2010-27375 Reso RESOLUTION NO. 2010-27375
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ADOPTING
OPERATIONAL GUIDELINES FOR SOUTH POINTE PARK RELATING TO
PARK HOURS, BICYCLES AND SKATEBOARDS, MOTORIZED VEHICLES,
FISHING AND SWIMMING IN THE PARK, THE RENTAL OF THE
RECREATIONAL CENTER (COMMUNITY ROOM), FIELDS AND PAVILION
(ROOFTOP), AND CITY-PRODUCED SPECIAL EVENTS IN THE PARK AS
RECOMMENDED, IN PART, BY THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE AT ITS MEETING OF FEBRUARY 16, 2010.
WHEREAS, the initial discussion concerning the operational issues of the newly
reconstructed South Pointe Park (the "Park") was held on February 17, 2009, at the
Neighborhood/Community Affairs Committee meeting; and
WHEREAS, the Administration requested direction and guidance on pending issues that
would ultimately shape the future uses of the Park including, but not limited, to such matters as
park hours, facility and field rentals, motorized and non-motorized vehicles in the park,
programming and special events; and
WHEREAS, on May 12, 2009, a community meeting was held at the South Pointe Park
community room to gain additional input from the residents as to operational issues; and
WHEREAS, on June 17, 2009, the proposed operational guidelines were discussed at
the Neighborhood/Community Affairs Committee (the "NCAC") where input from the residents
was received; and
WHEREAS, following its discussion, the NCAC moved the following Operational
Guidelines to the City Commission with a recommendation for approval:
• Park Hours: Establish the hours as recommended previously, which is sunrise to
10:00pm for the Park, with the hours of the cut walk mirroring the hours of Smith and
Wollensky's.
• Bicycles/skateboards: Restrict bicycles and skateboards from being ridden on the
elevated portion of the serpentine walkway. Bicycles and skateboards to be permitted in
all other pathways in the park, including the cut walk. Staff is to monitor the use of the
serpentine by children with scooters and report back.
• Motorized Vehicles: No unauthorized motorized vehicles in the park.
• Fishing and swimming: There would be no swimming or fishing in the park, and fishing
would not be permitted until such time as the fishing pier re-opens, and then only from
the pier.
• Recreational Center ("Community Room") Rental; Rentals of the recreational center
will be permitted for single events and under specific terms and conditions and when the
center is available (un-programmed) by the park. There will be no alcohol permitted;
amplified music is permitted, but only from 10:00 a.m. to 8:00 p.m.; cannot violate the
noise ordinance; and the doors must be closed during amplified music. Renters cannot
charge admission. The proposed rental fees would be in accordance with rental rates
approved and established for interior building rentals in our parks system, as approved
by the City Commission in 2003. Please note that "resident rates" refers to Miami-Dade
County residents.
• Playground Rental: No rentals of the playground area are allowed as it is too heavily
used.
• Field Rental: No rental of the fields is allowed.
• Pavilion (rooftop) Rental: No rental of the pavilion is allowed.
