Outgoing Loan Contract No. 9 MIAMI B Loan No.9
Outgoing Loan Contract
Lender
Name: City of Miami Beach Historical Archives
Contact: Liliam Hatfield, Assistant City Clerk
Address: 1700 Convention Center Drive
City: Miami Beach State: Florida Zip: 33139
Phone Number (work): 305-637-7411
Email: liliamhatfieldmiamibeachfl.gov
Terms of Loan:
From: March 25, 2015 To:
Purpose: Centennial Celebration Value $ N/A Transportation: car
Description
Six Matted boards with "Then and Now" images and articles during the Miami Beach Venetian
Causeway reconstruction. (Note) One of the matted boards has a small damage on the upper
left corner.
Terms
The lender acknowledges that s - has read the loan conditions on this contract and accepts them.
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Lender's signature. �___J,,%:'A� - Date: March 25, 2015
(Liliam • ►- d, ity lerk's Office)
Approved by: 4 1 i f
Ra .el E. Gra ado, ity Cl k
The receiver( ) acknowledges that he/she has read the loan conditions on this contract
and accepts them.
Signature Date
Albert J.Ang * Executive Director * MBPA.ORG
605 Lincoln Road Suite 220 * (m)305-775-2244
Phone Number: Cell 305.775.2244 Email albe @redfishmedia.com
Loan Returned to City of Miami Beach, Office of the City Clerk:
Signature Date
Signature
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F:ICLERIHATLIHistorical ArchiveslOutgoing Loan Contract#9.doc
CONDITIONS GOVERNING LOANS FROM THE CITY OF MIAMI BEACH ARCHIVES
Borrower:
Exhibition Title:
Exhibition Dates:
Object:
Insurance value:
Credit: City of Miami Beach Historical Archives
1. All loans from the City's archives must be approved by the Office of the City Clerk Historical Archives
division upon recommendation of the City Clerk.
2. Each work must be examined for condition before the loan is approved. Works deemed in unstable or
fragile condition will not be lent.
3. All loans of archives are subject to the Borrower's signed agreement to the conditions listed in this
document. Any specific instructions from the City of Miami Beach Historical Archives regarding care and
handling, display conditions, environmental requirements, etc. of the requested objects as set forth shall
prevail. Any change in schedule, venue, or other conditions of this loan is also subject to Borrower's
agreement to these conditions and to written approval by the City Clerk's Office.
Installation, Security and Environmental Requirements
The Borrower shall not alter the condition of memorabilia in any way, except as instructed by the Lender.
The area in which the loan is unpacked/repacked and otherwise prepared in advance of its installation and
following its dismantling must be guarded at all times.
To avoid historical archives deterioration:
1. archives art shall not be permitted to come into direct contact with heating/ventilating outlets
2. archives shall not be exposed to sunlight or fluorescent light (unless fixtures are equipped with
ultraviolet-resistant filters)
3. no food, drink or smoking in the display and packing and unpacking areas.
Photography and Publicity
The Borrower may duplicate photographs and slides provided by the City of Miami Beach Office of the City
Clerk, and may photograph the objects covered by this loan for education, record and publicity purposes.
Lighting restrictions are provided above and must be observed during photography. Credit lines for any
publication of individual works must read as stated in the Loan Agreement.
Nothing may be superimposed on reproductions of photographs or transparencies unless approved in
advance by the City Clerk of the City of Miami Beach.
Copies of all publicity material produced by the Borrower, as well as press clippings, are to be forwarded
by the Borrower to the City of Miami Beach Office of the City Clerk. In addition, the Borrower agrees to
provide the Office of the City Clerk with photographs of the installation at the Borrower's institution, as well
as with the attendance figures, and other pertinent information of record as may be requested by the
Office of the City Clerk.
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Transportation
The Borrower agrees to pay for shipping the loan to and from its venue. All transportation arrangements
must be approved by the Registrar of the Lending Institution.
Insurance and Damage
The Borrower is completely responsible for all property subject to this Loan Agreement from the moment it
leaves the Office of the City Clerk, until it is returned.
In the event of damage while the exhibition is in the Borrower's possession, costs up to the full price of
repair will be charged to the Borrower.
Any damage to works in the loan must be reported to the City Clerk's Office immediately, and is to be
followed by a written report within 48 hours. If damage should occur in transit, the Carrier, as well as the
City Clerk's Office shall be notified at once. Detailed photographs of any damage must be taken for
documentation.
Conservation
Under no circumstances shall any conservation treatment be performed on any of the objects in this
exhibition without the written permission of the City Clerk's Office. No work is to be altered in any way by
the Borrower.
Please sign and date this agreement and return it to: Office of the City Clerk, Historical Archives,
1700 Convention Center Drive, Miami Beach, FL, 33139.
This Agreement is accepted by:
Albert J.Angel * Executive Director * MBPA.ORG
Date: March 25, 2015
iliam Hatfield
Assistant City Clerk
Date: 3 ,2 1
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