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PSA with Gecko Group, Inc. (20(i-- a.`g 32 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND GECKO GROUP, INC. FOR PROGRAM MANAGEMENT SERVICES RELATING TO GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES PROGRAM, PURSUANT TO RFP # 2014-325-JR This Professional Services Agreement ("Agreement") is entered into this 5T" day of February, 2015, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and Gecko Group, Inc., a CORPORATION, whose address is 120 Madeira Avenue, Coral Gables, FL 33134 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent consultant, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFP No. 2014- 325-JR for Program Management Services Relating to General Building Contractor Rehabilitation Services Program for The Housing Department, together with all amendments thereto, issued by the City in contemplation of this Agreement (the RFP), and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFP; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6435: and fax number(305) 673-7023. 1 SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Exhibit"A" hereto (the Services). 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit A hereto. SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of Three (3) years, with two (2) renewal options of one (1) year each, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit "A" hereto. SECTION 4 FEE 4.1 In consideration of the Services to be provided, Consultant shall be compensated on a fixed fee basis, in the amount of: Property Inspection of Work $500 (Lump Sum) Development of Scope of Work (Prepare White-Up) $500 (Lump Sum) Project Manager/Consultant Hourly Rate $50 / Hour 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Payment requests shall be submitted according to the following payment schedule: 40% when permits issued, 40% when the actual project construction is 50% underway and 20% retention at final approved inspection along with all release of liens. Exceptions may be made for payment of backordered materials provided that sufficient documentation is provided. In the event all work is not completed in the stipulated time plus any approved extensions, the 20% retention will still apply until all work is completed and satisfactory final inspection received. 2 Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: City of Miami Beach Office of Housing and Community Services 555 17th Street Miami Beach, FL 33139 Attn: State Housing Initiative Partnership (SHIP) Coordinator SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. 3 SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and consultants, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, consultants, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Consultant General Liability, in the amount of$1,000,000; 2. Consultant Professional Liability, in the amount of(Not Applicable); 3. Consultant Automobile Liability, in the amount of $1,000,000; and 3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B" as to management and not less than "Class V" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub-Consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. 4 The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manger may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such 5 representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10.7 TRAVEL Any travel in connection with this Agreement must be pre-approved by the City. All travel expenses will be reimbursed in accordance with the requirements of Section 112.061, Florida Statutes. 6 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Gecko Group, Inc. 120 Madeira Avenue Coral Gables, FL 33134 Attn: Jorge Garcia 305-443-8482 jorgegeckogroup.us TO CITY: City of Miami Beach Office of Housing and Community Services 555 17th Street Miami Beach, FL 33139 Attn: State Housing Initiative Partnership (SHIP) Coordinator Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 7 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of "Consultant" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: B Y• Al* ity Clerk �1'1 Mayor \, MM. " 7 ° = • ti :INCDRP RATED � FOR CONSULTANT GECKO GROUP, INC. cji ATTEST: ••.•. ...•••6�• By: .404. Secre ,r President Val Jamilzadeh Jorge Garci: President Print Name Print Name itle APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Cir City Atmey Date 9 Exhibits: Exhibit "A"—Scope of Services Exhibit"B" - Resolution, Commission Item Summary, &Commission Memorandum Exhibit "C"—Request for Proposal (RFP) Exhibit"D"—Proposers Response to the RFP Exhibit"E"—Certificate of Insurance 10 EXHIBIT"A" SCOPE OF SERVICES The City's SHIP Coordinator will send Project Notifications to the Project Manager/Consultant on behalf of the City. The Project Manager/Consultant will conduct a site inspection and draft the scope of work inclusive of projects specifications that will form the basis for the bid documents that will be submitted to the List of General Contractors. Project Manager/Consultant's duties includes, but not limited to: • Attend pre-quote walk-thru at the resident property to assess needed repairs; • Make recommendations of work to be performed within the available funding limits; • Once work is decided, prepare write-up to be used for bidding. • The selected Contractor will participate with staff in pre-bid walk-thru; • Evaluate with staff the bids submitted by the General Contractors (GC); • Do site visits during construction (1-3 times depending on work performed); • Assist staff with problems/issues encountered during construction; • Evaluate work performed against Contractors payment request; and • Evaluate finished project. a. Estimate Forms will indicate the rehab address, detail work to be performed including materials, project duration, priced estimated. All Contractor "priced" estimates, must be submitted to the SHIP Coordinator within seventy-two (72) hours of the walk-through. All price estimates will be reviewed, approved or denied by the SHIP Coordinator. b. Quotes for the work to be performed as Project Manager/Consultant shall be submitted to the Office of Housing and Community Services, shall be inclusive of the following; scope of services/specifications per project, inclusive of inspections, and site visits. c. Payment requests shall be submitted to the Office of Housing and Community Services, according to the fee schedule submitted. 11 EXHIBIT "B" RESOLUTION, COMMISSION ITEM SUMMARY, &COMMISSION MEMORANDUM 12 RESOLUTION NO. 2014-28832 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKINGS OF PROPOSALS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-325-JR, FOR GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND CONSULTING FOR THE CITY'S HOUSING AND COMMUNITY SERVICES DEPARTMENT; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE TOP-RANKED PROPOSER, GECKO GROUP INC.; AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE TOP-RANKED PROPOSER, AUTHORIZING THE. ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED PROPOSER, CAST DEVELOPMENT, LLC; AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE SECOND-RANKED PROPOSER, AUTHORIZING THE ADMINISTRATION TO ISSUE A NEW RFP; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Proposals (RFP) No. 2014-325-JR (the RFP) for General Building Contractor Rehabilitation Services was issued on July 31, 2014, with an opening date of August 20, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on Tuesday, August 5, 2014 for the RFP; and WHEREAS, the City received two (2) proposals for the RFP; and WHEREAS, on September 8, 2014, the City Manager via Letter to Commission (LTC) No. 314-2014, appointed an Evaluation Committee (the"Committee"), consisting of the following individuals: • Richard Bowman, Housing Specialist, Department of Housing and Community Services, City of Miami Beach • Maria Cerna, Division Director, CIP Department, City of Miami Beach • Mariano Fernandez, Director, Building Department, City of Miami Beach The following member was considered as an alternate; Antonio Gonzalez, Building Operations Manager, Building Department, City of Miami Beach; and WHEREAS, the Committee convened on October 8 2014 to consider the proposals received pursuant to the RFP; and WHEREAS, the Committee was provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and engaged in a question and answer session after the presentation of each proposer; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, the Committee's ranking for the RFP was as follows: Gecko Group Inc., top ranked; Cast Development, LLC, second highest ranked; and i WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence and is recommending that the Administration be authorized to negotiate with the top-ranked proposer, Gecko Group Inc.; and should the Administration not be successful in negotiating an agreement with the top-ranked proposer, the City Manager recommends that the Administration be authorized to negotiate with the second ranked proposer, Cast Development, LLC; and should the Administration not be successful in negotiating an agreement with the second-ranked proposer, the City Manager recommends that the Administration be authorized to issue a new RFP. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Proposals (RFP) No. 2014-325-JR, for General Building Contractor Rehabilitation Services and Consulting for the City's Housing and Community Services Department; authorize the Administration to negotiate with the top ranked proposer, Gecko Group Inc.; and should the Administration not be successful in negotiating an agreement with the top-ranked proposer, authorize the Administration to negotiate with the second-ranked proposer, Cast Development, LLC; and should the Administration not be successful in negotiating an agreement with the second-ranked proposer, authorize the Administration to issue a new RFP; and further authorize the Mayor and City Clerk to execute an agreement upon successful negotiations by the Administration. • PASSED AND ADOPTED this /9 day of Aa/imk2014. L.., C'9 �,: ATTEST: - -. .Z' e_ „9,, r C� ,, ,,,,,:zi, i►UCORP�IORATED Raf I E. Granado, City Clerk `9` h "/ "e, !�'eor k`,.