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2015-28975 Reso RESOLUTION NO. 2015-28975 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO TAKE THE FOLLOWING ACTIONS: 1) SUBMIT AN APPLICATION TO THE NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING IN THE APPROXIMATE AMOUNT OF $6,000 FOR THE CITY'S ARCHIVAL PHOTOGRAPHS AND RECORDS PRESERVATION PROGRAM; AND TO RETROACTIVELY APPROVE THE FOLLOWING: 2) THE SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT, IN THE APPROXIMATE AMOUNT OF $75,000, FOR A NON-MOTORIZED VESSEL DOCK/LAUNCH AT MAURICE GIBB PARK; 3) THE SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $420,000 FOR THE PUBLICLY OWNED PORTIONS OF THE INDIAN CREEK SEAWALL FROM 26TH TO 41ST STREET; 4) THE SUBMITTAL OF AN APPLICATION FOR FUNDING IN THE APPROXIMATE AMOUNT OF $15,000 TO THE MIAMI FOUNDATION, PUBLIC SPACE CHALLENGE FOR FUNDING TO ENHANCE ALLEYS IN THE NORTH BEACH AREA; APPROVING AND AUTHORIZING THE APPROPRIATION OF THE ABOVE GRANTS AND FUNDING REQUESTS, INCLUDING ANY REQUISITE MATCHING FUNDS AND CITY EXPENSES; APPROVING THE RESOLUTIONS FOR ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM ATTACHED HERETO AS EXHIBITS 1 AND 2; AND FURTHER AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO TAKE ALL NECESSARY STEPS AND TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THE AFORESTATED GRANTS AND FUNDING REQUESTS, INCLUDING, WITHOUT LIMITATION, APPLICATIONS, GRANT, AND FUNDING AGREEMENTS AND AUDITS. WHEREAS, the City Administration requests approval to submit an application to the National Endowment for the Humanities for funding in the approximate amount of$6,000 for the City's Archival Photographs and Records Preservation Program, the details of which are as follows: • The National Endowment for the Humanities, division of Preservation and Access, provides funding through the Preservation Assistance Grants for Smaller Institutions program to help small and mid-sized institutions improve their ability to preserve and care for their humanities collections; • These collections can include archives, manuscripts, prints, photographs, moving images and sound recordings; • The City of Miami Beach has many significant and historic historical records photographs and documents under the care of the City Clerk's Office. The City Clerk's Office is currently working with Florida International University to digitize, catalogue, and upload 10,000 images to an archival database; • The Administration intends to apply for funding to procure necessary equipment for the archival project; • The maximum available under this grant is $6,000 and the funding agency does not require matching funds; and WHEREAS, the City Administration requests retroactive approval for the submittal of an application to Florida Inland Navigation District, in the approximate amount of $75,000, for a Non-Motorized Vessel Dock/Launch at Maurice Gibb Park, the details of which are as follows: • Over the past 26 years, Florida Inland Navigation District (FIND) has provided a total of over $179 million in funding assistance to local governments through the Waterways Assistance Program; • FIND provides funding for improvement projects directly related to the waterways, such as public navigation, public waterway access facilities, public recreation, environmental education and boating safety; • Accordingly, the Administration has submitted an application to Florida Inland Navigation District for the construction of a non-motorized vessel dock/launch at the west end of Maurice Gibb Park. The Kayak non-motorized vessel dock/launch will be ADA compliant, to allow safe and easy access in and out of the water; • • FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1); • The cost of this project is estimated at $150,000 and the City has submitted an application for FIND funding in the amount of$75,000. Matching funds will be requested through the FY 15/16. capital budget process. This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise; and WHEREAS, the City Administration requests retroactive approval to submit an application to Florida Inland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the Indian Creek Seawall from 26th to 41st Street, the details of which are as follows: • The Indian Creek seawall from 26th to 41st Street is along approximately one mile of the Indian Creek Waterway with Lake Pancoast to the south and the 41st Street Bridge to the north. The seawall has been rated as "Serious" condition; • The City has submitted an application for funding for the design portion of this project, in the approximate amount of $420,000. The phase 1 design portion will include seawall design, and permitting reenwa greenway design, a d pe fitting and is estimated to cost $840,000; matching funds in the amount of$420,000, and the balance of funding to complete this project, will be requested the FY 2015/16 capital budget process. The Administration anticipates applying to FIND for construction funding in next year's application cycle. Indian Creek seawall is comprised of both publicly and privately owned seawalls; FIND funding will be used for the publicly owned portions only; • FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 2). This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise; and WHEREAS, the City Administration requests retroactive approval for the submittal of an application for funding in the approximate amount of $15,000 to The