Amendment No. 6 to the Agreement with Strategic Advisory Group ao tq fl
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Amendment #6
PROFESSIONAL SERVICES AGREEMENT DATED OCTOBER 19, 2011
BETWEEN THE CITY OF MIAMI BEACH
AND
STRATEGIC ADVISORY GROUP
FOR
CONSULTING SERVICES RELATIVE TO THE EXPANSION AND ENHANCEMENT
OF THE MIAMI BEACH CONVENTION CENTER CAMPUS/DISTRICT, PURSUANT
TO
REQUEST FOR PROPOSALS (RFP) NO 33-10/11
DeceMbPc 23 , 2014
The following amends Strategic Advisory Group's ("SAG") scope of services,
professional fees, and Term pursuant to our agreement dated October 19, 2011 to
provide consulting services relative to the expansion and enhancement of the Miami
Beach Convention Center.
ADDITIONAL SCOPE OF SERVICES
SAG, will manage, in conjunction with City staff, the process for procuring a hotel
developer. This will include:
a) Approach — SAG will work with the CITY to create the best approach to maximize
the potential of identifying viable and financially capable hotel developers of the
project.
b) Form Lease — SAG will work with the CITY legal team to draft and review a
prototypical "Hotel Funding, Development and Site Lease Agreement" that will be
provided in the RFP. The agreement is to outline all material items such as key
parties, program requirements, timelines, capital commitments, role of the public,
room block commitments, windfall projection, cost overrun responsibility, public
oversight, termination provisions, and other unique project terms.
c) Hotel Developer RFP — SAG will lead the effort to identify the best private
development partner for the hotel. This includes working with the CITY to
determine the best approach to solicit a development team, writing the RFQ/P,
marketing the project, and assessing the submittals to determine which is best
positioned to deliver the project consistent with project goals.
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d) Developer Negotiations — SAG will assist the legal team with negotiations related
to the final form of the "Hotel Funding, Development and Site Lease Agreement".
e) Referendum —SAG will assist the CITY as required related to referendum issues. -
ADDITIONAL FEES
The current proposed project schedule is in Exhibit 1. SAG's fees will be based on the
time worked on the project multiplied by the hourly rates. Exhibit 2 presents an estimate
of the hours by month and hourly billing rates for the Term of this amendment. Fees
and expenses are not to exceed $166,375, an average of$18,486 per month.
Each invoice will include a summary of the tasks completed by day by person. Travel
expenses will be paid in addition to fees. Expenses for airfare, rental car, taxi, hotel and
any third party data will be invoiced based on the actual amount, without markup.
Meals will be invoiced based on the City of Miami Beach's per diem rates. Invoices
shall be submitted monthly and the City shall pay invoices within 30 days of receipt.
This Amendment can be terminated at any point if the City Commission decides not to
move forward with the hotel.
TERM
This Amendment shall begin on December 21, 2014 and end on July 31, 2015.
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IN WITNESS WHEREOF, the parties by their duly authorized representatives have
caused this Subcontract Agreement to be executed as of the date first written above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: vco.2,
"S>.
•
ty Clerk :I CORP ORATED: "''
Philip'Le'vine,llAsyor
• FOR CONSULTANT: STRATEGIC ADVISORY GROUP LLC
ATTEST: '
By:B .
y
Tho, as Rei ert, Principal effrey Sachs, Managing Partner
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
;�- ti-c5- 4-
City Attorney ilLike Do:,
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StrategicAdvisoryGroup
Exhibit 1
Preliminary Schedule
Week of Hotel
12/15/14 • Commission assessment of traffic study
• Commission establishment of hotel size
• Commission first reading of minimum parking requirement and maximum height
12/22/14 • Christmas Week
12/29/14 • Draft of RFP Continues
1/5/15 • Draft of RFP Continues
1/12/15 • Commissioner briefing of RFP and lease template
1/19/15 • Commission approval of RFP and lease template
• Commission second reading of minimum parking requirement and maximum height
1/26/15 • Hotel RFP issued
2/2/15 • RFP outstanding,respond to questions
2/9/15 • RFP outstanding,respond to questions
2/16/15 • RFP outstanding,respond to questions
2/23/15 • Pre-proposal meeting
3/2/15 • RFP outstanding,respond to questions
3/9/15 • RFP outstanding,respond to questions
3/16/15 • RFP outstanding,respond to questions
3/23/15 • RFP outstanding
3/30/15 • Hotel developer proposals due
4/6/15 • Proposal analysis
4/13/15 • Proposal analysis
4/20/15 • Proposal analysis
4/27/15 • Hotel developer interviews,ranking and City Manager recommendation
5/4/15
5/11/15 • Commission briefings on hotel developer selection
5/18/15 • Commission approval of hotel developer
5/25/15 • Finalize land lease
6/1/15 • Finalize land lease
6/8/15 • Finalize land lease
6/15/15 • Finalize land lease
6/22/15 • Finalize land lease
6/29/15 • Finalize land lease
7/6/15 • Finalize land lease
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Week of Hotel
7/13/15 • Commission briefings on referendum language and lease
7/20/15 • Commission approve referendum, language and lease
7/27/15
8/3/15 • Referendum, language and lease submitted to Miami Dade County
•
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StrategicAdvisoryGroup
Exhibit 2
1 2 3 4 5 6 7 8 9
Dec Jan Feb Mar Apr May Jun Jul Aug Total
Hours
Sachs 50 70 20 10 80 80 40 40 40
Reifert/Other 30 40 0 0 40 40 0 0 0
80 110 20 10 120 120 40 40 40
Billing Rates
Sachs $325 $325 $325 $325 $325 $325 $325 $325 $325
Reifert/Other $250 $250 $250 $250 $250 $250 $250 $250 $250
Fees
Sachs $16,250 $22,750 $6,500 $3,250 $26,000 $26,000 $13,000 $13,000 $13,000 $113,750
Reifert/Other 7,500 10,000 0 0 10,000 10,000 0 0 0 37,500
23,750 32,750 6,500 3,250 36,000 36,000 13,000 13,000 13,000 151,250
Expense Allowance(12%) 2,375 3,275 650 325 3,600 3,600 1,300 1,300 1,300 15,125
TOTAL $26,125 $36,025 $7,150 $3,575 $39,600 $39,600 $14,300 $14,300 $14,300 $166,375
Average per month $18,486 •
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