2015-28943 Reso RESOLUTION NO. 2015-28943
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE, AND THE CITY MANAGER,
AND APPROVING BY 5/7ths VOTE, A WAIVER OF THE COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF
THE CITY; AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE AN
EXTENSION OF THE CONCESSION AGREEMENT WITH FIRST CLASS PARKING
FOR VALET PARKING SERVICES, FOR A THREE (3) YEAR PERIOD OR
SUBSTANTIAL COMPLETION OF THE MIAMI BEACH CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT, WHICHEVER OCCURS FIRST.
WHEREAS, on February 25, 2009, the Mayor and Commission approved Resolution
No. 2009-27017, awarding a concession agreement to First Class Parking, Inc., to provide valet
parking services to the Miami Beach Convention Center (MBCC); Fillmore at the Jackie
Gleason Theater; Lincoln Road; and other City property, as required (the Agreement); and
WHEREAS, the initial term of the Agreement commenced on October 1, 2010 and
expired on September 30, 2013; and
WHEREAS, a two-year renewal option was exercised and commenced on October 1,
2013, and expires on September 30, 2015; and
WHEREAS, the MBCC will undergo an unprecedented multiple year renovation and
expansion project (the Project) and the MBCC will remain operational through construction; and
WHEREAS, the City Administration has determined that it would be in the best interest of
the City to have a valet parking service provider that is familiar with the operations and dynamics of
the MBCC through the construction phase of the Project; and
WHEREAS, on February 2, 2015, the Finance and Citywide Projects Committee
recommended that the City Commission waive the competitive bidding requirement, and negotiate
an extension of the Agreement for a term of three (3) years, or substantial completion of the Project,
whichever occurs first.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the Finance and Citywide Projects Committee, and the City Manager, and
approve, by 5/7ths vote, a waiver of the competitive bidding requirement, finding such waiver to be
in the best interest of the City; authorizing the City Administration to negotiate an extension of the
Concession Agreement with First Class Parking for Valet Parking Services, for a three (3) year
period or substantial completion of the Miami Beach Convention Center Renovation and Expansion
Project, whichever occurs first.
PASSED AND ADOPTED this /1 day of PMattk 2015.
ATTEST: ........avilit�' .
APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, accepting the
Recommendation of the Finance and Citywide Projects Committee to extend the Concession Agreement
with First Class Parking for Valet Parking Services for a three(3)year period or substantial completion of
the Miami Beach Convention Center Project,whichever occurs first;further approving and authorizing the
Administration to negotiate said extension with First Class Parking.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
Supporting Data(Surveys, Environmental Scan,etc.): Miami Beach Customer Survey indicates
74%of residents and 72%of businesses rate the availability of parking across the City as too little or
much too little. Availability of parking was one of the changes residents identified to make Miami
Beach a better to live, work or play.
Item Summary/Recommendation:
On February 25, 2009, the Mayor and Commission approved Resolution No. 2009-27017, awarding a
concession agreement to First Class Parking, Inc., to provide valet parking services to the Miami Beach
Convention Center; Fillmore at the Jackie Gleason Theater; Lincoln Road; and other City property, as
required.The initial term commenced on October 1,2010 and expired on September 30,2013.A two-year
renewal option was exercised and commenced on October 1,2013,and expires on September 30,2015.
On January 14, 2014, the Mayor and Commission approved Item No. C4A, entitled, "Referral to Finance
and Citywide Projects Committee Regarding First Class Parking Concession Agreement"and referred to
the Finance and Citywide Projects Committee (FCWPC). On February 2, 2015, the FCWPC discussed
Item No. 10, entitled, "First Class Parking—Valet Parking Concession Agreement".
Valet parking is an integral component on the menu of parking options. The two-year renewal option with
First Class Parking is set to expire on September 30,2015,and there are no renewal options available.As
we know, the Miami Beach Convention Center(MBCC)will experience an unprecedented multiple year
renovation project. The Administration sought guidance as to how to proceed with regard to valet parking
service during MBCC's renovation.The options available are: (1)issue a Request for Proposals(RFP)for
valet parking services in order to ensure no interruption in service upon the expiration of the concession
agreement with the existing provider; (2)extend the concession agreement with the current provider on a
month-to-month basis or(3)approve a waiver of competitive bidding and award the current provider with a
term of three (3)years or substantial completion the MBCC renovation project, whichever occurs first.
