2015-28925 Reso RESOLUTION NO. 2015-28925
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NUMBER 5 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH FENTRESS ARCHITECTS
("FENTRESS") IN THE LUMP SUM AMOUNT OF $14,469,500, FOR
ADDITIONAL DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION AND
EXPANSION PROJECT (THE PROJECT); ACCEPTING THE CITY
MANAGER'S CERTIFICATION OF A VALID PUBLIC EMERGENCY AND
WAIVING THE PUBLIC ANNOUNCEMENT AND QUALIFICATION
PROCEDURES OF THE CONSULTANTS' COMPETITIVE NEGOTIATION ACT
("CCNA") PURSUANT TO FLA. STAT. 287.055(3)(A)(1).
WHEREAS, on February 12, 2014, the Mayor and City Commission authorized the
issuance of RFQ 2014-142-ME for Design Criteria Professional Services for the Miami Beach
Convention Center Renovation and Expansion Project (the "RFP") pursuant to the public
announcement and qualification procedures of the CCNA, set forth in Section 287.055 of the
Florida Statutes; and
WHEREAS, on March 11, 2014, the City Manager appointed an Evaluation Committee
via Letter to Commission No. 079-2014, to review the eight submissions the City received from
design firms, and on March 25, 2014, the Evaluation Committee convened and ranked Fentress
as the top-ranked proposer, in part due to Fentress's substantial experience in designing
convention centers in Denver, Colorado (honored with 18 awards for innovation and excellence
in design); Pasadena, California; Palm Springs, California; and Santa Fe, New Mexico; and
WHEREAS, on April 19, 2014, the Mayor and City Commission adopted Resolution No.
2014-28538, approving the execution of a Professional Services Agreement with Fentress for
the Design Criteria Professional Services for the Project; and
WHEREAS, on July 30, 2014, the Mayor and City Commission authorized the issuance
of RFP 2014-294-ME for Design Builder Services for the Miami Beach Convention Center
Renovation and Expansion (the "RFP") pursuant to Section 287.055 of the Florida Statutes; and
WHEREAS, on November 19, 2014, the City Commission adopted Resolution No. ,
2014-28848, accepting the recommendation of the City Manager to short-list the top three
proposers (Clark, Hunt, and Hensel Phelps) to proceed to Phase II of the RFP evaluation
process; and
WHEREAS, on December 16, 2014, the Miami-Dade County Board of County
Commissioners adopted Resolution No. R-1110-14, approving, among other things, the
issuance of tax increment revenue bonds in an amount not-to-exceed $430,000,000, to be used
for specified purposes, including the design and construction of the Project;
WHEREAS, on December 18, 2014, the City Commission adopted Resolution No. 2014-
28882, approving the issuance to the short-listed firms of the Design Criteria Package timely
prepared by Fentress, which included approximately 1,320 drawings, 2,326 pages of Technical
Specifications and a 996 page design narrative, developed with the assistance of Fentress's
team of fourteen sub-consultants and experts; and
WHEREAS, the Design Criteria Package prepared by Fentress represents
0
approximately 30% completion of the design development for the Project, with a number of the
design packages (such as for building enclosure materials and configuration, interior finishes,
millwork, HVAC supply and return grilles, vertical transportation, low-voltage equipment and
specialty equipment) at over 80% design completion stage;
WHEREAS, on November 19, 2014, following the City Commission's adoption of
Resolution No. 2014-28848, and short-listing of firms for Phase II of the RFP Process, Hensel
Phelps informed the City of its decision to withdraw from the RFP process, and subsequently,
on January 21, 2015, Hunt notified the City of its withdrawal from the Phase II evaluation
process; and
WHEREAS, on January 27, 2015, the City Commission adopted Resolution No. 2015-
28907, which, in pertinent part, directed the City Administration to meet with Clark to better
understand Clark's ability to deliver the Project within the City's budget and ascertain whether
the City and the public could be assured that Clark's pricing is competitive, notwithstanding
Clark's position as the sole remaining bidder for the Project; and
WHEREAS, on February 5, 2015, the City Administration met with over 20 members of
Clark's team, and it became clear that the Project, as designed, could not be delivered within
the City's budget unless the City hastily approved a number of"value engineering" or re-design
proposals; and
WHEREAS, in order to permit the City to meet the existing Project timeline, calling for
completion of the Project by 2018 while accommodating Art Basel and other events at the
Convention Center during construction, the City Manager has recommended cancelling the RFP
and moving forward with a new Request for Proposals or Request for Qualifications for a
Construction Manager-At-Risk firm to deliver the Project; and
WHEREAS, proceeding with the Project on an expedited basis is critical to the City, as a
renovated Convention Center is essential to attracting convention business to the City and vital
to supporting the City's tourism economy; and
WHEREAS, if the City were to issue a new Request for Qualifications for additional
