2015-29018 Reso RESOLUTION NO. 2015-29018
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AND AUTHORIZING THE CITY MANAGER, THROUGH
THE CITY OF MIAMI BEACH POLICE DEPARTMENT, AND THE CITY
ATTORNEY'S OFFICE TO NEGOTIATE THE FIRST TWO (2) YEAR
RENEWAL TERM OF THE AGREEMENT BETWEEN THE CITY AND
XEROX STATE AND LOCAL SOLUTIONS, INC. FOR THE PHOTO
RED LIGHT ENFORCEMENT PROGRAM; WITH THE AMENDMENT
FOR SUCH RENEWAL TERM TO INCLUDE, AT A MINIMUM, A
PROVISION FOR FIVE (5) ADDITIONAL RED LIGHT CAMERA
DESIGNATED INTERSECTIONS; RELOCATION AND UPGRADE OF
CERTAIN EXISTING DESIGNATED INTERSECTION(S); AND THE
FULL INDEMNIFICATION, HOLDING HARMLESS AND DEFENSE OF
THE CITY BY XEROX, FOR ANY PENDING OR FUTURE LITIGATION;
FURTHER AUTHORIZING THAT THE INITIAL TERM OF THE
AGREEMENT SHALL CONTINUE ON THE SAME TERMS AND
CONDITIONS, SUBJECT TO TERMINATION FOR CONVENIENCE
WITHOUT CAUSE BY THE CITY MANAGER, UNTIL COMPLETION OF
NEGOTIATIONS OR JULY 8, 2015, WHICHEVER IS EARLIER.
WHEREAS, the Mayor and City Commission approved Resolution No. 2009-27022 on
February 25, 2009, which authorized the City Administration to negotiate with Xerox State and
Local Solutions, Inc., formerly known as ACS State and Local State Solutions, Inc., an
agreement to comply with Ordinance No. 2008-3621, titled "Dangerous Intersection Safety," of
Chapter 106 of the Miami Beach Code; and
WHEREAS, Ordinance No. 2008-3621 authorizes the enforcement of red light
infractions through the utilization of automated image capture technology in an effort to reduce
tra ffi c crashes and resulting injuries pursuant to the authority set forth in Chapter 316, Section
316.0083 of the Florida Statutes; and
WHEREAS, the Administration negotiated that Agreement with Xerox for the installation,
operation, and maintenance of a red light violation enforcement camera system throughout the
City of Miami Beach pursuant to Ordinance No. 2008-3621; and
WHEREAS, the Agreement with Xerox had an Initial Term for a period of five (5) years,
and authorized the City to extend the term of the Agreement for up to two (2) additional, two
year Renewal Terms; and
WHEREAS, the Initial Term of five (5) years for the Agreement shall expire on May 16,
2015, and the Administration and the Police Department have expressed their willingness to
exercise the first Renewal Term; and
WHEREAS, the Finance and Citywide Projects Committee, at its April 8, 2015 meeting,
held a discussion relative to the viability of the Photo Red Light Enforcement Program, and
potential modifications to the Agreement in order to better protect the interests of the City; and
WHEREAS, the Finance and Citywide Projects Committee set forth several essential
recommendations with regard to the first Renewal Term, and identified further amendments to
the Agreement that must be encapsulated with an amendment to the Agreement for the first
Renewal Term; and
WHEREAS, the Committee recommendation required the amendment to include, at a
minimum, a provision for five (5) additional red light cameras at designated intersections within
the City, relocation and upgrade of certain existing designated intersections cameras, and the
full indemnity, holding harmless and defense of the City by Xerox for pending and future
litigation; and
WHEREAS, the current Agreement must be extended on the same terms and
conditions, pending the formal amendment to the Agreement consistent with the
recommendation of the Committee, or upon termination for convenience by the City without
cause by the City Manager should the negotiations prove to be unsuccessful; and
WHEREAS, the Administration and the City Attorney's Office anticipates that these
negotiations will be completed by July 8, 2015.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the Finance and Citywide Projects Committee and authorize the City
Manager, through the City of Miami Beach Police Department, and the City Attorney's Office to
negotiate the first two (2) year renewal term of the agreement between the City and Xerox State
and Local Solutions, Inc. for the photo red light enforcement program; with the amendment for
such renewal term to include, at a minimum, a provision for five (5) additional red light camera
designated intersections; relocation and upgrade of certain existing designated intersection(s);
and the full indemnification, holding harmless and defense of the City by Xerox, for any pending
or future litigation; further authorizing that the initial term of the agreement shall continue on the
same terms and conditions, subject to termination for convenience without cause by the City
Manager, until completion of negotiations or July 8, 2015, whichever is earlier.