• City-Produced Special Events: City-produced special events are those events that the
City's Parks and Recreation Department, Tourism and Cultural Development
Department or other City department develop for the purpose of providing recreational,
educational and/or cultural entertainment to the general public, primarily focused for our
residents. These city-produced events are limited to no more than six (6) per fiscal year
and would have priority over any non-city produced special events. No city produced
special event can extend longer than two days in duration (setup and removal may not
exceed two additional days); setup and removal cannot restrict public access to the
park; any live or amplified sound is to face south and not begin earlier than 10:00am and
conclude by 10:00 p.m.; no alcohol is permitted; and
WHEREAS, the issue of permitting non-City produced special events in South Pointe
Park was referred to the City Commission without recommendation; and
WHEREAS, the South Pointe Park Operational Guidelines item was first included in the
July 15, 2009 Commission agenda, but it was not reached and was then included in subsequent
9
agendas and, at the December 9th meeting, it was recommended that, in deference to our new
Commissioners, the item be referred back to the NCAC for discussion; and
WHEREAS, the South Pointe Park operational guidelines item was referred back to the
February 16, 2010 NCAC meeting where the Administration presented the background and
history of the issue and restated its agreement and support of the previously discussed
operational recommendations/guidelines; and
WHEREAS, at its meeting on February 16, 2010, the NCAC members held a
comprehensive discussion of the issues and supported the previously recommended
operational guidelines for:
• Park Hours
• Bicycles, Skateboards
• Motorized Vehicles
• Fishing and Swimming in the Park
• Recreational Center("Community Room") Rental
• Playground Rental
• Pavilion (rooftop) Rentals; and
WHEREAS, the NCAC recommended that Field Rentals should be available under
controlled conditions; and
WHEREAS, as a result of NCAC direction, the Administration developed the following
conditions for Field Rentals at South Pointe Park:
• The east lawn would not be available for field rentals;
• Field rentals would only be available for non-league, non-organized play or small scale
private/non-commercial events (fewer than 100 persons) that do not require temporary
structures (e.g. tents requiring permits) or other supports that would require a special
event permit;
• Field rentals would be available during the hours of 10:00 a.m. and 6:00 p.m., weekdays
(Monday—Thursday) only;
• There would be no field rentals on weekends (Friday — Sunday) or on holidays, and no
field rental would be permitted if there is an approved special event occurring at the park
on the requested day;
• Field rentals would be for private events not open to the general public;
• Any field rental is for a maximum four (4) hour duration, including set-up and removal;
• There can be no sales/service/consumption of alcoholic beverages as part of a field
rental.
• A damage/clean-up deposit may be required at the time the field rental agreement is
approved; this deposit will be refunded following the event if the terms and conditions of
the rental are met.
• No live entertainment or amplified sound.
It is recommended that field rental fees be in accordance with the rates approved and
established for field rentals in our parks system, as approved by the City Commission in 2003.
They are as follows:
Resident (Including Miami- Dade County) Non-Resident
No Admission Fee No Admission Fee
Day: $150.00 $300.00
Additional costs for field rentals include staffing at $25.00 per hour per staff for a four hour
minimum, with the number of staff to be determined by the Parks and Recreation Department.
Insurance, janitorial, and/or other direct costs are not included in the field rental amount; and
WHEREAS, the NCAC further recommended that the following categories of special
events be permitted under specific terms and conditions:
I) City-Produced Special Events
As previously defined, City-produced special events are those events that the City's
Parks and Recreation Department, Tourism and Cultural Development Department, or
other City department develops for the purpose of providing recreational, educational
and/or cultural entertainment to the general public, primarily focused for our residents.
Examples include, but not are limited, to Movie in the Park, Arts in the Park or other
activity offered by the City.
• The total number of city-produced events would be six (6) per fiscal year;
City-produced special events will have priority over non-city special events;
• No City sponsored special event will extend more than two (2) days in duration. Set up
and removal may not exceed two (2) additional days in total;
• Setup and removal cannot restrict public access to the park;
• No sales/service/consumption of alcohol is permitted;
• Any live entertainment/amplified sound:
• Must face south
• May not begin before 10:00 a.m.
• Must conclude by 10:00 p.m. (unless it is a "Movie in the Park")
II) Non-City Produced Special Events
Non-City produced special events were discussed as two types: those with a
recreational purpose, and those for entertainment/other. For purposes of the NCAC
meeting, staff had identified a non-city-produced "special event" as any organized event
that anticipates the attendance of more than 100 persons, or any event that requires a
set up beyond that which would be permitted as part of the typical use of a public park or
which could be accommodated by a field rental (e.g. a 90-person private picnic that
requires permitted tents, an event on a Saturday).
A) Non-City produced recreational special events
These special events would include activities such as a marathon, triathlon, the Barefoot
Mailman Walk, etc. These events were generally well-received and the general
consensus among NCAC members and residents present at the meeting was that they
should be permitted (although certainly with the expectation that they would follow
special events guidelines). The city would consider recreational events, such as the
Barefoot Mailman Walk, a meeting point for a triathlon, etc. on a case-by-case basis and
with sufficient conditions to mitigate any impacts to the neighborhood and park. These
recreational special events would be submitted via the Special Events process, as well,
but would not be included within any limit on the number imposed for non-city events,
should non-recreational special events be permitted. There can be no sales/service or
consumption of alcoholic beverages. No amplified sound or live entertainment is
permitted, although the use of loudspeakers for event management is allowed.
