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2015-28894 Reso RESOLUTION NO. 2015-28894 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND WAIVING $15,495.00 IN SPECIAL EVENT FEES FOR THE DOLPHINS CYCLING CHALLENGE EVENT TAKING PLACE IN MIAMI BEACH ON FEBRUARY 7-8, 2015. WHEREAS, the Dolphins Cycling Challenge (DCC) first launched in 2010, and is a two- day, tri-county cycling event which donates 100% of rider-raised funds to cancer research at the Sylvester Comprehensive Cancer Center; and WHEREAS, DCC attracts approximately 2,500 participants and, since 2010, has raised almost $7 million dollars: $533,000 in 2010, $1,070,000 in 2011, $2,200,000 in 2012, and $3.1 million in 2013; and WHEREAS, the event hosts several rides that vary in distance, but the 29 mile ride, entitled the Miami Beach Touchdown Ride, starts at Sun Life Stadium and ends on Ocean Drive and features a reception tent on the beachfront south of 10th Street; events related to the Ride will take place in Miami Beach on February 7-8, 2015; and WHEREAS, the event is produced and permitted under Dolphins Cycling Challenge, Inc., a 501(c)(3) non-profit organization; and WHEREAS, based on prior years, the total estimated special event related fees are $15,495.00. There is also a Security Deposit of $5,000 that is required, but is not an item that can be waived; and WHEREAS, the.item was referred to the Finance and Citywide Projects Committee by Commission Weithorn at the November 19, 2014 City Commission Meeting; and WHEREAS, the Finance and Citywide Projects Committee considered this item at its December 12, 2014 meeting and recommended in favor of the requested waiver of fees. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee and hereby waive $15,495 in special event fees for the Dolphins Cycling Challenge event taking place in Miami Beach on February 7-8, 2015. PASSED AND ADOPTED this 14th day of January, 2015. Attest: "e„ Philip Levin- /Ma • 01 8 e .• APPROVED AS TO Ra . el E. Gran=do, ' it e' 1 """ , :� FORM & LANGUAGE '";':•"' = ! &F9 EXECUTION TAGENDA\2015\January\TCE l aliCii aPA • event SO.docx • ORATED: w( • ,; -d+- (5 -7,8%,���� ���� rem._ City Attorney Dote COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee Waiving $15,495 In Special Event Fees For The Dolphins Cycling Challenge Event Taking Place In Miami Beach On February 7th And 8th, 2015. Key Intended Outcome Supported: Maximize the Miami Beach Brand As A World Class Destination Supporting Data (Surveys, Environmental Scan, etc.): The 2014 Community Satisfaction Survey indicated that most Miami Beach residents (64%) indicated there were the right number of major events in the City; 24% thought there were too many. Item Summary/Recommendation: The item was referred by Commission Weithorn at the November 19, 2014 City Commission Meeting. The first Dolphins Cycling Challenge (DCC)was held November 2010 where they raised $533,000, for Sylvester Comprehensive Cancer Center. In 2011, $1,070,000 was raised, more than doubling the funds raised in the 2010 inaugural ride. Again in 2012, DCC doubled in ridership and in fundraising raising $2,200,000 for Sylvester Comprehensive Cancer Center, while adding a Miami Beach rest stop/ reception component, based at the Miami Beach Marina parking lot. At the fourth Dolphins Cycling Challenge in 2013, more than 2,500 riders raised $3.1 million for Sylvester, with the rest stop/ reception portion moving to Ocean Drive and the beachfront. This year, the NFL recognized this as a signature event for the League and worked with the City to move the event to February 7, 2015, after the conclusion of the NFL season, in order to increase participation from players. There are several rides that vary in distance, but the 29 mile ride, entitled the Miami Beach Touchdown Ride starts at Sun Life Stadium and ends on Ocean Drive and features a reception tent on the beachfront south of 10th Street. The event is produced and permitted under Dolphins Cycling Challenge, Inc, a 501(c)(3) non-profit organization. Based on prior years, the total estimated special event related fees are $15,495.00. Please note that a Security Deposit of$5,000 is also required, but is not an item that can be waived. Advisory Board Recommendation: The Finance and Citywide Projects Committee considered this item at their December 12, 2014 meeting and recommended in favor of the requested waiver of fees. Financial Information: Source of Amount Account Approved Funds: 1 2 3 4 OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Max Sklar Sign-Offs: 1partm- t Director Assistant City, anager City Manager mg. _ . d AGENDA ITEM C 7 low M I AM I BEACH DATE 6_1_ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Honorable Mayor and Members of e City Co mission FROM: Jimmy L. Morales, City Manager DATE: January 14, 2015 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA ACC PTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE WAIVING $15,495 IN SPECIAL EVENT FEES FOR THE DOLPHINS CYCLING CHALLENGE EVENT TAKING PLACE IN MIAMI BEACH ON FEBRUARY 7TH AND 8TH, 2015. ADMINISTRATION RECOMMENDATION Adopt the Resolution as recommended by the Finance and Citywide Projects Committee at their December 12, 2014 meeting. ANALYSIS The item was referred by Commission Weithorn at the November 19, 2014 City Commission Meeting. The first Dolphins Cycling Challenge (DCC) was held November 2010 where they raised $533,000, for Sylvester Comprehensive Cancer Center. In 2011, $1,070,000 was raised, more than doubling the funds raised in the 2010 inaugural ride. Again in 2012, DCC doubled in ridership and in fundraising raising $2,200,000 for Sylvester Comprehensive Cancer Center, while adding a Miami Beach rest stop/ reception component, based at the Miami Beach Marina parking lot. At the fourth Dolphins Cycling Challenge in 2013, more than 2,500 riders raised $3.1 million for Sylvester, with the rest stop/ reception portion moving to Ocean Drive and the beachfront. This year, the NFL recognized this as a signature event for the League and worked with the City to move the event to February 7, 2015, after the conclusion of the NFL season, in order to increase participation from players. There are several rides that vary in distance, but the 29 mile ride, entitled the Miami Beach Touchdown Ride starts at Sun Life Stadium and ends on Ocean Drive and features a reception tent on the beachfront south of 10th Street. The event is produced and permitted under Dolphins Cycling Challenge, Inc, a 501(c)(3) non-profit organization. Based on prior years, the following is an estimate of the special event related fees: • App fee $250 • Permit fee $250 • Square footage $9,900 without tax ($10,593 if taxed) • Vehicle Access Passes $2250 (15 x$150) • Lummus User fee $1275 • Police/ Fire admin . $1570 Total: $15,495 Please note that a Security Deposit of $5,000 is also required, but is not an item that can be waived. Commission Memorandum January 14,2015 Dolphins Cycling Challenge-Special Event Fee Waiver Page 2of2 The Finance and Citywide Projects Committee considered this item at their December 12, 2014 meeting and recommended in favor of the requested special event fee waivers. CONCLUSION The Administration recommends adopting the Resolution as recommended by the Finance and Ci ide Projects Committee at their December 12, 2014 meeting. ter JLM: a ::MAS T:WGENDA\2015\January\TCED\fcwpc DCC special event fee waiver MEMO.docx We are committed to providing excellent public service and safety to oll who live, work, and play in our vibrant, tropical, historic community.