2015-28898 Reso RESOLUTION NO. 2015-28898
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXERCISE THE SOLE RENEWAL OPTION FOR A TERM OF SIX (6)
MONTHS, COMMENCING JANUARY 31, 2015 AND ENDING JULY 31, 2015,
PURSUANT TO THE AGREEMENT BETWEEN THE CITY AND LIMOUSINES
OF SOUTH FLORIDA, INC., DATED JANUARY 31, 2014, FOR THE
MAINTENANCE AND OPERATION OF A CITY OF MIAMI BEACH TROLLEY
SYSTEM FOR MUNICIPAL CIRCULATOR SERVICES.
WHEREAS, at the December 11, 2013 City Commission meeting, the Administration
was directed to develop a plan to mitigate the financial loss being experienced by business
owners on Alton Road and West Avenue due to the Florida Department of Transportation
(FDOT)Alton Road reconstruction project; and
WHEREAS, one of the actions identified at the Commission meeting was the immediate
implementation of a transit circulator loop along the area bounded by Alton Road, Lincoln Road,
West Avenue, and 5th Street in an effort to help mitigate the loss of parking, improve mobility,
and promote economic development along the Alton Road and West Avenue corridors; and
WHEREAS, at the January 15, 2014 City Commission meeting, the Administration was
granted authority to waive the bidding process, to negotiate with MV Transportation and
Transportation America/ Limousines of South Florida, Inc. (LSF) for the provision of Municipal
Circulator Services, and to execute an agreement with any of the (2) two vendors upon
successfully completing the negotiations; and
WHEREAS, on January 31, 2014, the City executed an agreement ("Agreement") with
LSF for the provision of municipal circulator services with trolley vehicles, for an initial one (1)
year term, commencing on January 31, 2014 and ending on January 30, 2014, with one (1)
renewal option for a term of six (6) months, commencing January 31, 2015 and ending on July
31, 2015, at the City's discretion; and
WHEREAS, initially the circulator service, otherwise known as the Alton-West Loop,
operated based on a temporary (120 day) Certificate of Transportation, which was
administratively granted on February 14, 2014 by Miami-Dade County Mayor, Carlos A.
Gimenez; and
WHEREAS, on June 3, 2014, the Board of County Commissioners of Miami-Dade
County (BCC) issued a permanent Certificate of Transportation authorizing LSF to provide
passenger motor carrier services for the City as provided for in the Agreement; and
WHEREAS, the BCC approved Certificate of Transportation was set to expire with the
completion of the FDOT Alton Road reconstruction project, slated for completion as of July
2015; and
WHEREAS, the Alton-West Loop is funded through March 31, 2015 from the FY2014/15
Transportation Budget; and
WHEREAS, the cost of the maintenance and operation of the Alton-West Loop, during
the initial term of the Agreement, is billed at the full turn-key rate of$64.60 per hour and the cost
during the renewal term will be $63.65 per hour; therefore, the anticipated additional budgetary
cost (from March 31 through July 31, 2015) will be $246,000, requiring the City Commission's
approval of an amendment to the FY 2014/15 Transportation Budget; and
WHEREAS, the Agreement provides the City with the right to terminate the Agreement
for convenience, upon thirty (30) days notice to LSF, if said budget amendment is not approved
by the City Commission; and
WHEREAS, the Administration recommends that the City Commission authorize the City
Manager to exercise the sole renewal option under the Agreement, in order to maintain the
Alton-West Loop trolley service for the benefit of the community through completion of the
FDOT Alton Road reconstruction project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of
Miami Beach, Florida, hereby authorize the City Manager to exercise the sole renewal option for
a term of six (6) months, commencing January 31, 2015 and ending July 31, 2015, pursuant to
the Agreement between the City and Limousines of South Florida, Inc., dated January 31, 2014,
for the maintenance and operation of a City of Miami Beach Trolley System for municipal
circulator services.
PASSED AND ADOPTED this /y day of T61fr4741QrY2015.
