Letter of Grant Agreement with The Cat Network, Inc. MIAMIBEACH ;20/2-27g19
LETTER OF GRANT AGREEMENT
Grantee Name The Cat Network, Inc.
Contact Person Charlene Grail
Contact Phone Number 305-421-4119
3301 Ponce de Leon Boulevard, Suite 210
Grantee Address Coral Gables, FL 33134
c.grall @miami.edu
Total Amount of Grant $5,000.00
DEADLINES
CONTRACT DEADLINE WITH BUDGET SUBMITTAL: October 1, 2014
EXPENDITURE DEADLINE: September 30, 2015
IN WITNESS WHEREOF, the parties hereto have executed this Agre ent
Authorized Sign-• - Au if orized ignature
For The Cat Network, Inc. Fo Miami :each
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Title of Signatory Title of Signatory
C)i\CLir (€e 6tct Jimmy Morales
Type or Print the above Signature Type or Print the above Signature
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Date Date
The above signatory certifies that all information provided in the Letter of Agreement and all
attachments are true and accurate. APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
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GENERAL CONDITIONS
1. PROJECT AND BUDGET DESCRIPTION
Upon being awarded grant funds by the City, the Grantee is required to submit a budget to the
City's Grant Administrator or designee for approval detailing how the grant monies received are
to be spent. The Grantee may only use the award for the purposes described below:
The Cat Network, Inc will apply the funds to a cat spay/neuter program in
the City of Miami Beach. Eight hundred twenty seven (827) cats will be
sterilized in each of two consecutive years at a cost of up to $65 per
cat. A PetSmart Charities Grant will cover up to $55.65 of the cost per cat
for the sterilizations. Pursuant to this Grant Agreement, the City of Miami
Beach will cover up to $9.35 of the cost per cat. The program will operate
with veterinarians contracted through The Cat Network, Inc. The Cat
Network, Inc.'s Meow Mobile will conduct at least one spay/neuter event
in Miami Beach per month. Vouchers will also be distributed by The Cat
Network, Inc. and presented to veterinarians that have agreed to perform
services for the program, in order to increase the ability to get as many
cats sterilized as possible. Any remaining grant funds under this Grant
Agreement may be reallocated to cover the full cost of surgeries and
vaccinations at up to $65.00 per cat.
The submitted budget must be approved by the City before any grant funds will be disbursed.
The Grantee's expenditure of grant funds is to be used only for the specific items identified in
the budget approved by both parties. Any changes must be reported in writing to the City of
Miami Beach Grant Administrator or designee and approved before being implemented or the
corresponding grant monies may need to be repaid or future funding may be jeopardized at the
City's discretion.
2. PAYMENT SCHEDULE AND REPORTING
Once the Grantee's budget has been approved and the Agreement signed, then the Grantee
must prepare an invoice and deliver it to the City's Finance Department located at 1700
Convention Center Drive. If all this documentation is not completed and submitted prior to the
end of the fiscal year (September 30th), then the monies are forfeited and will not be paid to the
Grantee.
The Grantee who receives monies is required to submit each paid invoice attached to a copy of
their proof of payment (canceled check, credit card statement, wire transfer, bank statement,
etc.) by the end of the fiscal year to the Grant Administrator or designee. All invoices and proof
of payments submitted must be complete and agree to the budget previously approved by the
City.
Invoices incurred prior to the beginning of the fiscal year are not reimbursable. Similarly,
invoices incurred after the end of the fiscal year are not acceptable unless previously approved
in writing by the City of Miami Beach.
The City of Miami Beach assumes no obligation to provide financial support of any type in
excess of the total grant amount. All amounts submitted to the City of Miami Beach must not be
submitted to any other funding agency for payment.
Reports need to include expenditures by month based on number of cats spayed and
neutered.
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3. FINANCIAL REVIEW
The Grantee must keep accurate and complete books and records of all receipts and
expenditures of Grant funds in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in
conjunction with this grant shall be retained in Miami-Dade County in a secure place and in an
orderly fashion by the Grantee for at least two years after the expenditure deadline.
The City of Miami Beach or its designee at the Grantee's local offices may examine the books,
records and documents during regular business hours and upon reasonable notice.
Furthermore, the City of Miami Beach may, at its own expense, audit or have audited upon
reasonable notice, all the financial records of the Grantee, whether or not purported to be
related to this Grant.
4. FISCAL YEAR
The fiscal year shall be defined as October 1, 2014 through September 30, 2015. All conditions
that must be met shall fall within those dates.
5. CONTRACT REPRESENTS TOTAL AGREEMENT
This contract, including its general and special conditions, represents the whole and total
agreement of the parties. No representations, except those contained within this grant
agreement and its attachments, are to be considered in construing its terms. No modifications
or amendments may be made to this Agreement unless made in writing and signed by both
parties.
6. LIABILITY AND INDEMNIFICATION
It is expressly understood and intended that the Grantee, as the recipient of grant funds, is not
an officer, employee or agent of the City of Miami Beach. Further, for purposes of the
Agreement and the grant project or activity, the parties hereto agree that the Grantee, its
officers, agents and employees are independent contractors.
The Grantee shall take all actions as may be necessary to ensure the its officers, agents,
employees, assignees and/or subcontractors shall not act as nor give the appearance of that of
an agent, servant, joint venture, collaborator or partner of the City of Miami Beach.
The Grantee shall indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the City or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, law suits, causes of actions or
proceedings of any kind or nature arising out of, relating to or resulting from the performance of
the Agreement by the Grantee or its employees, agents, servants, partners, principals or
subcontractors. The Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits, or actions of any kind or nature in the name of the City,
where applicable including appellate proceedings, and shall pay all costs, judgments, and
attorneys' fees which may issue thereon.
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