Amendment 2 with MDC & CMB Hotel/Motel Placement Program a0%3 ,--0?8.4/3
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AMENDMENT#2 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI BEACH
HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1415-HTMT-2
HMIS STAFFING PROGRAM CONTRACT#: PC-1415-HMIS-2
THIS AMENDMENT #2 OF THE AGREEMENT (the "Agreement Amendment") is made as
of c . 2c,q by and between Miami-Dade County, through the Miami-Dade
County Homeless Trust (the "County") and The City of Miami Beach, a provider of
services to homeless individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On November 29, 2012, the County and the Provider entered into an
Agreement ("Agreement") which provides funding for the provision of emergency
hotel/motel placements and services to homeless individuals and families in Miami-Dade
County; and
WHEREAS, On November 8, 2013, said Agreement was amended and extended for one
(1) additional year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment #2 of the
Agreement, the receipt and sufficiency of which are acknowledged, the County and the
Provider amend this Agreement as follows:
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ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment #2 of
the Agreement.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
THE CITY OF MIAMI BEACH
HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1415-HTMT-2
HMIS STAFFING PROGRAM CONTRACT#: PC-1415-HMIS-2 ti
ARTICLE III —Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
• HOTEL/MOTEL PLACEMENT PROGRAM $50,040.00
• HMIS STAFFING PROGRAM $12,333.00
TOTAL AWARD: $62,373.00
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Both parties agree that should available County funding be reduced, the amount payable
under this Contract may be proportionately reduced at the sole discretion and option of the
County.
All services undertaken by the Provider before the County's execution of this Contract shall
be at the Provider's risk and expense.
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It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the
Provider has submitted an appropriate request and submitted an invoice in the form
required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2014-2015 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A
in a manner deemed satisfactory to the County. Any modification or amendment to the
Scope of Services shall not be effective until approved by the County and Provider in
writing.
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THE CITY OF MIAMI BEACH
HOTEUMOTEL PLACEMENT PROGRAM CONTRACT#: PC-1415-HTMT-2
HMIS STAFFING PROGRAM CONTRACT#: PC-1415-HMIS-2
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with
the 2014-2015 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval,
revise the line item budget, and such revision shall_ not require an amendment to. this
Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2014 and terminate at the close of business on September 30, 2015.
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SIGNATURES APPEAR ON THE FOLLOWING PAGE
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THE CITY OF MIAMI BEACH
HOTEUMOTEL PLACEMENT PROGRAM CONTRACT#: PC-1415-HTMT-2
HMIS STAFFING PROGRAM CONTRACT#: PC-1415-HMIS-2 `
IN WITNESS WHEREOF, the parties have caused.this four (4) page Amendment #2 of
the Agreement to be executed by their respective and duly authorized officers the day
and year first above written.
THE CITY OF IAMI B ACH MIAMI-DADE COU
By: By:
.rte Name: T m L . Mora Name: rs orce
Title: £1-I- t4 aria r Title: + yr
Date: 1t c t Date:
5
Attest: Attest: HARVEY RUVIN, Clerk
Authorize. Person OR Board of County Commissioners
Notary Public ILL,/1
Print Name: Cwo, B
Title: Print Namee
P
Corporate 4eal g Ota.y S••:I/Stamp:
INCUR° 'ORATED
26 cs15V
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
41--‘(
City Attorney Date
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Attachment A
The City of Miami Beach
Emergency Hotel/Motel Placement Program
Scope of Services
The Provider agrees
to provide emergency hotel/motel placemmb of homeless families
children for period of up to seven (7) days m area hot��c/Tnotels. In addition,
with cluld P
PROVIDER may also place chronic homeless individuals as well as hard-to-serve,
PRO Y
transgender clients,on an as-needed basis.
transgender clients may be
Chromic homeless individuals as well as hard-to-serve- 20 00 per diem. Families with
provided food vouchers on an as-needed basis of up vouchers on an as-needed basis of
two (2) to three (3) members may be provided food Families with four (4) to five (5)
$20.00 per diem while residing in hotels/motels.families with six (6) to eight (8) members
be provided $25.00 per diem, fame
members rnay� p members may be provided
may be provided $40.00 per diem, and families with nine(9)
y P
• $45.00 per diem while residing in hotels/motels.