B) Non-City produced/non-recreational special events
These special events are non-recreational events such as weddings or concerts, or any
other event that could not occur via a field rental (e.g. day da e. . of week, number of hours,
placement of structures, etc.). Staff discussed the unique qualities of this park, and the
neighborhood concerns relating to non-City produced/non-recreational special events,
and developed parameters for the NCAC's consideration should these be permitted at
South Pointe Park. These conditions would be in addition to any and all current
requirements of the special events process managed by the City's Tourism and Cultural
Development Department). Specifically, these included:
• The east lawn would not be available for non-City special events;
• The total number and frequency of non-City, non-recreational special events in a
year should be limited. The example provided for the committee was no more
than six (6) per fiscal year, no more than two (2) non-City, non-recreational
special events in a single month, and no more than one (1) non-City, non-
recreational special event per week;
• For purposes of this limitation, this limit would relate to non-city, non-recreational
special events to include, but not limited to, weddings, concerts, etc.;
• No permitted non-City, non-recreational special event would extend more than
one day in duration. Set-up and removal may not exceed two (2) days in total;
• No non-City, non-recreational special event can be permitted that anticipated an
attendance in excess of 500 persons;
• No non-City special event would operate past the park's established closing hour
of 10:00 p.m. and could not begin earlier than 10:00 a.m.;
• No amplified sound or live entertainment is permitted; however, the use of
loudspeakers for event management is allowed, provided that such use is in
compliance with the City's Noise Ordinance;
• No sales/service/consumption of alcoholic beverages; and
WHEREAS, following the discussion of special events, the NCAC recommended that:
• City Produced Special Events be permitted as proposed with the conditions set
forth herein; and
• Non-City Produced Special Events (including Recreational and Non-Recreational
activities) be permitted with the conditions set forth herein, with the exception that
the proposed frequency of no more than six (6) per fiscal year. While staff had
proffered no more than six (6) non-city, non-recreational special events per fiscal
year, the Committee modified this recommendation to permit no more than six (6)
events in a six (6) month period (and no more than two (2) non-city special
events in a single month, and no more than one (1) non-city special event per
week), and report to back to the City Commission after a six (6) month period;
and
WHEREAS, at its meeting on April 14, 2010, the City Commission reviewed the
recommendations of the NCAC and approved the following Operational Guidelines for South
Point Park:
• Park Hours: Park: Sunrise to 10:00 p.m. Cutwalk: Sunrise to 2:00 a.m.
• Bicycles and Skateboards: Permitted on paved walkways only, excluding the
elevated portion of serpentine walkway.
• Motorized Vehicles: Prohibited except for officially authorized government and
government contractor vehicles.
• Fishing or Swimming: Prohibited in the park.
• Facility Rental (Community Room in Pavilion Building): Available when not
programmed for public use. No sales/service/consumption of alcoholic beverage
permitted. Amplified sound/live entertainment permitted inside between 10:00
a.m. and 8:00 p.m. (with doors closed; no waivers of noise ordinance). Event
cannot exceed occupancy limits.
• Playground/Tot lot: Rentals not permitted for playground area or adjacent areas
with tables.
• Pavilion: Pavilion rooftop rentals are not permitted.
• City-Produced Special Events:
o Permitted Use: Cultural or recreational events (or other events) produced
or sponsored by the City; open to the general public.
o Location: Use areas not restricted; mostly use west lawn
o Frequency: Max of six per fiscal year; max two days per event plus max
two days set up and removal per event; setup and removal may not
restrict public access to the park.
o Hours/Duration of Event: Consistent with Park Hours
o Alcoholic Beverages: No sales/service/consumption of alcoholic
beverages permitted.
o Amplified Sound/Live Entertainment: Permitted from 10:00 a.m. to 10:00
p.m. (or later to accommodate a "Movie in the Park") Speakers must face
South. Cannot exceed noise ordinance.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA hereby approve and adopt the
Operational Guidelines for South Pointe Park set forth herein relating to the park hours,
bicycles, and skateboards, motorized vehicles, fishing and swimming in the park, the rental of
the recreational center, fields and pavilion (rooftop), and City-produced special events in the
park, as recommended, in part, by the NCAC at its meeting of February 16, 2010.