Miami Foundation Public Space Challenge for funding to enhance alleys in the North Beach area, the details of which are as follows: • The Miami Foundation's Public Space Challenge uncovers the best ideas for creating, improving and activating parks, plazas, and local gathering places. Together with Health Foundation of South Florida and Baptist Health South Florida, they have invested over $300,000 to make the top ideas a reality; • The Administration has submitted a request for funding to improve alleyways in the North Beach area. If selected, the finalists will be announced in late April, and at that time, the finalists will be required to provide a budget and additional details on the proposal. Matching funds are not required, and this project supports the key intended outcome to revitalize key neighborhoods, starting with North Beach and Ocean Drive. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and authorize the City Manager, or his designee, to take the following actions: 1) submit an application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program; and to retroactively approve the following: 2) submit a grant application to Florida Inland Navigation District, in the approximate amount of $75,000, for a non-motorized vessel dock/launch at Maurice Gibb Park; 3) submit a grant application to Florida Inland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the Indian Creek Seawall from 26th to 41st street; and 4) submit an application for funding in the approximate amount of$15,000 to The Miami Foundation, Public Space challenge for funding to enhance alleys in the North Beach Area; approve and authorize the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; approve the Resolutions for Assistance under the Florida Inland Navigation District Waterways Assistance Program attached hereto as Exhibits 1 and 2; and further authorize the City Manager, or his designee, to take all necessary steps and execute all necessary documents in connection with the aforestated grants and'-funding. requests, including, without limitation, applications, grant and funding agreements and audits. PASSED and ADOPTED this /5- day of r/ l , 2015. //' vie:, ' Philip 'evi .,F-,'- .Syor ATTEST: J4- 1 APPROVED AS TO. afael E. Granado, City CI k, .‘,1,,,,,tur1t, FORM & LANGUAGE JLM/JW/JMH ����'�� ,��.q ���� & OR EXE UTION i 1 , MAGENDA\2015Wpril\Gran - c•� ti"" 4 (5 a„„ :••,..,�• 4 City Atte $ *= CORP ORATED' S :IN :� = mss ,e, %,":/9.. -''''' 1- c; . , , . • Exhibit 1 ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE 2015 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS,THE City of Miami Beach is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry of City of Miami Beach and the State of Florida: Project Title Maurice Gibb Memorial Park Dock/Launch Project Total Estimated Cost$ 150,000 Brief Description of Project: The City of Miami Beach will construct a floating dock for non-motorized marine vessels at Maurice Gibb Memorial Park located at 18th Street and Purdy Avenue(east of the Intra-coastal Waterway). AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE,be it resolved by the City of Miami Beach (Name of Agency) that the project described above be authorized, AND, be it further resolved that said City of Miami Beach (Name of Agency) make application to the Florida Inland Navigation District in the amount of 50 %of the. actual cost of the project in behalf of said City of Miami Beach (Name of Agency) AND, be it further resolved by the City of Miami Beach (Name of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. (1) Form No.90-21 (Effective date 12-17-90,Rev. 10-14-92) 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Miami Beach for public use. (Name of Agency) 4. That it will not discriminate against any person on the basis of race,color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964)and design and construct all facilities to comply fully with statutes relating to accessibility by persons with disabilities as well as other federal,state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested,a post-audit of expenses c incurred on the project prior to,or in conjunction with, request for the final 10%of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the Mayor.and.City.Commission of the City of Miami B at a legal meetin. Aior held on this 15th day of April 2015 ' / c /9r-\-- ttest Si_'at,',% City Clerk Mayor Title ��.......��alk ir ,,,,,, , 0\, '� •• • APPROVED AS TO•'-� �G FORM & LANGUAGE • , .: 2 •: & OR EC TION r '' jNOORP ORATED: P r 9 4Ig c5 %1, ..� •'•. .. ,._ City Attorney ri Date 41,,0H 26,,. Form No.90-21 (Effective date 12-17-90,Rev. 10-14-92) Exhibit 2 ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE 2015 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS,THE City of Miami Beach is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry of Miami Beach and the State of Florida: Project Title Indian Creek Shoreline Improvements and Greenway Total Estimated Cost$ 840,000 Brief Description of Project: To create a mile-long greenway along a new seawall for public use.Currently,there is no continuous public walkway along the Indian Creek Waterway.The project is intended to provide public access along the entire section of the Indian Creek Waterway from 24th Street to the 41st Street Bridge. • AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE,be it resolved by the City of Miami Beach (Name of Agency) that the