design services, the City would experience substantial delays to the Project, as design
packages would not be completed in time to commence construction as targeted, following
conclusion of the December, 2015 Art Basel events, thereby delaying the Project by at least one
(1) additional year; and
WHEREAS, if the City were to issue a new Request for Qualifications for additional
design services, the Project would experience additional costs in connection with design
services redundancies associated with a new firm familiarizing itself with the Project and
Fentress's detailed Design Criteria Package; a high likelihood of additional construction
escalation and financing costs; and a loss of revenue to the City resulting from delay in the
imposition of the additional 1% Resort Tax approved by the voters in a City-wide referendum on
August 14, 2012 pursuant to the Section 5.03 of the City Charter, and certified by Resolution
No. 2012-28004;
•
WHEREAS, if the City were to issue a new Request for Qualifications for additional
design services, the City would seek qualifications and experience nearly identical to those
previously set forth in RFQ 2014-142-ME for the Design Criteria Professional for the Project, for
which Fentress was the top-ranked proposer; and
WHEREAS, based on the foregoing impacts to the Project associated with delay in
completion of design and the City's urgent need for a renovated Convention Center to support
the City's tourism economy, the City Manager has certified a valid public emergency and has
recommended the waiver of the public announcement and qualification procedures of the CCNA
pursuant to Fla. Stat. 287.055(3)(a)(1).
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the City Manager to execute Amendment Number 5 to the Professional Services
Agreement with Fentress Architects in the lump sum amount of $14,469,500, for additional
design and construction administration services for the Project; accept the City Manager's
certification of a valid public emergency and waive the public announcement and qualification
procedures of the CCNA pursuant to Fla. Stat. 287.055(3)(a)(1).
PASSED AND ADOPTED this lI day of rebri4a9 015.
ATTEST: �. .... ,
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Ra el Grana••'o, City lerk :INGORP , �;p L , e,
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APPROVED AS TO
FORM&LANGUAGE
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City A otney Dot
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The City Manager To Execute Amendment Number 5 To The Professional Services Agreement
With Fentress Architects("Fentress")In The Lump Sum Amount Of$14,469,500, For Additional Design And
Construction Administration Services For The Miami Beach Convention Center Renovation And Expansion
Project (The Project), Including The Completion Of Construction Documents For The Project; Accepting
The City Manager's Certification Of A Valid Public Emergency And Waiving The Public Announcement And
Qualification Procedures Of The Consultants' Competitive Negotiation Act("CCNA") Pursuant To Fla. Stat.
287.055(3)(A)(1).
Key Intended Outcome Supported:
Improve alliance with key business sectors, namely hospitality, arts & international business with a
focus on enhanced culture, entertainment&tourism.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
By separate Memorandum in this Commission Meeting Agenda, the City Manager has recommended
cancelling the Design-Build Request for Proposals (RFP) process and moving forward with a new Request
for Qualifications(RFQ)for a Construction Manager-At-Risk firm.
The Construction Manager at Risk(CMR) process will require hiring an Architect of Record to complete the
design documents. If the City were to issue an RFQ for a new firm to complete the design, the following
would result: 1) Substantial delays to the Project, as design packages would not be completed in time to
commence construction following conclusion of the December 2015 Art Basel events, thereby delaying the
Project by at least one additional year; 2)Additional costs in connection with design services redundancies
associated with a new firm familiarizing itself with the Project and Fentress's detailed Design Criteria
Package; 3) High likelihood of additional construction escalation and financing costs; 4) Loss of revenue to
the City resulting from delay in the imposition of the additional 1% Resort Tax approved by the voters in a
City-wide referendum on August 14, 2012 pursuant to the Section 5.03 of the City Charter, and certified by
Resolution No. 2012-28004.
Fentress is proposing an additional fee in the amount of $14,496,500 to modify its scope of services from
that of a Design Criteria Professional to that of the Architect of Record, whereby they will be responsible for
100% of the construction documents as well as construction administration services. The total amended
design fee (including design fee contingency) would equate to 6.3% of the $420 million budgeted trade
costs.
By way of comparison, we had estimated that under the design-build process, the design fees for the
design-builder would approximate $17.4 million. As such, this approach will reduce these costs by
approximately$3 million.
