2015-29003 Reso RESOLUTION NO. 2015-29003
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, AS
WELL AS THE NEIGHBORHOOD AND COMMUNITY AFFAIRS COMMITTEE, AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
AUTHORIZING THE CITY MANAGER, TO NEGOTIATE AND EXECUTE AN AGREEMENT
WITH MIAMI RESCUE MISSION, INC., IN AN AMOUNT NOT TO EXCEED $100,000 PER
YEAR, FOR A PERIOD OF THREE (3) YEARS, TO PROVIDE EMERGENCY SHELTER
BEDS TO SERVE THE HOMELESS.
WHEREAS, the City is committed to reducing homelessness in the community; and
WHEREAS, in order to reduce homelessness, the City provides a variety of services to
the homeless including street outreach, joint outreach with Police, provision of employment and
identification document services, relocation and emergency shelter placement; and
WHEREAS, the City has issued with Miami Rescue Mission since 2003 for the provision
of 15 emergency shelter beds serving homeless males, at a rate of$15 per bed, per day; and
WHEREAS, Miami Rescue Mission accepts shelter placements for clients without valid
government-issued identification, criminal histories and addiction histories; and
WHEREAS, the current contract with Miami Rescue Mission expires on September 30,
2015; and
WHEREAS, the City conducted a Request For Proposals (RFP) for emergency shelter
beds in 2014 which yielded shelter agreements three shelter providers: The Salvation Army,
Camillus House, Inc. and Sundari Foundation (Lotus House); and
WHEREAS, the daily bed cost for these three shelters range from $24.82 to $28.00 per
day, per bed for contracted beds; and
WHEREAS, the three shelter providers agreed to three-year contracts, which escalate
their daily bed rates by three percent (3%) each subsequent year; and
WHEREAS, the Miami Rescue Mission has agreed to renew its contract for the City at a
rate of $16.50 per bed per day, or $8.32 per bed per day, less than the next lowest-priced
provider; and
WHEREAS, the Miami Rescue Mission's willingness to accept homeless clients who
may otherwise be rejected by other shelter providers because of identification, criminal history
or physical impairments, ensures that the City can place its most vulnerable and hard-to-serve
homeless in shelter as the first step in ending their personal homelessness; and
WHEREAS, the City Manager recognizes that a bid waiver ensures the availability of the
beds currently available at Miami Rescue Mission while ensuring that the cost per bed is far less
than what is being currently paid to other contracted shelter providers; and
WHEREAS, the Neighborhood/Community Affairs Committee unanimously endorsed the
bid waiver as serving the City's best interests at its April 21, 2015 meeting.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, waiving by 5/7ths vote, the formal competitive
bidding requirements, finding such waiver to be in the interest of the City, and authorizing the
City Manager, or his designee, to negotiate and execute an agreement with Miami Rescue
Mission, Inc., in an amount not too exceed $100,000 per year for a period of three (3) years, to
provide emergency shelter beds to serve the homeless.
PASSED AND ADOPTED this day of ` 74 2015.
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T:\AGENDA\2015\May\HOUSING & COMMUNITY SERVICES
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution, waiving by 5/7ths vote, the competitive bidding process to contract with Miami Rescue
Mission for emergency shelter beds
Key Intended Outcome Supported:
Ensuring Workforce Housing for Key Industry Workers is Available in Suitable Locations
Supporting Data: Community Satisfaction Survey: 39% of businesses cited satisfaction with the
City's ability to address homelessness
Item Summary/Recommendation:
Miami Rescue Mission (MRM) is an emergency shelter provider located in Miami. Since 2003, MRM has
provided the City with 15 shelter beds at a rate of $15 per bed. MRM's current contract expires
September 30, 2015.
In 2014, the City issued a Request For Proposals (RFP)for emergency shelter services. As a result of
this RFP, the City contracted with The Salvation Army, Camillus House, Inc., and Sundari
Foundation/Lotus House. The rates for the first year of the three-year contracts with these providers
range from $24.82 to $28.00 per bed per day. The cost rises by three (3) percent each subsequent
year.
Miami Rescue Mission has specialized in serving those homeless men (and occasionally women) who
have no legal identification and may present addiction and other issues (including arrest histories that
include violent offenses) that impede access to one of our other three contracted shelter providers.
More so, MRM has enabled placement of clients with physical disabilities (primarily wheelchair-bound)
rejected for placement by other shelters because the clients were deemed a liability to the shelter, its
operations and other clients.
