2015-29024 Reso RESOLUTION NO. 2015-29024
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-367 (d)
OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF
FLOWSERVE PUMPS, AND ALL REPLACEMENT PARTS, FROM CARTER
VERPLANCK, INC., THE SOLE AUTHORIZED DEALER OF FLOWSERVE
PUMPS AND RELATED ITEMS IN THE STATE OF FLORIDA.
WHEREAS, pursuant to Section 2-367 (d) of the Miami Beach Code, the City
Commission may enter into contracts for goods and for services where only one source for the
products or service is evident; and
WHEREAS, the Procurement Department has received a request from the Public Works
Department to procure Flowserve Pumps, and replacement parts for existing pumps, located at
the City's Waste Water Pumping Stations; and
WHEREAS, as noted in the attached letter from Flowserve (attachment 1), dated
February 24, 2015, the purchase of Flowserve brand products, consisting of pumps and all
replacement parts, is only available from Carter Verplanck, Inc., the sole authorized State of
Florida distributor for Flowserve pumps and related items; and
WHEREAS, the Administration recommends that the Mayor and City Commission of the
City of Miami Beach, Florida, approve, pursuant to Section 2-367 (d) of the Miami Beach City
Code, the City Manager's recommendation to purchase Flowserve pumps and replacement
parts from Carter Verplanck, Inc., the sole authorized dealer of Flowserve, the manufacturer of
the required pumps and related items.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of Miami Beach, Florida, hereby approve, pursuant to Section 2-367 (d) of the
Miami Beach City Code, the sole source purchase of Flowserve pumps, and replacement parts,
from Carter Verplanck, Inc., the sole authorized State of Florida distributor.
PASSED AND ADOPTED this day of , 2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA,APPROVING,PURSUANT TO SECTION 2-367(d)OF THE MIAMI BEACH CITY CODE,THE
PURCHASE OF FLOWSERVE PUMPS, AND ALL REPLACEMENT PARTS FROM CARTER
VERPLANCK, INC., THE SOLE AUTHORIZED DEALER OF FLOWSERVE PUMPS AND RELATED
ITEMS IN THE STATE OF FLORIDA.
Key Intended Outcome Supported:
Build And Maintain Priority Infrastructure With Full Accountability
Supporting Data(Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
The Procurement Department has received a request from the Public Works Department to procure
Flowserve Pumps and replacement parts for existing pumps located at the City's Waste Water Pumping
Stations.
In June 2003, the City issued a bid for the renovations to the City's Pump Stations, which included a
requirement for Flowserve pumps as specified by the engineer of record.
As noted in the attached letter from Flowserve,dated February 24, 2015,the purchase of Flowserve brand
products,consisting of pumps and all replacement parts, is only available from Carter Verplanck, Inc.,the
sole authorized State of Florida distributor for Flowserve pumps and related items. Flowserve is a leading
manufacturer and aftermarket service provider of comprehensive flow management products and services.
Notwithstanding the notification by Flowserve Pumps, and as a matter of due diligence, the Procurement
Department released an Intent to Sole Source(ITS)on March 16,2015 to notify prospective bidders of: 1)
The City's intention to seek the requires services from the manufacturer authorized local dealer;and 2)to
allow bidders who may feel they are qualified to challenge the City's sole source decision. No responses
were received.
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida,
approve, pursuant to Section 2-367(d)of the Miami Beach City Code,the City Manager's recommendation
to purchase Flowserve pumps and replacement parts from Carter Verplanck, Inc., the sole authorized
dealer of Flowserve, the manufacturer of the required pumps and related items.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $25,000.00 425-0420-000342
2
yhi
3
OBP1 Total
Financial Impact Summary: All funds expended will have been previously authorized for this
purpose.
City Clerk's Office Legislative Tracking:
Sign-Offs: ■� ��
•artment Di t or !,�►j City Manager City Manager
M,A EC 1 AD :!� M , 1��_ J 1Y�
City of Miami Beach Memo Forms Surfaces Sole Source ITS 2015-125-MT.docx
AGENDA ITEM R�
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DATE
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_ BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMI ION MEMORANDUM
TO: Mayor Phillip Levine and Members lithe City Com (fission
FROM: Jimmy L. Morales, City Manager i�I , i
lid
DATE: May 6, 2015 j
SUBJECT: A RESOLUTION OF THE MAY' ' AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, PU',SUANT TO SECTION 2-367 (d) OF THE MIAMI
BEACH CITY CODE, THE PURCHASE OF FLOWSERVE PUMPS, AND ALL REPLACEMENT
PARTS FROM CARTER VERPLANCK, INC., THE SOLE AUTHORIZED DEALER OF
FLOWSERVE PUMPS AND RELATED ITEMS IN THE STATE OF FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME
Build and Maintain Priority Infrastructure With Full Accountability.