project described above be authorized, AND,be it further resolved that said City of Miami Beach (Name ofAgency) make application to the Florida Inland Navigation District in the amount of 50 %of the actual cost of the project in behalf of said City of Miami Beach (Name of Agency) AND, be it further resolved by the City of Miami Beach (Name ofAgency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. (1) Form No.90-21 (Effective date 12-17-90,Rev. 10-14-92) 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Miami Beach for public use. (Name of Agency) 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P. L. 88-352 (1964)and design and construct all facilities to comply fully with statutes relating to accessibility by persons with disabilities as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post-audit of expenses incurred on the project prior to, or in conjunction with, request for the final 10%of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the City of Miami Beach Commission at a legal meeting held on this 15 day of April 20 15 Attest S'._na /7- City Clerk Mayor ir Title i 'q qs T 't' - * APPROVED AS TO •� INCORP ORATED= ') FORM & LANGUAGE (r�s &FOR XE UTION 4 lel j ...... \ CH 26 City Attom Dote Form No.90-21 (Effective date 12-17-90,Rev. 10-14-92) COMMISSION ITEM SUMMARY Condensed Title: A Resolution Authorizing The City Manager or his designee to apply for and accept four(4) grants. Key Intended Outcome Supported: 1) N/A; 2) Ensure comprehensive mobility addressing all modes throughout the City; 3) Ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise; 4) Revitalize key neighborhoods, starting with North Beach and Ocean Drive. Supporting Data: Community Satisfaction Survey: 1) and 2) N/A; 3) 11% of residents stated that "Addressing flooding problems" would best improve the quality of life in Miami Beach; 4) When asked "Is there any geographic area of Miami Beach that needs to be improved?", 74% of residents responded "North Beach". Item Summary/Recommendation: Approve and authorize the City Manager or his designee to take the following actions: 1) Submit a grant application to the National Endowment for the Humanities for approximately $6,000 for the City's Archival Photographs and records preservation; and retroactively for: 2) Florida Inland Navigation District for approximately $75,000 for the Maurice Gibb Park Dock and Launch project; 3) Florida Inland Navigation District for approximately $420,000 for the Indian Creek Greenway and Seawall project; 4) The Miami Foundation Public Space Challenge for funding for the beautification of city alleys; approving and authorizing the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; and further authorizing the City Manager or his designee, to take all necessary steps and execute all necessary documents in connection with the aforestated grants and funding requests, including, without limitation, applications, grant and funding agreements, and audits. Financial Information: Source # Grant Name/Project Approx. Approximate Match of Award Amount/Source Funds Amount 1 National Endowment for the $6,000 N/A Humanities/Archival Photographs 2 Florida Inland Navigation $75,000 $75,000 — Funding will be District/Maurice Gibb Dock and requested through the FY 15/16 Launch Capital Budget Process. 3 Florida Inland Navigation $420,000 $420,000 — Funding will be District/Indian Creek Seawall and requested through the FY 15/16 Greenway Capital Budget Process. 4 The Miami Foundation Public Space $15,000 N/A Challenge/Enhance Alleys Financial Impact Summary: N/A City Clerk's Office Legislative Tracking: Judy Hoanshelt, Grants Officer, Office of Budget and Performance Improvement Sign-Offs: Department ot irector Assistant City Manager City Manager M1AMIBEACH AGENDA ITEM c 7A DATE �S I BE H City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members • the Cit Y • •mmission FROM: Jimmy L. Morales, City Manager DATE: April 15, 2015 SUBJECT: A RESOLUTION OF THE MAY0R AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE THE FOLLOWING ACTIONS: 1) SUBMIT A GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING IN THE APPROXIMATE AMOUNT OF $6,000 FOR THE CITY'S ARCHIVAL PHOTOGRAPHS AND RECORDS PRESERVATION PROGRAM; AND RETROACTIVELY FOR: 2) SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT, IN THE APPROXIMATE AMOUNT OF $75,000, FOR A NON-MOTORIZED VESSEL DOCK/LAUNCH AT MAURICE GIBB PARK, AND 3) SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $420,000 FOR THE PUBLICLY OWNED PORTIONS OF THE INDIAN CREEK SEAWALL FROM 26TH TO 41ST STREET; 4) SUBMITTAL OF AN APPLICATION FOR FUNDING IN THE APPROXIMATE AMOUNT OF $15,000 TO THE MIAMI FOUNDATION, PUBLIC SPACE CHALLENGE FOR FUNDING TO ENHANCE ALLEYS IN THE NORTH BEACH AREA; APPROVING AND AUTHORIZING THE APPROPRIATION OF THE ABOVE GRANTS AND FUNDING REQUESTS, INCLUDING ANY REQUISITE MATCHING FUNDS AND CITY EXPENSES; AND FURTHER AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL NECESSARY STEPS AND EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THE AFORESTATED GRANTS AND FUNDING REQUESTS, INCLUDING, WITHOUT LIMITATION, APPLICATIONS, GRANT AND FUNDING AGREEMENTS AND AUDITS ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS 1. Application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program • Commission Memorandum Page 2 The National Endowment for the Humanities, Division of Preservation and Access, provides funding, through the Preservation Assistance Grants for Smaller Institutions program, to help small and mid-sized institutions to improve their ability to preserve and care for their humanities collections. These collections can include archives, manuscripts, prints, photographs, moving images and sound recordings. The City of Miami Beach has many significant and historic historical records, photographs and documents under the care of the City Clerk's Office. The City Clerk's Office is currently working with Florida International University to digitize, catalogue and upload 10,000 images to an archival database. The Administration intends to apply for funding to procure necessary equipment for the archival project. This maximum available under this grant is $6,000, and the funding agency does not require matching funds. 