2015-28980 Reso RESOLUTION NO. 2015-28980
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE SOLE PROPOSAL RECEIVED,
PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-061-LR (THE RFP),
FOR BACKGROUND INVESTIGATION SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE SOLE
PROPOSER, ANDREWS INTERNATIONAL, LLC; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, Request for Proposal (RFP) No. 2015-061-LR was issued on January 15,
2015, with an opening date of February 18, 2015; and
WHEREAS, a pre-proposal conference was held on January 22, 2015; and
WHEREAS, the City received one (1) proposal from Andrews International, LLC (Al);
and
WHEREAS, on February 24, 2015, the City Manager via Letter to Commission
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Digna Abello, Division Chief, Fire Department, City of Miami Beach
• Clarise Ferguson, Communications Manager, Emergency Management, City of Miami
Beach
• Michael George, Lieutenant of Police, Police Department, City of Miami Beach
• Ivette Thornton, Assistant Director, Human Resources Department, City of Miami Beach
Alternates:
• Virgil Fernandez, Fire Chief, Fire Department, City of Miami Beach
• Ines Ferreiro, Human Resources Specialist, Human Resources Department, City of
Miami Beach
• Colin Pfrogner, Police Sergeant, Police Department, City of Miami Beach
WHEREAS, the Committee convened on March 19, 2015 to consider the Al proposal;
and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the Al proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee ranked Al and found Al to be qualified under the RFP; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's and
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with Andrews International, LLC as a
responsive and responsible bidder.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the sole
proposal received, pursuant to Request for Proposals No. 2015-061-LR (the RFP), for
Background Investigation Services; authorize the Administration to enter into negotiations with
the sole proposer, Andrews International, LLC; and further authorize the Mayor and City Clerk to
execute an Agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /S day of April 2015.
ATT ST: 4,9
//.,,
,All e../ .i , kuut , iii Rafael E. Grana.P/ Iel ��% Philip/Lev': ' ayor
N
I" .%\v :... -..-i /; ,i.' /
.ti # 3• J,
$ =INCORP '
$ ORATED:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
7;� 4 u r5
...
City Attorney *Jr Date
1Ag"enda12 1518 EELI tRF A:15-01.0A a4.66 .04,1 vesbiifidn,Ser c44-ago- d.
COMMISSION IILM SUMMARY
' Condensed Title:
t T A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Accepting
• The Recommendation Of The City Manager Pertaining To The Sole Proposal Received, Pursuant
To Request For Proposals(RFP)No.2015-061-LR, For Background Investigation Services for the
City of Miami Beach.
Key Intended Outcome Supported:
Insist On Police Department Accountability And Skilled Management/Leadership
Reform Policing Culture With Customer Service Emphasis
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The City of Miami Beach is contracting the professional services of an experienced and qualified
firm to conduct pre-employment background investigation services for the Police, Fire and Human
Resources Departments for the following groups: Sworn, Non-Sworn, Public Safety
Communications Unit, Fire Department, General Employees and Contracted Personnel.
On January 14, 2015, the City Commission approved the issuance of the RFP, which was issued
on January 15, 2015,with an opening date of February 18, 2015. A pre-proposal conference was
held on January 22, 2015. The City received one (1) proposal.
On February 24, 2015, the City Manager appointed an Evaluation Committee(the "Committee"),
which convened on March 19, 2015, to consider proposals received. The Committee was
instructed to score and rank the sole proposal received pursuant to the evaluation criteria
established in the RFP.The results of the evaluation committee process were presented to the City
Manager for his recommendation to the City Commission.
After reviewing the submission and the Evaluation Committee's rankings of the sole proposal
received, the City Manager recommends that the Mayor and the City Commission, pursuant to
Request for Proposal (RFP) No. 2015-061-LR, for Background Investigation Services, authorize
the Administration to enter into negotiations with the sole proposer(who has been deemed by the
Committee to be qualified), Andrews International, LLC; and further authorize the Mayor and City
Clerk to execute an Agreement upon conclusion of successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
I—Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary: The annual cost associated with the acquisition of background
investigation services is subject to funds availability approved through the City's budgeting
process.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
► `•artmen Direct° As tant Cit ager City ► r
A l ?' SC AO CT KGB ,/�L MT 1411)4,
JLM Si&9.