FUNDING
Account Code: 425-0420-000342, Amount: $25,000.00
Additional purchases will be subject to funds availability approved through the City's budgeting
process.
BACKGROUND/ANALYSIS
The Procurement Department has received a request from the Public Works Department to
procure Flowserve Pumps and replacement parts for existing pumps located at the City's Waste
Water Pumping Stations.
In June 2003, the City issued a bid for the renovations to the City's Pump Stations, which
included a requirement for Flowserve pumps as specified by the engineer of record.
As noted in the attached letter from Flowserve, dated February 24, 2015, the purchase of
Flowserve brand products, consisting of pumps and all replacement parts, is only available from
Carter Verplanck, Inc., the sole authorized State of Florida distributor for Flowserve pumps and
related items. Flowserve is a leading manufacturer and aftermarket service provider of
comprehensive flow management products and services.
Notwithstanding the notification by Flowserve Pumps, and as a matter of due diligence, the
Procurement Department released an Intent to Sole Source (ITS) on March 16, 2015 to notify
prospective bidders of: 1) The City's intention to seek the requires services from the
manufacturer authorized local dealer; and 2) to allow bidders who may feel they are qualified to
challenge the City's sole source decision. No responses were received.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the City
Manager's recommendation to purchase Flowserve pumps and replacement parts from Carter
Verplanck, Inc., the sole authorized dealer of Flowserve, the manufacturer of the required
pumps and related items.
JLM/MT/EC/AD
T:\AGENDA\2015\May\PROCUREMENT\City of Miami Beach Memo Carter Verplanck Sole Source ITS 2015-149-MT.docx
•
FLOWSERVE
N3/44......6 8
Pump Division
February 24, 2015
Mr. Anthony Mincy
City of Miami Beach
451 Dade Blvd.
Miami Beach, FL 33139-1508
Re: Flowserve Pump Company
Sales Channel Coverage
Water Resources Market
Please be advised that Carter Ft Verplanck, Inc. is the sole and exclusive
representative for Flowserve Pump Division (formerly Ingersoll-Dresser Pump
Company) products in the Water and Wastewater Resources Market.
These product lines include heritage brand names such as ACEC'Centrifugal
Pumps, Aldrich® Pumps, Byron Jackson® Pumps, Cameron® Pumps, Durco®
Pumps, Flowserve® Pumps, IDP® Pumps, Jeumont-Schneider'TM Pumps, Pacific®
Pumps, Pleuger® Pumps, Scienco® Pumps, Sier-Bath® Rotary Pumps, TKLTm Pumps,
United®Centrifugal Pumps, Western Land Roller® Irrigation Pumps, Wilson-
Snyder®
Pumps, Worthington® Pumps and Worthington Simpson® Pumps.
This agreement includes the sale of new units as well as After-Market sales such as
spare parts, repairs, revamps, rebuilds, and service.
Please be advised that the Flowserve Corporation owns all of the above named
pump manufacturers, and has incorporated them under the name Flowserve Pump
Division.
The geographical areas of responsibility for Carter Et Verplanck, Inc. are the states
of Florida, Georgia, Alabama and Tennessee.
Mr. Ken Walker is the principal of record at Carter Ft Verplanck, Inc.
Very truly yours,
Safe Iq00,4e
Manager - Customer Service
Flowserve - Taneytown, MD
cc: J. Cantos
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490, Fax: (786) 394-4075
Date: March 16, 2015
To: ALL INTERESTED PARTIES
FROM: Martha L. Torres
Procurement Coordinator
marthatorres@miamibeachfl.qov
Subject: Intent to Award Pursuant to Sole Source Exemption, (ITS 2015-149-MT)
This notice is released pursuant to Section 2-367 (d) of the Miami Beach City Code. The
purpose of this notice is to notify interested parties that pursuant to Section 2-367(d), of the
Miami Beach City Code, intends to make a non-competitive award for the goods or services, as
stated below.
Goods or services required:
The City of Miami Beach Public Works Department is requesting the purchase of Flowserve
Pumps and Parts from Carter &Verplanck, Inc.
Supplier to be awarded: Carter& Verplanck, Inc.
Reason for Sole Source: Carter Verplanck, Inc., is the sole distributor of Flowserve Pumps
and Parts brand products.
Estimated value of award: $25,000.00
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE OFFERS. However, any firm that
believes it can meet the requirements stated herein may give written notification to the
contracting officer stated above within 7 calendar days from the date of this notice. Supporting
evidence must be furnished in sufficient detail to demonstrate the ability to comply with the
requirement(s) listed. Responses are due on or before March 23, 2015. A determination by the
City of Miami Beach not to compete this proposed contract based on responses to this notice is
solely within the discretion of the City of Miami Beach.