The FCWPC recommended Option 3, a waiver of competitive bidding and an extension to the current
provider(First Class Parking)with a term of three(3)years or substantial completion the MBCC renovation
project, whichever occurs first.
The Miami Beach Convention Center will undergo an unprecedented renovation project. It is deemed
advantageous to have a valet parking service provider that is familiar with the operations and dynamics of
the Center through the construction phase.The Finance and Citywide Projects Committee recommended
a waiver of competitive bidding and an extension to the current provider(First Class Parking)with a term of
three (3) years or substantial completion the MBCC renovation project, whichever occurs first. The
Administration is seeking authorization to negotiate the recommended extension with First Class Parking.
Upon completion of successful negotiations,the Administration will seek ratification of said extension via a
517th vote, approving a waiver of competitive bid by the Mayor and Commission.
Administration Recommendation: Adopt the Resolution.
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Department Director Assistant Manager City `anager
SF KGB i JLM
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AGENDA ITE C�0
MIAAAIBEACH - -
DATE 3 I! IC
P- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: March 11, 2015
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEP ING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE TO EXTEND THE
CONCESSION AGREEMENT WITH FIRST CLASS PARKING FOR VALET
PARKING SERVICES FOR A THREE (3) YEAR PERIOD OR SUBSTANTIAL
COMPLETION OF THE MIAMI BEACH CONVENTION CENTER PROJECT,
WHICHEVER OCCURS FIRST; FURTHER APPROVING AND AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE SAID EXTENSION WITH FIRST
CLASS PARKING.
BACKGROUND
On February 25, 2009, the Mayor and Commission approved Resolution No. 2009-27017,
awarding a concession agreement to First Class Parking, Inc., to provide valet parking
services to the Miami Beach Convention Center; Fillmore at the Jackie Gleason Theater;
Lincoln Road; and other City property, as required. The initial term commenced on October
1, 2010 and expired on September 30, 2013.A two-year renewal option was exercised and
commenced on October 1, 2013, and expires on September 30, 2015.
On January 14, 2014,the Mayor and Commission approved Item No. C4A,entitled,"Referral
to Finance and Citywide Projects Committee Regarding First Class Parking Concession
Agreement" and referred to the Finance and Citywide Projects Committee (FCWPC).
On February 2, 2015, the FCWPC discussed Item No. 10, entitled, "First Class Parking —
Valet Parking Concession Agreement".
ANALYSIS
Valet parking is an integral component on the menu of parking options. The two-year
renewal option with First Class Parking is set to expire on September 30, 2015, and there
are no renewal options available.As we know,the Miami Beach Convention Center(MBCC)
will experience an unprecedented multiple year renovation project. The Administration
sought guidance as to how to proceed with regard to valet parking service during MBCC's
renovation. The options available are: (1) issue a Request for Proposals (RFP) for valet
parking services in order to ensure no interruption in service upon the expiration of the
concession agreement with the existing provider; (2)extend the concession agreement with
the current provider on a month-to-month basis or (3) approve a waiver of competitive
bidding and award the current provider with a term of three (3) years or substantial
completion the MBCC renovation project, whichever occurs first.
City Commission Memorandum
March 11, 2015
Recommendation FCWPC-First Class Parking Concession Agreement Extension
Page 2 of 2
The FCWPC recommended Option 3, a waiver of competitive bidding and an extension to
the current provider (First Class Parking) with a term of three (3) years or substantial
completion the MBCC renovation project, whichever occurs first.
The Miami Beach Convention Center will undergo an unprecedented renovation project.
The Center will remain operational through construction. It is deemed advantageous to have
a valet parking service provider that is familiar with the operations and dynamics of the
Center through the construction phase. The Administration is seeking authorization to
negotiate the recommended extension with First Class Parking. Upon completion of
successful negotiations,the Administration will seek ratification of said extension via a 517th
vote, approving a waiver of competitive bid by the Mayor and Commission.
CONCLUSION •
The Finance and Citywide Projects Committee recommended a waiver of competitive
bidding and an extension to the current provider(First Class Parking)with a term of three(3)
years or substantial completion the MBCC renovation project, whichever occurs first. The
Administration is seeking authorization to negotiate the recommended extension with First
Class Parking. Upon completion of successful negotiations, the Administration will seek
ratification of said extension via a 517th vote, approving a waiver of competitive bid.
J LM/K c
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