2015-29038 Reso RESOLUTION NO.. 2015-29038
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-073-JR, FOR
PLANS REVIEW, INSPECTIONS AND PERMIT CLERK SERVICES.
WHEREAS, Request for Qualifications No. 2015-073-JR (the RFQ) was issued on
February 13, 2015, with an opening date of March 25, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on Tuesday, February 24, 2015;
and
WHEREAS, the City received a total of three (3) proposals; and
WHEREAS, on March 26, 2015, the City Manager via Letter to Commission (LTC) No.
127-2015, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Carlos Naumann Jr., Assistant Director, Building Department, City of Miami Beach
• Antonio Gonzalez, Building Operations Manager, Building Department, City of Miami
Beach
• Mario Pina, Field Supervisor, Planning Department, City of Miami Beach
The following individuals were appointed as alternates:
• Irela Ferrer, Financial Analyst, Building Department, City of Miami Beach
• Steven Williams, Senior Planner, Planning Department, City of Miami Beach
WHEREAS, the Committee convened on April 29, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: C.A.P. Government, Inc., top
ranked; Bermello, Ajamil & Partners, Inc., second highest ranked; and Eastern Engineering
Group Company, third highest ranked; and
WHEREAS, the City Manager has reviewed the proposals received, pursuant to RFQ
2015-073-JR for Plans Review, Inspections and Permit Clerk Services, and the results of the
Evaluation Committee process, and recommends that the Mayor and City Commission and
authorize the Administration to enter into negotiations with C.A.P. Government, Inc., Bermello,
Ajamil & Partners, Inc. and Eastern Engineering Group Company; and further authorize the
Mayor and City Clerk to execute an agreement upon completion of successful negotiations by
the Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2015-073-JR, for Plans Review,
Inspections and Permit Clerk Services for the Building Department (the "RFQ"); authorize the
Administration to enter into negotiations with C.A.P. Government, Inc., Bermello, Ajamil &
Partners, Inc. and Eastern Engineering Group Company; and further authorize the Mayor and
City Clerk to execute an agreement upon completion of successful negotiations by the
Administration.
PASSED AND ADOPTED this /0 day of 'Arne— 2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF
PROPOSALS, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-073-JR, FOR PLANS
REVIEW, INSPECTIONS AND PERMIT CLERK.
Key Intended Outcome Supported:
Streamline The Delivery of Services Through All Departments
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On October 29, 2014, the City Commission approved the isuance of Request for Qualifications(RFQ) No.
2015-073-JR,following the Industry Review Meeting held by the Administration to assure RFQ requirements
were in accordance with Industry Review Standard. On February 13,2015,the RFQ was issued.A voluntary
pre-proposal conference to provide information to the proposers submitting a response was held on February
24, 2015. RFQ responses were due and received on March 25, 2015.The City received a total of three(3)
proposals. The City received proposals from the following proposers; Bermello, Ajamil & Partners, CAP
Government and Eastern Engineering Group.
On March 26, 2015, the City Manager, via Letter to Commission (LTC) No. 127-2015, appointed an
Evaluation Committee(the"Committee"),which convened on April 29,2015 to consider proposals received
and interview the proposers. The Committee was provided an overview of the project,information relative to
the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided
general information on the scope of services, references and a copy of each proposal. The Committee
ranked the proposers in accordance with the RFQ Evaluation Criteria.
The City Manager has reviewed the proposals received, pursuant to RFQ 2015-073-JR for Plans Review,
Inspections and Permit Clerk Services,and the results of the Evaluation Committee process,as well as the
recommendation by the Administration that all three(3)proposers be considered in order to develop a pool
of firms who can provide Plans Review, Inspections and Permit Clerk Services.As such, the City Manager
recommends that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the
Administration to enter into negotiations with C.A.P.Government, Bermello,Ajamil and Partners and Eastern
Engineering Group;and further authorize the Mayor and City Clerk to execute agreements upon completion
of successful negotiations by the Administration.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida
approve the resolution accepting the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) No. 2015-073-JR for Plans Review, Inspections and Permit Clerk Services.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source Amount Account
of 1 The annual cost associated with the procurement of plans review,
Funds: inspections and permit clerk services is subject to funds availability
approved through the City's budgeting process.
Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Dep ment Director q Assistant _1ty � anager City anager
AD MF✓ M gri n JL
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MIAMI AGENDA ITEM C
DATE 6
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO MEMORANDUM
TO: Mayor Philip Levine and Members of t e City Corn ission
FROM: Jimmy L. Morales, City Manager
DATE: June 10, 2015.
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPT! G THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2015-073-JR, FOR PLANS REVIEW,
INSPECTIONS AND PERMIT CLERK SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Streamline The Delivery of Services Through All Departments
FUNDING
The annual cost associated with the procurement of plans review, inspections and permit
clerk services is subject to funds availability approved through the City's budgeting process.
BACKGROUND
The City of Miami Beach Building Department requires supplemental services related to plans
review, inspections and permit clerk services through third-party contractors. The City currently
has a month-to-month contract, with several service contractors to provide these services. The
current providers are: CAP Government, M.T. Causley, Nova Engineering and Vertical
Assessment. These services are necessary to address the variable demand requirements in
the Building Department, and to be able to offer customers a high level of service.
The intent of this RFQ was to award a contract to a minimum of two (2) consultants to provide
these services for a term of three (3) years with two (2) one (1) year options to renew at the
discretion of the City Manager. One major change in the recently released RFQ is that
providers who also provide the same services to private contractors will be prohibited from
being award. The reason for this is that potential conflicts exist when a service provider acting
on behalf of the City in plans review, inspections and permit services is involved with private
contractors for whom the same service provider is also providing services.
RFQ PROCESS
On October 29, 2014, the City Commission approved to issuance of Request for Qualifications
(RFQ) No. 2015-073-JR, following the Industry Review Meeting. On February 13, 2015, the
RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on February 24, 2015. RFQ responses were due and received
on March 25, 2015. The City received a total of three (3) proposals.
The City received proposals from the following proposers:
Bermello, Ajamil & Partners
CAP Government
Eastern Engineering Group
On March 26, 2015, the City Manager, via Letter to Commission (LTC) No. 127-2015,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Carlos Naumann Jr., Assistant Director, Building Department, City of Miami Beach
• Antonio Gonzalez, Building Operations Manager, Building Department, City of Miami
Beach
• Mario Pina, Field Supervisor, Planning Department, City of Miami Beach
I am also considering the following individuals as alternates:
• Irela Ferrer, Financial Analyst, Building Department, City of Miami Beach
• Steven Williams, Senior Planner, Planning Department, City of Miami Beach
The Committee convened on April 29, 2015 to consider proposals.received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process
resulted in the ranking of proposers as follow;
RFQ 2015-073-JR Low
Plans Review, Inspection Irela Rank Carlos Rank Steven Rank Aggregate Rank
&Permit Clerk Ferrer Naumman Williams Total
Bermello,Ajamil&Partner 98.00 2 94.00 2 80.00 2 6 2
C.A.P. Government 99.00 1 98.00 1 95.00 1 3 1
Eastern Engineering Group 90.00 3 88.00 3 70.00 3 9 3
CITY MANAGER'S REVIEW & RECOMMENDATION
The City Manager has reviewed the proposals received, pursuant to RFQ 2015-073-JR for
Plans Review, Inspections and Permit Clerk Services, and the results of the Evaluation
Committee process, as well as the recommendation by the Administration that all three (3)
proposers be considered in order to develop a pool of firms who can provide Plans Review,
Inspections and Permit Clerk Services. As such, the City Manager recommends that the
Mayor and City Commission of the City of Miami Beach, Florida, authorize the Administration
to enter into negotiations with C.A.P. Government, Bermello, Ajamil and Partners and Eastern
Engineering Group; and further authorize the Mayor and City Clerk to execute agreements
upon completion of successful negotiations by the Administration.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the resolution accepting the recommendation of the City Manager,
pursuant to Request for Qualifications (RFQ) No. 2015-073-JR for Plans Review, Inspections
and Permit Clerk Services.
JLM/JJ /MF/AD
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