Based on the foregoing impacts to the Project associated with delay in completion of design and the City's
urgent need for a renovated Convention Center to support the City's tourism economy, I hereby certify a
valid public emergency and, recommend the waiver of the public announcement and qualification
P 9 Y P q
procedures of the CCNA pursuant to Fla. Stat. 287.055(3)(a)(1).
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $3,337,000 Miami Beach Redevelopment Agency Non-Trust Fund
Special Revenue Account No. 165-2616-061357
2 $11,132,500 To be awarded subject to funding availability
P I Total $14,469,500
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Maria Hernandez, Extension 7284
Sign-Offs:
Depl ent Directo Assistant c ; �_ger City M.` a der
AD Ph1 H M r��'(� JL !�
T:\AGEN IA\2015\February\MBCC\Design-Build RFP cancell. - MMARY.docx
MIAMI BEACHR7G-
DATE AGENDA ITE� 2-!l
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1915•2015
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members .f the City C mmission
FROM: Jimmy L. Morales, City Manager
DATE: February 11, 2015
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, A-PROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NUMBER 5 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH FENTRESS ARCHITECTS ("FENTRESS") IN THE
LUMP SUM AMOUNT OF $14,469,500, FOR ADDITIONAL DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE MIAMI BEACH
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT (THE
PROJECT); ACCEPTING THE CITY MANAGER'S CERTIFICATION OF A VALID
PUBLIC EMERGENCY AND WAIVING THE PUBLIC ANNOUNCEMENT AND
QUALIFICATION PROCEDURES OF THE CONSULTANTS' COMPETITIVE
NEGOTIATION ACT ("CCNA") PURSUANT TO FLA. STAT. 287.055(3)(A)(1).
•
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve alliance with key business sectors, namely hospitality, arts & international business
with a focus on enhanced culture, entertainment & tourism.
BACKGROUND
By separate Memorandum in this Commission Meeting Agenda, the City Manager has
recommended cancelling the Design-Build Request for Proposals (RFP) process and moving
forward with a new Request for Qualifications (RFQ)for a Construction Manager-At-Risk firm. In
the event the City Commission adopts that recommendation, then it will be appropriate to take
up this agenda item regarding design services.
ANALYSIS
The Construction Manager at Risk (CMAR) process will require hiring an Architect of Record to
complete the design documents. If the City were to issue a Request for Qualifications for a new
firm to complete the design, the following would result:
1. Substantial delays to the Project, as design packages would not be completed in time to
commence construction as targeted, following conclusion of the December, 2015 Art
Basel events, thereby delaying the Project by at least one (1) additional year.
6
1. Amendments 14, 18, 20, 23, 26, 29 and 34 totaling $465,598, funded from Clark’s contract via deductive change orders.
2. Amendments 22 & 31 totaling $31,691 funded from AIPP fund.
ProjectContingency Added
Scope Total
Original Agreement10,967,200$ 1,096,720$ 12,063,920$
Amendment ‐ Reso 2015‐28925 (5, 6 & 8)
Amendment 52,442,400$ 2,442,400$
Amendment 6(3,129,259)$ (3,129,259)$
Amendment 815,156,359$ 15,156,359$
Contingency reduction(96,720)$ (96,720)$
Total 25,436,700$ 1,000,000$ 26,436,700$
Amendment 2 ‐ Civil41,079$
Amendment 3 ‐ Ballrm change179,982$
Amendment 4 ‐ Stormwater / website76,605$
Amendment 7 ‐ Wind study / roof survey117,200$
Amendment 9 ‐ Commissioning302,876$
Amendment 10 ‐ Parapet Analysis15,000$
Amendment 11 ‐ Event Plans36,875$
Amendment 12 ‐ Stormwater Revisions34,073$
Amendment 13 ‐ Smoke Control Removal173,790$
Amendment 14 ‐ Site Visits & Alternative Design‐$ 148,999$
Amendment 15 ‐ Streets Regrading 22,520$ 88,818$
Amendment 16 ‐ Culvert and Conv Ctr Dr redesign70,270$
Amendment 17 ‐ GMP Reconciliation ‐add'l49,360$
Amendment 18 ‐ Additional Site Visits 112,649$
Amendment 19 ‐ East Bridge Retention220,291$
Amendment 20 ‐ Steel submittals and Truss loading analysis96,710$
Amendment 21 ‐ Cameras, vaults, RFIs, kitchen, transition slab80,330$
Amendment 22 ‐ AIPP (Morris, Ackermann & Harvey)17,121$
Amendment 23 ‐ NCRs *10,000$