The Administration is seeking a waiver of competitive bid for MRM because the shelter has agreed to
renew its contract at $16.50 per bed -- which is $8.32 per bed per day less than the City's next lowest
price provider— and because it meets a critical need in providing a welcoming environment for clients
who would otherwise remain on the streets. In addition, Miami Rescue Missionhas offered the
availability of additional beds at the same rate should the City need overflow beds. Other shelters
charge a premium price of up to $30 per day per bed when in overflow status.
Financial Information:
Source # Grant Name/Project Approx. Approximate
of Award Match
Funds Amount Amount/
Source
General Fund/ Emergency Shelter Beds/ $100,000
011-0560-000349
Financial Impact Summary: Emergency shelter beds are currently funded in the General Fund
City Clerk's Office Legislative Tracking:
Maria L. Ruiz, Department Director, Office of Housing and Community Services, Extension 6491
Sign-Offs:
Department Director Assistant City Manager City Manager
M IAM AGENDA STEM C 7�DATE q5--6—/C
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Co mission
II
FROM: Jimmy L. Morales, City Manager
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO NEGOTIATE
AND EXECUTE AN AGREEMENT WITH MIAMI RESCUE MISSION, INC., IN AN
AMOUNT NOT TO EXCEED $100,000 PER YEAR FOR A PERIOD OF THREE (3)
YEARS, TO PROVIDE EMERGENCY SHELTER BEDS TO SERVE THE HOMELESS.
ADMINISTRATION RECOMMENDATION
Approve the resolution.
BACKGROUND
Miami Rescue Mission (MRM) is an emergency shelter provider located in Miami. Since 2003, MRM
has provided the City with 15 shelter beds at a rate of $15 per bed. MRM's current contract expires
September 30, 2015.
In 2014, the City issued a Request For Proposals (RFP) for emergency shelter services. As a result of
this RFP, the City contracted with the following providers:
Provider # of Beds Daily Rate p/Bed
Camillus House 12 $24.82
Sundari Foundation Lotus House 5 $24.82
The Salvation Arm 20 $28.00
Each of these shelters offers a unique and distinct environment for the clients they serve:
• Camillus House serves single men and women including those with addiction and homeless
chronicity issue
• Sundari Foundation (Lotus House) serves single women and women with children (male
children under 7) in a low-demand environment
• The Salvation Army serves single men and women as well as families with children in
dedicated lodges within their campus next to Miami Jackson Senior High School
Each of the three shelters above has escalation clauses that increase the Year Two and Year Three
costs by three (3) percent each year:
City Commissioner Memorandum—Bid Waiver for Miami Rescue Mission
May 6,2015
3 pages
Provider Year 2 Rate Year 3 Rate
Camillus House $25.56 $26.33
Sundari Foundation Lotus House $25.56 $26.33
The Salvation Arm $28.84 $29.71
Miami Rescue Mission has specialized in serving those homeless men (and occasionally women) who
have no legal identification and may present addiction and other issues (including arrest histories that
include violent offenses) that impede access to one of our other three contracted shelter providers.
More so, MRM has enabled placement of clients with physical disabilities (primarily wheelchair-bound)
which were rejected for placement by other shelters because the clients were deemed a liability to the
shelter, its operations and other clients. One of these cases involved a man with amputated legs with
no legal status and no financial resources. Through MRM's willingness to provide him shelter, City
staff was eventually able to reunite him with his family in Central America.
The Administration is seeking a waiver of competitive bid for MRM because the shelter has agreed to
renew its contract at $16.50 per bed --which is $8.32 per bed per day less than the City's next lowest
price provider— and because it meets a critical need in providing a welcoming environment for clients
who would otherwise remain on the streets. The annualized cost for the current roster of beds would
be $90,337.50. Rev. Ronald Brummitt, MRM's Executive Director, has reiterated that his organization's
mission is to serve the homeless. He feels that the City's contract supports his overall effort and, for
this reason, is willing to renew its contract at a rate that is considerably lower than those approved in
our last RFP. Rev. Brummitt also offered the availability of additional beds at the same rate should the
City need overflow beds. Other shelters charge a premium price of up to $30 per day per bed when in
overflow status.
The issue of waiver of competitive bid was taken before the Neighborhoods/Community Affairs
Committee on April 21, 2015. The Committee unanimously endorsed the waiver as serving the City's
best interests.
CONCLUSION
The Administration supports the bid waiver and fixed price contract of $16.50 per bed per day with
Miami Rescue Mission because of the agency's longstanding commitment to accept homeless clients
rejected or prohibited by other shelters as well as its overall cost effectiveness as compared to those
shelters currently contracted as a result of the 2014 RFP for emergency shelter services.
JLM/KGB/MLR
T:WGENDA\2015\May\HOUSING&COMMUNITY SERVICES/MRM Bid Waiver 052015