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2015-29046 Reso RESOLUTION NO. 2015-29046 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AND APPROVING AND AUTHORIZING U ORIZING THE CITY ADMINSITRATION TO ACCEPT $40,050 FROM PENROD BROTHERS, INC. FOR THE RE-DESIGN AND DEVELOPMENT OF CONSTRUCTION DOCUMENTS FOR THE RECONSTRUCTION OF SURFACE LOT 01A— PENRODS AT ONE OCEAN DRIVE. WHEREAS, the Office of Capital Improvement Projects (CIP) for the City of Miami Beach (City) approved a Service Order in the amount of $106,538.34 on December 6, 2013 to Milian Swain & Associates, Inc. (City's Consultant) to provide Professional Services to develop construction documents for the reconstruction of Surface Lot 01A — Penrods at One Ocean Drive (Project), pursuant to Request for Qualifications (RFQ) No. 01-09/10 authorized pursuant to Resolution No. 2010-27415; and WHEREAS, the original Service Order to the City's Consultant included providing a survey, geotechnical investigation, design services, permitting services, bidding and award services, and limited construction services; and WHEREAS, the design drawings (City's Conceptual Plan) for the Project were submitted to CIP for scope review and approval at 30%, 60%, and 90% completion levels on March 17, 2014, July 7, 2014, and October 24, 2014, respectively, and the City provided Penrods Brothers, Inc. (Nikki Beach) with the City's Conceptual Plan for their review and comment at each completion level; and WHEREAS, on October 23, 2014, CIP met with Nikki Beach to discuss the design of the parking lot and Nikki Beach presented a conceptual plan developed by its consultant, Alfredo M. Carbonell, P.E. Inc., which included building improvements and a new lay-out for the parking lot (Nikki Beach Conceptual Plan); and WHEREAS, the proposed Nikki Beach Conceptual Plan was significantly different from the City's Conceptual Plan and therefore had to be submitted to the City's Planning and Zoning Department, Transportation Department, and the Green Space and Environmental Divisions for their review and approval; and WHEREAS, it was determined that the Nikki Beach Conceptual Plan was feasible, but would require review and approval from the Design Review Board (DRB), because it includes the conversion of a green area into parking spaces, for which Nikki Beach will be responsible for obtaining DRB approval; and WHEREAS, the lease administrator for the City's Department of Tourism, Culture, and Economic Development advised Nikki Beach that the City would consider changing the design to accommodate the Nikki Beach Conceptual Plan so long as Nikki Beach paid for the re-design cost to bring the Nikki Conceptual Plan drawings up to 90% Completion Level (Redesign Costs), which was the completion phase reached by the City's Consultant; and WHEREAS, the City's Consultant provided CIP a proposal for the Redesign Costs, in the amount of$40,050, and Nikki Beach agreed to pay for said Redesign Costs; and WHEREAS, the subject of the redesign of the Nikki Beach Conceptual Plan was discussed at the May 6, 2015 City Commission meeting and was referred to the Neighborhood/Community Affairs Committee (NCAC); and WHEREAS, at its meeting on May 29, 2015, the NCAC recommended in favor of accepting $40,050 from Penrods, Inc. for the redesign and development of construction documents for the reconstruction of Surface Lot 01A— Penrods at One Ocean Drive. NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the recommendation of the Neighborhood/Community Affairs Committee and approve and authorize the City Administration to accept $40,050 from Penrod Brothers, Inc. for the re-design and development of construction documents for the reconstruction of Surface Lot 01A— Penrods at One Ocean Drive. PASSED and ADOPTED this /0 day of Jhn.e_ 2015. ATTEST: 0,1 • -At'__ B ,q s�0 , .. -/ Rafael E. Grans•o, City ' '' "' �•i�, Philip -vi . , A ..yor i ( k. : � i pRP ORATED' 0 -.INC '(o 4 c APPROVED AS TO �i�"�� FORM& LANGUAGE S.���������.