2015-29002 Reso RESOLUTION NO. 2015-29002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO SUBMIT THE FOLLOWING APPLICATIONS: 1) U.S. DEPARTMENT
OF TRANSPORTATION, TRANSPORTATION INVESTMENT GENERATING
ECONOMIC RECOVERY (TIGER) GRANT PROGRAM, IN THE APPROXIMATE
AMOUNT OF $10 MILLION, FOR THE CITY'S INTELLIGENT TRANSPORTATION
SYSTEM (ITS), 2) FLORIDA DEPARTMENT OF TRANSPORTATION, PUBLIC
TRANSIT PROGRAM, IN THE APPROXIMATE AMOUNT OF $1,450,000, FOR THE
MIDDLE BEACH TROLLEY LOOP TRANSIT ROUTE, 3) FLORIDA DEPARTMENT OF
AGRICULTURE, URBAN FORESTRY PROGRAM FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $15,000 FOR THE CITY'S TREE INVENTORY
PROGRAM; AND, 4) EXECUTE AN INTERLOCAL AGREEMENT AND ANNUAL
AFFIDAVIT WITH MIAMI-DADE COUNTY FOR THE FY 2014/15 MUNICIPAL
PARKING FINES REIMBURSEMENT PROGRAM, IN THE APPROXIMATE AMOUNT
OF $85,838, TO IMPROVE ACCESSIBILITY AND EQUAL OPPORTUNITY TO -
QUALIFIED PERSONS WHO HAVE DISABILITIES; APPROVING AND
AUTHORIZING THE APPROPRIATION OF THE ABOVE GRANTS AND FUNDING
REQUESTS, INCLUDING ANY REQUISITE MATCHING FUNDS AND CITY
EXPENSES; AND FURTHER AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO TAKE ALL NECESSARY STEPS AND TO EXECUTE DOCUMENTS
IN CONNECTION WITH THE AFORESTATED GRANTS AND FUNDING REQUESTS,
INCLUDING, WITHOUT LIMITATION, APPLICATIONS, GRANT AND FUNDING
AGREEMENTS, AND AUDITS.
WHEREAS, the City Administration requests approval to submit an application to
U.S. Department of Transportation, Transportation Investment Generating Economic
Recovery (TIGER) Grant Program, in the approximate amount of $10 Million, for the
City's Intelligent Transportation System (ITS), the details of which are as follows:
• The TIGER program provides funds for transportation projects that better
connect communities to centers of employment, education, and services that
hold promise to stimulate long-term job growth, strengthen opportunities to
expand the middle class and have a significant impact on the nation, a
metropolitan area, or a region;
• The Administration intends to submit an application for the implementation of
Intelligent Transportation Systems (ITS) as well as a Parking Management
System;
• The project will include various components such as traffic monitoring cameras,
bluetooth/wi-fi readers for travel time estimation, real-time traveler's information
systems and adaptive traffic control systems. In previous studies, travel times
were reduced between 7% and 230% and average speed increased between 8%
and 58% as a result of ITS implementation;
• The Administration intends to apply for funding in the amount of $10 million for
the implementation of this project and will use matching funds in the approximate
Commission Memorandum
Page 2
amount of $4,560,000. Matching funds in the amount of $2,060,000 are
available in Concurrency Mitigation Funds, and matching funds in the amount of
$2,500,000 are available in the Parking Operations Fund;
• This project supports the key intended outcome to commission a comprehensive
mobility plan, which gives priority recommendations (from non-vehicular to
vehicular and including parking); and
WHEREAS, the City Administration requests approval to submit an application to
Florida Department of Transportation, Public Transit Program, in the approximate
amount of $1,450,000 for the Middle Beach Trolley Loop Transit Route, the details of
which are as follows:
• The Public Transit Service Development Program was enacted by the Florida
Legislature to provide initial funding for special project and the program goal is to
provide new and innovative techniques or measures that can be used to improve
or expand public transit services;
• The City of Miami Beach is requesting FY 2016 funding in the amount of
$1,450,000 over three (3) years for the Operating & Maintenance for costs of a
new public transit trolley service in Middle Beach. The trolley will provide a local
circulator route to complement the existing Miami Dade Transit bus;
• The Miami Dade MPO Middle Beach Transit Study as well as Miami Dade
Transit's 2007 Coastal Communities Transit Plan support the need for the
proposed service. The route is intended to serve hotels as well as carry
residents and visitors to/from work and non-work destinations . such
restaurants, entertainment venues, shopping centers, and recreation and
