordination with the City of Miami Beach.
Tentative Schedule
Date Activity
Dec 25, 2014 Proposal delivered to the City
Feb 1, 2015 Contract signed and the notice to proceed obtained,four tasks to start in
parallel:
- Develop plan for field data collection(2 weeks)(Deliverable 1—
Invoice 5%)
- Vendors to start building the adaptive logics for the corridor(2
months)
- Develop geometry of VISSIM model(2 months)
Feb 15, 2015 Field data collection (by another consultant for data collection services) (4
weeks; this task comes around the peak traffic season which is excellent).
Apr 1, 2015 Two tasks to start in parallel:
- Finalization of signal timings with adaptive traffic control logics from
two vendors(4 weeks)
- Calibration and validation of VISSIM models(10 weeks)(Deliverable 2
(calibrated models)—Invoice 25%)
Jun 15, 2015 Two tasks to start in parallel:
- Benefit-cost analysis(8 weeks)
- Execution of the simulation scenarios(4 weeks)
Jul 15, 2015 Analysis of the results and simulation outcomes (4 weeks)
Aug 15, 2015 Final meeting with presentation of the results (Deliverable 3—Invoice
45%)
Sep 15, 2015 Delivery of the interim progress report(including simulation results and
benefit-cost analysis) (Deliverable 4—Invoice 15%)
Nov 15, 2015 Delivery of the draft final report including the literature review on similar
previous studies (two months of time given to the city to review report and
provide comments/suggestions)
Jan 15, 2016. Delivery of the final report and project closure (Deliverable 4—Invoice
10%)
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Exhibit C—Budget
The cost for the project is $97,642 with the cost breakout as indicated in the table below.
Budget Category Budget
Faculty Salaries&Benefits $ 11,320
Other Personal Services(Post-docs) $ 12,111
Student Salaries $ 8,467
Total Salaries &Benefits $ 35,068
Expendable Equipment& Supplies $ 4,500
Equipment $ 0
Subcontractors $ 37,400
Travel $ 4,400
Total Direct Costs $ 81,368
Indirect Costs @ 20% $ 16,274
Total Costs $ 97,642
The cost breakout by task is provided below.
Task Budget
Task 1 —Plan for the data collection $ 4,882
Task 2—Building, calibrating, and validating VISSIM models $ 24,411
Task 3 —Results of the Micro-simulation Experiments $ 43,939
Task 4—Draft Final Report including Cost/Benefit Analysis $ 14,646
Task 4—Final Report $ 9,764
Total Costs $ 97,642
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