• I'&F R ELUTION ,i i i (--. C., •1_ 6 City Attorney Dote,.._ r T:WGENDA\2015\June\TCED\Penrods RESO.docx COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting $40,050 From Penrod Brothers, Inc. For The Re-Design And Development Of Construction Documents For The Reconstruction Of Surface Lot 01a—Penrods At One Ocean Drive. Key Intended Outcome Supported: Build and maintain priority infrastructure with full accountability. Supporting Data(Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated that over 81% of residents rated recently completed capital improvement projects as"excellent"or"good". Item Summary/Recommendation: The Office of Capital Improvement Projects (CIP) approved a Service Order in the amount of $106,538.34 on December 6, 2013 to Milian Swain&Associates, Inc. (City's Consultant)to provide Professional Services to develop construction documents for the reconstruction of Surface Lot 01A— Penrods at One Ocean Drive. Pursuant to the Request for Qualifications(RFQ)No. 01-09/10, adopted Resolution No. 2010-27415. The original Service Order to the Consultant includes providing a survey, geotechnical investigation, design services, permitting services, bidding and award services, and limited construction services. The design drawings were submitted to CIP for scope review and approval at 30%, 60% and 90% completion levels on March 17, 2014; July 7, 2014, and October 24, 2014 respectively. The City provided Penrods Brothers, Inc. (Nikki Beach) with the drawings for their review and comment at each completion level. On October 23, 2014, CIP met with Mr. Steve Savola, a representative of Nikki Beach, to discuss the design of the parking lot. Mr. Savola presented a conceptual plan developed by their consultant, Alfredo M. Carbonell, P.E. Inc., which included building improvements and a new lay-out for the parking lot. The proposed lay-out was significantly different from the one developed by the City's Consultant. CIP stated to Mr. Savola that this new lay-out would modify the original design in its entirety. The City indicated that this would have to be sent to the Planning and Zoning Department, Transportation Department, and the Green Space and Environmental Divisions for their review and acceptance of the new lay-out. On October 24, 2014, our Consultant was submitting the 90% completion plans as scheduled. CIP obtained input from these City entities regarding the proposed lay-out for the parking lot presented by Nikki Beach, and based on their comments, it was determined that the new design was feasible. This new design includes the conversion of a green area into parking spaces, which would require review and approval from the Design Review Board. Alfredo M. Carbonell, P.E., Inc. will be responsible for obtaining said approval. The Department of Tourism, Culture, and Economic Development, the lease administrator for the City, advised Nikki Beach that the City would consider changing the lay-out to satisfy their needs as long as they would pay for the re- design cost to bring this new conceptual drawings up to 90% Completion Level, which was the completion phase reached by the City's Consultant. The City's Consultant provided CIP a proposal for redesigning of the 30, 60, and 90% plan development in the amount of$40,050. After several meetings to review and negotiate the fees proposed by the City's Consultant, the City and Nikki Beach agreed that Nikki Beach will pay the amount of $40,050 to the City for the accepted design modifications. The City is including two electrical conduits from the proposed electrical panel to an electrical pull box close to the NW corner of the lot for future EVCS. Attached are site plans of the existing parking lot and proposed plan for the Committee's review. The City Code requires a minimum of 20% of the area to be green. The proposed plan includes 26,796 square feet of landscaped green space, which equals 29% of the parking lot area. Advisory Board Recommendation: The NCAC met on May 29, 2015 and voted in favor of referring this item to the City Commission. Financial Information: Source of Amount Account Funds: 1 N/A Financial Impact Summary: Penrods Brothers, Inc. (Nikki Beach)has agreed to pay$40,050 for the re-design cost to bring this new conceptual drawings up to 90% Completion Level, which was the completion phase reached by the City's Consultant. City Clerk's Office Legislative Tracking: Max Sklar, ext. 6116 Sign-Offs: De•artment 'i ect., Assistant Cit 11.1' Ina•er Cit M er MAS laglirdgM . KGB ✓� ' T:\AGENDA\2015\June\ -'1D\Penrods Summ.docx AGENDA ITEM C70 MIAMIBEACH — DATE 61D MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COM / SSION MEMORANDUM TO: Mayor Philip Levine and Member of the City kmmission FROM: Jimmy Morales, City Manager DATE: June 10, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ADMINSITRATION TO ACCEPT $40,050 FROM PENROD BROTHERS, INC. FOR THE RE-DESIGN AND DEVELOPMENT OF CONSTRUCTION DOCUMENTS FOR THE RECONSTRUCTION OF SURFACE LOT 01A — PENRODS AT ONE OCEAN DRIVE. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND • The Office of Capital Improvement Projects (CIP) approved a Service Order in the amount of $106,538.34 on December 6, 2013 to Milian Swain & Associates, Inc. (City's Consultant) to provide Professional Services to develop construction documents for the reconstruction of Surface Lot 01A — Penrods at One Ocean Drive. Pursuant to the Request for Qualifications (RFQ) No. 01-09/10, authorized pursuant to Resolution No. 2010-27415. The original Service Order to the Consultant includes providing a survey, geotechnical investigation, design services, permitting services, bidding and award services, and limited construction services. The design drawings (City's Conceptual Plan) were submitted to CIP for scope review and approval at 30%, 60% and 90% completion levels on March 17, 2014; July 7, 2014, and October 24, 2014 respectively. The City provided Penrods Brothers, Inc. (Nikki Beach) with the drawings for their review and comment at each completion level. On October 23, 2014, CIP met with Mr. Steve Savola, a representative of Nikki Beach, to discuss the design of the parking lot. Mr. Savola presented a conceptual plan developed by their consultant, Alfredo M. Carbonell, P.E. Inc., which included building improvements and a new lay-out for the parking lot (Nikki Beach Conceptual Plan). The proposed Nikki Beach Conceptual Plan was significantly different from the one developed by the City's Consultant. CIP stated to Mr. Savola that this new lay-out would modify the original design in its entirety. The City indicated that this would have to be sent to the Planning and Zoning Department, Transportation Department, and the Green Space and Environmental Divisions for their review and acceptance of the new lay-out. On October 24, 2014, our Consultant was submitting the 90% completion plans as scheduled. CIP obtained input from these City entities regarding the proposed Nikki Beach Conceptual Plan, and based on their comments, it was determined that the new design was feasible. This new design includes the conversion of a green area into parking spaces, which would require Commission Memorandum Penrods Redesign of Surface Lot 01A June 10, 2015 Page 2 of 3 _ review and approval from the Design Review Board. Alfredo M. Carbonell, P.E., Inc. will be responsible for obtaining said approval. The Department of Tourism, Culture, and Economic Development, the lease administrator for the City, advised Nikki Beach that the City would consider changing the lay-out to accommodate the Nikki Beach Conceptual Plan so long as Nikki Beach paid for the re-design cost to bring this new conceptual drawings up to 90% Completion Level, which was the completion phase reached by the City's Consultant. The City's Consultant provided CIP a proposal for the cost of redesigning the City's Conceptual Plan as requested by Nikki Beach, in the amount of $40,050. After several meetings to review and negotiate the fees proposed by the City's Consultant, the City and Nikki Beach agreed that Nikki Beach will pay the amount of$40,050 to the City for the accepted design modifications. The subject was discussed at the May 6, 2015 City Commission meeting and referred to the Neighborhoods and Community Affairs Committee (NCAC). The City Commission requested the addition of more greenspace and for the administration to provide more detailed site plan detailing the number of parking space currently in the parking lot versus the proposed plan. The Commission also requested the addition of Electric Vehicle Charging Stations (EVCS) in this parking lot. The City is including two electrical conduits from the proposed electrical panel to an electrical pull box close to the NW corner of the lot for future EVCS. Attached are site plans of the existing parking lot and proposed plan for the Committee's review. The City Code requires a minimum of 20% of the area to be green. The proposed plan includes 26,796 square feet of landscaped green space, which equals 29% of the parking lot area. The following is a breakdown of the site: AREA PARKING SPACES IN LOT Units GREEN PAVED TOTAL STANDARD ADA TOTAL Existing Condition SQ FT 26,824 65,361 92,185 123 5 128 New Layout SQ FT 26,796 65,389 92,185 147 6 153 Change SQ FT -28 28 0 24 1 25 Please note that the numbers shown in the above table were provided by the Nikki Beach consultant. The NCAC met on May 29, 2015 and voted in favor of referring this item to the City