2015-28978 Reso RESOLUTION NO.J 2015-28978
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-016-YG (THE
RFQ), FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR
THE ALTOS DEL MAR PARK PROJECT; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH STANTEC
CONSULTING SERVICES, INC; SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH STANTEC
CONSULTING SERVICES, INC., AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH CALVIN, GIORDANO & ASSOCIATES,
INC.; SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH CALVIN, GIORDANO &
ASSOCIATES, INC, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH AECOM TECHNICAL SERVICES, INC; SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH AECOM TECHNICAL SERVICES, INC., AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CHEN
MOORE AND ASSOCIATES, INC; AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH CHEN
MOORE AND ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO
ISSUE A NEW RFQ; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-016-YG (the RFQ) was issued on
November 20, 2014, with an opening date of January 13, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on December 2, 2014; and
WHEREAS, the City received a total of four(4) proposals; and
WHEREAS, on February 10, 2015, the City Manager via Letter to Commission (LTC)
No. 061-2015, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Elizabeth Valera, Deputy Director, Parks and Recreation
• Rogelio Madan, Principal Planner, Planning Department
• Humberto Cabanas, Division Director, Office of Capital Improvement Projects
WHEREAS, the Committee convened on March 4, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Stantec Consulting Services, Inc.,
top-ranked, Calvin, Giordano & Associates, Inc., second highest ranked; AECOM Technical
Services, Inc., third highest ranked; Chen Moore and Associates, Inc., fourth highest ranked;
and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and recommends that the Administration
be authorized to enter into negotiations with Stantec Consulting Services, Inc.; should
negotiations fail with Stantec Consulting Services, Inc., the City Manager recommends that the
Administration be authorized to enter into negotiations with Calvin, Giordano & Associates, Inc.;
should negotiations fail with, Calvin, Giordano & Associates, the City Manager recommends that
the Administration be authorized to enter into negotiations with AECOM Technical Services, Inc;
should negotiations fail with AECOM Technical Services, Inc., the City Manager recommends
that the Administration be authorized to enter into negotiations with Chen Moore and
Associates, Inc; should negotiations fail with Chen Moore, and Associates, Inc., the City
Manager recommends that the Administration be authorized to issue a new RFQ.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to
Request for Qualifications No. 2015-016-YG (the RFQ), for Architectural and Engineering
Design Services for the Altos del Mar Park Project; authorizing the Administration to enter into
negotiations with Stantec Consulting Services, Inc; should the Administration not be successful
in negotiating an agreement with Stantec Consulting Services, Inc., authorizing the
Administration to enter into negotiations with Calvin, Giordano & Associates, Inc; should the
Administration not be successful in negotiating an agreement with Calvin, Giordano &
Associates, Inc., authorizing the Administration to enter into negotiations with AECOM Technical
Services, Inc; should the Administration not be successful in negotiating an agreement with
AECOM Technical Services, Inc., authorizing the Administration to enter into negotiations with
Chen, Moore, and Associates, Inc; should the Administration not be successful in negotiating an
agreement with Chen, Moore, and Associates, Inc., authorizing the Administration to issue a
new RFQ; and further authorize the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /5 day of 2015.
ATTEST:
/
-afael E. Gran. •o Clerk Philip Levine; Ma>o
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City Attornea____ 44-Fr Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 2015-016-YG, FOR ARCHITECTURAL AND ENGINEERING
DESIGN SERVICES FOR THE ALTOS DEL MAR PARK PROJECT.
Key Intended Outcome Supported:
Revitalize Key Neighborhoods, Starting With North Beach And Ocean Drive
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued RFQ 2015-016-YG to seek the proposals from a qualified consultant to
provide architectural and engineering design services for the Altos del Mar Park Project.The RFQ
was approved for issuance by the City Commission on November 19, 2014. The RFQ was
released on November 20, 2014. A pre-proposal conference to provide information to the
proposers submitting a response was held on December 2, 2014. On January 13, 2015, the City
received proposals from: AECOM Technical Services, Inc., Calvin, Giordano &Associates, Inc.,
Chen Moore and Associates, Inc., and Stantec Consulting Services, Inc.
On March 4, 2015,the Evaluation Committee appointed by the City Manager convened to consider
the responsive proposals received.The Committee was instructed to score and rank the proposals
received pursuant to the evaluation criteria established in the RFQ. The results of the evaluation
committee process were presented to the City Manager for his recommendation to the City
Commission.