PASSED and ADOPTED this 14 day of April, 2010.
ATTEST:
Philip Le, °►�- o r
Alai 5 27_ s
R. ael E. Granada, City Clerk
APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution,approving and adopting the basic operational guidelines for South Pointe Park relating to park hours,
bicycles and skateboards, motorized vehicles, fishing and swimming in the park, rental of the recreational center,
fields and pavilion (rooftop) and special events as recommended by the Neighborhoods/Community Affairs
Committee on February 16, 2010.
Key Intended Outcome Supported:
Increase Satisfaction with Recreational Programs
Supporting Data(Surveys, Environmental Scan,etc.): Miami Beach Customer Survey indicates 84.9%of
residents rated the City's Recreation programs as either excellent or good.
Issue:
Shall the Mayor and City Commission adopt the resolution?
Item Summary/Recommendation:
The initial discussion concerning the operational issues of the newly reconstructed South Pointe Park was held on
February 17, 2009, at the Neighborhoods/Community Affairs Committee meeting. The Administration requested
direction on issues such as park hours, facility and field rentals, motorized and non-motorized vehicles in the park,
programming and special events.
Subsequent meetings with the community and the Neighborhoods/Community Affairs Committee were held over
the next several months to gain additional input from the residents and Commission related to the operational issues
resulting in recommendations from the Committee being forwarded to the full Commission. The item was first
included in the July 15, 2009 Commission agenda, but it was not reached. It was then included in subsequent
agendas. At the December 9th meeting it was recommended that, in deference to our new Commissioners, the
item be referred back to the Neighborhoods/Community Affairs Committee for discussion.At the December 9,2009
Commission meeting,the item was referred to the February 16,2010 Neighborhoods/Community Affairs Committee
meeting to allow the new Commissioners to understand the issues under consideration. At the meeting the
Administration presented the background and history of the issue.
The Neighborhoods/Community Affairs Committee members held a comprehensive discussion and supported the
previously recommended operational guidelines for Park Hours, Bicycles,Skateboards, Motorized Vehicles, Fishing
and Swimming in the Park, Recreational Center ("Community Room") Rental, Playground Rental and Pavilion
(rooftop) Rentals. However, the Committee recommended that Field Rentals and a limited number of Special
Events should be permitted under specific conditions, and as noted in the attached.
It is recommended that the Commission approve the proposed operational guidelines for South Pointe Park
Advisory Board Recommendation:
Discussed and/or recommended by the Neighborhoods/Community Affairs Committee on February 17,2009,June
17, 2009 February 16, 2010.
Financial Information:
Source of Amount Account
Funds: 1
2
OBPI Total
Financial Impact Summary: Field Rentals and Community Room rentals shall generate revenue for the
City.
City Clerk's Office Legislative Tracking:
Kevin Smith, Parks& Recreation Director
Sign-Offs:
Department Director Assi ant City Manager City Manager
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Iv\IAIv\IBEACH AGENDA BTEM R1B
DATE
tri- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: M r M ti Herr a Bower a embers of the City Commission
FROM: o,ge M. Gonzalez, City Mana
DATE: April 14, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ADOPTING THE BASIC
OPERATIONAL GUIDELINES FOR SOUTH POINTE PARK RELATING TO PARK
HOURS, BICYCLES AND SKATEBOARDS, MOTORIZED VEHICLES, FISHING AND
SWIMMING IN THE PARK, THE RENTAL OF THE RECREATIONAL CENTER
(COMMUNITY ROOM), FIELDS AND PAVILION (ROOFTOP), AND SPECIAL EVENTS IN
THE PARK AS RECOMMENDED BY THE NEIGHBORHOODS/ COMMUNITY AFFAIRS
COMMITTEE AT ITS MEETING OF FEBRUARY 16, 2010.