ATTEST: ' *':
ens 7.;/
--c-c\--77777- ti
afael E. Granado City Clerk PhiliLeT ayor
i f V
i� N.,- '•' _i.\rl.) ',•-l.)' li /�//
A .,,:-..';,A N6,3\-4\c"\ 1.; APPROVED AS TO
° FORM & LANGUAGE
� '``` & FOR EXECUTION
'ilk L°E go ,r .c›- (--. i -1, - `4
City Attorney • `f Date
T:\AGENDA\2015\January\Recommendation to Exercise Renewal Option of Alton-West Loop Agreement-Reso
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Authorizing The City Manager To
Exercise The Sole Renewal Term Of Six(6)Months,Commencing January 31,2015 And Ending July 31,2015,Pursuant
To The Agreement Between The City Of Miami Beach And Limousines Of South Florida,Inc.,Dated January 31,2014,For
Maintenance And Operations Of A City Of Miami Beach Trolley System For Municipal Circulator Services.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
Supporting Data: As recently indicated in the 2014 City of Miami Beach Community Satisfaction Final Report, citywide
Traffic Flow, Parking Availability and Road Conditions have been rated as very poor and appear in a down trend.
Additionally,according to the same report,49%of Miami Beach residents would be willing to use local bus circulators as an
alternate mode of transportation.
Item Summary/Recommendation:
At the December 11, 2013 City Commission meeting, the Administration was directed to develop a plan to mitigate the
financial loss being experienced by business owners on Alton Road and West Avenue due to the Florida Department of
Transportation(FDOT)Alton Road reconstruction project. One of the actions identified at the Commission meeting was the
immediate implementation of a transit circulator loop along the area bounded by Alton Road, Lincoln Road,West Avenue,
and 5th Street.At the January 15,2014 City Commission meeting,the Administration was granted authority to negotiate with
MV Transportation and Transportation America/Limousines of South Florida, Inc. (LSF)for the provision of such transit
circulator service, and further to execute an agreement with any of the(2)two vendors upon successfully completing the
negotiations. On January 24, 2014, Mayor Philip Levine, via a formal letter to the Miami-Dade County Mayor, Carlos A.
Gimenez,urged Miami-Dade County to approve the aforementioned proposed circulator service on a temporary basis,and
as part of a maintenance of traffic(MOT)strategy of the FDOT Alton Road reconstruction project.On January 31,2014,the
City executed an agreement with LSF for the provision of municipal circulator services with trolley vehicles. The trolley
service otherwise known as Alton-West Loop began operating on February 3,2014. On February 14,2014, Miami-Dade
County Mayor, Carlos A. Gimenez, administratively granted a temporary Certificate of Transportation to LSF for the
operation of the Alton-West Loop.The certificate was valid for one hundred and twenty(120)days upon issuance.On June
3,2014,the Board of County Commissioners(BCC)of Miami-Dade County issued a permanent certificate of transportation
authorizing LSF to continue providing the circulator service in accordance with the Agreement between LSF and the City
dated January 31, 2014 and until the completion of the FDOT Alton Road reconstruction project, noted as July 2015.
The current agreement between the City and LSF(for the Alton-West Loop)is set to terminate on January 31, 2015 and
provides for a renewal option of six(6)months,at the City's discretion.The anticipated cost for maintenance and operation
(O&M)of the Alton-West Loop during a six(6)month-period will be approximately$371,000,of which the Administration
has budgeted approximately$125,000 in the FY 2014/15 Transportation Budget (for service through March 31, 2014).
Should the City Commission wish to continue the Alton-West Loop through July 31,2015,the anticipated cost for O&M of
the service for an additional four(4)month period(from March 31 through July 31,2015)will be$246,000,which will require
a budget amendment subject to authorization during FY2014/15 by City Commission.
As of December 19, 2014, the Alton-West Loop had carried nearly 300,000 passengers since its launch on February 3,
2014,with an average monthly ridership of 27,100 passengers or 818 passengers per day(see attached report).Based on
observations by City Transportation Department staff, LSF's trolley drivers,and supervisors,the majority of the users of the
trolley service are local residents traveling to pharmacies, restaurants,food markets, banks and other local venues.
