2015-28946 Reso RESOLUTION NO. 2015-28946
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING ADDITIONAL
FUNDING TO THE EXISTING JOINT PARTICIPATION AGREEMENT (JPA)
BETWEEN THE CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION
(FDOT), IN THE AMOUNT OF $500,000, FOR UTILITY WORK TO INCLUDE:
CONSTRUCTION OF WATER, SEWER AND STORMWATER DRAINAGE
IMPROVEMENTS WITHIN THE PROJECT AREA, AS PART OF THE STATE
ROAD 907/ALTON ROAD PROJECT, FROM 5TH STREET TO MICHIGAN
AVENUE.
WHEREAS,the Florida Department of Transportation(FDOT)and the City executed a Joint
Participation Agreement(JPA), approval pursuant to Resolution No. 2012-27970 for utility work by
an FDOT highway contractor, dated July 18, 2012, for utility improvements on Alton Road/State
Road (S.R.) 907, from 5th Street to Michigan Avenue (Project), whereby the City agreed to use the
services of an FDOT highway contractor for the Project; and
WHEREAS, simultaneously with the execution of the JPA, FDOT, the City, and the
Department of Financial Services, Division of Treasury, executed a Memorandum of Agreement,
which established an escrow account for the deposit of the payments due from the City to FDOT
under the JPA, and in which escrow account the City deposited an initial sum of$2,680,670.52;and
WHEREAS, the Alton Road construction revealed that the City utilities were in worse
condition than originally anticipated, and that additional utility work was required due to the fragile
nature of the aged pipes, as well as additional improvements; and
WHEREAS, at its April 23, 2014 and July 23, 2014 meetings,the City Commission approved
Resolution No. 2014-28557 and Resolution No. 2014-28658 adding additional funds, in the
respective amounts of$240,000 and $500,000, to the JPA, for utility work to be performed by the
FDOT highway contractor as part of the Project; and
WHEREAS, in order for FDOT to include a City owned drainage and water main construction
improvements, as well as additional replacement of storm drain pipes, additional water meters and
water lines, the City is requesting an additional $500,000 to be added to the JPA to cover this
additional scope.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby approve additional funding to the existing Joint Participation Agreement(JPA) between the
City and the Florida Department of Transportation (FDOT), in the amount of $500,000, for utility
work to include: construction of water, sewer and stormwater drainage improvements within the
Project area, as part of the State Road 907/Alton Road Project,from 5th Street to Michigan Avenue.
PASSED AND ADOPTED this 11th day of March, 2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Add Additional Funds To The Existing Joint Participation
Agreement (JPA) Between The City And The Florida Department Of Transportation (FDOT) In The
Amount Of $500,000, For Utility Work To Include: Construction Of Water, Sewer And Stormwater
Drainage Improvements Within The Project Area,As Part Of The State Road 907/Alton Road Project From
5th Street To Michigan Avenue.
Key Intended Outcome Supported: .
Item Summary/Recommendation:
The Florida Department of Transportation (FDOT)and the City executed a Joint Participation Agreement
(JPA)for utility work by an FDOT highway contractor, dated October 2, 2012, for utility improvements on
Alton Road/State Road(S.R.)907,from 5th Street to Michigan Avenue(Project),whereby the City agreed to
use the services of an FDOT highway contractor for the Project.
Simultaneously with the execution of the JPA, FDOT,the City, and the Department of Financial Services,
Division of Treasury,executed a Memorandum of Agreement,which established an escrow account for the
deposit of the payments due from the City to FDOT under the JPA, and in which escrow account the City
deposited an initial sum of$2,680,670.52.
The Alton Road construction revealed that the City utilities were in worse condition than originally
anticipated, and that additional utility work was required due to the fragile nature of the aged pipes,as well
as additional improvements.
At its April 23, 2014 and July 23, 2014 meetings, the City Commission approved additional funds in the
amounts of$240,000 and$500,000 to be added to the existing JPA between the City and FDOT,for utility
work to be performed by the FDOT highway contractor,as part of the State Road 907/Alton Road from 5th
Street to Michigan Avenue project.
The project is under construction and expected to be completed in July 2015. The Project includes
roadway, sidewalk, curb and gutter reconstruction and significant drainage improvements, including
construction of three (3) stormwater pump stations at 5th, 10th, and 14th Streets, decorative lighting,
landscaping, irrigation, and bonded aggregate improvements. In order for FDOT to include a City owned
drainage and water main construction improvements, as well as additional replacement of storm drain
pipes, additional water meters and water lines, the City is requesting an additional $500,000.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $193,397.00 420-2592-069357 Collins Ave.
main. SP Drive to 72"d St
2 $100,093.00 424-2949-061357 Upsizing Under
Capacity Water Mains
3 $106,510.00 423-2948-069357 Misc.
