2015-28907 Reso 2015-28907
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING ADDENDUM NO. 4 TO
REQUEST FOR PROPOSALS NO. 2014-294-ME, FOR DESIGN/BUILDER
SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION
AND EXPANSION PROJECT (PROJECT).
WHEREAS, on July 30, 2014, the Mayor and City Commission authorized the issuance
of RFP 2014-294-ME for Design Builder Services for the Project (the "RFP"), pursuant to
Section 287.055 of the Florida Statutes, commonly referred to as the Consultant's Competitive
Negotiation Act(CCNA); and
WHEREAS, on November 19, 2014, the Mayor and City Commission approved
Resolution No. 2014-28848, pertaining to the ranking of the proposals with respect to Phase I of
the RFP selection process; and
WHEREAS, on December 18, 2014, the Mayor and Commission approved Addendum
No. 3 to the RFP, providing certain clarifications with respect to the Phase II evaluation process,
and incorporating the Design Criteria Package and the form of Design-Build Agreement for the
Project; and
WHEREAS, the proposed Addendum No. 4 to the RFP, attached hereto as Exhibit "A,"
provides additional clarifications and submittal requirements with respect to the Phase II
selection process, including updated Phase II Evaluation Criteria.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City
Commission hereby approve and accept Addendum No. 4 to RFP 2014-294-ME for Design
Builder Services for the Miami Beach Convention Center Renovation and Expansion Project
("Project") attached hereto as Exhibit "A."
PASSED and ADOPTED this c7 day of January, 2015.
•
ilip Le:vineJ.s
- 1NCORP oRATEN r /
ATTESTED BY I !l /
d /3
Rafael E. Granado, City lerk
APPROVED AS TO
FORM & LANGUAGE
FO XE UTION
—CI-- 15
City Attorney Dote
EXHIBIT A
ea MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490 Fax: 786-394-4002
ADDENDUM NO. 4
REQUEST FOR PROPOSALS NO. 2014-294-ME
FOR DESIGN-BUILDER SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION
AND EXPANSION PROJECT (THE "RFP")
January_, 2015
This Addendum No. 4 to the above-referenced RFP is issued by the City to make certain clarifications
and revisions as specified herein. The RFP is amended in the following particulars only.
1. MODIFICATION: Section 00305— Phase II Evaluation Process
The Phase II evaluation process is hereby amended in its entirety and replaced with the following:
The City Manager shall evaluate the proposal based on the following Evaluation Criteria:
• The Guaranteed Maximum Price for the Base Bid and Add Alternates;
• Recommended Voluntary Alternate Proposals;
• Project Schedule;
• Organization Plan/Personnel;
• Approach & Methodology Plan;
• Construction Logistics Plan;
• Key Construction Subcontractor Experience; and
• Commitment to Achieve LEED Gold Certification with no ongoing cost to the City.
In performing his evaluation, the City Manager may request technical review of the proposal by City
staff and advisors including, without limitation, the Design Criteria Professional (Fentress Architects),
the City's retained Owner's Representative (Hill International, Inc.), and other City-retained MBCC
Project consultants. The technical review may include an interview of the proposer, and
recommendations with respect to potential acceptance of any Voluntary Alternate Proposals, if any..
The City Manager may also take into account Section 2-369 of the City Code, including the following
considerations:
a) The ability, capacity and skill of the proposer to perform the contract.
b) Whether the proposer can perform the contract within the time specified, without delay or
interference.
c) The character, integrity, reputation, judgment, experience and efficiency of the respondent.
d) The quality of performance of previous contracts.
e) The previous and existing compliance by the proposer with laws and ordinances relating to
the contract.
Upon conclusion of his evaluation (including consideration of any input from the aforesaid City staff
and consultants' technical review), the City Manager shall make his written recommendation to the
City Commission, which recommendation may be to authorize negotiations with the proposer or to
reject the proposal in accordance with Section 2-367 of the City Code.
Except as specified herein, all references in the RFP and Addenda related to the Phase II Evaluation
Committee and scoring are hereby deleted in their entirety.
1 I ADDENDUM 4 RFP 2014-294-ME DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
2. MODIFICATION: Section 00300 — Instructions to Proposers
Section 5 is hereby amended as follows (additions are underlined; deletions are strike-throughs):
Determination Of Award: Pursuant to F.S. 287.055, the City shall first consider the qualifications of
firms through the process outlined in Section 0305, Evaluation of Process. The Evaluation of
proposals shall proceed in a two-phase process:
A. Phase I — Proposals will be evaluated in accordance with the criteria established in Section
0305 for Phase I Evaluation. Following the Phase I Evaluation Process, the City Manager
may recommend to the City Commission on or more respondents to be considered in Phase
II. The number of respondents recommended to be short-listed for consideration in Phase II is
solely at the discretion of the City Manager.
B. Phase II — Short-listed Proposals will be evaluated in accordance with the criteria established
in Section 0305 for Phase II Evaluation.
not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
interference.
h) The character, integrity, reputation, judgment, experience and efficiency of the respondent.
0) The quality of performance of previous contracts.
thc contract.
The City Commission shall consider the City Manager's recommendation for each phase and
may approve such recommendation. The City Commission may also, at its option, reject the City
Manager's recommendation and select another proposer (or proposers) and take such other
action which it deems to be in the best interest of the City, including, but not limited
to rejection of all proposals. all responses.
Once the Phase II ranking is approved by the City Commission, the City will enter into contract
terminated. In the event the City Commission authorizes contract negotiations with the proposer,
such Gcontract negotiations and execution will take place as quickly as possible after selection.