BACKGROUND
The initial discussion concerning the operational issues of the newly reconstructed South Pointe Park
was held on February 17, 2009, at the Neighborhoods/ Community Affairs Committee meeting, prior
to the opening of the park. The discussion focused on a number of issues, including the park's
proposed maintenance, security and programming plans, and the assigned responsibilities of various
departments contributing to the successful operations of the new South Pointe Park. The
Administration also requested direction and guidance on pending issues that would ultimately shape
the future uses of the park. These included, but were not limited, to such matters as park hours,
facility and field rentals, motorized and non-motorized vehicles in the park, programming and special
events.
On May 12, 2009, a community meeting was held at the South Pointe Park community room. The
purpose of the meeting was to gain additional input from the residents as to operational issues.
On June 17, 2009 the proposed operational guidelines were discussed at the
Neighborhoods/Community Affairs Committee. Input received from the residents was referenced, as
appropriate (Attached, please find the memorandum submitted for the June 17, 2009,
Neighborhoods/Community Affairs Committee titled "Follow-up Discussion Concerning the Potential
Operational Issues Related To the Newly Reconstructed South Pointe Park"). As you will note, the item
provided suggested parameters for various operational issues for the Committee's consideration.
Following their discussion on June 17, 2009, the Neighborhoods/Community Affairs Committee
moved the following operational guidelines to Commission with a recommendation for approval:
• Park Hours: Establish the hours as recommended previously, which is sunrise to 10:00pm for
the park, with the hours of the cutwalk mirroring the hours of Smith and Wollensky's.
• Bicycles/skateboards: Restrict bicycles and skateboards from being ridden on the elevated
portion of the serpentine walkway. Bicycles and skateboards to be permitted in all other
Commission Memorandum
April 14, 2010
Adopting the Basic Operational Guidelines for South Pointe Park
Page 2 of 5
pathways in the park, including the cut walk. Staff is to monitor the use of the serpentine by
children with scooters and report back.
• Motorized Vehicles: No unauthorized motorized vehicles in the park.
• Fishing and swimming: There would be no swimming or fishing in the park, and fishing
would not be permitted until such time as the fishing pier reopens, and then only from the pier.
• Recreational Center("Community Room") Rental: Rentals of the recreational center will be
permitted for single events and under specific terms and conditions and when the center is
available (un-programmed) by the park. There will be no alcohol permitted; and amplified
music is permitted, but only from 10:00am to 8:00pm, cannot violate the noise ordinance, and
the doors must be closed during amplified music. Renters cannot charge admission. The
proposed rental fees would be in accordance with rental rates approved and established for
interior building rentals in our parks system, as approved by the City Commission in 2003.
Please note that "resident rates" refers to Miami-Dade County residents, as well.
• Playground Rental: No rentals of the playground area are allowed as it is too heavily used.
• Field Rental: No rental of the fields to be allowed.
• Pavilion (rooftop) Rental: No rental of the pavilion to be allowed.
• City-Produced Special Events: City-produced special events are those events that the City's
Parks and Recreation Department, Tourism and Cultural Development Department or other
City Department develop for the purpose of providing recreational, educational and/or cultural
entertainment to the general public, primarily focused for our residents. These city-produced
events were to be limited to no more than six (6) per fiscal year and would have priority over
any non-city produced special events. No city-produced special event can extend longer than
two days in duration (setup and removal may not exceed two additional days); setup and
removal cannot restrict public access to the park; any live or amplified sound is to face south
and not begin earlier than 10:00am and conclude by 10:00pm; and no alcohol is permitted.
The remaining issue that did not reach a conclusion was the issue of permitting non-city produced
special events in South Pointe Park; this issue was referred to the City Commission without
recommendation.
COMMISSION DISCUSSIONS/ACTIONS
The item was first included in the July 15, 2009 Commission agenda, but it was not reached. It was
then included in subsequent agendas (September 9th and December 9th, 2009). At the December 9th
meeting it was recommended that, in deference to our new Commissioners, the item be referred back
to the Neighborhoods/Community Affairs Committee for discussion.
