2015-29039 Reso RESOLUTION NO. 2015-29039
A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT
TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-127-JR, FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MIDDLE
BEACH RECREATIONAL CORRIDOR.
WHEREAS, Request for Qualifications No. 2015-127-JR (the RFQ) was issued on
March 20, 2015, with an opening date of April 22, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on April 2, 2015; and
WHEREAS, the City received a total of four(4) proposals; and
WHEREAS, on February 22, 2015, the City Manager via Letter to Commission (LTC)
No. 162-2015, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Betsy Wheaton, Assistant Building Director, Building Department, City of Miami Beach
• Rodney Knowles, Greenspace Division Director, Parks and Recreation Department, City
of Miami Beach
• Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Flavia Tonioli, Environmental Specialist, Public Works Department, City of Miami Beach
• Margarita Wells, Environmental Resource Manager, Public Works Department, City of
Miami Beach
• Mark Williams, Urban Forester, Public Works Department, City of Miami Beach
WHEREAS, the Committee convened on May 15, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Calvin, Giordano and Associates,
Inc., top-ranked, Coastal Systems International, Inc., second highest ranked; Moffat & Nichol,
Inc., third highest ranked; Chen Moore and Associates, Inc., fourth highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and recommends that the Administration
be authorized to enter into negotiations with Calvin, Giordano & Associates, Inc.; and should
negotiations with Calvin, Giordano & Associates, Inc. be unsuccessful, the`, City Manager
recommends that the Administration be authorized to enter into negotiations with Coastal
Systems International, Inc.; and should negotiations with Coastal Systems International, Inc.,
be unsuccessful, the City Manager recommends that the Administration be authorized to enter
into negotiations with Moffat & Nichol, Inc.; and should negotiations with Moffat & Nichol, Inc. be
unsuccessful, the City Manager recommends that the Administration be authorized to enter into
negotiations with Chen Moore and Associates, Inc.; and should negotiations with Chen Moore,
and Associates, Inc. be unsuccessful, the City Manager recommends that the Administration be
authorized to issue a new RFQ.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to
Request for Qualifications No. 2015-127-JR (the RFQ), for Architectural and Engineering
Services for the Middle Beach Recreational Corridor Project; authorize the Administration to
enter into negotiations with Calvin, Giordano & Associates, Inc.; and should the Administration
not be successful in negotiating an agreement with Calvin, Giordano & Associates, Inc.,
authorize the Administration to enter into negotiations with Coastal Systems International, Inc.;
and should the Administration not be successful in negotiating an agreement with Coastal
Systems International, Inc., authorize the Administration to enter into negotiations with Moffat &
Nichol, Inc.; and should the Administration not be successful in negotiating an agreement with
Moffat & Nichol, Inc., authorize the Administration to enter into negotiations with Chen, Moore,
and Associates, Inc.; should the Administration not be successful in negotiating an agreement
with Chen, Moore, and Associates, Inc., authorize the Administration to issue a new RFQ; and
further authorize the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
PASSED AND ADOPTED this 10 day of J'41ie-.- 2015.
ATTEST:
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS(RFQ)NO.2015-
127-JR, FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR.
Key Intended Outcome Supported:
Maximize the Miami Beach Brand
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued RFQ 2015-127-JR to seek the proposals from a qualified consultant to provide
architectural and engineering services for the Middle Beach Recreational Corridor Project. The RFQ was
approved for issuance by the City Commission on March 11, 2015. The RFQ was released on March 20,
2015.A pre-proposal conference to provide information to the proposers submitting a response was held on
April 2,2015.On April 22, 2015,the City received proposals from:Calvin,Giordano&Associates, Inc.,Chen
Moore and Associates, Inc., Coastal Systems International, Inc. and Moffat& Nichol, Inc.
On April 22,2015,the City Manager,via Letter to Commission(LTC)No. 162-2015,appointed an Evaluation
Committee (the "Committee"), which convened on May 15, 2015 to consider proposals received and
interview the proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general
information on the scope of services, references and a copy of each proposal. The Committee ranked the
proposers in accordance with the RFQ Evaluation Criteria.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends
that the Mayor and City Commission authorize the Administration to enter into negotiations with the top
ranked proposer, Calvin, Giordano & Associates, Inc. Should negotiations fail, the City Manager
recommends that the Administration be authorized to enter into negotiations with the second ranked
proposer,Coastal Systems International, Inc.Should negotiations fail with the second ranked proposer,the
City Manager recommends that the Administration be authorized to enter into negotiations with the third
ranked proposer, Moffat & Nichol, Inc. Should negotiations fail with the third ranked proposer, the City
Manager recommends that the Administration be authorized to enter into negotiations with the fourth ranked
proposer, Chen Moore and Associates. Should negotiations fail with the fourth ranked proposer, the City
Manager recommends that the Administration be authorized to terminate negotiations and issue a new RFQ.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon successful
negotiations, are subject to funds availability approved through
the City's budgeting process.
