Amendment 2 with MDC & CMB ID Assistance Program G2°I3 A/103
AMENDMENT#2 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
CONTRACT #: PC-1415-ID-B
THIS AMENDMENT #2 OF THE AGREEMENT (the "Agreement Amendment") is made as
of Jac_- 14? awe/ by and between Miami-Dade County, through the Miami-Dade
County Homeless Trust (the "County") and The City of Miami Beach, a grantee who
provides social services to homeless individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On November 29, 2012, the County and the Provider entered into a Grant
Agreement ("Agreement") which provides funding for the provision of identification
assistance services to homeless individuals and families in Miami-Dade County; and
WHEREAS, on November 8, 2013, said Agreement was amended and extended for one
(1) additional year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment #2 of the
Agreement, the receipt and sufficiency of which are acknowledged, the County and the
Provider amend this Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment #2 of
the Agreement.
_ ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1415-ID-B
ARTICLE III —Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
• IDENTIFICATION ASSISTANCE PROGRAM $25,000.00
Both parties agree that should available County funding be reduced, the amount payable
under this Contract may be proportionately reduced at the sole discretion and option of the
County.
All services undertaken by the Provider before the County's execution of this Contract shall
be at the Provider's risk and expense. •
It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the
Provider has submitted an appropriate request and submitted an invoice in the form
required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2014-2015 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A
in a manner deemed satisfactory to the County. Any modification or amendment to the
Scope of Services shall not be effective until approved by the County and Provider in
writing.
2
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
• GRANT#: PC-1415-ID-B
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with
the 2014-2015 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval,
revise the line item budget, and such revision shall not require an amendment to this
Contract.
•
Article 5 is replaced as follows:
•
ARTICLE 5. EFFECTIVE TERM
•
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2014 and terminate at the close of business on September 30, 2015.
Contingent upon the existence of sufficient funding 'and the approval of the County, this
Contract may be extended for one (1) additional one (1) year term, at the County's sole
discretion.
SIGNATURES APPEAR ON THE "'`FOLLOWING • PAGE
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1415-ID-B
IN WITNESS WHEREOF, the parties have caused this four (4) page Amendment #2 of
the Agreement to be executed by their respective and duly authorized officers the day
and year first above written.
THE CITY OF IAMI B:ACH MIAMI-DADE CO'
By: jI By:
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1 s Name: Ss‘2--�.�. g�i, v k'c,�
Name: ; `� �. M.re�I
Title: C y Mar e93 r- Title: PU
Date: 12 (.5((Li'
Date: Ja-'IS"—/9.
Attest: Attest: HARVEY RUVIN, Clerk
A uthorized 'ers. (R Board of County Commissioners
Notary Public
Print Name: I A.Folea. 61correftvo By:
Title: Print Name. ‘er--, . .;
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APPROVED AS TO
FORM& LANGUAGE
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City Attorney Date
4
•
THE CITY OF MIAMI BEACH IDENTIFICATION ASSISTANCE GRANT
GRANT#: PC-1415-ID-B
ATTACHMENT A
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1415-ID-B
SCOPE OF SERVICES
The provider agrees to provide identification assistance services to 300 homeless persons in Miami-Dade
County. The following services must be provided under this Agreement:
• Identification document replacement services for homeless persons in Miami-Dade County.
Documents to be replaced include but are not limited to:
1. Florida Identification Cards
2. Birth Certificates
3. Marriage Certificates
4. School Records
5. Court Documents (judgments,orders,related documents) •
6. Lawful Permanent Resident Cards
7. Naturalization Certificates
•
8. Florida Driver's Licenses
Note: The cost of replacing the documents specified above may be funded via this grant or where
applicable fee waivers may be obtained via the appropriate source.
• Staff shall deliver identification services to homeless individuals. •
• Staff shall maintain a regular working schedule, as may be modified from time to time as
mutually agreed upon in writing, with an intake specialist/case worker providing services.
Staffing will be provided primarily in the Miami Beach Office of Homeless Programs located at
555 17r''Street,Miami Beach,Florida.
• Provide referral services for community-based resources including but not limited to: legal and
medical services, food, employment,vocational training and clothing.
• Provide follow-up and tracking of each person assisted to determine outcome measures.
PERFORMANCE MEASURES
EXPECTED OUTCOMES INDICATORS
1. Homeless clients will be assessed 300 clients will be assessed
2. Homeless clients will obtain vital personal 200 or 66% of homeless clients will obtain vital
identification documents. personal identification documents.
3. Homeless clients will obtain official photo 150 or 50% of homeless clients will obtain official
identification. photo identification.
Attachment B, Budget
The City of Miami Beach
Identification Assistance Program
Grant Number: PC-1415-ID-B
2014-2015 Budget
Category Requested Justification
Funding
Salaries 1 case $14,000.00 Case Worker: 14 hours per week x
worker 52 weeks
Supplies $300.00 General office supplies
Identification Identification document
Document Fees replacement fees
TOTAL $25,000
ATTACHMENT E
Miami-Dade County Homeless Trust
Monthly Payment Request
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: Identification Assistance Program
GRANT NUMBER: PC-1415-ID-B
TOTAL AWARD AMOUNT: $ 25,000.00
AMOUNT OF FUNDS REQUESTED.
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: $
BALANCE REMAINING ON GRANT: $ 25,000.00
(following payment of this request)
Signature of Agency Authorized Representative Date
Printed Name of Agency Representative
The City of Miami Beach Homeless Assistance Program
Identification Assistance Program Grant
PC-1415-ID-B
ATTACHMENT H
OUTCOMES AND PERFORMANCE
MEASUREMENTS MONTHLY REPORT
EXPECTED OUTCOMES INDICATORS
1. Homeless clients will be assessed • clients will be assessed
2. Homeless clients will obtain vital personal or %of homeless clients will obtain
identification documents. vital personal identification documents.
3. Homeless clients will obtain official photo or % of homeless clients will obtain
identification. official photo identification.
EXPECTED OUTCOMES CURRENT MONTH YEAR-TO-DATE
1. Homeless clients will be assessed
300 clients will be assessed •
2. Homeless clients will obtain vital personal
identification documents. •
200 or 66% of homeless clients will obtain
•
vital personal identification documents.
3. Homeless clients will obtain official photo
identification.
150 or 50% of homeless clients will obtain
official photo identification.
•
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
CITY OF MIAMI BEACH HOMELESS ASSISTANCE PROGRAM
IDENTIFICATION ASSISTANCE PROGRAM—GRANT NUMBER PC-1415-ID-B
OCTOBER 1, 2014—SEPTEMBER 30, 2015
Name of Agency: THE CITY OF MIAMI BEACH
$ 25,000.00
Month of Services Amount Paid
October 2014
November 2014
December 2014
January 2015
February 2015 •
March 2015
April 2015
May 2015
June 2015
July-2015
August 2015
September 2015
Total Requested $ 0.00
Balance Remaining $ 25,000.00
Executive Director Signature
Executive Director-Printed Name
Signature Date