2015-28966 Reso RESOLUTION NO.; 2015-28966
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO AMEND
CONTRACTS WITH AAA AUTOMATIC DOOR REPAIR, INC., BEST
GARAGE DOORS. INC., AND DASH DOOR AND CLOSER SERVICE,
INC., PURSUANT TO INVITATION TO BID (ITB) NO. 09-11/12, FOR
REQUIRED DOOR RELATED REPAIR AND REPLACEMENT
SERVICES, AUTOMATIC DOORS AND GATES, ROLL-UP DOORS,
ACCESS CONTROL, AND CLICKER GATES, BY AMENDING THE
ANNUALLY ESTIMATED CONTRACT AMOUNT FROM $75,000.00 TO
THE AMOUNT THAT IS ANNUALLY AVAILABLE IN THE PUBLIC
WORKS DEPARTMENT'S BUDGET FOR THE SUBJECT SERVICES.
WHEREAS, at its April 11, 2012, meeting, the City Commission accepted the City
Manager's recommendation pertaining to the award of contracts pursuant to Invitation to Bid
(ITB) No. 9-11/12 for Door Related Repair and Replacement Services, Automatic Doors and
Gates, Roll-up Doors, Access Control, and Clicker Gates for the City's Public Works
Department; and
WHEREAS, the contract award was passed and adopted by the City Commission
authorizing the Administration to enter into an agreement with AAA Automated Door Repair, Inc.
as primary vendor, and Best Garage Doors, Inc. and Dash Door and Closer Service, Inc. as
secondary vendor; and further authorizing the Mayor and City Clerk to execute agreements up
to a total annually estimated amount of$75,000; and
WHEREAS, in addition to routine operational repairs and replacements, specific high priority
Y
projects have been expeditiously procured through the contracts including, but not limited to, Miami
Beach Security Access Gates from South Pointe Drive to 14th Place and the Normandy Shores
North Gate Replacement. Furthermore, City staff intends to utilize these contracts to procure other
high priority projects such as beach access gates through this contract; and
WHEREAS, the Police Department has requested that the beach access gates project be
completed as soon as possible; and, a permit currently exists for this project which, if the project is
not expedited, will expire shortly and the City would incur additional costs and delays in trying to
secure a new permit; and
WHEREAS, the City Administration seeks to expand the annual estimated amount of this
contract award to the budgeted amount available for these services, which is established yearly
through the City's budgeting process and subject to review and approval by the Office of Budget and
Performance Improvement(OBPI); and
WHEREAS, after considering the review and recommendation of City staff, the City
Manager exercised his due diligence and recommends that the Mayor and City Commission adopt
this Resolution amending the estimated annual contract amount from $75,000 to the annual
budgeted amount available in the Public Works Department budget for the subject services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
accept the recommendation of the City Manager to amend the contract award pursuant to
Invitation to Bid (ITB) No. 9-11/12 to increase the annually estimated contract amount for
required Door Related Repair and Replacement Services, Automatic Doors and Gates, Roll-up
Doors, Access Control, and Clicker Gates services for the Public Works Department from
$75,000 to the amount that is annually available in the Public Works Department budget for the
subject services.
PASSED AND ADOPTED THIS 1V.' DAY OF tin.r ■12015.
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ATTEST:
Philip Lev'`e, , yor
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/E. Granado, Cit Cler /
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� ""w"Ul,w� APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO AMEND
CONTRACTS WITH AAA AUTOMATIC DOOR REPAIR, INC., BEST GARAGE DOORS. INC.,AND
DASH DOOR AND CLOSER SERVICE, INC., PURSUANT TO INVITATION TO BID (ITB) NO. 09-
11/12,FOR DOOR RELATED REPAIR AND REPLACEMENT SERVICES,AUTOMATIC DOORS AND
GATES, ROLL-UP DOORS,ACCESS CONTROL,CLICKER GATES,TO AMEND THE ANNUALLY
ESTIMATED CONTRACT AMOUNT FROM $75,000.00 TO THE AMOUNT THAT IS ANNUALLY
AVAILABLE IN THE PUBLIC WORKS DEPARTMENT'S BUDGET FOR SUCH SERVICES.
Key Intended Outcome Supported:
Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
At its April 11, 2012, meeting, the City Commission accepted the City Manager's recommendation
pertaining to the award of a contract pursuant to Invitation to Bid (ITB) No. 9-11/12 for Door Related
Repair and Replacement Services, Automatic Doors and Gates, Roll-up Doors, Access Control and
Clicker Gates,for the City's Public Works Department.Consequently,the item was passed and adopted
authorizing the Administration to execute an agreement in the annually estimated amount of$75,000.