PASSED AND ADOPTED this o day of May, 2015.
ATTEST:
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1915 •2015
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co r mission
FROM Jimmy L. Morales, City Manager $1-_- --401.
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND CITYWIDE PROJECTS COMMITTEE
AND AUTHORIZING THE CITY MANAGER, THROUGH
THE CITY OF MIAMI BEACH POLICE DEPARTMENT AND
THE CITY ATTORNEY'S OFFICE, TO NEGOTIATE THE
FIRST TWO (2) YEAR RENEWAL TERM OF THE
AGREEMENT BETWEEN THE CITY AND XEROX STATE
AND LOCAL SOLUTIONS, INC. FOR THE PHOTO RED
LIGHT ENFORCEMENT PROGRAM; WITH THE
RENEWAL TERM TO HAVE AN AMENDMENT TO
INCLUDE AT A MINIMUM, A PROVISION FOR FIVE (5)
ADDITIONAL RED LIGHT CAMERA DESIGNATED
INTERSECTIONS; RELOCATION AND UPGRADE OF
CERTAIN EXISTING DESIGNATED INTERSECTION(S);
AND THE FULL INDEMNIFICATION, HOLDING
HARMLESS AND DEFENSE OF THE CITY BY XEROX
FOR ANY PENDING OR FUTURE LITIGATION; FURTHER
AUTHORIZING THAT THE INITIAL TERM OF THE
AGREEMENT SHALL CONTINUE ON THE SAME TERMS
AND CONDITIONS, SUBJECT TO TERMINATION FOR
CONVENIENCE WITHOUT CAUSE BY THE CITY
MANAGER, UNTIL COMPLETION OF NEGOTIATIONS OR
JULY 8, 2015, WHICHEVER IS EARLIER.
Agenda Item R 7 C.
Date S- (-I5—
RESOLUTION NO. 2015-29018
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AND AUTHORIZING THE CITY MANAGER, THROUGH
THE CITY OF MIAMI BEACH POLICE DEPARTMENT, AND THE CITY
ATTORNEY'S OFFICE TO NEGOTIATE THE FIRST TWO (2) YEAR
RENEWAL TERM OF THE AGREEMENT BETWEEN THE CITY AND
XEROX STATE AND LOCAL SOLUTIONS, INC. FOR THE PHOTO
RED LIGHT ENFORCEMENT PROGRAM; WITH THE AMENDMENT
FOR SUCH RENEWAL TERM TO INCLUDE, AT A MINIMUM, A
PROVISION FOR FIVE (5) ADDITIONAL RED LIGHT CAMERA
DESIGNATED INTERSECTIONS; RELOCATION AND UPGRADE OF
CERTAIN EXISTING DESIGNATED INTERSECTION(S); AND THE
FULL INDEMNIFICATION, HOLDING HARMLESS AND DEFENSE OF
THE CITY BY XEROX, FOR ANY PENDING OR FUTURE LITIGATION;
FURTHER AUTHORIZING THAT THE INITIAL TERM OF THE
AGREEMENT SHALL CONTINUE ON THE SAME TERMS AND
CONDITIONS, SUBJECT TO TERMINATION FOR CONVENIENCE
WITHOUT CAUSE BY THE CITY MANAGER, UNTIL COMPLETION OF
NEGOTIATIONS OR JULY 8, 2015, WHICHEVER IS EARLIER.