education facilities;
• This grant requires matching funds and the City has matching funds in the
amount of$1,450,000 in Quality of Life Transportation funds; •
• This project supports the key intended outcome to commission a comprehensive
mobility plan, which gives priority recommendations (from non-vehicular to
vehicular and including parking); and
WHEREAS, the City Administration requests approval to submit an application to
Florida Department of Agriculture, Urban Forestry Program, in the approximate amount
of$15,000, for the City's Tree Inventory Program, the details of which are as follows:
• Florida Urban and Community Forestry Grant Program provides funding through
the US Forest Service to organizations to develop or enhance their urban and
community forestry programs;
• The City has an ongoing tree inventory program and was awarded funding last
year through the Urban Forestry program to continue the program. This year, the
Administration intends to apply for Phase 2 funding for the City's tree inventory
program, which will take place in North Beach;
Commission Memorandum
Page 3
• Florida Department of Agriculture requires the City to enter into a Maintenance
Memorandum of Agreement (Attachment A), in support of the Tree Inventory
Program, which is part of the City's Reforestation Plan. As such, the
Administration intends to request funding in the approximate amount of $15,000.
Matching funds are available in the Landscape Maintenance Operating Budget;
• This grant supports the key intended outcome to maintain Miami Beach public
areas and rights of way citywide; and
WHEREAS, the City Administration requests approval to execute an Interlocal
Agreement and Annual Affidavit with Miami-Dade County for the FY 2014/15 Municipal
Parking Fines Reimbursement Program, in the approximate amount of $85,838, to
improve accessibility and equal opportunity to qualified persons who have disabilities.
• Each year the City participates in Miami-Dade County's Parking Fines
Reimbursement Program. The Program is based on Section 316.008, Florida
Statutes, and Section 30-447 of the Code of Miami-Dade County, which
authorizes the charging of fines for misuse of specially marked parking spaces
for people with disabilities.
• The City has entered into an interlocal agreement with Miami-Dade County for
the distribution of these funds. The agreement requires that the City annually
submit an affidavit sworn by the Chief Administrative Officer that expenditures
will meet the program criteria;
• The Affidavit stipulates that municipal parking fines funds shall be used to
improve accessibility and equal opportunity to qualified persons who have
disabilities in the municipality and to conduct public awareness programs in the
municipality concerning persons who have disabilities.
• The Administration requests approval to execute the Affidavit for Fiscal Year
2014/15 Parking Fines funds. This project does not require matching funds.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby approve and authorize the City Manager or his designee to submit applications
to: 1) U.S. Department of Transportation, Transportation Investment Generating
Economic Recovery Grant Program, in the approximate amount of $10 Million, for the
City's Intelligent Transportation System 2) Florida Department of Transportation, Public
Transit Program, in the approximate amount of$1,450,000, for the Middle Beach Trolley
Loop Transit Route, 3) Florida Department of Agriculture, Urban Forestry Program, in
the approximate amount of $15,000, for the City's Tree Inventory Program; and, 4)
Execute an Interlocal Agreement and Affidavit with Miami-Dade County for the FY
2014/15 Municipal Parking Fines Reimbursement Program, in the approximate amount
of $85,838, to improve accessibility and equal opportunity to qualified persons who have
disabilities; approving and authorizing the appropriation of the above grants and funding
requests, including any requisite matching funds and city expenses; and further
authorizing the City Manager, or his designee, to take all necessary steps and to
execute all necessary documents in connection with the aforestated grants and funding
requests, including, without limitation, applications, grant and funding agreements, and
Commission Memorandum
Page 4
audits.