2 1 ADDENDUM 4 RFP 2014-294-ME DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
3. ADDITONAL REQUIREMENT: Section 00315— Phase II Response Format "ADD
ALTERNATES" (Tab 8)
The Design Criteria Package included 13 Add Alternates. Below the specification for Add Alternate
No. 14: Parking Canopies:
Base Bid: Do not provide parking canopies as shown on Architectural Drawings A2600, A6101, the
referenced drawings noted on these plans and other applicable drawings. Do not provide lighting
affixed to canopies as shown on Electrical Drawing Series E3400 and E3500, but do provide power
at locations shown terminating at the top of the concrete base of the canopy columns. Do not provide
parking canopy structure as shown on Structural Drawing Sections 21 & 22 on S5005.
Do p ro vi de co nc r ete pedestal as s h own in Structural Detail 18 on S5005. Prov i de coordination with
Owner's other contractor(s) providing the above scope of work and installation of photo voltaic or
other energy-efficient panels.
Add Alternate: Provide Parking Canopies as shown on Architectural Drawings A2600, A6101,
referenced drawings noted on these plans and other applicable drawings. Provide lighting as shown
on Electrical Drawing Series E3400 and E3500. Provide parking canopy structure as shown on
Structural Drawing Sections 21 & 22 on S5005 and Detail 18 on S5005.
All responses to questions or requests for clarifications, including any updates/clarifications to the form of
Agreement, shall be sent to the Proposers in the form of an addendum. Any questions regarding this
Addendum should be submitted in writing to the Procurement Management Department to the attention
of the individual named below, with a copy to the City Clerk's Office at
RafaelGranadomiamibeachfl.qov
Contact: Telephone: Email:
Maria Estevez 305-673-7000 ext. 7490 mestevez @miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission.
Sincerely,
Alex Denis
Procurement Director
3 I ADDENDUM 4 RFP 2014-294-ME DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving
Addendum No. 4 To Request For Proposals No. 2014-294-ME, For Design/Builder Services For The
Miami Beach Convention Center Renovation And Expansion Project(Project).
Key Intended Outcome Supported:
Improve alliance with key business sectors, namely hospitality, arts & international business with
a focus on enhanced culture, entertainment&tourism.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
On July 30, 2014, the Mayor and City Commission authorized the issuance of RFP 2014-294-ME for
Design Builder Services for the Project (the "RFP"), pursuant to Section 287.055 of the Florida
Statutes, commonly referred to as the Consultant's Competitive Negotiation Act(CCNA).
On November 19, 2014, the Mayor and City Commission approved Resolution No. 2014-28848,
pertaining to the ranking of the proposals with respect to Phase I of the RFP selection process.
On December 18, 2014, the Mayor and Commission approved Addendum No. 3 to the RFP, providing
certain clarifications with respect to the Phase II evaluation process, and incorporating the Design
Criteria Package and the form of Design-Build Agreement for the Project.
On January 21, 2015, the City received notice that Hunt Construction Group was formally withdrawing
from the RFP process, leaving only one qualified bidder—Clark Construction Group.
As a result of the aforementioned, the proposed Addendum No. 4 to the RFP, attached hereto as
Exhibit "A," modifies the Phase ll Evaluation Process (Section 00305) and Instructions to Proposers
(Section 00300). In addition, it provides a description for Add Alternate 14—Parking Canopies.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission authorize the issuance of
Addendum No. 4 to RFP 2014-294-ME for Design/Builder Services for the Miami Beach Convention
Center Renovation and Expansion Project.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Maria Hernandez, Extension 7284
Sign-Offs:
De artment Dire : 'r Assistant i{ , nager City M •er
AD , I MH /ll/ •. JL
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4 to RFP 2014-294-ME.dotx.docx
MIAMI BEACH
AGENDA ITEM R7
DATE I a/ 1 S
o
1915•2015
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: January 27, 2015
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING ADDENDUM NO. 4 TO REQUEST FOR
PROPOSALS NO. 2014-294-ME, FOR DESIGN/BUILDER SERVICES FOR THE
MIAMI BEACH CONVENTION CENTER RENOVATION AND EXPANSION
PROJECT (PROJECT).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve alliance with key business sectors, namely hospitality, arts & international business
with a focus on enhanced culture, entertainment & tourism.
BACKGROUND
On July 30, 2014, the Mayor and City Commission authorized the issuance of RFP 2014-294-
ME for Design Builder Services for the Project (the "REP"), pursuant to Section 287.055 of the
Florida Statutes, commonly referred to as the Consultant's Competitive Negotiation Act (CCNA).
On November 19, 2014, the Mayor and City Commission approved Resolution No. 2014-28848,
pertaining to the ranking of the proposals with respect to Phase I of the RFP selection process.
On December 18, 2014, the Mayor and Commission approved Addendum No. 3 to the RFP,
providing certain clarifications with respect to the Phase II evaluation process, and incorporating
the Design Criteria Package and the form of Design-Build Agreement for the Project.
On January 21, 2015, the City received notice that Hunt Construction Group was formally
withdrawing from the RFP process, leaving only one qualified bidder — Clark Construction
Group.
As a result of the aforementioned, the proposed Addendum No. 4 to the RFP, attached hereto
as Exhibit "A," modifies the Phase II Evaluation Process (Section 00305) and Instructions to
Proposers (Section 00300). In addition, it provides a description for Add Alternate 14 — Parking
Canopies.
MBCC Design Build RFP Addendum No 4
January 27, 2015
Page 2
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the issuance of
Addendum No. 4 to RFP 2014-294-ME for Design/Builder Services for the Miami Beach
Convention Center Renovation and Expansion Project.
Attachments:
Exhibit A—Addendum No. 4 to RFP No. 2014-294-ME
JLM:MT:MH:AD
T:\AGENDA\2015\January\MBCC-Special Commission Meeting 1-27-15\RFP-2014-294-ME Design Build Addendum No 4-MEMO.docx