(b/?C1-....i....'j\_.,, „.11.0 T:'AGENDA\2014\November\Procurement\RFP 2014-325-JR General Building Contractor Rehab Services-Resolution.doc APPROVED AS TO . FORM & LANGUAGE & FOR ECUTION ‘ — ttt3 Or C City Attorney 1►,1- Dote COMMISSION ITEM SUMMARY Condensed Title: RESOLUTIONS OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKINGS OF PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.2014-316-JR, FOR GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND REQUEST FOR PROPOSAL(RFP) NO. 2014-325-JR, FOR GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND CONSULTING FOR THE CITY'S HOUSING AND COMMUNITY SERVICE DEPARTMENT. Key Intended Outcome Supported: Improve Building/Development-Related Processes from Single-Family Residences to the Large Development Projects. Supporting Data(Surveys, Environmental Scan,etc: N/A Item Summary/Recommendation: The State Housing Initiatives Partnership program (SHIP), administered through the Florida Housing Finance Corporation (FHFC), was established in 1992 by the William E. Sadowski Affordable Housing Act to stimulate the production of affordable housing statewide. SHIP program funds are derived from documentary stamp levies on real estate transactions,and held in the SHIP Program Trust Fund. Annually,FHFC allocates SHIP program funds among participating jurisdictions on a formula basis. SHIP program funds serve to increase access to affordable housing for income-eligible participants whose income does not exceed 120%of the Area Median Income(AMI). On July 30,2014,the City Commission approved to issue the Request for Qualifications(RFQ)No.2014-316-JR and Request for Proposal (RFP)No. 2014-325-JR. On July 31, 2014, the RFQ and RFP were issued.A voluntary pre- proposal conference to provide information to the proposers submitting a response was held on August 5,2014 and August 6,2014 respectively.RFQ and RFP responses were due and received on August 20,2014.The City received one proposal for RFQ 2014-316-JR and a total of two(2)proposals for RFP 2014-325-JR. On September 8,2014,the City Manager via Letter to Commission(LTC)Nos.314-2014 and 315-2014,appointed an Evaluation Committee (the "Committee"). The Committee convened on October 8, 2014 and October 9, 2014 respectively were provided an overview of the project,information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law.The Committee also provided general information on the scope of services,references, and a copy of each proposal. Additionally, the Committee engaged in a question and answer session after the presentation of each proposer. RECOMMENDATION 1.After reviewing the submission and the results of the evaluation process,the City Manager recommends that the Administration be authorized to enter into negotiations and execute an agreement with Delcons, Inc. pursuant to Request for Qualifications No.2014-316-JR,General Building Contractor Rehabilitation Services(the"RFQ").Should negotiations fail with the sole proposer,the City Manager recommend that the administration be authorized to issue a new RFQ. 2.And further,the City Manager recommends that Administration be authorized to enter into negotiations and execute an agreement with Gecko Group,Inc.,pursuant to Request for Proposal No.2014-325-JR,General Building Contractor Rehabilitation Services Consultant(the "RFP"); and should the Administration not be successful in negotiating an agreement with the top-ranked proposer,authorizing negotiations with the second-ranked proposer,Cast Development LLC;and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by the Administration. ADOPT THE RESOLUTION Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $44,933 152-8000-331580 State of Florida SHIP Program Total $44,933 Financial Impact Summary: City Clerk's Office Legislative Tracking: Alex Denis,Extension 6641 Sign-Offs: . De•artment Director Assistant City ; r City anager AD :'f MR allgeWall KGB M rl1.0111111111111MIEVAU T:IAGENDAI21141November\Procurement\RFQ-2014-316-JR&RFP 2014-325-JR General Building tractor Rehab Services-Summary.doc IAA V AGENDA ITEM C 7M i DATE ll- /9VY MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISS,ON MEMORANDUM TO: Mayor Philip Levine and Members •t the City 1.,•mmission FROM: Jimmy L. Morales, City 4011111te- , DATE: November 19, 2014 SUBJECT: RESOLUTIONS OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKINGS OF PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-316-JR, FOR GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND REQUEST FOR PROPOSAL (RFP) NO. 2014-325-JR, FOR GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES AND CONSULTING FOR THE CITY'S HOUSING AND COMMUNITY SERVICE DEPARTMENT. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Improve Building/Development-Related Processes from Single-Family Residences to the Large j Development Projects. FUNDING Funding for the State Housing Initiative Partnership (SHIP) program is sponsored by the State of Florida and the William E. Sadowski Affordable Housing Act. Currently, the City has $44,933 in FY09/10 funds (account code 152-8000-331580) available for immediate use. Once the FY09/10 funds are drawn, the City can access an additional $451,459 in combined funds from subsequent fiscal years. These funds are intended for the development and retention of affordable housing. BACKGROUND The State Housing Initiatives Partnership program (SHIP), administered through the Florida Housing Finance Corporation (FHFC), was established in 1992 by the William E. Sadowski Affordable Housing Act to stimulate the production of affordable housing statewide. SHIP program funds are derived from documentary stamp levies on real estate transactions, and held in the SHIP Program Trust Fund. Annually, FHFC allocates SHIP program funds among participating jurisdictions on a formula basis. SHIP program funds serve to increase access to affordable housing for income-eligible participants whose income does not exceed 120% of the Area Median Income (AMI). Communities that receive SHIP funds, including the City, are required to produce and file with the State of Florida a Local Housing Assistance Plan (LHAP) which governs each community's use of SHIP funds. A new LHAP must be filed every three years. The LHAP delineates the strategies that will be employed to increase the availability of affordable housing for income- eligible residents within the jurisdiction. One of the City's affordable housing strategies is the repair and rehabilitation of qualifying owner-occupied homes including condominium units. These repairs may include: energy efficiency modifications, ADA modifications to enable aging in place, remediation of Code Compliance violations, and general repairs that preserve housing. Eligible homeowners must be income-eligible (with income not exceeding 120% Area Median Income (AMI) and agree to maintain the improved property as their primary residence for fifteen (15) years. In the event that an assisted property is sold before the expiration of the affordability period, the assisted homeowner must repay the City for funds received. In essence, the City awards SHIP funds as forgivable loans upon expiration of the affordability period. The City safeguards awarded funds by placing a restrictive covenant on the assisted property that is released upon either repayment of provided funds or the expiration of the affordability period, whichever comes first. Until recently, the homeowner rehabilitation strategy was managed by Miami Beach Community Development Corporation (MBCDC). When it was determined that MBCDC was no longer able to effectively administer the program, the City assumed this role. In order to effectuate the homeowner-occupied rehabilitation strategy, the City must identify a third party verifier or Project Manager/Consultant to inspect properties, draft the specifications of funded work scope, and conduct progress and final inspections of approved work. In addition, the City must identify a pool of qualified general contractors who can be contracted by homeowners to complete the repairs and rehabilitation work approved by the City within specified timeframes. To secure a qualified Project Manager/Consultant, on July 30, 2014, the City Commission authorized the issuance of RFQ No. 2014-316-JR for General Building Contractor Rehabilitation Services. To establish a pool of General Contractors (GC) that can be contracted directly by residents approved for SHIP funds to provide repairs and rehabilitation work needed at funded residential properties for a term of three (3) years with two (2) one (1) year options to renew at the discretion of the City, on July 30, 2014, the City Commission authorized the issuance of RFP No. 2014-325-JR for General Building Contractor Rehabilitation Services and Consulting. 1. RFQ 2014-316-JR PROCESS On July 30, 2014, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2014-316-JR, for General Building Contractor Rehabilitation Services. On July 31, 2014, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on August 6, 2014. RFQ responses were due and received on August 20, 2014. The City received one (1) proposal from Delcons, Inc. On September 8, 2014, the City Manager via Letter to Commission (LTC) No. 315-2014, appointed an Evaluation Committee (the"Committee"), consisting of the following individuals: • Richard Bowman, Housing Specialist, Department of Housing and Community Services, City of Miami Beach • Maria Cerna, Division Director, CIP, City of Miami Beach • Mariano Fernandez, Director, Building Department, City of Miami Beach The following member was considered as an alternate; Antonio Gonzalez, Building Operations Manager, Building Department, City of Miami Beach. The Committee convened on October 9, 2014 and was provided an overview of the project, information relative,to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of the sole proposal. Additionally, the Committee engaged in a question and answer session after the presentation of the sole proposer. 