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
D= •artm- ,t Directo` Assistant City M`!{agar City Man. er
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AGENDA ITEM C78_
e
MIAMI BEACH 0-/
DATE 6�
1
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Com ission_
FROM: Jimmy L. Morales, City Manager
DATE: June 10, 2015
SUBJECT: A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-127-JR, FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Maximize the Miami Beach Brand
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
The City of Miami Beach is interested in selecting a consultant to complete the demolition and
construction of the Middle Beach Recreation Corridor(MBRC) which includes a 15' wide paver
pathway and aesthetic landscape from 24 Street to 45 Street. The scope of the project
includes:
• Conceptual plans, diagrams, material guidelines, and illustrative details that
incorporate general elements and design direction.
• Construction Design
• Permitting
• Owners Representative Services
The purpose of the Project is to create a multi-purpose public access corridor, within the
footprint of the existing wooden boardwalk, which extends along the western edge of the dune
immediately east of the oceanfront properties.
The corridor will interconnect area business districts, cultural/tourism centers, residential
neighborhoods, parking facilities, parks, schools and the beaches. The corridor will be
approximately 6,000 linear feet running in a north-south direction connecting 24 Street and 45
Street. It should be noted that there are two segments along this stretch that will be
constructed by the upland property owner - 29 Street to 30 Street and 33 Street to 36 Street.
These two segments are not included in this scope of work.
Request For Qualifications (RFQ) No. 2015-127-JR, for Architectural and Engineering Services for the Middle
Beach Recreational Corridor.
June 10,2015
Page 2
The corridor will be designed with a minimum width of 15-feet on-grade path that provide
ocean views where the topography of the dune permits. The pathway will be constructed of
pavers with connections at street ends and other public access areas. The scope of work will
include dune restoration and enhancement as part of the project. The City's construction cost
budget for the Project is $12,570,000.
RF Q PROCESS
On March 11, 2015, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2015-127-JR, Architectural and Engineering Services for the Middle Beach
Recreational Corridor Project. On March 20, 2015, the RFQ was issued. A voluntary pre-
proposal conference to provide information to the proposers submitting a response was held
on April 2, 2015. RFQ responses were due and received on April 22, 2015. The City received
a total of four(4) proposals.
The City received proposals from the following firms:
Calvin, Giordano & Associates, Inc.
Chen Moore and Associates, Inc.
Coastal Systems International, Inc.
Moffat & Nichol, Inc.
On April 22, 2015, the City Manager, via Letter to Commission (LTC) No. 162-2015, appointed
an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Betsy Wheaton, Assistant Building Director, Building Department, City of Miami Beach
• Rodney Knowles, Greenspace Division Director, Parks and Recreation Department,
City of Miami Beach
• Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Flavia Tonioli, Environmental Specialist, Public Works Department, City of Miami
• Beach
• Margarita Wells, Environmental Resource Manager, Public Works Department, City of
Miami Beach
• Mark Williams, Urban Forester, Public Works Department, City of Miami Beach
The Committee convened on May 15, 2015 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process
resulted in the ranking of proposers as indicated in the table below.
Request For Qualifications (RFQ) No. 2015-127-JR, for Architectural and Engineering Services for the Middle
Beach Recreational Corridor.
June 10,2015
Page 3
RFQ 2015-127-JR
Architect&Services for helMiddle Betsy Rank Rodney Rank Ricardo Rank Aggregate Rank
Beach Recreational Wheaton Knowles Guzman Total
Corridor
Calvin, Giordano& 90.00 1 90.00 1 84.00 3 5 1
Associates
Chen Moore&Associates 85.00 4 82.00 4 88.00 2 10 4
Coastal Systems 88.00 3 87.00 3 93.00 1 7 2
International
Moffat&Nichol 89.00 2 88.00 2 83.00 4 8 3
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer, Calvin, Giordano & Associates, Inc. Should
negotiations fail, the City Manager recommends that the Administration be authorized to enter
into negotiations with the second ranked proposer, Coastal Systems International, Inc. Should
negotiations fail with the second ranked proposer, the City Manager recommends that the
Administration be authorized to enter into negotiations with the third ranked proposer, Moffat &
Nichol, Inc. Should negotiations fail with the third ranked proposer, the City Manager
recommends that the Administration be authorized to enter into negotiations with the fourth
ranked proposer, Chen Moore and Associates. Should negotiations fail with the fourth ranked
proposer, the City Manager recommends that the Administration be .authorized to terminate
negotiations and issue a new RFQ.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-127-JR (the RFQ), for Architectural and
Engineering Services for the Middle Beach Recreational Corridor Project.
JLM/JMJ/MT/MF/EW/AD
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