2015-28937 Reso RESOLUTION NO. 2015-28937
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE SHORT-LISTING OF PROPOSALS
WITH RESPECT TO PHASE I OF THE RFP SELECTION PROCESS,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-253-YG, FOR
DESIGN BUILD SERVICES FOR 54" REDUNDANT SEWER FORCE MAIN
WHEREAS, on June 11, 2014, the Mayor and City Commission authorized the issuance
of RFP No. 2014-253-YG for Design Build Services for 54" Redundant Sewer Force Main (the
"RFP"); and
WHEREAS, the RFP was issued on November 12, 2014, with an opening date of
January 21, 2015; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on November 20, 2014; and
WHEREAS, the City received proposals from the following two (2) firms: David Mancini
& Sons, Inc, and Ric-Man Construction, Inc.; and
WHEREAS, on February 5, 2015, the City Manager, via Letter to Commission (LTC) No.
055-2015, appointed an Evaluation Committee (the "Committee"), which convened on February
19, 2015 to consider the proposals; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Sunshine Law; and general information on the
scope of services, references, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the Phase I evaluation criteria established in the RFP; and
WHEREAS, after reviewing the proposals and the Evaluation Committee's scores and
rankings, the City Manager exercised his due diligence and is recommending that the Mayor
and the City Commission shortlist the top two (2) proposers to proceed to Phase II of the RFP
evaluation process, in accordance with the Evaluation Committee's rankings, as follows:
(1) David Mancini & Sons, Inc; and
(2) Ric-Man Construction, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the short-
listing of proposals, pursuant to Request for Proposals No. 2014-253-YG for Design Build
Services for 54" Redundant Sewer Force Main, and shortlisting the two responsive proposers
David Mancini & Sons, Inc. and Ric-Man Construction, Inc, to proceed to Phase II of the RFP
evaluation process.
PASSED AND ADOPTED this /1 day of giirC 2015.
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FORM & LANGUAGE
&F R E. CUTION
City Attorney Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF PROPOSALS WITH RESPECT TO PHASE I OF THE RFP SELECTION PROCESS
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-253-YG, FOR 54" REDUNDANT
SEWER FORCE MAIN
Key Intended Outcome Supported:
Build And Maintain Priority Infrastructure With Full Accountability
Supporting Data (Surveys, Environmental Scan, etc.: N/A
Item Summary/Recommendation:
To seek proposals for a 54" redundant sewer force main, the City Commission approved the
Administration to issue RFP 2014-253-YG. The RFP was issued on November 12, 2014, with an
opening date of January 21, 2015. A pre-proposal conference to provide information to the proposers
submitting a response was held on November 20, 2014. In response to the RFP, the City received
proposals from the following firms:
• David Mancini & Sons
• Ric-Man Construction
On February 19, 2015, an Evaluation Committee appointed by the City Manager met to evaluate the
proposals received. The evaluation process resulted in the ranking of proposers as indicated below.
Rank Proposer
1st David Mancini& Sons
2nd Ric-Man Construction
In accordance with Section 287.055 of the Florida Statutes, the RFP provides for a two-step, phased
evaluation process. The Phase I selection process, which is the reason for this item, relates to the
qualifications, experience and availability of the proposers and key members of the design-build team,
including the lead designer and lead constructor. Only the short-listed proposers during Phase I are
authorized to proceed to Phase II of the RFP selection process, for evaluation of price and detailed
technical proposals based on the approved Design Criteria Package (the"DCP").
After reviewing all the qualifications of each firm and having considered the Evaluation Committee's
comments and rankings, as well as the fact that only two proposals were received, the City Manager is
recommending that, for Phase I of the evaluation process, the Mayor and the City Commission shortlist
both firms submitting proposals, David Mancini & Sons and Ric-Man Construction, to be further
considered in Phase II of the evaluation process. Phase II will consider price and detailed technical
proposals for the project.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida accept the recommendation of the City Manager pertaining to the ranking of proposals with
respect to Phase I of the RFP selection process pursuant to Request for Proposals (RFP) No. 2014-
253-YG for Design Build Services for 54" Redundant Sewer Force Main.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 NA NA
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
epartment Director Assistan -r
City Manager
1 M
. JLMJ
AD 0 EC .
T:WGEND 015\March\Procurement\2014-253-YG RFP-Design Build Services for 54 Redundant Sewer Force Main(P ase I)-Summary.docx
AGENDA ITEM Ci 1-
DATE 3-11-I
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t e City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: March 11, 2015
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH RESPECT
TO PHASE I OF THE RFP SELECTION PROCESS PURSUANT TO REQUEST
FOR PROPOSALS (RFP) NO. 2014-253-YG, FOR 54" REDUNDANT SEWER
FORCE MAIN
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
BACKGROUND
On February of 2012, Pure Technologies, the City's consultant in this matter, submitted a
Condition Assessment Report of the existing 54" Pre-Stressed Concrete Cylinder Pipe (PCCP)
force main connecting to the Government Cut force main. It was discovered of the 260 pipes
analyzed, 8 pipes (3%) were found with electromagnetic anomalies representing broken steel
pre-stressing wire wraps. Although these anomalies do not pose an imminent threat to the
performance of the City's sanitary sewer service, a redundant 54" force main would ensure
sanitary sewer service in the event of an emergency or during maintenance. The force main is
of importance since the existing 54" force main conveys the City's entire sanitary sewer to the
water treatment plant on Virginia Key. In addition the intent would be to rehabilitate the existing
54" force main's electromagnetic anomalies after bringing the proposed 54" force main into
service.