2. RFP 2014-325-JR PROCESS On July 30, 2014, the City Commission approved to issue the Request for Proposal (RFP) No. 2014-325-JR, for General Building Contractor Rehabilitation Services and Consulting. On July 31, 2014, the RFP was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on August 5, 2014. RFQ responses were due and received on August 20, 2014. The City received two (2) proposals form Gecko Group, Inc., and Cast Development, LLC. On September 8, 2014, the City Manager via Letter to Commission (LTC) No. 314-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: • Richard Bowman, Housing Specialist, Department of Housing and Community Services, City of Miami Beach • Maria Cerna, Division Director, CIP, City of Miami Beach • Mariano Fernandez, Director, Building Department, City of Miami Beach The following member was considered as an alternate; Antonio Gonzalez, Building Operations Manager, Building Department, City of Miami Beach. The Committee convened on October 8, 2014 and was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of the sole proposal. Additionally, the Committee engaged in a question and answer session after the presentation of the sole proposer. The results of the evaluation committee ranking is as follows: 1. Gecko Group, Inc. 2. Cast Development, LLC MANAGER'S DUE DILIGENCE & RECOMMENDATION 1. After reviewing the submission and the results of the evaluation process, the City Manager recommends that the Administration be authorized to enter into negotiations and execute an agreement with Delcons, Inc. pursuant to Request for Qualifications No. 2014-316-JR, General Building Contractor Rehabilitation Services (the "RFQ"). Should negotiations fail with the sole proposer, the City Manager recommend that the administration be authorized to issue a new RFQ. 2. And further, the City Manager recommends that Administration be authorized to enter into negotiations and execute an agreement with Gecko Group, Inc., pursuant to Request for Proposal No. 2014-325-JR, General Building Contractor Rehabilitation Services Consultant (the "RFP"); and should the Administration not be successful in negotiating an agreement with the top-ranked proposer, authorizing negotiations with the second-ranked proposer, Cast Development LLC; and further authorize the City Manager to execute an Agreement upon conclusion of successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the proposals received, pursuant to RFQ No. 2014-316-JR, for General Building Contractor Rehabilitation Services and RFP No. 2014-325-JR for General Building Contractor Rehabilitation Services and Consulting. MR/AD/MT/JLM/MLR T:1AGENDA120141November\Procurement\RFQ-2014-316-JR&RFP 2014-325-JR General Building Contractor Rehab Services-Memo FINAL rev. 111314 JR.doc EXHIBIT"C" REQUEST FOR PROPOSAL (RFP) 13 MiAN\:1B..I AM 1 E H City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida,33.139,www.rniomibeachfl:gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fox: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR PROPOSAL NO. 2014-325-JR FOR GENERAL BUILDING CONTRACT REHABILITATION SERVICES CONSULTANT August 13,.2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. CORRECTION: Please substitute the following pages; a. Replace Appendix C Page 1 with attached Appendix C Page 1, removing language from second paragraph, last sentence. b. Replace Appendix E Page 1 with attached Appendix E Page 1, correct language from Appendix A to Appendix#, top of the page. 2. RESPONSES TO QUESTIONS RECEIVED: Q#1: Does the selected consultant need to carry Workers Compensation Insurance along with general liability of$1,000,000.00? A#1 PLEASE REFER TO: APPENDIX E, INSURANCE REQUIREMENTS.. Q#2: Does selected consultant submit hourly wages times hours per week based on minimum 40 hrs to HUD/SHIP Office weekly, bi monthly, monthly or per completed inspection per unit? A#2: REFER TO APPENDIX E, PROPOSAL TENDER FORM. { Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov. Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 ext. 6263 ioerodric uez(a7miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. :ncerely, F r t S 5. f Alex De- s Procurement Director RFQ No 2014-325-JR Addendum#1 08/13/2014 The City of Miami Beach is accepting Statement of Qualifications from those qualified parties interested in providing the City with program management services relating to the general building contractor rehabilitation services program. The general building contractor rehabilitee program provides income-eligible households with a forgivable loan to make necessary and appropriate repairs to their primary residence. Recipients must live in the assisted home and agree to use the assisted home as their primary residence for a. period of 15 years. Repairs may include those necessary to age in place, create energy efficiency or address code violations, among others.The required scope of services includes the development of work specifications, and conducting progress and final inspection reports to pre-selected homeowners by the Housing Department through the State Housing Initiative Partnership (SHIP) Program. Projects are not anticipated to exceed Fifteen thousand dollars($15,000.00). The City currently receives funds from various grants funding agencies to administrate rehab programs, such as"State Housing Initiative Partnership'(SHIP), under specific program guidelines. The Office of Housing and Community Services identifies eligible properties within Miami Beach for construction rehab/repair work. -:• .. : ..- --••• .- .: -: =: .••-• . - • -: • •- t eha or The selected proposer will be precluded from participating as.a Pre-Qualified Contractor, pursuant to 2014-316-JR "General Building Contractor Rehabilitation Services,"to provide P g rehabilitation services to the selected homeowners through the SHIP program. Cl. MINIMUM REQUIREMENTS: All proposers must hold and submit with their response. (and maintain throughout the duration of the contract)a current valid Certificate of General.Building Contracting issued by; a. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 of the Florida Statutes; or b. The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3(a) of the Code of Miami-Dade County. Holders of County Certificates of Competency must also hold Certificates of Registration issued by the State. of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 or 489.117 Florida Statutes. Proof of holding such Certificate shall be submitted with this the bidder's response. Failure to submit such J roof shall result in rejection of the response onse to this Bid. P p Proposers must have been in business fora minimum of three (3) years and must submit with their response, or within five(5) calendar days upon receipt of a request from the Procurement Office, a minimum of three (3) references of private or public sector clients (including, without limitation, governmental organizations) for which the bidder is currently furnishing, or has furnished, similar type, size and complexity of work as specified herein. C2.PROJECT MANAGER/CONSULTANT SCOPE OF SERVICE/WORK REQUIREMENTS: } a. The City's SHIP Coordinator will send Project Notifications to the Project Manager/Consultant on Rc 2014-325JR 24 Miami Beach RFP 2014-325=JR Appendix C-Page 1 ap- E+' APPENDIX AE PROPOSAL TENDER FORM Failure r:t o-s Up l?[i l it S QCt�w io g n : for the reset a t=o 9 o 4,..R o,_P¢_Frao"��a�oK,,s k sasRt«E>�,-T.•w e�nc.��d�^'f e'��.:r yG<t a=�.oMr_a�m�,.;.��,Y.►.�.x.ian,�;,•F.ilt*ys"�e�#�n x.t°+.iwrr.+,ea'v k x t,l�y�"�^aa.F 5;„n�i�.s�d v g g f,umr eom s�<i,vt'c�:?:'<.a x a..,'e,,."z.i�.Yc,;;_�.u�.•n t°z:ec d^P�b�«-:F-��';-„�3.:t.eh.'-,,,.;e•':x a u�:�F d'<.e-^,"a”.�.a..ka d,. ro-.'en�te en cs t.,teo:Yar n sda 3�d ai" Proposer affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form(Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. -"'°�,8ir_ ...i,�.`,..; c'�3. �a-.f's-fit`.aa& .�tr`' k. ,"•,,,aav,� ->F 2a .Y,�x -..'� < ••� �kz-'.. �' -9 gEs;�4e y�z� j":@�s -'.:�s..P-^�,.�'�=,' �� ?'F£�x �ft'� x�., � C... ;.ob yDDescriptlot1�. `� -.... £M :N W s Hours, 4Rate/Four, Total Property Inspection of Work Lump Sum Development of Scope of Work(Prepare White-Up) Lump Sum Project Manager/Consultant Hourly Rate 40 Total ? ��.; x_�w -�-... ?..-�.?�;s��F�--..� �c.�`r,'.:? :e".. £a�3ama�9e .xe -,.us�..Y..a..>�i-:�a,x w�xa;a'-s „ze..r� a f �,��'�v..,:F t •.�+�t ws �. Company:. Authorized Representative: Address: City,State&Zip Code: Telephone: Email: Authorized Representative's Signature: 1 y}1 1 ## f3 Miami Beach RFP 2414-325-JR Appendix E-Page 1 p �EET. +N.�,rosoA'>W;tiicM.Fm+.i(NNe-0..'.!?�b4AeM/•v u�A....a+4ti�. b'tiuNGVess�s.a"A.%✓6kK;'^_�J,:Gk'-...�siis -' .. �Y'.?�'tisoawa/!d...i';[H x i'er•.:�4(:zxA'�9�a JkPii.6•..C�3.u+<'MJAeY/n>ta.�\w`zf�iN�bti+..s�awwsi,¢r�i;.v/iuiFidc'n3A? REP 2014-32 JR 29 ............................:..:::...................................................:..................................................:.....................,.�.........,..,...............,.,.,.......,..................... ..». .m....+.,..rvsmwamvnvavxaxxnv REQUEST FOR PROPOSALS ( RFP FOR PROGRAM MANAGEMENT SERVICES RELATING TO GENERAL BUILDING CONTRACTOR REHABILITATION SERVICES PROGRAM RFP No. 2014-325-JR RFP ISSUANCE DATE: JULY 31, 2014 PROPOSALS DUE: AUGUST 20, 2014 @ 3:00 PM ISSUED BY: MAM1 BEA H Joe V. Rodriguez, CPPB, FCCM, Procurement Coordinator PROCUREMENT DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x 6263 I Fax: 786.394.5494 I joerodriguez @miamibeachfl.gov www.miamibeachfl.gov MIAMI CH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 10 0400 PROPOSAL EVALUATION 12 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 14 APPENDIX B "NO PROPOSAL" FORM 21 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 23 APPENDIX D SPECIAL CONDITIONS 26 APPENDIX E COST PROPOSAL FORM 28 APPENDIX F INSURANCE REQUIREMENTS 30 RFP 2014-325-JR 2 t;ff AAA I EA 4H 1 `� £il�t�££ �L SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]") if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach is accepting Statement of Qualifications from those qualified parties interested in providing the City with program management services relating to the general building contractor rehabilitation services program. The general building contractor rehabilitee program provides income-eligible households with a forgivable loan to make necessary and appropriate repairs to their primary residence. Recipients must live in the assisted home and agree to use the assisted home as their primary residence for a period of 15 years. Repairs may include those necessary to age in place, create energy efficiency or address code violations, among others. The required scope of services includes the development of work specifications, and conducting progress and final inspection reports to pre-selected homeowners by the Housing Department through the State Housing Initiative Partnership (SHIP) Program. Projects are not anticipated to exceed Fifteen thousand dollars($15,000.00). The required scope of services is further detailed in Appendix C. 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: RFP Issued July 31, 2014 Pre-Proposal Meeting Tuesday, August 5, 2014 @ 2:00 PM Deadline for Receipt of Questions Tuesday, August 12, 2014 @ 5:00 PM Responses Due Wednesday, August 20, 2014 @ 2:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval RFP 2014-325-JR 3 \ii\,AM BEACH 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.qov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. Procurement Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 x6263 joerodriguez @miamibeachfl.gov 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. RFP 2014-325-JR 4 MIAMI BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3747, a five(5) point preference will be given to a responsive and responsible Miami Beach-based Proposer. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the RFP 2014-325-JR 5 ;A MI BEACH contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement. 14. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one- hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals unilaterally before the expiration of one hundred and twenty(120)calendar days from the date of proposals opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 18. TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. RFP 2014-325-JR 6 Y i AAA 1 BE AC H 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 26. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. RFP 2014-325-JR 7 BEACH 28. OPTIONAL CONTRACT USAGE. When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation;then D. The Proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically RFP 2014-325-JR 8 ! Mi AC H must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 34. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 35. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP). 36. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. Balance of Page Intentionally Left Blank RFP 201 325 jR 9 /NA AAA 1 BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non- responsive and will not be considered. TAB 1 Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Contractor. Submit detailed information regarding the contractor's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. This experience should include at least three (3) years with government agencies. For each project that the proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone &email, and year(s) and term of engagement. 2.2 Qualifications of Proposer Team. Submit detailed and verifiable information regarding the Project Manager which demonstrates at least three(3)years'experience acting in said capacity. 2.3 Qualifications of Proposer's Employees/Sub-Contractor. Submit verifiable evidence, which shall include resumes, copies of licenses and certifications, for the Proposer's employees/sub-contractor under the Areas of Specialization/Building Trades. 1. Provide an organizational chart of all personnel and sub-contractors to be used on this project, their qualifications, and their relationship to the proposer. A resume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. 2. Respondent must provide documentation which demonstrates their ability to satisfy all of the minimum qualifications requirements. RFP 2014-325JR 10 3. The Contractor and Sub-Contractor shall be licensed by the State of Florida Department of Professional Regulation to provide the services required under this RFQ. 2.4 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-424-2495. TAB 3 Scope of Services Proposed Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services. TAB 4 Approach and Methodology Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. TAB 5 Cost Proposal Submit a completed Cost Proposal Form (Appendix E). Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). REP 201 -325JR 1 1 MIAMI BFACH SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Procurement Department. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all proposals received, with or without conducting interview sessions; or • review all proposals received and short-list one or more Proposers to be further considered during subsequent interview session(s) (using the same criteria). Step 1 Qualitative Criteria Maximum Points • Qualifications of Proposer and Key Personnel&Financial Capability • Understanding of the Project/Project Approach • Prior Work History as a Team • Willingness to meet time and budget requirements as demonstrated 75 Maximum Total b y p ast performance for all Factors • Certified disadvantage business enterprise(DBE) • Recent,current,and projected workload of the Firm • The Volume of work previously awarded to each Firm by the City TOTAL,AVAILABLE STEP 1 POINTS 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Cost Proposal 25 Miami Beach-Based Vendor Preference 5 Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS RFP 2014-325-JR 12 MIAMI I BFACH 4. Cost Proposal Evaluation.The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Example Maximum Formula for Calculating Points Vendor Allowable Points (lowest cost I cost of proposal being evaluated X Total Points Vendor Cost (Points noted are for illustrative maximum allowable points=awarded points) Awarded Proposal purposes only.Actual points are noted above.) Round to Vendor A $100.00 20 $1001$100 X20.20 20 Vendor B $150.00 20 $1001$150X 20=13 13 Vendor C $200.00 20 $1001$200X20=10 10 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Procurement Department. Step 1 and 2 scores will be converted to rankings in accordance with the example below: " Proposer A Proposer B Proposer C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points _ 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3_ 7 8 Final Ranking* 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFP 2014-325-jR 13 APPENDIX A MI /AAA 1 BEACF-1 Proposal Certification , Questionnaire & Requirements Affidavit RFP 2014-325-JR General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 14 Solicitation No: Solicitation Title: RFP 2014-325-JR General Building Contractor Rehabilitation Services Consultant Procurement Contact: Tel: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 x6263 joerodriguez @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Employees No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Miami Beach RFP 2014-325-JR Appendix A—Page 1 RFP 2014-325-JR 15 1. Miami Beach Based(Local)Vendor.Is Proposer claiming Miami Beach based firm status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. Miami Beach RFP 2014-325-JR Annendix A—Page 2 RFP 2014-325-JR 16 8. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO c. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a RFP 201 -325 jR '"udiiir da be ' RFP 2014-325-JR 17 Appendix A—Page 3 person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach RFP 2014-325-JR Appendix A—Page 4 'RFP 2014-325-JR 18 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses. The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach RFP 2014-325-JR Appendix A—Page 5 REPREP 01-325JR 19 PROPOSER CERTIFICATION • I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of , 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary ry Public for the State of Florida My Commission Expires: Miami Beach RFP 2014-325-JR Appendix A—Page 6 RFP 2014-325JR 20 APPENDIX B i\ AA g " No Bid " F RFP 2 General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid. The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City.. RFP 2014-325-JR 21 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Joe V. Rodriguez, CPPB, FCCM PROPOSAL #2014-275-JR 1700 Convention Center Drive MIAMI BEACH, FL 33139 Miami Beach RFP 2014-325-JR Appendix B—Page 1 RFP 2014-325-JR 22 APPENDIX C I\. it 1 ,- va i n c A, r--:' L il ' \:\ i , _, 1 i i IT-1 .,4---- /t,..2, [-r- -.°d- Iti 1 1 k--_1 -0—i–A-‘, 'd d Minimum Requirements 8( Specifications RFP 2 General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 23 The City of Miami Beach is accepting Statement of Qualifications from those qualified parties interested in providing the City with program management services relating to the general building contractor rehabilitation services program. The general building contractor rehabilitee program provides income-eligible households with a forgivable loan to make necessary and appropriate repairs to their primary residence. Recipients must live in the assisted home and agree to use the assisted home as their primary residence for a period of 15 years. Repairs may include those necessary to age in place, create energy efficiency or address code violations, among others. The required scope of services includes the development of work specifications, and conducting progress and final inspection reports to pre-selected homeowners by the Housing Department through the State Housing Initiative Partnership (SHIP) Program. Projects are not anticipated to exceed Fifteen thousand dollars ($15,000.00). The City currently receives funds from various grants funding agencies to administrate rehab programs, such as"State Housing Initiative Partnership" (SHIP), under specific program guidelines. The Office of Housing and Community Services identifies eligible properties within Miami Beach for construction rehab/repair work. Contractor may submit the required documentation listed herein for consideration to be placed on one of the City's Pre-Qualified General Contractor's Lists for this rehab work. The selected proposer will be precluded from participating as a Pre-Qualified Contractor, pursuant to 2014-316-JR "General Building Contractor Rehabilitation Services," to provide rehabilitation services to the selected homeowners through the SHIP program. C1. MINIMUM REQUIREMENTS: All proposers must hold and submit with their response (and maintain throughout the duration of the contract)a current valid Certificate of General Building Contracting issued by; a. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 of the Florida Statutes; or b. The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3(a) of the Code of Miami-Dade County. Holders of County Certificates of Competency must also hold Certificates of Registration issued by the State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 or 489.117 Florida Statutes. Proof of holding such Certificate shall be submitted with this the bidder's response. Failure to submit such proof shall result in rejection of the response to this Bid. Proposers must have been in business for a minimum of three (3) years and must submit with their response, or within five (5) calendar days upon receipt of a request from the Procurement Office, a minimum of three (3) references of private or public sector clients (including, without limitation, governmental organizations) for which the bidder is currently furnishing, or has furnished, similar type, size and complexity of work as specified herein. C2. PROJECT MANAGER/CONSULTANT SCOPE OF SERVICE/WORK REQUIREMENTS: a. The City's SHIP Coordinator will send Project Notifications to the Project Manager/Consultant on RFP 2014-325-JR RFP 2014-325-JR 24 Appendix C—Page 1 behalf of the City. The Project Manager/Consultant will conduct a site inspection and draft the scope of work inclusive of projects specifications that will form the basis for the bid documents that will be submitted to the List of General Contractors. Project Manager/Consultant's duties includes, but not limited to: • Attend pre-quote walk-thru at the resident property to assess needed repairs; • Make recommendations of work to be performed within the available funding limits; • Once work is decided, prepare write-up to be used for bidding. • The selected Contractor will participate with staff in pre-bid walk-thru; • Evaluate with staff the bids submitted by the General Contractors(GC); • Do site visits during construction (1-3 times depending on work performed); • Assist staff with problems/issues encountered during construction; • Evaluate work performed against Contractors payment request; and • Evaluate finished project. a. Estimate Forms will indicate the rehab address, detail work to be performed including materials, project duration, priced estimated. All Contractor "priced" estimates, must be submitted to the SHIP Coordinator within seventy-two (72) hours of the walk-through. All price estimates will be reviewed, approved or denied by the SHIP Coordinator. b. Quotes for the work to be performed as Project Manager/Consultant shall be submitted to the Office of Housing and Community Services, shall be inclusive of the following; scope of services/specifications per project, inclusive of inspections, and site visits. c. Payment requests shall be submitted to the Office of Housing and Community Services, according to the fee schedule submitted. Miami Beach RFP 2014-325-JR Appendix C—Page 2 RFP 2014-325-JR 25 APPENDIX D a o f BEACH s ? � � 'z Special RFP 2 General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 26 1. TERM OF CONTRACT. The term of the contract shall be for THREE (3) years 2. OPTIONS TO RENEW. Two (2) one (1) year options to renew upon written mutual agreement. 