The item was referred to the February 16, 2010 Neighborhoods/Community Affairs Committee
meeting. At the meeting the Administration presented the background and history of the issue. The
Administration further restated its agreement and support of the previously discussed operational
recommendations/guidelines including:
• Park Hours
• Bicycles, Skateboards
• Motorized Vehicles
• Fishing and Swimming in the Park
• Recreational Center ("Community Room") Rental
• Playground Rental
• Field Rental
• Pavilion (rooftop) Rentals
• City-Produced Special Events
Commission Memorandum
April 14, 2010
Adopting the Basic Operational Guidelines for South Pointe Park
Page 3 of 5
The Administration requested that Committee review the previous recommendations and provide
direction on the various issues, as well as providing guidance related to the pending issues of non-city
produced/non-recreational special events in South Pointe Park.
The Neighborhoods/Community Affairs Committee members held a comprehensive discussion of the
issues and recommended the previously discussed operational guidelines for Park Hours, Bicycles,
Skateboards, Motorized Vehicles, Fishing and Swimming in the Park, Recreational Center
("Community Room") Rental, Playground Rental, and Pavilion (rooftop) Rentals.
Following discussion on potential uses of the park, the Committee also recommended that Field
Rentals should be available under very controlled conditions. As a result of the Committee direction,
the following conditions for Field Rentals at South Pointe Park have been developed for consideration:
• The east lawn would not be available for field rentals;
• Field rentals would only be available for non-league, non-organized play or small scale
private/non-commercial events (fewer than 100 persons) that do not require temporary
structures (e.g. tents requiring permits) or other supports that would require a special event
permit;
• Field rentals would be available during the hours of 10:00 A.M. and 6:00 P.M., weekdays
(Monday—Thursday) only;
• There would be no field rentals on weekends (Friday — Sunday) or on holidays, and no field
rental would be permitted if there is an approved special event (City-produced, non-city
recreational, etc.) occurring at the park on the requested day;
• Field rentals would be for private events not open to the general public;
• Any field rental is for a maximum four (4) hour duration, including set-up and removal;
• There can be no sales/service/consumption of alcoholic beverages as part of a field rental.
• A damage/clean-up deposit may be required at the time the field rental agreement is
approved; this deposit will be refunded following the event if the terms and conditions of the
rental are met.
• No live entertainment or amplified sound is permitted; a loudspeaker would only be permitted
for event management (as needed).
It is recommended that the proposed field rental fees be set in accordance with the rates approved
and established for field rentals in our parks system, as approved by the City Commission in 2003.
They are as follows: Resident (Including Miami-Dade County) Non-Resident
No Admission No Admission
$150.00 $300.00
Additional costs for field rentals include staffing at $25.00 per hour per staff, four hour minimum, and
the number of staff to be determined by the Parks and Recreation Department. Insurance, janitorial
and/or other direct costs are not included in the field rental amount.
SPECIAL EVENTS
The issue of Special Events at South Pointe Park has generated the most discussion in terms of
operational issues for the Park. The Park's unique characteristics, as well as its location, availability
for parking, proximity to dense residential etc., are all considerations. Three very specific and distinct
categories of Special Events were discussed by the Committee. The Committee recommended that
all three (3) categories of special events be permitted under specific terms and conditions.
Commission Memorandum
April 14, 2010
Adopting the Basic Operational Guidelines for South Pointe Park
Page 4 of 5
City-Produced Special Events
As previously defined, City-produced special events are those events that the City's Parks and
Recreation Department, Tourism and Cultural Development Department or other City department
develop for the purpose of providing recreational, educational and/or cultural entertainment to the
general public, primarily focused for our residents. Examples include but not are limited to Movie in
the Park, Arts in the Park or other activity offered by the City. The Committee recommended that
these events be permitted, with the following conditions as recommended by staff:
• The total number of city-produced events would be six (6) per fiscal year;
• City-produced special events will have priority over non-city special events;
• No City sponsored special event will extend more than two (2) days in duration. Set up and
removal may not exceed two (2) additional days in total;
• Setup and removal cannot restrict public access to the park;
• No sales/service/consumption of alcohol is permitted;
• Any live entertainment/amplified sound:
O Must face south
O May not begin before 10:00 A.M.
O Must conclude by 10:00 P.M. (unless it is a "Movie in the Park")
Residents have generally indicated that they are supportive of this type of special event. It should be
noted that based on current programming schedules and resources, it is likely that the City would not
produce as many Special Events as would be permitted based on this recommendation by
Committee.