PASSED and ADOPTED this Co day of � , 2015.
///,
Qf` _
r�-
- ine, Mayor
ATTEST:
/ r
J
=fael . ranado, ity erk B ��illtf,
... •i
JLM/JW/JMH •:•'"'" ..
•T:WGENDA\2015\May\Grants Reso.docx i
MCORP ORATED:
to
416CH ��
APPROVED AS TO
FORM & LANGUAGE
& FOR-EXECUTION
i5
(4,-;TsiAttorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
I A Resolution Authorizing The City Manager or his designee to apply for and accept four(4) grants.
Key Intended Outcome Supported: ✓
1) and 2) Commission a comprehensive mobility plan which gives priority recommendations (from non-
vehicular to vehicular and including parking; and, 3) Maintain Miami Beach public areas and rights of
way citywide; and, 4) N/A
Supporting Data: Community Satisfaction Survey: 1) and 2) "Improve traffic" and "Increase and
improve public transportation" were both among the top ten recommendations of how to best improve
the quality of life in Miami Beach; and, 3) The Parks and Recreation Department has completed the
fourth year's goal for the reforestation plan with over 400 trees planted, bringing the program total to
4,250 trees installed to date; The rating of the maintenance of parks increased from 81% rating as
"Good" or"Excellent" in 2005 to 82% in 2012; and, 4) N/A
Item Summary/Recommendation:
Approve and authorize the City Manager or his designee to submit applications to: 1) U.S. Department
of Transportation, Transportation Investment Generating Economic Recovery (TIGER) Grant Program,
in the approximate amount of $10 Million, for the City's Intelligent Transportation System (ITS); 2)
Florida Department of Transportation, Public Transit Program, in the approximate amount of
$1,450,000, for the Middle Beach Trolley Loop Transit Route; 3) Florida Department of Agriculture,
Urban Forestry Program, in the approximate amount of$15,000, for the City's Tree Inventory Program;
and, 4) Execute an Interlocal Agreement and Affidavit with Miami-Dade County for the FY 2014/15
Municipal Parking Fines Reimbursement Program, in the approximate amount of $85,838, to improve
accessibility and equal opportunity to qualified persons who have disabilities.
Financial Information:
Source # Grant Name/Project Approx. Approximate Match
of Award Amount/Source
Funds Amount.
1 USDOT/Transportation Investment $10 Million $2,060,000 in Concurrency
Generating Economic Recovery (ITS) Mitigation Fund and
$2,500,000 in Parking
Operations Fu r (Total
$4,560,000) 00
2 FDOT Public Transit Program/Middle $1,450,000 $1,450,000/Qual'ty of Life
Beach Trolley Loop Transit Route Transportation
(p , 3 Florida Department of Agriculture/ $15,000 $15,000/Landscape
Urban Forestry Program Maintenance Operating
#011-0940-000312, ,/
4 MDC ADA Parking Fines/ Programs $85,838 N/A
I for Persons with Disabilities
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
• Judy Hoanshelt, Grants Officer, Office of Budget and Performance Improvement
Sign-Offs:
Department 'i,ector Assistant City Manager City Manager
fi_lik il 1/
•t1 C-7 AGENDA ITEM
�
MIAMI BEACH
i
MIAMI B
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
j
TO: Mayor Philip Levine and Members l,A the City Co , ission- -
FROM: Jimmy L. Morales, City Manager 1 L i�'�_-
) ,
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING
APPLICATIONS: 1) U.S. DEPARTMENT OF TRANSPORTATION,
TRANSPORTATION INVESTMENT GENERATING ECONOMIC
RECOVERY (TIGER) GRANT PROGRAM, IN THE APPROXIMATE
AMOUNT. OF $10 MILLION, FOR THE CITY'S INTELLIGENT
TRANSPORTATION SYSTEM (ITS), 2) FLORIDA DEPARTMENT OF
TRANSPORTATION, PUBLIC TRANSIT PROGRAM, IN THE
APPROXIMATE AMOUNT OF $1,450,000, FOR THE MIDDLE BEACH
TROLLEY LOOP TRANSIT ROUTE, 3) FLORIDA DEPARTMENT OF
AGRICULTURE, URBAN FORESTRY PROGRAM FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $15,000 FOR THE CITY'S TREE
INVENTORY PROGRAM; AND, 4) EXECUTE AN INTERLOCAL
AGREEMENT AND ANNUAL AFFIDAVIT WITH MIAMI-DADE COUNTY