3. PRICES. All prices shall be negotiated with the selected PROPOSER(s). 4 EXAMINATION OF FACILITIES. Intentionally omitted. 5. INDEMNIFICATION. Intentionally omitted. 6. PERFORMANCE BOND. Intentionally omitted. 7. REQUIRED CERTIFICATIONS. Intentionally omitted. 8. SHIPPING TERMS. Intentionally omitted. 9. DELIVERY REQUIREMENTS. Intentionally omitted. 10. WARRANTY REQUIREMENTS. Intentionally omitted. 11. BACKGROUND CHECKS. Intentionally omitted. Miami Beach RFP 2014-325-JR Appendix D—Page 1 RFP 2014-325-JR 27 APPENDIX E A IV\ BFACH Cost Proposal Form RFP 2 General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 28 APPENDIX A PROPOSAL TENDER FORM Failure to submit Section 5,Proposal Tender Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed,non-responsive and being rejected.. - Proposer affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. Job Description Hours Rate/Hour Total Property Inspection of Work Lump Sum $ Development of Scope of Work(Prepare White-Up) Lump Sum $ Project Manager/Consultant Hourly Rate 40 $ $ Total $ Proposer's Affirmation • Company: Authorized Representative: Address: City, State&Zip Code: Telephone: Email: Authorized Representative's Signature: Miami Beach RFP 2014-325-JR Appendix E—Page 1 RFP 2014-325-JR 29 APPENDIX F t\li 14 '01 BEACH ./ . Insurance Requirements RFP 2014-325-JR General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 30 BEACH INSURANCE REQUIREMENTS INSURANCE The vendor shall furnish to the Procurement Department, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. Miami Beach nrr col i 3r Jn RFP 2014-325-JR Appendix E—Page 1 31 M1Atv\ BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR PROPOSAL NO. 2014-325-JR FOR GENERAL BUILDING CONTRACT REHABILITATION SERVICES CONSULTANT August 13, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. CORRECTION: Please substitute the following pages; a. Replace Appendix C Page 1 with attached Appendix C Page 1, removing language from second paragraph, last sentence. b. Replace Appendix E Page 1 with attached Appendix E Page 1, correct language from Appendix A to Appendix#, top of the page. 2. RESPONSES TO QUESTIONS RECEIVED: Q#1: Does the selected consultant need to carry Workers Compensation Insurance along with general liability of$1,000,000.00? A#1: PLEASE REFER TO: APPENDIX E, INSURANCE REQUIREMENTS. Q#2: Does selected consultant submit hourly wages times hours per week based on minimum 40 hrs to HUD/SHIP Office weekly, bi monthly, monthly or per completed inspection per unit? A#2: REFER TO APPENDIX E, PROPOSAL TENDER FORM. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadomiamibeachfl.qov Contact: Telephone: Email: Joe V. Rodri•uez, CPPB, FCCM 305-673-7000 ext. 6263 .oerodri•uez • miamibeachfl.•ov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. fncerely1 Alex Demo`s [Procurement Director {7i 3 1 ' 1if RFQ No.2014-325-JR Addendum#1 08/13/2014 The City of Miami Beach is accepting Statement of Qualifications from those qualified parties interested in providing the City with program management services relating to the general building contractor rehabilitation services program. The general building contractor rehabilitee program provides income-eligible households with a forgivable loan to make necessary and appropriate repairs to their primary residence. Recipients must live in the assisted home and agree to use the assisted home as their primary residence for a period of 15 years. Repairs may include those necessary to age in place, create energy efficiency or address code violations, among others. The required scope of services includes the development of work specifications, and conducting progress and final inspection reports to pre-selected homeowners by the Housing Department through the State Housing Initiative Partnership (SHIP) Program. Projects are not anticipated to exceed Fifteen thousand dollars($15,000.00). The City currently receives funds from various grants funding agencies to administrate rehab programs, such as"State Housing Initiative Partnership"(SHIP), under specific program guidelines. The Office of Housing and Community Services identifies eligible properties within Miami Beach for construction rehab/repair work. Contractor may submit the required documentation listed herein rehab work. The selected proposer will be precluded from participating as a Pre-Qualified Contractor, pursuant to 2014-316-JR "General Building Contractor Rehabilitation Services," to provide rehabilitation services to the selected homeowners through the SHIP program. Cl. MINIMUM REQUIREMENTS: All proposers must hold and submit with their response (and maintain throughout the duration of !� the contract)a current valid Certificate of General Building Contracting issued by; • a. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 of the Florida Statutes;or b. The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3(a) of the Code of Miami-Dade County. Holders of County Certificates of Competency must also hold Certificates of Registration issued by the State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 or 489.117 Florida Statutes. Proof of holding such Certificate.shall be submitted with this the bidder's response. Failure to submit such proof shall result in rejection of the response to this Bid. Proposers must have been in business for a minimum of three (3) years and must submit with their response, or within five (5) calendar days upon receipt of a request from the Procurement Office, a minimum of three (3) references of private or public sector clients (including, without limitation, governmental organizations) for which the bidder is currently furnishing, or has furnished, similar type, size and complexity of work as specified herein. C2. PROJECT MANAGER/CONSULTANT SCOPE OF SERVICE/WORK REQUIREMENTS: a. The City's SHIP Coordinator will send Project Notifications to the Project Manager/Consultant on REP 2014-325-JR 24 Miami Beach RFP 2014-325-JR Appendix C—Page 1 APPENDIX AE PROPOSAL TENDER FORM Failure to submit Section 5,Proposal Tender Form,in its entirety and fully executed by the deadline established for the recei et of$ro•osals will result in .ro osal bein I deemed non-res.onsive and bein. re'ected. Proposer affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. Job Description Hours Rate/Hour Total Property Inspection of Work Lump Sum $ Development of Scope of Work(Prepare White-Up) Lump Sum $ Project Manager/Consultant Hourly Rate 40 $ I $ Total Proposers Affirmation Company: Authorized Representative: Address: City,State & Zip Code: Telephone: Email: Authorized Representative's Signature: Miami Beach RFP 2014-325-JR Appendix E—Page 1 RFP 014-3 5JR 29 Program Management Services Relating to General Building Contractor Rehabilitation Services RFP No. 2014-325-JR City of Miami Beach Attn: Joe V. Rodriguez CPPB. FCCM, Procurement Coordinator Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139 Prepared by: GECKOGROUPINC architecture . engineering. construction 120 Madeira Avenue Coral Gables, Florida 33134 GECKOGROUPINC TABLE OF CONTENTS Tab 1. Cover Letter& Minimum Qualifications o Cover Letter o Appendix A o Minimum Qualifications • State licenses • County Licenses • Insurance • SBE Participation Worksheet • SBE Certifications Tab 2. EXPERIENCE & QUALIFICATIONS o Qualification of Proposing Contractor • Reference Project 1- Miami Dade Transit • Reference Project 2 - Miami Dade Parks & Rec. • Reference Project 3 - Miami Dade Public Housing • Reference Project 4- Miami Dade Fire Rescue • Reference Project 5— Miami Dade Public Housing o Qualifications of Proposer's Employees/Subs • Organizational Chart • Resumes o Financial Capacity • Dun & Bradstreet Report (SQR) Tab 3. SCOPE OF SERVICES PROPOSED • Project Execution and Controls • Task Chart Tab 4. APPROACH & METHODOLOGY • Approach and Ability to Perform the Work • Project Manager &Team Experience Tab 5. COST PROPOSAL • 5.1 Appendix E RFP No. 2014-325 Program Managemnt Services Relating to General Building Contractor Rehabilation Services Program GECKOGROUPINC architecure . engineering.construction City of Miami Beach Procurement Department Attn:Joe V. Rodriguez 1700 Convention Center Drive Miami Beach, FL 33139 August 18, 2014 Re: SUBMITTAL LETTER RFP No. 2014-325 JR Program Management Services for General Building Contractor Rehabilitation Services Program Dear Mr. Rodriguez: Gecko Group is pleased to submit the attached Proposal and the required forms for the referenced project. Should you have any questions or comments regarding this submittal, do not hesitate to contact us. Respectfully Jorge Garcia President 120 Madeira Avenue Coral Gables, Florida 33134 APPENDIX A 1VU /-\i\Ai AC Proposal Certification , Questionnaire & Requirements Affidavit RFP 2014-325-JR General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2014-325-JR 14 Solicitation No: Solicitation Title: RFP 2014-325-JR General Building Contractor Rehabilitation Services Consultant Procurement Contact: Tel: Email: Joe V. Rodriguez, CPPB, FCCM _ 305-673-7000 x6263 joerodriguez @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: Gecko Group Inc. No of Employees 4 No of Years in Business: 15 No of Years in Business Locally: 15 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 120 Madeira Avenue CITY: Coral Gables STATE: Florida ZIP CODE: 33134 TELEPHONE NO.: 305.443.8482 TOLL FREE NO.: FAX NO.: 305.443.8481 FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Jorge Garcia ACCOUNT REP TELEPHONE NO.: 305.443.8482 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: jorge@geckogroup.us FEDERAL TAX IDENTIFICATION NO.: 65-1149605 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Miami Beach RFP 2014-325-JR Appendix A—Page 1 RFP 2014-325-JR 15 • 1. Miami Beach Based(Local)Vendor.Is Proposer claiming Miami Beach based firm status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach and the proof of residency requirement,as required pursuant to ordinance 2011-3747,to demonstrate that the Proposer is a Miami Beach Based Vendor. 2. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an sublic sector agency? YES X NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. Miami Beach RFP 2014-325-JR Annendix A—Page 2 RFP 2014-325-JR 16 8. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave X Family Medical Leave X Bereavement Leave X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a rn tsea�'h RFP 2014 325�R RFP Ianar2014-325-JR 17 Appendix A—Page 3 person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt JG Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. • Miami Beach RFP 2014-325-JR Appendix A—Page 4 IRFP 2014-325JR 18 DISCLOSURE AND.DISCLAIMER SECTION . The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. Miami Beach RFP 2014-325-JR Appendix A—Page 5 RFP 2014-325-JR 19 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Jorg=Garcia President Signature of Proposer.Au•orized R-• - -ntative: Date: 8.20.2014 State • FLORIDA ) On this 15 day of August , 2015 personally appeared before me Jorge Garcia who County of Miami-Dade ) stated that (s)he is the President of Gecko Group Inc., a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: Miami Beach RFP 2014-325-JR Appendix A—Page 6 RFP 2014-325-JR 20 !- EXHIBIT"0" PROPOSERS RESPONSE TO THE RFP 14 Program Management Services Relating to General Building Contractor Rehabilitation Services RFP No. 2014-325-JR City of Miami Beach Attn: Joe V. Rodriguez CPPB. FCCM, Procurement Coordinator Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139 Prepared by: GECKOGROUPINC architecture .engineering. construction 120 Madeira Avenue Coral Gables, Florida 33134 GECKOGROUPINC TABLE OF CONTENTS Tab 1. Cover Letter& Minimum Qualifications o Cover Letter o Appendix A o Minimum Qualifications • State licenses • County Licenses • Insurance • SBE Participation Worksheet • SBE Certifications Tab 2. EXPERIENCE & QUALIFICATIONS o Qualification of Proposing Contractor • Reference Project 1- Miami Dade Transit • Reference Project 2 - Miami Dade Parks & Rec. • Reference Project 3 - Miami Dade Public Housing • Reference Project 4- Miami Dade Fire Rescue • Reference Project 5— Miami Dade Public Housing o Qualifications of Proposer's Employees/Subs • Organizational Chart • Resumes o Financial Capacity • Dun & Bradstreet Report (SQR) Tab 3. SCOPE OF SERVICES PROPOSED • Project Execution and Controls • Task Chart Tab 4. APPROACH & METHODOLOGY • Approach and Ability to Perform the Work • Project Manager&Team Experience Tab 5. COST PROPOSAL • 5.1 Appendix E RFP No. 2014-325 Program Managemnt Services Relating to General Building Contractor Rehabilation Services Program ' :C r GROUPINC • CE .�,••s.. ., nil-Dade Transit Si: . rx Prime Contractor: Gecko Group, Inc. Project Manager: Jorge Garcia, RA, Project Manger Sub-Contractors: AC Signs Project Manager: Christian Parra Project Description: Fabrication &Installation of 270 signs throught Metro-rail stations Construction Cost: $550,000 Professional Fees: NA Project Start Date: Nov 2012 Completion Date: Apr 2013 Reference Client: Miami-Dade Transit Reference Name: Hossin Habibnejad Reference Telephone: 786-473-5250 Reference E-mail: hossinh @miamidade.gov DESCRIPTION - Fabricated and installed 270 signs throughout the 12 metro-rail stations. - Project was performed at nights or during non rush hours. - Project was completed within time and budget. 4/1 4 Gp X1t° @trawl '+ tat ir r: . - 'GROUPINC _ l',..:;::',,,::',7''''''''':',,,,,-,,.,,.s es .:.; wia E r t S , : �' r'�ez�x ` eh4,, «s ; e 9 G w"'•,u. y ° t S ��"�.'�� r "� k r.. ,., ` '�, .. �, "„��..i as r F r ,�F t m 9:+':a'.'d' � f� � .a,«;m;r"�� ';M.0,« �. "�v•. Prime Contractor: Gecko Group, Inc. Project Manager: Jorge Garcia, RA Sub-Contractors: Caribbean Structures Forever Woods Project Description: Renovation of the Historic Richmond Cottage at the Deering Estate Construction Cost: $267,000 Professional Fees: Included Project Start Date: Sep 2012 Completion Date: Feb 2013 Reference Client: Miami-Dade Parks Reference Name: William Murphy Reference Telephone: 305-961-2799 Reference E-mail: wmurphy @miamidade.gov w P 1 , - Renovation of the Historic Richmond Cottage at the Deering Estate r-: ----y""71_ ,,1,-,,,. .)H_____ ,d.r 1 . I - .n /i•: 4 e , j f' / . .. �, 101111PPW''.. 94,*e--''' ' ' ii' ,_. ,,,„ - F asdfdf :IGROUPINC REFERENCE PROJECT 37 Miami-Dade Public Housing Agency Prime Contractor: Gecko Group,Inc. Project Manager: Jorge Garcia, RA Sub-Contractors: National Concrete Restoration, Inc. Coastal Construction Products Project Description: Construction of new Fire Station Facility Construction Cost: $980,000 Professional Fees: Included Project Start Date: Jan 2010 Completion Date: Aug 2010 Reference Client: Miami-Dade Housing Reference Name: Jose Arnaez Reference Telephone: 786-473-5250 Reference E-mail: jarnaez @miamidade.gov .DESCRIPTION - Structural restoration and water proofing of a 400 unit, 14 story apartment complex. - 15,000 linear feet of structural slab repair, - 11,000 linear feet of crack repair - Installation of 1,030 structural steel brackets to reinforce existing concrete structure, - Replacement of 1,000 linear feet of expansion joint material, �&t4 N g k..i a ,�.�e " °�°' . Ri^ ''S Wes. ° �� wd�' � A $ W@ ?- Aga t �7 7'� Dpi a e 'Y F,"w a , x• , Prime Contractor: Gecko Group, Inc. Project Manager: Jorge Garcia, RA Sub-Contractors: 1. Newton Electric- Electrical Contractor 2. City Air- HVAC Contractor 3. Dome Enterprises- Drywall Contractor Project Description: Construction of new Fire Station Facility Construction Cost: $1,150,000 Professional Fees: Included Project Start Date: Dec 2009 Completion Date: Dec 2010 Reference Client: Port of Miami Reference Name: Pedro Roman Reference Telephone: 786-473-5250 Reference E-mail: romanp @miamidade.gov - Design-Build Project. - Construction of the new 6,600 SF Marine Unit Fire Rescue Department at the Port of Miami. - Project was completed within time and budget. !f? � �/// r g .mss /i %ice.. v-.w».�,.+.YT.,..Ar y , ,,r � , �` e< / / - - m g, p .., --*. ---- ...-«.---..-....---- .--..»».�... _ � III illi �y GROUPINC ao e m.t<.ents w ' at a s Mdel Cities Unit Renovtin & , .y a '• v 4' , ;prxo{v sn„�`°'' � ' d ,::...4.7.:,,..,, 3 d : . Gecko Group, Inc.rime Consultant: Architect: Jorge Garcia, RA Project Manager: Jamal Jamilzadeh Sub-Consultants: 1.Techno Engineering(MEP) 2. PSN Engineering(Structural) Project Description: Architectural &Engineering Servcices,and Construction Management for Renovation of Burnt Unit, New Site Lighting,&New Surveillance System Construction Cost: $400,000 Professional Fees: NA Project Start Date: 2012 Completion Date: J 2014 Reference Client: Miami-Dade Housing Name:E-mail: Marcus une Caines Reference Telephone: 786-469-4123 ReferenceReference mcaines @miamidade.gov - Project Management - Project Scope and Specifications - A&E plans for the provision of new site lighting and surveillance system - A&E plans for Renovation of Burnt Apartment - Construction management. i i y •# /%i / ,/: �E 4 / i% ! - I t, ., ss ji / jai/i3 i a ,-------- - „ - _, , , ,,, ,, ,.._.. _ . iff,iii- g i s,,! / r-i _;„,,,,, ........,,,.,, --*- y i •‘ , Pub![ Housing NW 1 Court•/1fi 6 Floor E Miami, Florida 33136-3914 T 786-469-4100 COUNTY miamidade.gov May 31, 2011 To whom it may concern: I am pleased to inform you that Mr. Jim Zade from Gecko Group Inc.performed work for MDPHA (Miami Dade Public Housing Agency) as a General Contractor for Robert King High (one of our sites). located at 1403/05 NW 7th Street Miami, Fla. Under Contract MCC 7360-0/08. The project consisted of Spalling repairs for 3(three) 14 story Buildings. The work that Mr. Zade performed was exceptional and the project was delivered in a timely manner. He was constantly at the job site supervising the construction; he was totally accessible and always willing to resolve problems in the field. I consider Mr_ Zade and his company one of our top contractors and looking forward to award him more jobs in the future. If there are any questions or concerns about Mr. Zade; please feel free to contact me at 786 469-4128. I am in my office M-F from 8 AM to 5PM. If for some reason I can not answer the phone please leave a message and I will return the call immediately. 'ncerel clip? gifigh„ Jose E.Arnaez Asset Project Manager Facilities and Development Division Miami Dade Public Housing Agency 701 NW 1st Ct. 16th Floor Miami , Fla. 33136-3914 Ph: (786)469-4128 Fax: (786) 469-4151 e-mail jarnaez©miamidade.gov } t iS Port of Miami 1015 North America Way,2nd Floor Porto Miami, Florida 33132-2081 M 305-371-7678 F 305-347-4843 www.miamidade.gov/portofmiami miamidade.gov May 31, 2011 To whom it may concern; This is to confirm that Gecko Group Inc. has provided construction services in the Port of Miami,for the Miami Dade Fire Rescue Marine Unit, (Project No. 2007-010)at Terminal H.The work consisted of the construction of the new 6000 SF Fire Department Facility.The project budget is$977,000. Gecko Group Inc. has been consistent, responsible and professional throughout the project and I have no reservations in recommending them. If you have any questions feel free to call me at 305-347-3243 Resp fully • 4� ro Roman Construction Manager Transit 6601 NW 72nd Avenue MIAMI DE Miami,Florida 33166 T 305-884-7585 F 305-884-7538 COUNTY i de. ov miam da g May 31, 2011 Mr. Jim Zade, I would highly recommend the Gecko Group Inc. firm for their dedication and reliability. The remodeling project of our Miami Dade Transit Coral Way Bus facility in 2008 was a success due to their professionalism and ability to keep the project on track. This firm has shown resourcefulness to overcome problems that arise and an excellent initiative in getting the job done. They have demonstrated a high level of quality and leadership. I believe that the Gecko Group is one of the best firms I ever dealt with for project management and would hope to have them awarded again on my construction projects. Their commitment to customer satisfaction is exceptional, their consistent perseverance and assistance is and has been the key to our projects. Sincerely, Ray Harding MDT Facilities Superintendent E a:iive ' ` ..cel ri nce Evety (,Day s t 4,.