Reimbursements will only
be made for properly documented disbursement of food
vouchers.
miffed to the County by the 15th day of each month
All reimbursements must be sub
following the month of service.
All reimbursement requests must be approved by the County prior to the disbursement of
funds.
The City of Miami Beach
UMIS Staffing
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Scope of Services
person. The purpose of
The PROVIDER shall provide a dedicated HMIS Outreach staff p des but is purpos o not
this staff position is to maintain data current in the HMIS and�mu lesion of reports and
to P updates of client files, p
to input of client data upon intake, up
1
purposes. Failure to maintain this data current, as evidenced
entering data for statistics P u�
by HMIS generated Monthly Progr ess Reports submitted to the County each month under
A eement between the City of Miami Beach and the
sub-recipient � Bement.
the U.S. HUD '
County Homeless Trust may result in the termination of this Agreement.
Miami Dade tY
Attachment B, Budget
The City of Miami Beach
HMIS Staffing Program
Grant Number: PC-1415-HMIS-2
HMIS Budget
Category Requested Justification
Funding
Salaries 1 case $12,333.00 Case Worker: 12 hours per week x 52
worker weeks
The City of Miami Beach
Identification Assistance Program
Grant Number: PC-1415-ID-B
Hotel/Motel Budget
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Object MDHT City of
Class Cost % Miami Justification
Beach %
323 nights Emergency hotel stays for
Emergency @ avg. rate a homeless families and
Hotel of$130.00 $41,990.00 100% transgendered individuals due
Placement per night to unavailable emergency
shelter beds
Emergency hotel stays for
50 nights @ homeless families and
$59.00 per $2,950.00 100% transgendered individuals due
to unavailable emergency
night 9
9
shelter beds
Food gift cards to
255 compensate families for food
expenses while placed in
Food vouchers @ $5,100.00 100% emergency hotel stay. Food
Vouchers $20.00 per gift cards will be distributed at
voucher the following rate: $20.00 per
person per day.
TOTAL $
50 040.00
ATTACHMENT E
Miami-Dade County Homeless Trust
Invoice For Services
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: Emergency Hotel/Motel Placement
Program
GRANT NUMBER: PC-1415-HTMT-2
TOTAL AWARD AMOUNT: $50,040.00
AMOUNT OF FUNDS REQUESTED
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: $
BALANCE REMAINING ON GRANT: $
(following payment of this request)
Signature of Agency Representative Date
Printed Name of Agency Representative
ATTACHMENT E
Miami-Dade County Homeless Trust
Invoice For Services
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: HMIS Staffing Program
GRANT NUMBER: PC-1415-IIMIS-2
TOTAL AWARD AMOUNT: $12,333:00
AMOUNT OF FUNDS REQUESTED
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: $
BALANCE REMAINING ON GRANT: $
(following payment of this request)
Signature of Agency Representative Date
Printed Name of Agency Representative
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
HOTEL/MOTEL PLACEMENT PROGRAM
CITY OF MIAMI BEACH- GRANT NUMBER#: PC-1415-HTMT-2
OCTOBER 1, 2014—SEPTEMBER 30,2015
Name of Agency: The City of Miami Beach
$ 50,040.00
Month of Services Amount Paid
Oct-14
Nov-14
Dec-14
Jan-15
Feb-15
Mar-15
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Total Requested $ 0.00
Balance Remaining $ 50,040.00
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ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
HMIS STAFFING PROGRAM
CITY OF MIAMI BEACH- GRANT NUMBER#: PC-1415-HMIS-2
OCTOBER 1, 2014—SEPTEMBER 30, 2015
Name of Agency: The City of Miami Beach
$ 12,333.00
Month of Services Amount Paid
Oct-14
Nov-14
Dec-14
Jan-15
Feb-15 •
Mar-15
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
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Total Requested $ 0.00.
Balance Remaining $ 12,333.00
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
HOTEL/MOTEL PLACEMENT PROGRAM
CITY OF MIAMI BEACH-GRANT NUMBER#: PC-1415-HTMT-2
OCTOBER 1, 2014—SEPTEMBER 30, 2015
Name of Agency: The City of Miami Beach
$ 50,040.00
Month of Services Amount Paid
Oct-14
Nov-14
Dec-14
Jan-15
Feb-15 •
Mar-15
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Total Requested $ 0.00
Balance Remaining $ 50,040.00