WHEREAS, the Mayor and City Commission approved Resolution No. 2009-27022 on
February 25, 2009, which authorized the City Administration to negotiate with Xerox State and
Local Solutions, Inc., formerly known as ACS State and Local State Solutions, Inc., an
agreement to comply with Ordinance No. 2008-3621, titled "Dangerous Intersection Safety," of
Chapter 106 of the Miami Beach Code; and
WHEREAS, Ordinance No. 2008-3621 authorizes the enforcement of red light
infractions through the utilization of automated image capture technology in an effort to reduce
tra ffi c crashes and resulting injuries pursuant to the authority set forth in Chapter 316, Section
316.0083 of the Florida Statutes; and
WHEREAS, the Administration negotiated that Agreement with Xerox for the installation,
operation, and maintenance of a red light violation enforcement camera system throughout the
City of Miami Beach pursuant to Ordinance No. 2008-3621; and
WHEREAS, the Agreement with Xerox had an Initial Term for a period of five (5) years,
and authorized the City to extend the term of the Agreement for up to two (2) additional, two
year Renewal Terms; and
WHEREAS, the Initial Term of five (5) years for the Agreement shall expire on May 16,
2015, and the Administration and the Police Department have expressed their willingness to
exercise the first Renewal Term; and
WHEREAS, the Finance and Citywide Projects Committee, at its April 8, 2015 meeting,
held a discussion relative to the viability of the Photo Red Light Enforcement Program, and
potential modifications to the Agreement in order to better protect the interests of the City; and
WHEREAS, the Finance and Citywide Projects Committee set forth several essential
recommendations with regard to the first Renewal Term, and identified further amendments to
the Agreement that must be encapsulated with an amendment to the Agreement for the first
Renewal Term; and
WHEREAS, the Committee recommendation required the amendment to include, at a
minimum, a provision for five (5) additional red light cameras at designated intersections within
the City, relocation and upgrade of certain existing designated intersections cameras, and the
full indemnity, holding harmless and defense of the City by Xerox for pending and future
litigation; and
WHEREAS, the current Agreement must be extended on the same terms and
conditions, pending the formal amendment to the Agreement consistent with the
recommendation of the Committee, or upon termination for convenience by the City without
cause by the City Manager should the negotiations prove to be unsuccessful; and
WHEREAS, the Administration and the City Attorney's Office anticipates that these
negotiations will be completed by July 8, 2015.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the Finance and Citywide Projects Committee and authorize the City
Manager, through the City of Miami Beach Police Department, and the City Attorney's Office to
negotiate the first two (2) year renewal term of the agreement between the City and Xerox State
and Local Solutions, Inc. for the photo red light enforcement program; with the amendment for
such renewal term to include, at a minimum, a provision for five (5) additional red light camera
designated intersections; relocation and upgrade of certain existing designated intersection(s);
and the full indemnification, holding harmless and defense of the City by Xerox, for any pending
or future litigation; further authorizing that the initial term of the agreement shall continue on the
same terms and conditions, subject to termination for convenience without cause by the City
Manager, until completion of negotiations or July 8, 2015, whichever is earlier.
PASSED AND ADOPTED this o day of May, 2015.
ATTEST:
�_� B i,, Mayo'-i p L-
A ine
Raf:el E. Gra' ado, ( ity 11? ... .,! 0 —•• ILIANGUAGE
ASTCS
ii ... . . •
• R RATE:
i \ GOP o
_AV = - 5-- 4-
k1;-. , 11011mporree
1915 •2015
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co r mission
FROM Jimmy L. Morales, City Manager $1-_- --401.