FOR THE FY 2014/15 MUNICIPAL.PARKING FINES REIMBURSEMENT
PROGRAM, IN THE APPROXIMATE AMOUNT OF $85,838, TO IMPROVE
ACCESSIBILITY AND EQUAL OPPORTUNITY TO QUALIFIED PERSONS
WHO HAVE DISABILITIES; APPROVING AND AUTHORIZING THE
APPROPRIATION OF THE ABOVE GRANTS AND FUNDING REQUESTS,
INCLUDING ANY REQUISITE MATCHING FUNDS AND CITY
EXPENSES; AND FURTHER AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO TAKE ALL NECESSARY STEPS AND TO EXECUTE
DOCUMENTS IN CONNECTION WITH THE AFORESTATED GRANTS
AND FUNDING REQUESTS, INCLUDING, WITHOUT LIMITATION,
APPLICATIONS, GRANT AND FUNDING AGREEMENTS, AND AUDITS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution. . ■
ANALYSIS
1. Approval to submit an application to U.S. Department of Transportation,
Transportation Investment Generating Economic Recovery (TIGER) Grant
Program, in the approximate amount of $10 Million, for the City's Intelligent
Transportation System (ITS).
Commission Memorandum
Page 2
The TIGER program provides funds for transportation projects that better connect
communities to centers of employment, education, and services that hold promise to
stimulate long-term job growth, strengthen opportunities to expand the middle class and.
have a significant impact on the nation, a metropolitan area, or a region.
The Administration intends to submit an application for the implementation of Intelligent
Transportation Systems (ITS) as well as a Parking Management System. The project will
include various components such as traffic monitoring cameras, bluetooth/wi-fi readers
for travel time estimation, real-time traveler's information systems and adaptive traffic
control systems. In previous studies, travel times were reduced between 7% and 230%
and average speed increased between 8% and 58% as a result of ITS implementation.
The Administration intends to apply for funding in the amount of $10 million for the
implementation of this project and will use matching funds in the approximate amount of
$4,560,000. Matching funds in the amount of $2,060,000 are available in Concurrency
Mitigation Funds, and matching funds in the amount of $2,500,000 are available in the
Parking Operations Fund. This project supports the key intended outcome to
commission a comprehensive mobility plan, which gives priority recommendations (from
non-vehicular to vehicular and including parking).
2. Approval to submit an application to Florida Department of Transportation, Public
Transit Program, in the approximate amount of $1,450,000 for the Middle Beach
Trolley Loop Transit Route.
The Public Transit Service Development Program was enacted by the Florida
Legislature to provide initial funding for special projects. The Public Transit Service
Development Program is authorized in Chapter 341, Florida Statutes. The program goal
is to provide new and innovative techniques or measures that can be used to improve or
expand public transit services. Service Development Projects include projects involving
the use of new technologies; services, routes, or vehicle frequencies; the purchase of
special transportation services; and other such techniques for increasing service to the
riding public.
The City of Miami Beach is requesting FY 2016 funding in the amount of $1,450,000
over three (3) years for the Operating & Maintenance for costs of a new public transit
trolley service in Middle Beach. The trolley will provide a uniquely configured local
circulator route to complement the existing Miami Dade Transit bus service while
providing support for future transportation plans. The Miami Dade MPO Middle Beach
Transit Study as well as Miami Dade Transit's 2007 Coastal Communities Transit Plan
support the need for the proposed service. The route is intended to serve hotels as well
as carry residents and visitors to/from work and non-work destinations such as
restaurants, entertainment venues, shopping centers, and recreation and education
facilities.