�1! s ar it Li JOHNNY MARTINEZ, P.E. City Manager To Whom it May Concern Subject: Reference Letter Name of Bidder: The above referenced Contractor is submitting on a bid solicitation that has been issued by the City of Miami. We require that the Bidder provide written references with their Bid submission and by providing you with this document the Contractor is requesting that you provide the following reference information. We would appreciate you providing the information requested below as well as any other information your feel is pertinent: 1C i f■GPCI `T _ ` ' E Ca L BJCi, e‘ Name of Project: Scope of`work: 13 VIC 'n7)-f;K6 ll E 7 " Value of project: $ �'3() O -- Date Completed: 021 i„-2--/ V,`" Percentage of work self-performed by Contractor: 99 % Was project completed on time&within budget: ' Yes ❑ No If no, was the contractor at fault or contribute to the delay(s) or increased cost? ❑ Yes No If yes, please provide details: Comments: ments: ,.,�� 1 i4 L q T.,K) G root- -rfort A, J 47 CAW D T Qc1J Th)ccC d) 6 1C:cS O A- TDCEf C)LT r 'c.,1%, nth-M. ' / $- +1 r 4... L f'1 J pri VE SetifTle.D10 5. f 1`.4,i1 7+SVC k) 0 b'E' Tb \L7c t)r-c tt $ TN-e Cb1,Lft p ec:r Cx.ato 'ED E-Er-z W E H-4t ry, Thank you for your assistance in helping us in evaluating our ffbid solicitation. Name of individual completing this form: WIDJA/44 C., 6&t K -/ Date: 03/26)/r3 Signature: :(, .�4#'z. ...Title: pp6-ricl) 4L Ikc F Telephone: 30 Th ' 703 7 E-mail: C o irviorrkty@ I1ltia ii c(&cte, .o/ Sincerely, Albert Sosa, Assistant Director 106 Coral Way NET Office Remodeling—CDBG Bid No.: 11-12-053 B-30365E ORGANIZATIONAL CHART G ECKOG ROU PINC Project Coordination Construction Coordination Jorge Garcia R.A.G.C. Jamal Jamilzadeh P.E. Documentation Sub-Consultants Sub-Contractors SITE INSPECTION STRUCTURAL ENGINEERING GENERAL BUILDING Jorge Garcia R.A.G.C. PSN Consulting Bid Process Jamal Jamilzadeh P.E. Per Request under Separate Contract CIVIL WORK SPECIFICATION & BUDGETING SYSTEM ENGINEERING Bid Process Jorge Garcia R.A.G.C. MEP Engineering,Inc. Jamal Jamilzadeh P.E. Per Request under Separate Contract MECHANICAL WORK Bid Process PROJ. MNGT. &INSPECTIONS CIVIL ENGINEERING Jorge Garcia R.A.G.C. EGSC Engineering Consultants ELECTRICAL WORK Jamal Jamilzadeh P.E. Per Request under Separate Contract Bid Process Yamil Kuri P.E. PLUMBING WORK Bid Process Governing Authorities City of Miami Beach City of Miami Beach Fire Department Regulatory& Economic Resources project: Program Management Services Relating to General G ECKOGROU PINC BEACH Building Contractor Rehabilitation Services Program architecture.engineering.construction RFP: 2014-325 JR 120 madeira ave,coral gables,fl 33134 305.443.8482 off-305.443.8481 fax ;GROUP YAMIL KURI, PE,Structural&Mechanical Engineer Yamil Kuri is both a registered Professional Engineer and a General Contractor. He has been a integral part of the firm since 2007. His extensive experience in structural and mechanical engineering as well as construction has proven to be an invaluable asset. Mr. Kuri is in charge of structural design and analysis,threshold inspections, and coordination and supervision of site activities. EXPERIENCE Mr. Kuri has over 20 years of experience in structural and mechanical engineering and has held the position of senior engineer for such firms as Engineered Systems and Construction, Inc.And E.N. Bechamps and Associates, Inc. He has particular expertise in reinforced concrete structures and bridge design as well as extensive experience in shell construction. Some of his recent projects are as follows: CONSTRUCTION Residences at Riverwalk, Shell construction for a 6 story apartment building. $7,900,000 Miami Seaquarium Construction of the new Dolphin's pool structure and $4,700,000 the shell for the new Recreational building. Hibiscus Island Residence, Interior Renovation of a 4,000 SF residence on $350,000 Miami Beach, Florida Hibiscus Island. Robert King High Public Structural restoration and water proofing of a 400 $890,000 Housing unit, 14 story residential complex for Miami Dade Public Housing Agency. Radisson Hotel and Suites Complete renovation of Radisson Hotel, Kendall $6,000,000 location,including updating of all common areas, 156 guest rooms, electrical and mechanical systems, parking lot and landscaping. Best Western/Marina Renovation of Best western hotel in downtown $400,000 Park Hotel Miami for conversion to ADA compliant facility. Darby Technology Center Interior built-out of 8,000 SF of office space in Coral $350,000 Gables. Point South Retrofit, removal or replacement of underground $20,000 to Condominiums, Miami, fuel storage facilities at several fuel stations and $500,000 Florida holiday resorts throughout Miami. Fairway Townhouses, Construction of nine 2-story townhomes. $2,000,000 Coral Springs, Florida 120 madeira avenue,coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GROUP:, TGI Fridays Renovation of a TGI Fridays restaurant to comply with ADA regulations. The Original Pancake Construction of a new OPH restaurant in Coral $1,000,000 House Springs, including installation of all new MEP systems and site work. STRUCTURAL ENGINEERING Villas at Vicenza Structural design and documentation for all 472 $140,000,000 residences and townhomes. Maco Warehouses Structural design of 150,000 SF Industrial warehouse $12,000,000 buildings in the City of Hialeah Gardens. Miami-Dade Fire Rescue Design of mechanical support systems for a new $1,100,000 Marine Unit 6,000 SF fire station at the Port of Miami. PSN Office Park Structural Design for 55,000 SF office park with four $5,800,000 1-story and one 2-story buildings. EDUCATION M.Sc.Civil Engineering 1994 Florida International University B.Sc.Civil Engineering 1991 Florida International University B.Sc. Mechanical Engineering 1986 University of Miami AFFILIATIONS • State of Florida Professional Engineer, PE License No.44726 • State of Florida,Certified Threshold Inspector, License No.SI 1085 • State of Florida,Certified General Contractor, License No. CGC 057167 120 madeira avenue,coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GROUP: JORGE GARCIA,Architect&General Contractor Jorge Garcia is both a registered Architect and General Contractor and has been a principal with the firm since 1999. He oversees all phases of planning, project development and design from preliminary concepts and programming to final production. EXPERIENCE With over 25 years of experience Jorge Garcia has been responsible for the design, development and construction of numerous projects. The following are some of Mr.Garcia's most recent projects: URBAN PLANNING Old Florida Village Planning, design and construction documentation for $58,000,000 a 55 acre mixed-use community in Fort Pierce with over 500,000 SF of residential, retail, and office space. Villas at Vicenza Re-zoning, site planning, preparation of construction $140,000,000 documents, project cost analysis, and permitting for an 84 acre residential development in Hialeah Gardens with over 1,000 homes and apartments. Hialeah Heights Site planning and design of a mixed use 210 acre site $200,000,000 annexed by the City of Hialeah DESIGN Cayon Headquarters A 45,000 SF office and industrial warehouse facility $4,000,000 located in the City of Hialeah. William's Island Responsible for the design and documentation of all $160,000,000 single family residences,town homes,and apartment buildings for an 80 acre upscale residential development. PSN Office Park A 55,000 SF office park with parking facilities located $5,800,000 in Palm Springs North. Wendy's Design services for several restaurants throughout varies Florida 120 madeira avenue,coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GROUP, DESIGN-BUILD M Warehouses A 150 000 SF Industrial warehouse complex located $12,000,000 aco a p in the City of Hialeah Gardens Cibao Apartments Complete renovation of a historic apartment building $2,000,000 in Coral Gables, Florida Arthur Mays Village Re-roofing and interior alterations at a Miami-Dade $400,000 Public Housing development Aristocrat Towers Re-roofing of approximately 40,000 of roof area $320,000 Dairy Queen Architectural Design and construction services for varies several restaurants throughout Florida CONSTRUCTION Miami-Dade Fire Rescue Construction of a new 6,000 SF fire station at the $1,100,000 Marine Unit Port of Miami. Dolphin Mall Interior Build-out of several tenant spaces varies Terranova Shopping Interior Build-out of several shopping centers varies Centers Holiday Inn Hotel Exterior renovation of Holiday Inn Hotel in Coral $350,000 Gables,Florida EDUCATION Bachelors of Architecture 1996 Florida A&M University Bachelors of Architectural Science 1983 Florida A&M University AFFILIATIONS • State of Florida,Registered Architect, License No.AR 0016056 • State of Florida,Certified General Contractor, License No.CGCA40128 120 madeira avenue, coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GROUP,. JAMAL JAMILZADEH, PE, Civil&Environmental Engineer Jamal Jamilzadeh is a registered professional engineer and has been a principal with the firm since 1999. He is in charge of regulatory compliance and coordinates the planning and engineering phases of the project as well as g Y com p providing construction management services. EXPERIENCE With over 20 years of experience Jamal has a diverse background in civil and environmental engineering as well as construction. He held the position of senior environmental engineer with Clark Engineers-Scientists, Inc. and construction manager with Akdoruk, Shather & Associates, Inc. He has particular expertise in site planning, environmental permitting and remediation, and has served as principal-in-charge for the planning, design and construction of many commercial and industrial facilities. These include: CONSTRUCTION MANAGEMENT Robert King High Public Structural restoration and water proofing of a 400 $890,000 Housing unit, 14 story residential complex for Miami Dade Public Housing Agency. Miami-Dade Transit Facility retrofit and upgrade to correct several code $200,000 Maintenance Facility violations to obtain 40-year re-certification. Budget Rent-A-Car Design and construction of two new car rental $200,000 to facilities and the renovation of three existing $2,000,000 facilities in South Florida. PSN Office Park A 55,000 SF office park with parking facilities located $5,800,000 in Palm Springs North. Arthur Mays Village Re-roofing of existing offices and recreation center at $400,000 a Miami-Dade Public Housing development Here's Help Construction of a 5,000 SF rehabilitation center and $450,000 dormitory for teenagers. Underground Facilities Retrofit, removal or replacement of underground $20,000 to fuel storage facilities at several fuel stations and $500,000 holiday resorts throughout Miami. 