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND CITYWIDE PROJECTS COMMITTEE
AND AUTHORIZING THE CITY MANAGER, THROUGH
THE CITY OF MIAMI BEACH POLICE DEPARTMENT AND
THE CITY ATTORNEY'S OFFICE, TO NEGOTIATE THE
FIRST TWO (2) YEAR RENEWAL TERM OF THE
AGREEMENT BETWEEN THE CITY AND XEROX STATE
AND LOCAL SOLUTIONS, INC. FOR THE PHOTO RED
LIGHT ENFORCEMENT PROGRAM; WITH THE
RENEWAL TERM TO HAVE AN AMENDMENT TO
INCLUDE AT A MINIMUM, A PROVISION FOR FIVE (5)
ADDITIONAL RED LIGHT CAMERA DESIGNATED
INTERSECTIONS; RELOCATION AND UPGRADE OF
CERTAIN EXISTING DESIGNATED INTERSECTION(S);
AND THE FULL INDEMNIFICATION, HOLDING
HARMLESS AND DEFENSE OF THE CITY BY XEROX
FOR ANY PENDING OR FUTURE LITIGATION; FURTHER
AUTHORIZING THAT THE INITIAL TERM OF THE
AGREEMENT SHALL CONTINUE ON THE SAME TERMS
AND CONDITIONS, SUBJECT TO TERMINATION FOR
CONVENIENCE WITHOUT CAUSE BY THE CITY
MANAGER, UNTIL COMPLETION OF NEGOTIATIONS OR
JULY 8, 2015, WHICHEVER IS EARLIER.
Agenda Item R 7 C.
Date S- (-I5—
Background:
In April 2010, the City of Miami Beach entered into a contract with Xerox State
and Local Solutions, Inc. to begin a photo red light (PRL) ticket enforcement
program. A total of 10 cameras were located throughout the City, from 17th Street
in the South to 71st Street and Indian Creek in the North. While some cameras
were installed in 2010, the program only became fully operational at 9 inter-
sections in 2011.
The intent of the PRL program is to improve public safety by reducing motor
vehicle crashes at traffic signal intersections by holding red-light offenders
accountable for their violations. The Miami Beach Police Department currently
manages the program and monitors 10 cameras in 9 different intersections
throughout the city. The City of Miami Beach's contract with Xerox is set to expire
in May 2015. The Commission must make a policy decision whether to renew or
modify the agreement.
Analysis:
In order to inform the Commission's decision on whether to renew the contract, a
multi-year break down for traffic crash data is illustrated. Additional detail
regarding types of crashes by location is also provided.
Traffic Crashes with Injuries, by calendar year at PRL Intersections
Cameras implemented mid-year 2010, 2011 first full year of RLC data
Intersections 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
— - ----------
17tn/--------_ i 13--_� 6 -- -1 8 12 1 13 � 12 -� 9 � 5 6 8
Washington Crash l Crash l Crash Crash Crash j Crash ; Crash I Crash Crash Crash
Ave 2 Inj f 0 Inj j 3 lnj 1 Inj 3 Inj 2 Inj 13 Inj 0 Inj 2 Inj 2 Inj
12 14 13 15 13 6 14 6 11 27
Crash Crash Crash Crash Crash Crash Crash Crash Crash Crash
17th/Alton Rd 2 Inj 2 Inj 2 Inj 4 Inj 4 Inj 0 Inj , 2 Inj 1 Inj 1 Inj 0 Inj
Dade Blvd/ 13 i 8 7 - 1 2 5 4 1 1 4 7
Washington Crash Crash Crash i Crash Crash Crash Crash Crash Crash ' Crash
Ave . 2 lnj J 1 Inj 1 Inj 0 Inj 0 Inj 0 Inj j 0 Inj 0 Inj 1 Inj 1 Inj
3 3 3 2 3 4 0 0 1 4
23rd St/ Dade Crash Crash Crash Crash Crash Crash Crash Crash Crash Crash
Blvd 0 Inj 0 Inj ' 1 Inj 0 Inj 1 Inj 0 Inj . 0 Inj 0 Inj 0 Inj 0 Inj
- — — 3 4 1 7 j 3 3 3 4 7 2 1 3
41st St/ Crash Crash Crash Crash : Crash Crash ' Crash Crash Crash Crash
Prairie Ave 1 Inj 2 Inj 1 Inj J0 Inj 0 Inj 1 Inj 0 Inj 0 Inj 0 Inj 0 Inj
2 1 4 1 5 5 4 1 1 1
Chase/ and Crash ' Crash Crash Crash ' Crash Crash Crash Crash Crash Crash
Alton Rd 1 Inj 0 Inj 0 Inj 0 Inj 0 Inj 2 Inj ' 2 Inj 1 Inj 0 Inj ' 0 Inj