The award also allowed for additional funding based on an increase in the required services.
In addition to routine operational repairs and replacements, specific high priority projects have been
expeditiously procured through the contract, including (but not limited to)the Normandy Shores North
Gate Replacement. Furthermore, staff intends to utilize this contract to procure other high priority
projects such as the beach access gates through this contract. The Police Department has requested
that the beach access gates project be completed as soon as possible;and,a permit currently exists for
this project which, if the project is not expedited, will expire shortly and the City would incur additional
costs and delays in trying to re-secure a new permit.
The purpose of this item is to expand the annual estimated amount of this contract to to the budgeted
amount available for these services, which is established yearly through the City's budgeting process
and subject to review and approval by the Office of Budget and Performance Improvement(OBPI).
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and recommends to the Mayor and City Commission to adopt a resolution amending the
estimated annual contract amount from$75,000 to the budgeted amount available in the Public Works
budget for the required services.
RECOMMENDATION
Adopt the Resolution
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 Subject to available funds in the Public Works Department's
budget for these services.
2
OBPI Total *
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Ext. 7080
Si•n-Offs: _
Depart ent Director Assistan ,( �Wager City 7
L_ .411164
EC 7 AD M ) JL ' ' w'
T:WGENDA\2• 5 arch\Procurement\March 18\Summary Door _ -epair and Replacment Services I se.doc
14,1, mimAIBEAcH AGENDA ITEM Ft7
DATE 3-(g
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ON MEMORANDUM
TO: Mayor Phillip Levine and Member- of the City mmission
FROM Jimmy L. Morales, City Manager
DATE: March 18, 2015
SUBJECT: A RESOLUTION OF THE MA !R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE'TING THE RECOMMENDATION OF THE CITY
MANAGER TO AMEND CONTRACTS WITH AAA AUTOMATIC DOOR REPAIR,
INC., BEST GARAGE DOORS. INC., AND DASH DOOR AND CLOSER SERVICE,
INC., PURSUANT TO INVITATION TO BID (ITB) NO. 09-11/12, FOR DOOR
RELATED REPAIR AND REPLACEMENT SERVICES, AUTOMATIC DOORS AND
GATES, ROLL-UP DOORS, ACCESS CONTROL, CLICKER GATES, TO AMEND
THE ANNUALLY ESTIMATED CONTRACT AMOUNT FROM $75,000.00 TO THE
AMOUNT THAT IS ANNUALLY AVAILABLE IN THE PUBLIC WORKS
DEPARTMENT'S BUDGET FOR SUCH SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
BACKGROUND
At its April 11, 2012, meeting, the City Commission accepted the City Manager's
recommendation pertaining to the award of a contract pursuant to Invitation to Bid (ITB) No. 9-
11/12 for Door Related Repair and Replacement Services, Automatic Doors and Gates, Roll-up
Doors, Access Control and Clicker Gates, for the City's Public Works Department.
Consequently, the item was passed and adopted authorizing the Administration to execute an
agreement in the annually estimated amount of $75,000. The award also allowed for additional
funding based on an increase in the required services.
In addition to routine operational repairs and replacements, specific high priority projects have
been expeditiously procured through the contract, including (but not limited to) the Normandy
Shores North Gate Replacement. Furthermore, staff intends to utilize this contract to procure
other high priority projects such as the beach access gates through this contract. The Police
Department has requested that the beach access gates project be completed as soon as
possible; and, a permit currently exists for this project which, if the project is not expedited, will
expire shortly and the City would incur additional costs and delays in trying to re-secure a new
permit.
The purpose of this item is to expand the annual estimated amount of this contract to to the
budgeted amount available for these services, which is established yearly through the City's
budgeting process and subject to review and approval by the Office of Budget and Performance
Improvement (OBPI).
2 I Amend Contracts For Door Related Repair And Replacement Services,Automatic Doors And Gates,Roll-Up Doors,Access
Control,Clicker Gates
CITY MANAGER'S RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and recommends to the Mayor and City Commission to adopt a resolution
amending the estimated annual contract amount from $75,000 to the budgeted amount
available in the Public Works budget for the required services.
CONCLUSION
The Administration recommends that the Mayor and Commission approve the Resolution
accepting the City Manager's recommendation amending the estimated annual amounts on the
contracts with AAA Automatic Door Repair, Inc., Best Garage Doors. Inc., And Dash Door And
Closer Service, Inc., awarded pursuant To Invitation To Bid (ITB) No. 09-11/12, For Door
Related Repair And Replacement Services, Automatic Doors And Gates, Roll-Up Doors,
Access Control, Clicker Gates.
JLM/MT/EC/AD
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