DO • VF
T:\AGENDA\201 A pril1 \Background I vestigation Services -Summary.doc
MIAMIBEACH AGENDA ITEM 67 F
DATE 11.--( � a
-41:1-. MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t City ommi. sion
FROM: Jimmy L. Morales, City Manager J4jiI!v
DATE: April 15, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF THE SOLE PROPOSAL
RECEIVED, PURSUANT TO REQUEST FOR PROPOSAL NO. 2015-061-LR (THE
RFP), FOR BACKGROUND INVESTIGATION SERVICES; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
The annual cost associated with the acquisition of background investigation services is
subject to funds availability approved through the City's budgeting process.
BACKGROUND
The City of Miami Beach is contracting the professional services of an experienced and
qualified firm to conduct pre-employment background investigation services for the Police, Fire
and Human Resources Departments for the following groups: Sworn, Non-Sworn, Public
Safety Communications Unit, Fire Department, General Employees and Contracted
Personnel.
RFP PROCESS
On January 14, 2015, the City Commission approved the issuance of the RFP, which was
issued on January 15, 2015, with an opening date of February 18, 2015. A pre-proposal
conference was held on January 22, 2015.
The City received one (1) proposal from Andrews International, LLC. At total of thirty-five
(35) firms downloaded the RFP document in Public Purchase. Although a high number of
firms viewed the solicitation documents most agencies conduct their own background
investigation services, and most firms conduct online background investigations services
rather than the services outlined in the solicitation, therefore, the field is limited.
On February 24, 2015, the City Manager appointed an Evaluation Committee (the
"Committee") consisting of the following individuals:
• Digna Abello, Division Chief, Fire Department
• Clarise Ferguson, Communications Manager, Emergency Management Department
• Michael George, Lieutenant of Police, Police Department
• Yvette Thornton, Assistant Director, Human Resources Department
Commission Memorandum — RFP 2015-061-LR Background Investigation Services
April 15, 2015
Page 2
Alternates:
• Virgil Fernandez, Fire Chief, Fire Department
• Ines Ferreiro, Human Resources Specialist, Human Resources Department
• Colin Pfrogner, Police Sergeant, Police Department, City of Miami Beach
The Committee convened on March 19, 2015 to consider the sole proposal received. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank the proposal pursuant to the evaluation criteria
established in the RFP.
The evaluation process resulted in the following:
RFP 2015.061-LR
BACKGROUND
INVESTIGATION Digna Clarise Michael Yvette
SERVICES Abello Ferguson George Thornton
Andrews International 69 78 70 74
Cost Proposal 20 20 20 20
Veterans Preference 0 0 0 0
TOTAL 89 98 90 94
Andrews International, LLC (Al) has been in the business for twenty-seven (27) years. Al has
performed in-depth investigative services like those of the City for many companies worldwide.
Al specializes in business intelligence on a global scale. The core team being propose for the
City includes industry veterans with decades of experience who have held senior positions
with local South Florida Police, the Federal Bureau of Investigations (FBI), Drug Enforcement
Administration (DEA), United States Customs and various Fortune 500 companies.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the submissions and the Evaluation Committee's scoring of the sole proposal
received, the City Manager recommends that the Mayor and the City Commission, pursuant to
Request for Proposal (RFP) No. 2015-061-LR, for Background Investigation Services,
authorize the Administration to enter into negotiations with the top-ranked proposer, Andrews
International, LLC; and, further, authorize the Mayor and City Clerk to execute an Agreement
upon conclusion of successful negotiations by the Administration.
CONCLUSION
The Administration recommends that the Mayor and the City Commission, approve the
resolution accepting the recommendation of the City Manager, pursuant to Request for
Propo RFP) No. 2015-061-LR, for Background Investigation Services.
JLM/K / MT/SCT/VF/DO/CT/AD
T:\AGENDA\2015\April 15\Procurement\RFP 2015-061-LR Background Investigation Services-Memo.doc