- — --- --; 22 1 13 12----� 5 i 7 6 = 8 L 2- - 1 7 63rd Street/ Crash Crash Crash Crash Crash Crash . Crash . Crash Crash i Crash
Indian Creek 4 lnj 2 Inj 1 Inj 1 Inj 1 IN 0 lnj 2 Inj 1 Inj 0 Inj 1 Inj
Abbott 5 3 1 5 5 2 1 , 0 1 �� 5
Ave/Indian Crash ' Crash Crash Crash Crash Crash Crash � Crash Crash Crash
Creek 0 Inj 0 Inj 0 lnj 0 Inj 0 Inj 0 Inj 1 Inj 0 Inj 0 Inj 1 Inj
- ------; 4 [ 8 1 10 4 11 5----- 4 1 3 , 7
71st St and Crash Crash Crash l Crash Crash Crash Crash Crash Crash ! Crash
Indian Creek 0 Inj J 2 Inj 3 Inj j 1 Inj 1 lnj 1 Inj 1 Inj 1 Inj J 1 Inj 1 Inj
Year Total Crashes Number of Injuries
2005: 77 12
2006: 60 9
2007: 65 12
2008: 48 7
2009: 62 10
2010: 48 6
2011: 48 11
2012: 23 4
2013: 29 5
2014: 69* 6
*Important note: The MBPD believes that the 2013-2014 data is skewed by the
extraordinary traffic conditions in South Beach due to road construction during that time,
particularly in the West Ave/Alton Road corridor.
When analyzing safety, it is important to also consider the fact that fewer crashes
translate to better traffic flow. It is estimated that each traffic crash takes police
officers 1.5 hours to respond, investigate and clear the roadway. Fewer traffic
crashes mean less frequent lane closures, maximizing unrestricted traffic flow
and reallocating police resources to other calls for service. To help illustrate this,
the number of traffic crashes, with corresponding collision type and camera
location, is attached (see supporting material, 2005-14 data).
FISCAL IMPACT: (see supporting material)
Since the program's initial investment, revenue has surpassed expenditures.
Until this analysis, however, all staff salaries specifically dedicated to the
operation of this program was not included as expenditures. The "True Cost"
column factors in all salaries/benefits under the current operation of the PRL
program. With this correction, a surplus of$189,000 is projected for FY 15/16.
The Miami Beach Police Department has also discussed expanding the program
by adding five additional cameras. These would be strategically placed
throughout the city at key intersections. The new cameras, along with a
recommended relocation of an existing camera, will encompass upgraded
technology that will enhance picture quality. It is estimated that if these additional
cameras are added, the surplus above expenses for the PRL program would
move from $189,000 to $355,000 annually.
A breakdown of the data specific to ticket fine amounts, as governed by
legislation, is noted below:
• Each ticket cost: $158.00
• State of Florida collects: $83.00
• City of Miami Beach collects: $75.00
Proposal:
• Increase the number of cameras by five and deploy to the following, high
volume traffic crash intersections:
o Collins Avenue (SR Al A) and 67th Street
o MacArthur Causeway EB (SR/MA) and Bridge
o MacArthur Causeway WB (SR Al A) and South Fountain Street
o Alton Road (SR 907) and Michigan Avenue
o Washington Avenue and 14th Street
• Move at least one (1) of the current ten (10) cameras that is
underperforming to a location(s) where current traffic crash data indicates
they would be better utilized in addressing safety and subsequently, traffic
flow.
Recommendation:
At the April 8th Finance and Citywide Projects Committee meeting, the
Committee recommended negotiating the contract renewal with Xerox State and
Local Solutions for a defined period of time and allow an expansion of five
additional cameras.
op
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