120 madeira avenue, coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GROUP; , ENVIRONMENTAL ENGINEERING Braman Motorworks Soil and Groundwater Assessment and Remediation varies of five Braman facilities in Miami and West Palm Beach. Miami International Airport Preparation of Stormwater Master Plan, and an multi-year project extensive study of surface contaminant migration from the runways to canal outfalls. Tamiami Airport Extensive analysis of contaminant concentrations multi-year project within the abutting canals and design of remedial measures. The National Indian Environmental Assessment for a proposed Class II $12,000,000 Gaming Commission Gaming Facility on the Seminole Tribe's trust land located in Coconut Creek, Florida. United Teachers of Dade Soil and groundwater remediation, and annual $250,000 monitoring of groundwater contaminant levels and migration patterns. REGULATORY Old Florida Village Site planning and Coordination of regulatory $1,100,000 permitting for a 55 acre mixed-use community in Fort Pierce, Florida. Villas at Vicenza Coordination of multiple agency permits and $140,000,000 presentation of project for re-zoning and variance through public hearings for a 58 acre residential community. EDUCATION M.Sc.Environmental Engineering 1990 Florida International University B.Sc.Civil Engineering 1986 Bosphourous University AFFILIATIONS • State of Florida Professional Engineer, PE#54403 120 madeira avenue, coral gables,florida 33134. 305.443.8482 office. 305.443.8481 fax GECKOGROUPINC architecture .engineering. construction PROJECT EXECUTION AND CONTROLS GEI understands that we may be asked to act as a technical resource supporting and supplementing City Staff on various projects. In addition, we understand that services requested could be project specific that vary in size and scope and will need the appropriate resources dedicated to it. As our team is assigned a work-order, we proceed by accessing our pool of professionals to carefully analyze the uniqueness of the given assignment. We then develop a project management plan that enables tasks to be assigned to various professionals, always maintaining the scope of work in mind and keeping the lines of communication open between the CMB and GEI's project team. This communication allows trust to be developed and ensures the project to progress forward from the planning phase, design phase, permitting, construction phase,and project close-out phase. From the inception of each work order, GEI develops a plan to accomplish the CMB's overall goals. We continuously analyze the project management plan in anticipation of issues or concerns that may arise. Regardless of any issues (e.g. scope change) that occur, we carefully consider the effects it will have on both the schedule and budget requirements for this project. Our Project Manager (PM) will be responsible for both the schedule management and cost management aspects of this project. GEI will use project management scheduling software, such as Microsoft Project to carefully execute each assignment issued. The project team will plan and take into consideration all factors and place them into the software ro ram as either a task or milestone that will ensure critical dates are adhered too. Understanding p g the importance of schedules and to ensure critical dates are met for the project, the PM will be responsible for: continuously tracking the project, preparing weekly/bi-weekly/monthly reports, updating the schedule, and presenting an acceptable schedule to the City for corrective action as needed. GEI's budget management practice is to carefully consider the funding constraints and/or limitations for each project. Budget management for a project must occur on a continuous basis throughout the duration of services being provided to the CMB. This approach guarantees that every effort is being made to maximize the funds allocated to the project. GEI also understands that in many cases,funds used on the CMB's project are typically from local, state, or federal sources and every effort is made to ensure any restrictions on the allocated fund by funding agency is adhered to. In order to meet the CMB's goals and to have a successful project, GEI will implement a Quality Control Program on any work order assigned. GEI will establish Quality Control Program that will be experienced from the beginning of the project to final close-out, always taking into consideration the scope of work, budget,staffing/resources, coordination with City/regulatory agencies/stakeholder. TASK CHART GECKOGROUPINC Professional Services Construction Services Consultant TASK TASK Contractor Zoning/Code Analysis 1. General Conditions Architecture Design 2. Site Construction Structural Engineering 3. Concete Landscape Architecture 4. Masonry Project Administration 5. Metals Professional Services Available beyond the Scope of Work ADA Compliance 6. Wood &Plastics Permitting 7. Thermal&Moisture Electrical Engineering 8. Doors$Windows Mechanical Engineering 9. Finishes To Be Determined Civil Engineering 10.Specialties Environmental Impacts 11. Equipment Site Inspections 12. Furnishings Scope of Work List 13.Special Construction Cost Analysis 14.Conveying Systems Gecko Group Specifications 15. Mechanical/Plumbing Bidding 16. Electrical Project Administration project. Program Management Services Relating to General GECKOGROUPINC Building Contractor Rehabilitation Services Program architecture.engineering.construction RFP: 2014-325 JR 120 madeira ave,coral gables,fl 33134 305.443.8482 off-305.443.8481 fax GECKOGROUPINC architecture.engineering. construction EXECUTIVE SUMMARY APPROACH AND ABILITY TO PERFORM THE WORK Gecko Group Inc. (GEI) is pleased to respond to the City of Miami Beach (CMB) Program Management Services relating to General Building Contractor Rehabilitation Services Program RFP No. 2014-325 JR. Over our 15 years of business we have expanded our client base by providing the same level of exceptional client service, responsiveness, and overall quality that has allowed us to keep growing in these tough economic times. Our commitment to these principles has allowed GEI to secure projects for municipalities, agencies and private companies in South Florida. We are a Licensed Design/Build firm with a staff of architects, engineers and general contractor committed to your project's success. GEI has provided design and construction services for various local agencies in South Florida and we have delivered quality work on the awarded projects. GEI has worked on County and Municipal projects such as; Miami-Dade Transit, Miami-Dade Fire Department, Miami Dade Parks & Recreation Historical Sites and Miami Dade Public Housing Authority to name a few. GEI is a State licensed Architects & Engineers as well as a State Licensed General Contractor. Our staff of professionals provide design, Feasibility studies, value engineering, construction administrators of all disciplined specialty trades, coordination and management of permit applications, inspections, monitor code compliance for projects, engineering controls, quality assurance protocols and construction safety procedures on all consultants and subcontractors. The GEI team has all of the capabilities to perform the services as outlined in the statement of work as outlined in the CMB Request for Fabrication & Installation of Exterior Building & Monument Signage RFP No. 13-1133-6 MT,These include: • Architectural Design • Permit processing • Landscape Design • Specialty Trade Subcontracting • Engineering Structural • Inspections &Supervision • Engineering Electrical • Traffic& Pedestrian MOT • Engineering Environmental • Quality Controls • Project& Product Specifications • Systems Testing • Project Administration • Construction Administration GECKOGROUPINC architecture. engineering.construction PROJECT/CLIENT MANAGER Jamal Jamilzadeh, P.E. will be the proposed Project/Client Manager for the City of Miami Program Management Services relating to General Building Contractor Rehabilitation Services Program RFP No. 2014- 325 JR. Mr. Jamilzadeh has a diverse background of project administration, including design, feasibility studies, value engineering and environmental projects. Mr. Jamilzadeh is a registered engineer, and the Vice President of GEI. He has also successfully completed several projects throughout Miami-Dade County and Broward County. His experience with government agencies and private sector projects along with his dedication of providing exceptional client service makes him ideal for the scope of work that may be solicited from the Miami Beach Procurement Department. EXPERIENCE GEI has assembled a team for these contracts whose members are experts in their respective fields and have developed strong relationships with county, municipal, and state regulators in South Florida. Our proposed team includes the following: V Ft 4**": n nce lsd li f le F 6 �4 F,t �. % Gecko Group Inc. • Project Administration Coral Gables, FL • Architecture and Engineering (available upon request) • Processing and Permitting • General Contracting (available upon request) • Specialty Trade Subcontracting(available upon request) • Quality Control PSN Consulting • Structural Design (available upon request) Miami, FL, • Threshold Inspections (available upon request) MEP Engineering • Electrical Engineering(available upon request) Miami, FL • Mechanical Engineering (available upon request) • Plumbing Engineering(available upon request) GECKOGROUPINC architecture.engineering , construction SUMMARY OF KEY STAFF TEAM Minority&Small Business Participation List Team Member Discipline Company Years of Staff Small Experience Availability Business Jorge Garcia, PA Architect 25 90% General Contractor Civil Engineer SBE Jamal Jamilzadeh, PE Gecko Group, Inc. 23 70% CSBE Project Manager CBE Yamil Kuri, PE Structural Engineer 22 60% Threshold Inspector Fuat Ornarli, PE Structural Engineer PSN Consulting 35 60% Tony Naranjo, PE Electrical Engineer SBE MEP Engineering 40 50% Mechanical Engineer CBE APPENDIX E I\/UAI'\/U BEACH Cost Proposal Form RFP 2 General Building Contractor Rehabilitation Services Consultant PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 X14-325JR 28 APPENDIX A PROPOSAL TENDER FORM Failure to submit Section 5, Proposal Tender Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. Job Description Hours RatelHour Total Property Inspection of Work Lump Sum $ 500.00 Development of Scope of Work(Prepare White-Up) Lump Sum $ 500.00 Project Manager/Consultant Hourly Rate 40 $ 50.00 $ 2,000.00 Total $ 3,000.00 Proposer's Affirmation Company: Gecko Group Inc. Authorized Representative: Jorge Garcia Address: 120 Madeira Avenue City, State&Zip Code: Coral Gables, Florida 3313 Telephone: 305.443.8482 Email: Jorge @geckogroup.us Authorized Representative's Signature: Miami Beach RFP 2014-325-JR Appendix E—Page 1 RFP 2014-325-JR 29 EXHIBIT"E" CERTIFICATE OF INSURANCE 15