Amendment 24 ‐ Sanitary Sewer Lateral ‐ Carl Fisher Clubhouse18,625$
Amendment 25 ‐ Signage Package Revisions12,030$
Amendment 26 ‐ Structural submittals & NCRs15,580$
Amendment 27 ‐ Exhibit hall / Ballroom Vertical Circulation124,240$
Amendment 28 ‐ 19th Street Pump Station Relocation 2,585$
Amendment 29 ‐ RFI 3251 & Structural Submittals30,875$
Amendment 30 ‐ P‐Lot Park Revision349,076$
Amendment 31 ‐ AIPP (Joseph Kosuth)14,570$
Amendment 32 ‐ Exhibit Hall / Ballroom Vertical Circulation rev11,430$
Amendment 33 ‐ Plot culvert and rendering13,335$
Amendment 34 ‐ Structural Submittals & /NCRs50,785$
Amendment 35 ‐21st St Park Rev & Culvert repair48,628$
Amendment 36 ‐ 19th St and CA Services136,408$
Amendment 37 ‐ 21st Park, Tree Reconc, 19th St 50,320$
Amendment 38 ‐ Plot Park Repackaging and CA services261,445$
Amendment 39 ‐ Rendering, NCR 3363, Add'l CA Services Bldg206,510$
Amendment 40 ‐ Plot Park ‐ FPL Ductbank 5,328$
Amendment 41 ‐ 18th St pavement marking and 21st elec7,125$
Amendment 42 ‐ Extended CA and RFIs review263,250$
Total25,436,700$ 1,000,000$ 2,516,693$ 28,953,393$
Fentress Amendment No. 5
February 11, 2015
Page 3
The total amended design fee (including design fee contingency) would equate to 6.3% of trade
costs.
Trade Costs $ 420,000,000
Amended Agreement $ 26,436,700
Percentage 6.3%
This fee is the lowest among comparable convention center projects. The following is a table of
convention center design fees as a percent of construction trade costs:
Palm Springs 12.20%
Santa Fe 8.63%
Orlando Phase 5 8.00%
Pasadena 7.30%
Vail 7.08%
San Diego 7.04%
Denver Phase 2 7.00%
Denver Phase 1 6.33%
Average Percentage 7.95%
CITY MANAGER'S RECOMMENDATION
Based on the foregoing impacts to the Project associated with delay in completion of design and
the City's urgent need for a renovated Convention Center to support the City's tourism
economy, I hereby certify a valid public emergency and recommend the waiver of the public
announcement and qualification procedures of the CCNA pursuant to Fla. Stat.
287.055(3)(a)(1).
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize
the City Manager to execute Amendment Number 5 to the Professional Services Agreement
with Fentress Architects ("Fentress") in the lump sum amount of $14,469,500, for additional
design and construction administration services for the Miami Beach Convention Center
Renovation and Expansion Project; accepting the City Manager's certification of a valid public
emergency and waiving the public announcement and qualification procedures of the
Consultants' Competitive Negotiation Act ("CCNA") pursuant to Fla. Stat. 287.055(3)(a)(1).
JLM:MT:MH:AD
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-FENTRF�`SS
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fentressarchitects.com
February 10,2015
Mayor Philip Levine
City of Miami Beach
City Hall,Commission Chambers,3`d Floor
1700 Convention Center Drive
Miami Beach,FL
Re: Miami Beach Convention Center Addendum
Dear Mayor Levine and Members of the Commission:
We were honored last year to be selected as Design Architect for the Renovation and Addition
of the Miami Beach Convention Center. Miami Beach is truly an international city and
deserves a beautiful, functional, and state-of-the-art world-class convention center. We
commend the City for their commitment to this goal.
It has been a pleasure working with the dedicated members of the City Commission and City
staff to move this project closer to reality. If selected, we stand ready to complete the project
and will be honored to continue our involvement as the Architect of Record. This is a role we
have performed on numerous similar-sized projects. We have the ability, the capacity, and an
understanding of the project that will enable us to successfully see the project through to
completion with the contractor that wins the Construction Manager at Risk bid on behalf of the
City.
Again, we are ready to mobilize our staff to start work on this project immediately and look
forward to completing this extraordinary project with you.
Sincerely,
Fentress Architects
‘4Z td7Z(//
Curtis Fentress,FAIA,RIBA
President and Principal in Charge
c: City Manager Jimmy L.Morales
DEN DC LA SJ SF LON SH 1 421 Broadway 1 Denver CO 80203 1 303.722.5000