2015-29023 Reso RESOLUTION NO. 2015-29023
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE PROPOSALS RECEIVED,
PURSUANT TO INVITATION TO NEGOTIATE (ITN) NO. 2015-060-LR (THE
ITN), FOR THE LEASING OF CITY-OWNED BUILDINGS AND ROOFTOPS
FOR THE PLACEMENT OF TELECOMMUNICATIONS EQUIPMENT;
AUTHORIZING THE ADMINISTRATION TO BYPASS THE EVALUATION
COMMITTEE PROCESS SINCE THERE IS SOLELY ONE PROPOSAL; AND
AUTHORIZE THE ADMINISTRATION. TO NEGOTIATE WITH THE SOLE
PROPOSER, CROWN CASTLE; AND ONCE NEGOTIATIONS ARE
COMPLETED, PLACE THE NEGOTIATED AGREEMENT ON A COMMISSION
AGENDA FOR CITY COMMISSION REVIEW AND APPROVAL.
WHEREAS, Invitation to Negotiate (ITN) No. 2015-060-LR was issued on January 27,
2015, with an opening date of April 9, 2015; and
WHEREAS, a pre-proposal conference was held on February 5, 2015; and
WHEREAS, the City received solely one (1) proposal to the ITN, which proposal was
issued by Crown Castle; and
WHEREAS, the ITN required that proposals received be evaluated by an evaluation
committee appointed by the City Manager; and
WHEREAS, however, since solely one proposal was received for the City's
consideration, the Administration is requesting a modification to the process currently outlined in
the ITN; and
WHEREAS, the ITN contemplates a series of steps including evaluating and ranking the
proposals; and
WHEREAS, the Administration is requesting to bypass the evaluation committee
process, and simply initiate negotiations with the sole proposer, Crown Castle; and
WHEREAS, once negotiations are completed, the Administration will place on an
upcoming City Commission agenda the proposed final agreement for the City Commission's
review and approval.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuant to Invitation to
Negotiate (ITN) No. 2015-060-LR, for the Lease of City-Owned Buildings and Rooftops for the
Placement of Telecommunications Equipment; authorizing the administration to bypass the
evaluation committee process since there is solely one proposal; and authorize the
administration to negotiate with the sole proposer, Crown Castle; and once negotiations are
completed, place the negotiated agreement on a Commission agenda for City Commission
review and approval.
PASSED AND ADOPTED this 6' _ day of M41/ 2015.
ATTEST:
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City Attorney Date
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Accepting
The Recommendation Of The City Manager Pursuant To Invitation to Negotiate (ITN) No. 2015-
' 060-LR For The Leasing Of City-Owned Buildings And Rooftops For The Placement of
Telecommunications Equipment.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued ITN 2015-060-LR to seek the proposals from qualified parties interested
in submitting proposals to the City to lease City-owned buildings and rooftops for the installation
and operation of telecommunications antennas and related equipment. The purpose of the ITN
was to provide the opportunity for communication services providers to lease authorized City-
owned properties, as well as provide a means of potential revenue to the City for the use of said
properties. The ITN was approved for issuance by the City Commission on January 14, 2015.The
ITN was released on January 27, 2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on February 5, 2015. On April 9, 2015, the City
received one proposal from Crown Castle.
The ITN required that proposals received be evaluated by an evaluation committee appointed by
the City Manager. However, since only one proposal for consideration, the Administration is
requesting a modification to the process currently outlined in the ITN. The ITN contemplates a
series of steps including evaluating and ranking the proposals. The Administration is requesting
bypassing the evaluation committee process since there is only one proposal,and instead request
the City Commission to authorize negotiations with the sole proposer, Crown Castle. Once
negotiations are completed, the Administration will bring back to the Mayor and City Commission
the agreement for final approval.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 N/A
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs: ,,-ft;
partment Director Assi ant Cit ifil •er City M • • er
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T:\AGENDA\2015\May 6\Procurement\RFP 2015-060-L Leasing of City-o" ed Buildings and Rooftops for the PIII ement of
Telecommunications Equipment-SUMMARY.doc
SA ITEM R-7 H'� AMI AGENDA �rDATE *)
MIAMIB'EACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMI, SION MEMORANDUM
TO: Mayor Philip Levine and Members • the City C.I mission
FROM: Jimmy L. Morales, City Manager ' _ —
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYO', AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PURSUANT TO INVITATION TO NEGOTIATE (ITN) NO. 2015-060-LR (THE ITN), FOR THE
LEASING OF CITY-OWNED BUILDINGS AND ROOFTOPS FOR THE PLACEMENT OF
TELECOMMUNICATIONS EQUIPMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Revenue to the City.
BACKGROUND
The Administration issued ITN 2015-060-LR to seek the proposals from qualified parties interested in
submitting proposals to the City to lease City-owned buildings and rooftops for the installation and
operation of telecommunications antennas and related equipment. The purpose of the ITN was to
provide the opportunity for communication services providers to lease authorized City-owned properties,
as well as provide a means of potential revenue to the City for the use of said properties.
ITN PROCESS
The ITN was approved for issuance by the City Commission on January 14, 2015. The ITN was
released on January 27, 2015. A pre-proposal conference to provide information to the proposers
submitting a response was held on February 5, 2015. On April 9, 2015, the City received one proposal
from Crown Castle.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
The ITN required that proposals received be evaluated by an evaluation committee appointed by the
City Manager. However, since only one proposal for consideration, the Administration is requesting a
modification to the process currently outlined in the ITN. The ITN contemplates a series of steps
including evaluating and ranking the proposals. The Administration is requesting bypassing the
evaluation committee process since there is only one proposal, and instead request the City
Commission to authorize negotiations with the sole proposer, Crown Castle. Once negotiations are
completed, the Administration will bring back to the Mayor and City Commission the agreement for final
approval.
CONCLUSION
The Administration recommends that the Mayor and the City Commission, approve the resolution
accepting the recommendation of the City Manager, pursuant to Invitation to Negotiate (ITN) No. 2015-
060-LR, for the Lease of City-Owned Buildings and.Rooftops for the Placement of Telecommunications
Equipment.
JLM /MT/KGB/ MS/AD
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of Telecommunications Equipment-Memo.doc