After reviewing the submission and the Evaluation Committee's rankings of proposals received,the
City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2015-
016-YG, for Architectural and Engineering Design Services for the Altos del Mar Park Project,
authorize the Administration to enter into negotiations with the top ranked proposer, Stantec
Consulting Services, Inc. Should negotiations be unsuccessful with the top ranked proposer, the
City Manager recommends the Administration be authorized to negotiate with the following firms in
order of rank: Calvin, Giordano &Associates, Inc., AECOM Technical Services, Inc., and Chen,
Moore, and Associates, Inc. Further, the City Manager recommends the Mayor and City Clerk be
authorized to execute an Agreement upon conclusion of successful negotiations by the
Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon
successful negotiations, are subject to funds availability
approved through the City's budgeting process.
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
De me t Director Assis *et ' y Manager City - •er
DM kLEAD MT O JL { �
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AGENDA ITEM C 7 �
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of th- City Commission
FROM: Jimmy L. Morales, City Manager , lierri+V
DATE: April 15, 2015
SUBJECT: A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-016-YG, FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE ALTOS
DEL MAR PARK PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Revitalize Key Neighborhoods, Starting With North Beach And Ocean Drive
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
A Master Plan for the Altos del Mar Park was developed by AECOM on August 2014. The park
is located between 77th St. on the north, 76th St on the south, Collins Ave on the west and the
Beachwalk on the east and contains approximately 2.5 acres.
The key issues taken in consideration while developing the Master Plan included:
• The development of an appropriate range of spaces and facilities for general and passive
recreation, such as, open play areas (non-lighted and lighted), walking paths, landscape
areas, etc.;
• Performance area with possible movable stage;
• Opportunities and constraints for the park presented by the adjacent Public Library and
parking lot property;
• Accessibility for the surrounding neighborhood via street end connectivity to existing
Beachwalk;
• Provide input for arts in public place initiatives (art works by others).
Upon execution of the agreement, City officials and Parks and Recreation Department
representatives determined that it would be prudent to delay the actual project start date until
the end of calendar year 2013 such that all residents, both year-round and seasonal, would be
available for participation in the stakeholder workshop approach to be deployed by the
consultant team.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of
Proposals pursuant to Request For Proposals (RFP) No. 2015-016-YG, for Architectural and Engineering Design
Services for the Altos del Mar Park Project.
April 15,2015
Page 2
Parks and Recreation Department leadership assembled the consultant team for an internal
workshop on December 13, 2013 to provide overview guidance and the establishment of City
Goals and Objectives. With this information and directives in-hand, the consultant team began
their initial project due-diligence, site analysis and opportunities and constraints analysis of the
subject property and its outlying areas. Several team meetings were conducted on-site with
various city agencies including representatives from Law Enforcement, Planning and Zoning,
Parks and Rec and a special meeting was held with the City Manager and Assistant Managers
for their input and guidance.
The consultant team then began the process of organizing a series of interactive public
workshops to gain input from the Stakeholders and concerned citizens and to develop the
overall goals and objectives for the park from the neighbors and potential park users. Three
interactive workshops were conducted as follows:
1. Stakeholder Goals and Objectives and park program elements, February 27, 2014.
a. This first session was held with approximately 40 citizens and was intended to
familiarize the stakeholders with the inherent attributes of the park, its potential for
development, discussions concerning `active and passive' uses and the overall
development of potential program elements that would be used in the next session of
concerning development alternatives exploration. The overall consensus was that this
park should be PASSIVE and should be designed as a NEIGHBORHOOD park (vs
Community or Regional Park). Increasing user safety was a primary consideration for
the future park design.
2. Development Alternatives Exploration, May 1, 2014.
a. The second workshop was attended by approximately 30 citizens and the consultant
team presented three alternative plans; Alternative 1 was summarized as a more
formal Beaus Art style layout with native plantings in a traditional Florida hammock
style such as one might find at Fairchild Gardens. Alternative 2 was expressed as the
"Great Lawn" solution and featured native plantings with a substantial lawn area tilted
up towards the dune highpoint. Alternative 3 featured a more avant-garde approach
with a sweeping wall that separated the park from the dune and featured a bridge
element to connect the main park to a beach observation platform. The workshop
ended in an interactive voting exercise with the Stakeholders voting unanimously for
Alternative 1.