Wastewater&Water upgrades
4. $100,000.00 427-2764-069357 Collins Ave
Utilities 5th to Lincoln
OBPI Total $500,000.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Public Works X6012
Sign-Offs: /
Department Director Assistant I//, J' •i,•er City M�nager
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2-1115-
f.-P- MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of ' e City Cor ission
FROM: Jimmy L. Morales, City Manager
DATE: March 11, 2015
SUBJECT: A RESOLUTION OF THE MAYOR\AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO ADD ADDITIONAL FUNDS TO THE EXISTING JOINT
PARTICIPATION AGREEMENT (JPA) BETWEEN THE CITY AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) IN THE AMOUNT OF $500,000,
FOR UTILITY WORK TO INCLUDE: CONSTRUCTION OF WATER, SEWER AND
STORMWATER DRAINAGE IMPROVEMENTS WITHIN THE PROJECT AREA, AS
PART OF THE STATE ROAD 907/ALTON ROAD PROJECT FROM 5TH STREET TO
MICHIGAN AVENUE.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
$193,397.00 -420-2592-069357 Collins Ave. main. SP Drive to 72nd St.
$100,093.00 -424-2949-061357 Upsizing Under Capacity Water Mains
$106,510.00 -423-2948-069357 Misc. Wastewater&Water Upgrades
$100,000.00 -427-2764-069357 Collins Ave Utilities 5th to Lincoln
$500,000.00 Total
BACKGROUND
The Florida Department of Transportation (FDOT) and the City executed a Joint Participation
Agreement (JPA) for utility work by an FDOT highway contractor, dated October 2, 2012, for
utility improvements on Alton Road/State Road (S.R.) 907, from 5th Street to Michigan Avenue
(Project), whereby the City agreed to use the services of an FDOT highway contractor for the
Project.
Simultaneously with the execution of the JPA, FDOT, the City, and the Department of Financial
Services, Division of Treasury, executed a Memorandum of Agreement, which established an
escrow account for the deposit of the payments due from the City to FDOT under the JPA, and
in which escrow account the City deposited an initial sum of$2,680,670.52.
Commission Memorandum—FDOT JPA-Alton Road from 5th Street to Michigan Avenue
March 11, 2015
Page 2 of 2
The Alton Road construction revealed that the City utilities were in worse condition than
originally anticipated, and that additional utility work was required due to the fragile nature of the
aged pipes, as well as additional improvements:
At its April 23, 2014 and July 23, 2014 meetings, the City Commission approved additional
funds in the amounts of $240,000 and $500,000 to be added to the existing JPA between the
City and FDOT, for utility work to be performed by the FDOT highway contractor, as part of the
State Road 907/Alton Road from 5th Street to Michigan Avenue project.
The project is under construction and expected to be completed in July 2015. The Project
includes roadway, sidewalk, curb and gutter reconstruction and significant drainage
improvements, including construction of three (3) stormwater pump stations at 5th, 10th, and 14th
Streets, decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
In order for FDOT to include a City owned drainage and water main construction improvements,
as well as additional replacement of storm drain pipes, additional water meters and water lines,
the City is requesting an additional $500,000.
ANALYSIS
Utility Work by Highway Contractor Agreement
As part of the FDOT project, a relocation of the City-owned water main system along Alton
Road was required. Considering the age and condition of the City utility infrastructure in this
area, staff determined that it would be advantageous to the City to upgrade the existing water
main system as part of the FDOT project. In addition, the Project will also include upgrading the
water main laterals that service the side streets along the Project corridor.
During construction, it was determined that the connecting water, sewer and stormwater
infrastructure required upgrading, otherwise failure could occur in the next few years. These
funds will be utilized to make these improvements.
Utility Work by Highway Contractor Memorandum of Agreement
This Agreement will add to the existing escrow account established by FDOT with a deposit in
the amount of $500,000 funded by the City for the purpose of the construction of a new water
main system on Alton Road, from 5th Street to Michigan Avenue as part of the Project.
CONCLUSION
The Administration recommends that the proposed stormwater drainage and water main
improvements be constructed with the Alton Road improvements in order to reduce the risk of
failure of the water, sewer and stormwater system, as well as the potential need to perform
repairs in the new roadway shortly after completion. The Administration recommends approving
the Resolution authorizing these funds.
JLM/ETC/JJF/BAM
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