2. Retroactive approval for the submittal of an application to Florida Inland Navigation District, in the approximate amount of $75,000, for a Non- Motorized Vessel Dock/Launch at Maurice Gibb Park. Over the past 26 years, Florida Inland Navigation District (FIND) has provided a total of over $179 million in funding assistance to local governments through the Waterways Assistance Program. FIND provides funding for improvement projects directly related to the waterways, such as public navigation, public waterway access facilities, public recreation, environmental education and boating safety. Accordingly, the Administration has submitted an application to Florida Inland Navigation District for the construction of a non-motorized vessel dock/launch at the west end of Maurice Gibb Park. The Kayak non-motorized vessel dock/launch will be ADA compliant, to allow safe and easy access in and out of the water. FIND requires that the City Commission approve a Resolution certifying that the City will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1). The cost of this project is estimated at $150,000 and the City has submitted an application for FIND funding in the amount of $75,000. Matching funds will be requested through the FY 15/16 capital budget process. This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise. 3. Retroactive approval to submit an application to Florida Inland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the Indian Creek Seawall from 26th to 41st Street. The Indian Creek seawall from 26 th to 41 st Street is along approximately one mile of the Indian Creek Waterway with Lake Pancoast to the south and the 41st Street Bridge to the north. The seawall has been rated as "Serious" condition. The City has submitted an application for funding for the design portion of this project, in the approximate amount of $420,000. The phase 1, design portion will include seawall design, greenway design and permitting and is estimated to cost $840,000; matching funds in the amount of $420,000, and the balance of funding to complete this project will be requested the FY 2015/16 capital budget process. The Administration anticipates Commission Memorandum Page 3 applying to FIND for construction funding in next year's application cycle. Indian Creek seawall is comprised of both publicly and privately owned seawalls; FIND funding will be used for the publicly owned portions only. FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1). This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise. 4. Retroactive approval for the submittal of an application for funding in the approximate amount of $15,000 to The Miami Foundation's Public Space Challenge for funding to enhance alleys in the North Beach area The Miami Foundation's Public Space Challenge uncovers the best ideas for creating, improving and activating parks, plazas and local gathering places. Together with Health Foundation of South Florida and Baptist Health South Florida, they have invested over $300,000 in the program. The Administration has submitted a request for funding to improve alleyways in the North Beach area. If selected, the finalists will be announced in late April 2015, and at that time, the finalists will be required to provide a budget and additional details on the proposal. Matching funds are not required, and this project supports the key intended outcome to revitalize key neighborhoods, starting with North Beach and Ocean Drive. Conclusion A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Authorizing the City Manager or his Designee to take the following actions: 1) Submit an application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program; and retroactively for: 2) Submittal of a grant application to Florida Inland Navigation District, in the approximate amount of $75,000, for a non- motorized vessel dock/launch at Maurice .Gibb Park, and 3) Submittal of a grant application to Florida Inland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the Indian Creek Seawall from 26th to 41st street; 4) Submittal of an application for funding in the approximate amount of$15,000 to The Miami Foundation, Public Space challenge for funding to enhance alleys in the North Beach Area; approving and authorizing the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; and further authorizing the City Manager or his designee to take all necessary steps and execute all necessary documents in connection with the aforestated grants and funding requests, including, without limitation, applications, grant and funding agreements and audits. J LM/JW/J M H T:WGENDA\2015\April\Grants Memo.docx