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2015-28919 Reso • RESOLUTION NO 2015-28919 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2014/15 AND ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE REGARDING RESORT TAX QUALITY OF LIFE FUNDING ALLOCATIONS. WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for. Fiscal Year 2014/15 were approved on December 4, 2014, with the adoption of Resolution No. 2014-28860; and WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2014/15 was approved on December 17, 2014, with the adoption of Resolution No. 2014-28864; and WHEREAS, the proposed budget amendment accepts the recommendation of ' the Finance and Citywide Projects Committee regarding Resort Tax quality of life funding allocations, adds funding for the Centennial Celebration, adds funding for the Residential Housing program, and enhances parking lot cleanliness as reflected in the attached Exhibit"A". NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby adopt the Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund Budgets for Fiscal Year (FY) 2014/15 as shown in Exhibit"A". PASSED and ADOPTED this 1 day o February, 2015.• ATTEST: -�S`• i�fi�� �c-I $� INCOR• �OKATED J /,%� /Alegi 0��,;,▪. `.,_ .1' IP LEV !TA is R ?/ 1f Oi 9r-)'.�; / / / RAPHAEL E. GRANADO, ITV 'LERK ,/,! . , APPROVED AS TO FORM &LANGUAGE &F EXECUTION Q_/Q___ � O(J 1,1 .-- (.5 i t City Attorney Date • • Exhibit "A" FY 2014/15 I Proposed 1 FY 2014/15 Proposed Amended Budget I Amendment I Amended Budget ENTERPRISE FUNDS REVENUE/APPROPRIATIONS Convention Center £ $ 12,162,000 $ • 12,162,000 Parking........................................._._.._................._._._......._.__._....._......_. 50,140,000..............._..._........._........_............................ 50440,000 I 1 , Sanitation 20,325,000 105,000 : 20,430,000 Sewer Operations 43,276,000 . 43,276,000 Stormwater Operations ..._.... ......_ 20,813,000..; 20,813,000 Water Operations 33,428,000 i 33,428,000 Total Enterprise Funds . $ 180,144,000 : $ 105,000 I $ 180,249,000 I FY 2014/15 Proposed FY 2014/15 Proposed SPECIAL REVENUE FUNDS Amended Budget Amendment Amended Budget REVENUE/APPROPRIATIONS Resort Tax 64,361,000 1,000,000 65,361,000 Transportation 3,096,000 4,300,000 7,396,000 People's Transportation Plan Fund 1,677,000 1,677,000 7th Street Garage 2,385,000 2,385,000 5th&Alton Garage-City's Share of Shortfall 587,000 587,000 Art In Public Places 789,000 789,000 Residential Housing Program 0 476,000 476,000 Tourism and Hospitality Scholarship Pgmms . . 142,000 142,000 Information and Communitation Tech Func 395,000 395,000 Education Compact 107,000 107,000 Green/Sustainability Funds 356,000 356,000 Red Light Camera Fund 896,000 896,000 E-911 Fund 433,000 433,000 Cultural Arts Council 1,467,000 1,467,000 Normandy Shores 255,000 255,000 Police Confiscation Trust-Federal 683,000 683,000 Police Confiscation Trust-State 277,000 277,000 Police Special Revenue 75,000 75,000 Police Training 45,000 45,000 Waste Haulers Add Sery&Public Benefit 77,000 77,000 Total Special Revenue Funds $ 78,103,000 $ 5,776,000 $ 83,879,000 COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY)2014/15 AND ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE REGARDING RESORT TAX QUALITY OF LIFE FUNDING ALLOCATIONS. Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term. Supporting Data: N/A Item Summary/Recommendation: The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for Fiscal Year 2014/15 were approved on December 4,2014,with the adoption of Resolution No. 2014-28860. The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds,and Special Revenue Funds budgets for FY 2014/15 was approved on December 17, 2014, by resolution 2014-28864. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. The Second Amendment would accept the recommendation of the Finance and Citywide Projects Committee regarding Resort Tax quality of life funding allocations,add funding for the Centennial Celebration, add funding for the Residential Housing program, and enhance parking lot cleanliness. Financial Information: Source of Amount Account Funds $3,687,000 Transportation Fund $1,000,000 Resort Tax Fund $476,000 Residential Housing Program Fund $105,000 Sanitation Fund City Clerk's Office Legislative Tracking: John Woodruff, OBPI Director Sign-Offs: Department Director Assistant City Manager City Manager 06476(jejV- AGENDA STEM R7 A- DATE� MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSIO► MEMORANDUM TO: Mayor Philip Levine and Members oi the City Com sign FROM: Jimmy L. Morales, City Manager DATE: February 11, 2015 SUBJECT: A RESOLUTION OF THE MAYOR A' D CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR(FY)2014/15 AND ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE REGARDING RESORT TAX QUALITY OF LIFE FUNDING ALLOCATIONS. ADMINISTRATION RECOMMENDATION Adopt the resolution amending the FY 2014/15 General Fund, Enterprise Funds, Internal Service Funds,and Special Revenue Funds budgets and accept the recommendation of the Finance and Citywide Projects Committee regarding Resort Tax quality of life funding allocations. KEY INTENDED OUTCOME SUPPORTED Ensure expenditure trends are sustainable over the long term. ANALYSIS The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for Fiscal Year 2014/15 were approved on December 4, 2014, with the adoption of Resolution No. 2014-28860. The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets for FY 2014/15 was approved on December 17, 2014, by resolution 2014-28864. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. The Second Amendment would accept the recommendation of the Finance and Citywide Projects Committee regarding Resort Tax quality of life funding allocations,add funding for the Centennial Celebration,add funding for the Residential Housing program,and enhance parking lot cleanliness. Second Amendment to the FY 2014/15 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 2 Quality of Life Funding Allocations— Resort Tax Fund and Transportation Fund Prior to FY2014/15, 50% of the third penny of Resort Tax funded five quality of life categories(arts and tourism-related capital projects in North,Mid and South Beach)in equal amounts of 20%. The remaining 50%funded debt service on RDA bonds as a supplemental pledge until RDA funds became available as taxable values increased over time. For FY2014/15, the resort tax pledge from the RDA bonds was released resulting in an additional $6.1 million becoming available for funding to the five quality of life categories. At the Finance and Citywide Projects Committee held on February 2, 2015,the Committee approved a modified split of these additional funds as follows: 15%for Arts, Mid, North and South Beach and 40% for Transportation. The Administration hereby accepts this Committee recommendation and proposes to amend the Resort Tax Quality of Life category allocations accordingly as well as recognize the additional revenue and appropriation of $3,687,000 to the Transportation Fund. The additional Transportation funds are anticipated to be used to expand the City's trolley system. In addition to the recently implemented North Beach Loop, additions to the City's trolley system under consideration include a proposed Mid-Beach Loop, Collins Link, and South Beach Loop. Centennial Celebration— Resort Tax Fund The Second Amendment would increase the Resort Tax Contingency by $1 million to reimburse operational expenses anticipated from the Centennial Celebration. Anticipated expenses include overtime,equipment,enhanced services,and miscellaneous expenses for affected departments such as Police, Fire, Emergency Management, Public Works- Sanitation, Parking,and Parks&Recreation. The necessary funds would come from Resort Tax fund balance which currently exceeds the two month reserve established during FY 2013/14. The funds would be budgeted in Resort Tax Contingency,which would require the City Manager's authorization before being allocated and spent. Residential Housing Program— Residential Housing Program Fund The City acquired the Lottie Apartments, Madeleine Village Apartments and Neptune Apartments using Neighborhood Stabilization Program(NSP1)funds awarded to the City via the Florida Department of Economic Opportunity. After the City subtracted its closing costs for the acquisition of these properties,an operating reserve of$135,655.28 remains.These funds are required to be used to meet the operational needs of the properties including repairs and maintenance expenses. Going forward, these properties will generate rental income. The rental income generated will be used to: maintain the properties; hire a staff person to certify tenants and ensure property compliance with HOME rules; create a security deposits account; and a replacement reserve. The City has begun the process of recertifying the tenants within the aforementioned properties to ensure that rent collections are appropriate. A budget amendment is required to establish a special revenue fund which will discreetly track the revenues and expenses of each apartment. The amendment recognizes the pro- rated anticipated revenue and expenses totaling $476,000 through the remainder of the fiscal year. Second Amendment to the FY 2014/15 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 3 Parking Lot Cleanliness—Sanitation Fund The cleanliness report for the first quarter revealed ratings over the 1.5 goal for parking lot cleanliness. Poor ratings in certain parking lots were determined to be a result of illegal dumping, organic matter and full trash receptacles. Lots are cleaned on predetermined schedules, and some lots are not cleaned daily. The day, time and frequency of observations will affect ratings. Nevertheless, the goal is to keep all lots at a 1.5 rating condition on a consistent basis. In an effort to improve lot conditions(and ratings)the following action plan was developed: • Adding a roving crew consisting of three employees Thursdays through Mondays starting at 1:00 P.M.through 9:30 P.M. These are considered peak days and times. This crew will pick up litter and leaves and empty trash cans resulting from lot usage. Special attention will be given to lots that scored poorly in previous evaluations as well as those lots that are not cleaned on a daily basis. It is understood that deep cleaning cannot occur while lots are full. However crews will be able to improve lot conditions and address concerns between cleaning schedules. Additionally, this crew and regularly scheduled crews will correct deficiencies reported by parking operations staff. • Increasing the number of inspections per quarter to at least one per month at varied times, weekdays and weekend days. This will serve to provide averages and will also serve to identify times and locations needing additional attention. • Instructing parking operations staff to notify the parking dispatcher of observed or reported deficiencies. Dispatchers will e-mail the information to sanitation operations supervisors, who will in turn dispatch a crew to correct observed deficiencies. Deficiencies reported outside of scheduled work hours will be given top priority and will be addressed as soon as a crew is available. To evaluate the success of this plan, the Sanitation and Parking Departments will periodically deploy staff to assess lot conditions. Modifications to staffing hours and levels of staffing will be implemented as necessary. These services will be undertaken by the Public Works-Sanitation division, and will require an additional crew of three workers at a cost of $105,000. This budget amendment proposes increasing the Sanitation Fund budget by$105,000,to be funded by an increase in • revenues from sanitation fees charged to the Parking department. No amendment would be necessary to the Parking Fund as existing Contingency funds would cover the additional expense. 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