Non-City Produced Special Events (Recreational and Non-City Produced/Non- Recreational
Events)
Non-city produced special events were discussed as two types: those with a recreational purpose,
and those for entertainment/other. For purposes of the Committee meeting, staff had identified a non-
city-produced "special event" as any organized event that anticipates the attendance of more than 100
persons, or any event that requires a set up beyond that which would be permitted as part of the
typical use of a public park or which could be accommodated by a field rental (e.g. a 90-person
private picnic that requires permitted tents, an event on a Saturday).
Non-City produced recreational special events
These special events would include activities such as a marathon, triathlon, the Barefoot Mailman
Walk, etc. These events were generally well-received and the general consensus among committee
members and residents present at the meeting was that they should be permitted (although certainly
with the expectation that they would follow special events guidelines). The city would consider
recreational events, such as the Barefoot Mailman Walk, a meeting point for a triathlon, etc. on a
case-by-case basis and with sufficient conditions to mitigate any impacts to the neighborhood and
park. Other conditions include, but are not limited to:
• These recreational special events would be submitted via the Special Events process,
• There can be no sales/service or consumption of alcoholic beverages.
• No amplified sound or live entertainment is permitted, although the use of loudspeakers for
event management is allowed.
• While there is currently no limit on the number of these events, there can be no more than two
in a single month and no more than one in a given week.
• Cannot use the east lawn.
Non-City produced/non-recreational special events
These special events are non-recreational events such as weddings or concerts, or any other event
that could not occur via a field rental (e.g. day of week, number of hours, placement of structures,
etc.). Staff discussed the unique qualities of this park, and the neighborhood concerns relating to non-
Commission Memorandum
April 14, 2010
Adopting the Basic Operational Guidelines for South Pointe Park
Page5of5
City produced/non-recreational special events, and developed parameters for the Committee's
consideration should the Committee recommend permitting these types of special events at South
Pointe Park. These conditions would be in addition to any and all current requirements of the special
events process managed by the City's Tourism and Cultural Development Department). Specifically,
these conditions included:
o The east lawn would not be available for non-city special events;
o The total number and frequency of non-city, non-recreational special events in a year should
be limited. The example provided for the committee was no more than six (6) per fiscal year,
no more than two (2) non-city, non-recreational special events in a single month, and no more
than one (1) non-city, non-recreational special event per week.
o For purposes of this limitation, this limit would relate to non-city, non-recreational special
events to include, but not limited to, weddings, concerts, etc.
o No permitted non-city, non-recreational special event would extend more than one day in
duration. Set-up and removal may not exceed two (2) days in total;
o No non-city, non-recreational special event can be permitted that anticipated an attendance in
excess of 500 persons,
o No non-city special event would operate past the park's established closing hour of 10:00 P.M.
and could not begin earlier than 10:00 a.m.
o No amplified sound or live entertainment is permitted, although the use of loudspeakers for
event management is allowed.
o No sales/service/consumption of alcoholic beverages.
Following the discussion of the special events (city-produced/sponsored, recreational and non-
recreational), the Committee recommended that City Produced/Sponsored Special Events be
permitted as proposed, with the conditions presented; and that Non-City Produced Special Events
(including Recreational and Non-Recreational activities) be permitted with the conditions presented,
except the proposed frequency. While staff had proffered no more than six (6) non-city, non-
recreational special events per fiscal year, the Committee modified this recommendation to permit no
more than six (6) events in a six (6) month period (and no more than two (2) non-city special events in
a single month, and no more than one (1) non-city special event per week), and for staff to report back
to the City Commission after a six (6) month period.
A matrix reflecting the operational issues, and delineating the conditions recommended for
field rentals and the three types of special events is attached as Exhibit A.
CONCLUSION
The Administration recommends that the Commission adopt the basic operational guidelines for
South Pointe Park as they relate to the park hours of operation, bicycles and skateboards, motorized
vehicles, fishing and swimming in the park, the rental of the recreational center, fields and pavilion
(rooftop), and special events in the park, as recommended by the Neighborhoods/ Community Affairs
Committee at their meeting of February 16, 2010.
JMG/HMF/KS
T:\AGENDA\2010\April 14\Regular\Establishment of South Pointe Park Operational Guidelines II memo(3).doc
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