The FDOT Alton Road reconstruction project,although greatly expedited,is scheduled for final completion in summer 2015,
thus the Administration believes and recommends that the Alton-West trolley service continue to enhance mobility in the
area for an additional six(6)month term, until the FDOT project is completed.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation: N/A
Financial Information:
Source of Amount Account
Fu 1 $125,000.00 FY 2014/15: 106-9615-000349 Transportation Fund
2 $246,000.00 FY 2014/15:Subject to future budget amendment and City Commission
authorization during FY2014/15
Financia mpact Summary: Future annual costs subject to annual budget appropriations
City Clerk's Office Legislative Tracking:
Jose R. Gonzalez, Ext. 6768
Sign-Offs:
Departm t irector Assistant City Manager City M`: ager
JRG _ KGB JLM
T:\AGENDA12015\January\Recommendation to Exercise Renewal Option of Alton-West Loop Agreement-Sum
vuw, MIAMI BEACH AGENDA ITEM C K
DATE /—/V-/s--
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: January 14, 2015
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXERCISE THE SOLE
RENEWAL TERM OF SIX (6) MONTHS, COMMENCING JANUARY 31, 2015 AND
ENDING JULY 31, 2015, PURSUANT TO THE AGREEMENT BETWEEN THE CITY
OF MIAMI BEACH AND LIMOUSINES OF SOUTH FLORIDA, INC., DATED
JANUARY 31, 2014, FOR MAINTENANCE AND OPERATIONS OF A CITY OF MIAMI
BEACH TROLLEY SYSTEM FOR MUNICIPAL CIRCULATOR SERVICES.
FUNDING
The Alton-West Loop is funded through March 31, 2015 from the FY2014/15 Transportation
Budget. Should the City Commission wish to continue the Alton-West Trolley service through
July 31, 2015, the anticipated cost for maintenance and operation of the service for an
additional four (4) month period (from March 31 through July 31, 2015) is $246,000, which will
require a budget amendment subject to authorization during FY2014/15 by City Commission.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
BACKGROUND
At the December 11, 2013 City Commission meeting, the Administration was directed to
develop a plan to mitigate the financial loss being experienced by business owners on Alton
Road and West Avenue due to the Florida Department of Transportation (FDOT) Alton Road
reconstruction project. One of the actions identified at the Commission meeting was the
immediate implementation of a transit circulator loop along Alton Road and West Avenue in an
effort to help mitigate the loss of parking, improve mobility, and promote economic development
along the Alton Road and West Avenue corridors.
At the January 15, 2014 City Commission meeting, the Administration was granted authority to
waive the bidding process, to negotiate with MV Transportation and Transportation America/
Limousines of South Florida, Inc. (LSF) for the provision of Municipal Circulator Services along
the area impacted by the FDOT Alton Road reconstruction project (area bounded by Alton
Road, Lincoln Road, West Avenue, and 5th Street), and further to execute an agreement with
any of the (2)two vendors upon successfully completing the negotiations.
Recommendation to Exercise Renewal Option of Alton-West Loop Agreement—Commission Memo
January 14, 2015
Page 2 of 3
On January 24, 2014, Mayor Philip Levine, via a formal letter to the Mayor of Miami-Dade
County, Carlos A. Gimenez, requested the approval of the aforementioned proposed circulator
service along Alton Road and West Avenue from 5th Street in the South to Lincoln Road in the
North, on a temporary basis, and as part of a maintenance of traffic strategy of the FDOT Alton
Road reconstruction project.
On January 31, 2014, the City executed an agreement with LSF for the provision of municipal
circulator services with Trolley vehicles, for a full turn-key rate of $64.60 per hour during the
initial year of the agreement and $63.65 per hour during the six (6) month renewal term, if
exercised by the City. The trolley service otherwise known as Alton-West Loop began operating
on February 3, 2014.
On February 14, 2014, Miami-Dade County Mayor, Carlos A. Gimenez, administratively granted
a temporary Certificate of Transportation to LSF for operation of municipal circulator services for
the City of Miami Beach. The certificate was valid for one hundred and twenty (120) days upon
issuance.
On June 3, 2014, the Board of County Commissioners (BCC) of Miami-Dade County issued a
permanent certificate of transportation authorizing LSF to provide passenger motor carrier
services for the City as provided for in the Agreement between LSF and the City dated January
31, 2014. The approved certificate was set to expire with the completion of the FDOT Alton
Road reconstruction project, noted as July 2015.
The agreement between LSF and the City, effective January 31, 2014 is set to terminate
January 31, 2015 and provides for a renewal option of six (6) months, at the City's discretion.
ANALYSIS
The anticipated total cost for maintenance and operation of the Alton-West Loop, during a six
(6) month-period (renewal option), if approved by City Commission, will be approximately
$371,000, of which the Administration has budgeted approximately $125,000 in the FY 2014/15
Transportation Budget. The remaining $246,000 needed to continue services through July 31,
2015 will be subject to an amendment of the Transportation Budget, and City Commission
authorization during FY2014/15.