This grant requires matching funds and the City has matching funds in the amount of
$1,450,000 in Quality of Life Transportation funds. This project supports the key
intended outcome to commission a comprehensive mobility plan, which gives priority
recommendations (from non-vehicular to vehicular and including parking).
Commission Memorandum
Page 3
3. Approval to submit an application to Florida Department of Agriculture, Urban
Forestry Program, in the approximate amount of $15,000, for the City's Tree
Inventory Program.
Florida Urban and Community Forestry Grant Program provides funding through the US
Forest Service to organizations to develop or enhance their urban and community
forestry programs. Grant funds can be used for tree planting on public land, tree
protection projects, tree inventories and tree management plans.
The City has an ongoing tree inventory program and was awarded funding last year
through the Urban Forestry program to continue the program. This year, the
Administration intends to apply for Phase 2 funding for the City's tree inventory program,
which will take place in North Beach. Florida Department of Agriculture requires the City
to enter into a Maintenance Memorandum of Agreement (Attachment A), in support of
the Tree Inventory Program, which is part of the City's Reforestation Plan. As such, the
Administration intends to request funding in the approximate amount of $15,000.
Matching funds are available in the Landscape Maintenance Operating Budget. This
grant supports the key intended outcome to maintain Miami Beach public areas and
rights of way citywide.
4. Approval to execute an Interlocal Agreement and Annual Affidavit with Miami-
Dade County for the FY 2014/15 Municipal Parking Fines Reimbursement
Program, in the approximate amount of $85,838, to improve accessibility and
equal opportunity to qualified persons who have disabilities.
Each year the City participates in Miami-Dade County's Parking Fines Reimbursement
Program. The Program is based on Section 316.008, Florida Statutes, and Section 30-
447 of the Code of Miami-Dade County, which authorizes the charging of fines for
misuse of specially marked parking spaces for people with disabilities. The City has
entered into an interlocal agreement with Miami-Dade County for the distribution of these
funds. The agreement requires that the City annually submit an affidavit sworn by the
Chief Administrative Officer that expenditures will meet the program criteria.
The Affidavit stipulates that municipal parking fines funds shall be used to improve
accessibility and equal opportunity to qualified persons who have disabilities in the
municipality and to conduct public awareness programs in the municipality concerning
persons who have disabilities. The Administration requests approval to execute the
Affidavit for Fiscal Year 2014/15 Parking Fines funds. This project does not require
matching funds.
CONCLUSION
A Resolution of the Mayor and City Commission approving and authorizing the City
Manager or his designee to submit applications to:1) U.S. Department of Transportation,
Transportation Investment Generating Economic Recovery (TIGER) Grant Program, in
the approximate amount of $10 Million, for the City's Intelligent Transportation System
2) Florida Department of Transportation, Public Transit Program, in the approximate
amount of $1,450,000, for the Middle Beach Trolley Loop Transit Route, 3) Florida
Department of Agriculture, Urban Forestry Program, in the approximate amount of
$15,000, for the City's Tree Inventory Program; and, 4) Execute an Interlocal Agreement
and Affidavit with Miami-Dade County for the FY 2014/15 Municipal Parking Fines
Commission Memorandum
Page 4
Reimbursement Program, in the approximate amount of $85,838, to improve
accessibility and equal opportunity to qualified persons who have disabilities; approving
and authorizing the appropriation of the above grants and funding requests, including
any requisite matching funds and city expenses; and further authorizing the City
Manager, or his designee, to take all necessary steps and to execute all necessary
documents in connection with the aforestated grants and funding requests, including,
without limitation, applications, grant and funding agreements, and audits.
JLM/JW/JMH
T:\AGENDA\2015\May\Grants Memo.docx
TrI`ACHI\IIEN r A
BID NUMBER: RFP/FFS-15/16-50 OPENING DATE: MAY 1, 2015 @ 2:00 P.M.