3. Preferred Alternative Presentation, June 10, 2014.
a. This workshop was attended by 35 citizens and was conducted in an open house
style so that Stakeholders could spend a considerable amount of time reviewing the
Preferred Plan in an extensive question and answer session. The consultant team
stressed that it is critical that the Stakeholders clearly articulate their vision for the park,
and that the park would be a phased over a period of time. A final interactive session
was conducted to determine the Stakeholder priorities for 25 program elements.
Priorities were categorized as 1st, 2nd and 3rd and voting tallies were recorded.
Primary challenges encountered during the master plan development efforts focused on the
inclusion of several "lighting rod" program elements including public restrooms, observation
pavilion, interactive fountain and sand volleyball courts. These elements were debated, both
pro and con, at virtually every workshop with citizens being fairly evenly split on all issues.
1 1
1 L
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of
Proposals pursuant to Request For Proposals (RFP) No. 2015-016-YG, for Architectural and Engineering Design
Services for the Altos del Mar Park Project.
April 15,2015
Page 3
The consultant team developed a final plan that included all these elements, however the team
stressed that the master plan is not directing that each of these elements be included in the
final design and construction plans, but if these elements are ultimately included in the park
construction, the master plan has appropriately located each element in the best possible
area.
Solutions/Conclusions of the consultant team, stakeholders and City representatives can be
generalized that this is the Vision that the stakeholders, City staff and consultant team have
crafted together in a fair and democratic process. No one gets everything; everyone gets
something.
The park features a safe and accessible public open space that is unique to this location, but
is in harmony with the high standards of quality demanded by the stakeholders, citizens and
city leadership of Miami Beach. The net result will offer a beautiful, safe and functional city
park that serves the residents, the visitors, the local food, retail and hotel establishments and
will provide people of all ages and abilities a new and exciting venue for enjoying the best that
the City of Miami Beach has to offer.
RFQ PROCESS
In order to prepare the master plan for construction, design services are required. On
November 19, 2014, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2015-016-YG Architectural and Engineering Design Services for the Altos del Mar
Park Project. On November 20, 2014, the RFQ was issued. A voluntary pre-proposal
conference to provide information to the proposers submitting a response was held on
December 2, 2014. RFQ responses were due and received on January 13, 2015. The City
received a total of four(4) proposals.
The City received proposals from the following firms:
AECOM Technical Services, Inc.
Calvin, Giordano &Associates, Inc.
Chen Moore and Associates, Inc.
Stantec Consulting Services, Inc.
On February 10, 2015, the City Manager via Letter to Commission (LTC) No. 061-2015,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Elizabeth Valera, Deputy Director, Parks and Recreation
• Rogelio Madan, Principal Planner, Planning Department
• Humberto Cabanas, Division Director, Office of Capital Improvement Projects
The Committee convened on March 4, 2015 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process
resulted in the ranking of proposers as indicated in the table below.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of
Proposals pursuant to Request For Proposals (RFP) No. 2015-016-YG, for Architectural and Engineering Design
Services for the Altos del Mar Park Project.
April 15,2015
Page 4
RFQ#2015-016-YG
Architectural and
Engineering Services
Design Services for LOW
Altos del Mar Park Elizabeth Rogelio Humberto AGGREGATE
Project Valera Ranking Madan Ranking Cabanas Ranking TOTALS Rank
Stantec Consulting
Services,Inc. 102 1 102 1 99 1 3 1
Calvin,Giordano&
Associates,Inc. 98 2 96 2 94 3 7 2
AECOM Technical
Services, Inc. 88 3 88 3 95 2 8 3
Chen Moore and
Associates 75 4 75 4 86 4 12 4
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer, Stantec Consulting Services, Inc. Should
negotiations fail, the City Manager recommends that the Administration be authorized to enter
into negotiations with the second ranked proposer, Calvin, Giordano & Associates, Inc. Should
negotiations fail with the second ranked proposer, the City Manager recommends that the
Administration be authorized to enter into negotiations with the third ranked proposer, AECOM
Technical Services, Inc. Should negotiations fail with the third ranked proposer, the City
Manager recommends that the Administration be authorized to enter into negotiations with the
fourth ranked proposer, Chen Moore and Associates. Should negotiations fail with the fourth
ranked.proposer, the City Manager recommends that the Administration be authorized to issue
a new RFQ.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-016-YG (the RFQ), for Architectural and
Engineering Design Services for the Altos del Mar Park Project.
JLM/MT/DM /AD/YG
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