As of December 19, 2014, the Alton-West Loop had carried nearly 300,000 passengers since its
launch on February 3, 2014, with an average monthly ridership of 27,100 passengers or 818
passengers per day (see attached report). As a comparison, the average monthly ridership of
the South Beach Local, one of the most heavily used circulators in Miami-Dade County, was
101,847 during FY 2013/14. Although the Alton-West Loop ridership is nearly a third of the
South Beach Local ridership, it is important to note that the South Beach Local is a sixteen (16)
mile service while the Alton-West Loop is only two (2) miles in length connecting significantly
fewer points of interests within an active construction zone.
Based on observations by City Transportation Department staff, LSF's trolley drivers, and
supervisors, the majority of the users of the trolley service are local residents traveling to
pharmacies, restaurants, food markets, banks and other local venues.
RECOMMENDATION
The FDOT Alton Road reconstruction project, although greatly expedited, is scheduled for final
completion in summer 2015, thus the Administration believes that the Alton-West Loop should
continue to enhance mobility in the area for an additional six (6) month term, until the FDOT
Recommendation to Exercise Renewal Option of Alton-West Loop Agreement—Commission Memo
January 14, 2015
Page 3 of 3
project is completed.
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, authorize the City Manager to exercise the sole renewal term of six (6) months,
commencing January 31, 2015 and ending July 31, 2015, pursuant to the Agreement between
the City and LSF, dated January 31, 2014, for Maintenance and Operations of a City of Miami
Beach Trolley System for Municipal Circulator Services.
Attachment: Ridership Report
,(:7/k)
JLM/KGB/JRG/JFG
T:\AGENDA\2015\January\Recommendation to Exercise Renewal Option of Alton-West Loop Agreement-Memo
1
N 1.0 ,--1
O Lfl 01
O N u1
MI e-I l0 r
-o N d. on
0 N co
L
co
a)
L L
a a)
c E E
u u
0
L
+--' .0 , c�i a 0 u .a o- 0 CL Zit
u
Q N 0 9 0 0 m 0 0 0 a)a) Q1 J I
Z w Q a Z w a s
111 W W W
m m > m m
Z I I z I I
O 0 Lr) 0 0
I— I—
G) o� ■ ' 0 0 a 0 0
Ql M < Z �n -0 O M < Z vl
▪ N I •U `� ■ ■ •
o L 0
' v
N N L N
L M 1.n a L 11 E
a Ln ' M .0 a ' N a
_0 lD L E .0 E Lr, miiii M O
N O1
aO a o0 Z
Q Z 0. co
a a L
a -0
0
V
M N U l0 0
O
1/1 m ' lD O 0 ' O '
to 0 (N O L to 0 Q1 M
Q. Q .Q L Q
C./
?' m ' rn Cr in 0 ?' Ln ' v e1
FE z
oo Li; '-I M 0
Il O 4, N J 1111 vl
C! on
4
• al o A Q N (, <
„ c N � L.(1 - �, a M 1 N
rn Q
7 N N I •� 7 0 M
� M 01 Y/ 0
� ,--I
CC 3 a z
✓ O LU co I
i CC� • N rNis w��y� C� N N/
III
O C N O
CC C M Ii
re d-
111 N i 'a
•L 01 M L lD N ��
fl.. Lfl LS 0- � M 1
O. < N al Z aoo J
> — a
wN, rn (N 2 2 M -
W .co l ,-1 .c N
L M ■ L I 111
■� CO Cr l0 CO 1\ M
cc 2 N rn e
n - n
/A m `n < Q IN v/
/ • to rn L ' M
O N = O M
L ,i
01 L CO
a) o a -c
Q 6L co {L V
� L
i
(.0 N
f0 ci m M
Ce
7 O to
3 3 111111111111111111111111t ?...
C L C ra
V
— \ .0
Ili
iW
V
W Ov O ° o C � U Ooh 7
o o
W
M J- U= =. --J
= = C
I O F- U U
N to
IN= m
m 3 m 00 0 0 0 O . m
Q Z = = 0 08 0 p p v p N Z -
O }— E
O O O O O 0 O O
'
Q Z O 0', 00 D cc D Q
Q Z o 1 0 1n 0 Ln o 1n
cri. M N N ri I-i