Commission. During discussion of the item, the NCAC asked that the Parking Department add this location to their watch list to ensure enforcement of meters in the City's portion of the parking lot (65 spaces). The NCAC also directed the Administration to investigate opportunities to utilize the Penrods portion of the parking lot (88 spaces) for public parking during hours which Penrods is closed (i.e. overnight). The NCAC also asked the Administration to ensure the City's spaces will not be blocked or obstructed by Penrods access/use of the delivery area adjacent to the City spaces. The Administration is working with Penrods on these items and will provide an update to the City Commission once additional information is available. In the meantime, pursuant to the action of the NCAC, the Administration is seeking approval from the City Commission for the acceptance of $40,050 from Penrods Brother, Inc. (Nikki Beach) for the re-design cost to bring the Nikki Beach Conceptual Plan up to 90% Completion Level, which was the completion phase reached by the City's Consultant. Commission Memorandum Penrods Redesign of Surface Lot 01A June 10, 2015 Page 3 of 3 CONCLUSION AND RECOMMENDATION The Administration recommends the Mayor and City Commission adopt the resolution approving and authorizing the Administration to accept $40,050 from Penrods Brother, Inc. (Nikki Beach) for the re-design cost to bring the Nikki Beach Conceptual Plan up to 90% Completion Level, which was the completion phase reached by the City's Consultant. J LM/K /MAS T:\AGENDA\2015\June\TCED\Penrods Memo.docx ■ I I 'Dui 3'd 113NO9WVD'14 O4321d1V 6EIEEVOIUOId HJV3UIWVIW3AIUONV3JO3NO 3 8 i T o I ZLEO-ISZ(SOE)XVd g NVId SV3bV DNIISIX3 g 6 W « "'C■I-s LL 16"I Z(so()3NOHd a OIIV11 V3W 4OO13 Q 9,IEE VOIN013 IWVIW 1d3DNOD N34IIVD,...,i d Y.1.111S ID 6Z I MS SSE-L I 0(11,1 4,33 9l1J HDV39 I)I)IIN 1 1_ i YLO9Z 1f NOLLVZIUGH1f1V 30 3J VJIdLLU3J </\\V\ ,x"97 a'7dica0.Id 3 111. i I 'i fig =P„ . - i,.oa J ` mm a E.eo a x „ o flm 0 o g„ m o 's_j " W J- LJJ w �& 5 G. I InC m_ g 6 g� -/ 1_ i . 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When the site is located in an area designated for landscape review, the following regulations shall be used in evaluating the plans: (1) All districts except 1-1. In all districts except I-1 the following shall apply: a. Surface/ground treatment. One canopy tree or grouping of three palms shall be provided for every 25 linear feet of frontage in a required yard abutting a public right-of-way. Where a driveway crosses a landscaped easement and a curb cut is provided, the driveway shall be paved with a hard surface material such as concrete, asphalt, or decorative unit pavers and shall have a clearly defined edge between paving and landscaped easement. Any plantings located in the right-of-way including but not limited to trees, shrubs, ground cover, and sod shall be maintained by the abutting property owner and approved by the Y 9 P P Y PP Y planning, design and historic preservation division. b. Hedges. 1. Required front yards. In required front yards hedges, ground cover, vines, and sod may be placed in the required yards. Hedges or other living barriers not associated with a fence or wall shall have a maximum height of five feet. Hedges or other living barriers provided in concert with a fence or wall shall not exceed a height of five feet or the height of the permitted fence or wall, whichever is greater. 2. Height limitation generally; maintenance. There is no height limitation. Hedge material must be kept neat, evenly trimmed and properly maintained. For corner visibility regulations see section 142-1135 Cross reference—Hedges as allowable encroachment, § 142-1132(i). (2) At-grade parking lots. For the purpose of this section, the term "at-grade" parking lot shall encompass commercial parking lots and noncommercial parking lots as described in section 114-1 whether they are primary or accessory uses and that portion of a lot which is underneath the building and is at-grade which is utilized for parking. Notwithstanding the requirements in this section in no instance shall the required landscaped area be less than 20 percent of the total area, except for temporary parking lots which are subject to section 130-68, and lots which are 55 feet wide or less. a. Required landscaping adjacent to the public right-of-way shall be landscaped as follows: 1. Landscaping shall include one tree or grouping of three palms for each 30 linear feet or any