�QAg't0T OFgC
g°.1 ?`3 ` EXAMPLE TO CONTRACT SAMPLE
tvegp .4"..
�`' o_ � URBAN AND COMMUNITY FORESTRY GRANT
NS�M ER 5 4
ADAM H.PUTNAM MAINTENANCE MEMORANDUM OF AGREEMENT
COMMISSIONER
This Agreement,made and entered into this the day of ,20
,by and the DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES,State of Florida,hereinafter called
the DEPARTMENT and the City of Sarasota,hereinafter called the CONTRACTOR.
WITNESSETH
WHEREAS,the DEPARTMENT desires to increase the general level of knowledge of the principles of
urban and community forestry by awarding funds to the CONTRACTOR for the establishment of a
demonstration tree planting project as outlined in the Urban and Community Forestry grant application
Number 14-20 and Grant Memorandum of Agreement;
WHEREAS,the CONTRACTOR agreed in the Grant Agreement to maintain the project as described in
the Grant Application;
WHEREAS,the CONTRACTOR by Resolution desires to enter into this Agreement and authorizes its
officers to do so.
NOW THEREFORE,herein and in the Grant Memorandum of Agreement,the parties covenant and
agree as follows:
A. The CONTRACTOR shall maintain the project in a responsible manner and with due care in
accordance with the below listed Project Standards for the property at the following location:
City owned property on North Lido Key,Sarasota.
Specifically,the CONTRACTOR accepts the below listed responsibilities and duties:
(1) All planting stock or replacement must be Florida Grade#1 or better.
(2) Proper watering and proper fertilization of all trees/plants.
(3) Keeping trees/plants as free as practicable from disease and harmful insects;
(4) Proper mulching of trees and/or planting beds;
(5) Keeping the premises free of weeds;
(6) Mowing and/or cutting grasses to the proper length;
(7) Proper pruning of all trees which includes;removing dead or disease parts of trees or
pruning such parts thereof which present a hazard;
(8) Removing and replacing dead or diseased trees/plants in their entirety,or removing
and replacing those that fall below original Project Standards.
62
BID NUMBER: RFP/FFS-15/16-50 OPENING DATE: MAY 1, 2015 @ 2:00 P.M.
(9) Following Attachment J,Planting and Maintenance Guidelines,as incorporated by
reference and attached hereto.
The CONTRACTOR agrees to repair,or remove and replace at its own expense all or part of
the project that falls below Project Standards. In the event any part or parts of the project,
including all plants,must be removed and replaced for whatever reason,then they shall be
replaced with the same grade,size and specification as provided in the original plans for the
project. Furthermore,the CONTRACTOR shall keep litter removed from the project area.
The above named functions to be performed by the CONTRACTOR shall be subject to periodic
inspections by the DEPARTMENT. It is the intent of the parties that the CONTRACTOR shall
be the owner of the planting and other installations included and stipulated in the grant
application comprising the project.
B. The terms of this Agreement commence on the date of Certification of Acceptance and
continue for a period of three(3)years.
C. In the event this Agreement is terminated in accordance with the provisions provided in the
Grant Memorandum of Agreement,then the CONTRACTOR shall refund to the DEPARTMENT
a pro-rated portion of the grant award based upon the following schedule:
(1) If this agreement is terminated within one year of this agreement,75 percent of the
grant award;
(2) If this agreement is terminated during the second year of this agreement,50 percent
of the grant award;
(3) If this agreement is terminated during the third year of this agreement,25 percent of
the grant award.
D. This Agreement,together with the Urban and Community Forestry Grant Memorandum of
Agreement,embodies the entire agreement and understanding between the parties hereto
and there are no other agreements or understandings,oral or written,with reference to the
. subject matter hereof that are not superseded hereby.
Signed by parties to this agreement:
FLORIDA DEPARTMENT OF AGRICULTURE AND CONTRACTOR
CONSUMER SERVICES
Signature Signature
Director of Administration
Title Title
Date Date
63