The City's Public Works Department determined that a design-build methodology would be
best suited for this project, As a result, the Department prepared a Design Criteria Package,
as required by Florida Statutes, for the Project that served to define the design requirements
for development of construction documents by the selected Design Build Firm (DBF), and for
submission of their price proposal. The Project consists of micro-tunneling for the installation
of the 54" force main, open trench construction at the launch and retrieval shafts, possible
replacement, restoration, relocation or abandonment of existing water and/or sewer facilities,
maintenance of traffic, landscaping, restoration of disturbed drainage features, roadway
reconstruction / pavement markings, repair and/or extension of existing sidewalks to comply
with ADA requirements, and the incorporation and the undergrounding of utilities, including
Florida Power and Light (FPL), Atlantic Broadband (ABB) and AT&T.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
March 11, 2015
Page 2
On June 11, 2014, the City Commission approved the issuance of the subject RFP. However,
the RFP was not advertised until November 12, 2014 for the reasons communicated to the
City Commission via LTC# 372-2014, dated November 5, 2014, which included enhancing the
scope of the project in the Design Criteria Package by the City's consultant.
RFP PROCESS
RFP 2014-253-YG was issued on November 12, 2014, with an opening date of January 21,
2015. A pre-proposal conference to provide information to the proposers submitting a
response was held on November 20, 2014.
In accordance with Section 287.055 of the Florida Statutes, the RFP provides for a two-step,
phased evaluation process. The Phase I selection process, which is the reason for this item,
relates to the qualifications, experience and availability of the proposers and key members of
the design-build team, including the lead designer and lead constructor. Only those Proposers
short-listed during Phase I are authorized to proceed to Phase II of the RFP selection process,
in which price and detailed technical proposals based on the approved Design Criteria
Package (the "DCP") will be considered. .
The City received proposals in response to the RFP from the following two (2) firms:
• David Mancini & Sons, Inc.
• Ric-Man Construction, Inc.
On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 055-
2015. The Evaluation Committee (the "Committee") consisted of the following individuals:
• Jay Fink, Assistant Director, Public Works Department
• Thais Viera, Sr. Project Manager, Office of the City Manager
• Mark Tomczyk, Sr. Capital Projects Coordinator, Office of Capital Improvement
Projects
The following individuals were appointed as alternates:
• David Martinez, Director, Office of Capital Improvement Projects
• Jose Rivas, Civil Engineer III, Public Works Department
The Committee convened on February 19, 2015 to consider proposals received. Jay Fink was
unable to attend and was substituted by Jose Rivas. The Committee was provided an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government Sunshine Law. The Committee was also provided general information on the
scope of services, references, and a copy of each proposal. The Committee was instructed to
score and rank each proposal pursuant to the evaluation criteria established in the RFP. The
evaluation process resulted in the ranking of proposers as indicated below.
RFP#`2014-253.-YG
Design/Build Services_ LOW
for 54"Redundant Sewer Thais Mark AGGREGATE
',Force Main(Phase I) Vera Ranking Tomczyk Ranking Jose Rivas Ranking TOTALS Rank
David Mancini&Sons 97 1 92 2 85 1 4 1
Ric-Man Construction,Inc. 96 2 94 1 82 2 5 2
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
March 11, 2015
Page 3
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the qualifications of each firm and having considered the Evaluation
Committee's comments and rankings, as well as the fact that only two proposals were
received, the City Manager is recommending that, for Phase I of the evaluation process, the
Mayor and the City Commission shortlist both firms submitting proposals, David Mancini &
Sons and Ric-Man Construction, to be further considered in Phase II of the evaluation
process. Phase II will consider price and detailed technical proposals for the project.
The following is a brief summary of the qualifications of each recommended firm.
David Mancini & Sons:
Incorporated in 2010, David Mancini & Sons is a heavy civil general contractor and
construction management firm headquartered in Miami Beach, Florida since its inception.
David Mancini & Sons has completed twenty-four (24) projects for various agencies, including
but not limited to Miami-Dade County and Broward County, demonstrating its experience and
qualifications in performing projects similar in scope and volume. David Mancini & Sons is
licensed as a General Contractor and Underground Utility Contractor in the State of Florida.
Ric-Man Construction:
Ric-Man Construction, Inc. was founded in 1965 and incorporated in 1970. Ric-Man
Construction excels in heavy underground construction and delivers a safe environment with
high quality standards established by its founder Richard Mancini. Ric-Man Construction has
completed seven (7) projects for various agencies, including Miami-Dade County, City of Ft.
Lauderdale, Macomb County, Michigan, and City of Dearborn, Michigan, demonstrating its
experience and qualifications in performing projects similar in scope and volume. Ric-Man
Construction is licensed as a General Contractor in the State of Florida.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals with respect to Phase I of the RFP selection process pursuant to Request for
Proposals (RFP) No. 2014-253-YG for Design Build Services for 54" Redundant Sewer Force
Main.
JLM/MT/EC/AD/YG
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