fraction thereof. Such trees shall be located between the abutting right-of-way and parking lot area and shall be planted in a planting area of at least 25 square feet with a minimum dimension of five feet. In addition, a hedge, wall or other landscape barrier not to exceed 3 1/2 feet at maturity and at least 2 1/2 feet in height at the time of planting, shall be placed only along the right-of-way. If such barrier is of nonliving material, one shrub or vine shall be planted abutting the barrier for each ten linear feet. Such shrubs or vines shall only be planted between the property line and barrier. The remainder of the required landscaped areas shall be landscaped with grass, ground cover, or other landscape treatment excluding paving. 2. Any plantings located in the right-of-way including, but not limited to, trees, shrubs, ground cover, and sod shall be maintained by the abutting property owner. 3. Necessary access ways from the street through all such landscaping shall be permitted to service the parking lot and such access ways may be subtracted from the linear dimension used to determine the number of trees required. Page 1 b. Perimeter parking adjacent to side and rear property lines shall be landscaped as follows. The perimeter of parking areas abutting residential or commercial properties shall provide, at a minimum, a five feet landscaped strip, except when abutting an alley. The perimeter of the parking area shall also be screened with an opaque fence, wall or continuous hedge or other durable landscape barrier. If plant material is used as the screening device, it shall not be less than a height of 30 inches at the time of planting. All landscape areas along the perimeter of the parking areas abutting residential or commercial properties shall provide one tree or cluster of three palms for every 40 linear feet of property relating to an abutting property. c. Parking area, interior landscaping shall be as follows. Parking areas shall provide a minimum of five percent of net interior area as landscaping. One tree or grouping of three palms with a clear trunk of at least six feet shall be provided for each 100 square feet or fraction thereof of required landscaped area. Such landscaped areas shall be located and designed in such a manner as to divide and break up the expanse of paving. In instances where the strict application of this subsection will seriously limit the function of the parking area, the required landscaping may be located near the perimeter of the paved area. Such required interior landscaping shall be in addition to the perimeter landscaping requirements. Landscaped area shall require protection from vehicular encroachment. Car stops shall be placed at least 2 1/2 feet from the edge of the paved area. The minimum and maximum paved area designated as the required parking space shall be as stated in chapter 130, article III. In no instance shall the required landscaped area be included within the required parking space area. d. Notwithstanding the requirements in this chapter, in no instance shall the required landscaped area be less than 20 percent of the total area of the parking lot. e. For parking lots 55 feet wide or less, landscaping shall consist of a perimeter wall or dense hedge of at least three and one-half feet in height, one shade tree or three palms per 30 linear feet adjacent to a public right-of-way, one palm per 30 linear feet along the side property lines, and one shade tree or three palms per 30 linear feet along the rear property line except when abutting an alley. An in-ground irrigation system that covers 100 percent of the landscaped areas shall be provided. (3) Other vehicular use areas. Landscape requirements of vehicular use areas, such as service stations, are subject to regulations as stated in subsection 126-6(2). (4) Parking garages. Parking garage requirements for landscaping shall comply with regulations as stated in subsection 126-6(1). (5) Dumpsters. Dumpsters shall not be located within any front yard or required side or rear yards. They shall be within an enclosed area. (6) Temporary parking lot standards. Landscape standards and setback requirements are pursuant to section 130-68 (7) Appeals. All appeals regarding the interpretation of the landscape ordinance shall be to the board of adjustment. (Ord. No. 89-2665, § 8-6, eff. 10-1-89; Ord. No. 90-2722, eff. 11-21-90; Ord. No. 91-2767, eff. 11-2- 91; Ord. No. 93-2831, eff. 1-16-93; Ord. No. 98-3108, § 11, 1-21-98) Page 2